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CS-0110Microsoft PowerPoint 2007

Spring 2009

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PowerPoint

• PowerPoint is an application designed for the creation and execution of presentations.

• Based on the slide show

– A slide is one screen of aPowerPoint presentation

MS PowerPoint 2007– Menu– Ribbon– Slide sidebar– Active slide– Notes pane– View and Zoom

GETTING STARTED

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Getting started

• Ctrl-N starts a new presentation• “New Slide” in the Ribbon or

Ctrl-M starts a new slide• Ctrl-D or right clicking in the

sidebar duplicates a slide• Select template textboxes to

type text, or select icons to set content

Creating a New Presentation

• You can use a template that is saved on your system or that you access online.

• You can start a blank presentation that has no text, background graphics, or colors that you can then customize yourself.

Creating a New Presentation

Graphic showing New Presentation window

Adding a Slide

Graphic showing how to add a new slide

The upper part contains the New Slide icon, which inserts a slide without displaying options.

The lower part contains the words New Slide and a downward-pointing arrow that displays a gallery of various slide layouts.

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Types of Slides

• When you create a slide, there are many types

• Most allow for a title• Some allow content

– Pictures– Graphs

• Any template can be modified or added to

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Slide Designs

• Under the “Design” menu you can pick the slide designs for your presentation

• Very much like predefined styles in Word– Preconfigured fonts, colors, and backgrounds– Treat titles, headings, and body text appropriately– Are configurable on a document level

Slide Sorter View

• The Slide Sorter View displays all of the slides in your presentation in miniature.

• You can use Slide Sorter View to:– rearrange and delete slides– apply formatting to multiple slides– get an overall impression of your presentation

Slide Sorter View

Graphic showing the destination location for a moved slide

Slide Transitions

• A slide transition controls the way a slide appears or disappears during a slide show.

• When a slide leaves the screen, it may fade or dissolve into another slide.

• You control the speed and method with which slides advance during a presentation.

Slide Transitions

Graphic showing Transitions gallery

Customizing

• Some of the customizations you can do are:– Apply a Background Style– Format a Slide Background with a Picture– Overlay Text on a Picture– Modify a Font Theme

Using a Theme

• Use the Design tab to set a theme.• The color themes include sets of colors.• The font themes include sets of heading and body text

fonts. • The effect themes include sets of effects that can be

applied to lines and other objects on your slides.

Using a Theme

Graphic showing the Themes gallery

EDITING TEXT

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Outline Format

• PowerPoint slides are typically done in an outline format (same as lists in Word)– Different bullets have different levels– To indent text to a deeper level use “tab”.

• “shift + tab” un-indents

– “shift + alt + ↑ or ↓” moves bullets vertically• Font formatting and the like is done like Word

Text in a Presentation

• Text in a PowerPoint presentation is organized according to outline levels.

• The highest level on an individual slide is the title.

• Bulleted levels are identified in the slides by the indentation and the size of the text. – Indented text in a smaller size indicates a lower

outline level.

Formatting Slide Elements

• You can:– format text by changing the font and font size

and by applying bold, italic, and underline– create bulleted and numbered lists– enhance text by using WordArt and Format

Painter

Reorganize Text

• The Cut command removes selected text or graphics from your presentation and moves the selection to the Clipboard.

• The Copy command duplicates a selection and places it on the Clipboard.

Reorganize Text

• Destination Theme applies the format of the slide to which you pasted the text to the selection.

• Keep Text Only removes all formatting from the selection.

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Slide Animations

• PowerPoint also allows animations for slide transitions and bullet points– Can be catchy, but be sparing! They distract!

• Accessible from “Animations” menu– Slide transitions are in “style” panel– To edit bullet animations click “custom animation”

INSERTING CONTENT

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Inserting Content

• In addition to clicking the icons on a formatted slide’s text boxes, you can insert things as in Word– Pictures– Tables– Charts– Slide numbers– Video / Audio

Adding Pictures

Graphic showing the Clip Art task pane

Sizing Pictures

• Corner sizing handles – Corner sizing handles are circular.– When you point to a circular sizing handle, a

diagonal pointer displays.– The pointer enables you to resize the image by

dragging up or down.

Sizing Pictures

• Center sizing handles – Center sizing handles are square.– When you point to a square handle, a left and

right pointing arrow or an up and down pointing arrow displays.

– These arrows indicate the direction in which you can size the image.

Inserting Notes

• You can also add notes at the bottom for your own use.

Pictures and Shapes

• Draw– lines– arrows– stars– banners– other basic shapes

Pictures and Shapes

• Add– text– fill – pictures– effects

Pictures and Shapes

• Modify– size (make larger/smaller)– shape style (a combination of formatting effects)– location (move using directional arrow keys)

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SmartArt

• SmartArt is a special graphic that can be inserted into a presentation to make professional looking diagrams.– Trees, Venn Diagrams, Sequences, etc…

Microsoft OfficeWord

2003 2007 PowerPoint

SmartArt Graphics

Table shown SmartArt types

Graphic Type Purpose of Graphic

List Show non-sequential information

Process Show steps in a process or timeline

Cycle Show a continual process

Hierarchy Show a decision tree or create an organization chart

Relationship Illustrate connections

Matrix Show how parts relate to a whole

Pyramid Show proportional relationships with the largest component on the top or bottom

SmartArt Graphics

Graphic showing the SmartArt button

SmartArt Graphics

Graphic showing Picture List options

Creating Tables

• Tables can be created in the content box.

Creating Charts• Chart layout options can be chosen from

the Insert Chart dialog box

Creating Charts• Data can be inserted into a chart directly from

an Excel window.

PRESENTING IN POWER POINT

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Viewing Slideshow

• The slideshow can be started from the ribbon, the status bar, or by pressing F5– (Shift+F5 to start from current slide)

• Type a number, then enter to jump to that numbered slide

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Navigating a SlideshowTo Advance• By Mouse:

– Left-click– Scrollwheel down

• By Keyboard– Down arrow– Right arrow– Page Down– N– Enter– Spacebar

• To end of slides– End key

To Go Back• By Mouse:

– Right-Click, Select “Previous”– Scrollwheel up

• By Keyboard– Up arrow– Left arrow– Page Up– P

• To beginning of slides– Home key– Hold left & right mouse

buttons for 2 seconds

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Other Useful Features

• Escape exits a slideshow• Screen Blanking

– “B” or “.” blacks out the screen– “W” or “,” whites out the screen

• Drawing on Slides (Only inside presentation!)

– Ctrl + P makes the mouse into a pen– Ctrl + E makes the mouse into an eraser– Ctrl + H returns the mouse to normal

Microsoft Help System

• To access Help:– click the Microsoft Office PowerPoint Help button

in the upper-right corner of the screen– press the F1 key

PRINTING OPTIONS

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Printing Slides & Handouts

• Ctrl – P opens print dialog– Slides: print one slide per

page– Handouts: multiple slides

per page• May leave space for notes

– Notes pages: one slide and its notes per page

• Useful for cue-card replacements

Adding Headers and Footers

• Headers and Footers can be added to the printed product.

• A header is text that prints at the top of each sheet of slide handouts or notes pages.

• A footer is text that displays at the bottom of every slide or that prints at the bottom of a sheet of slide handouts or notes pages.

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Posters with PowerPoint

• PowerPoint isn’t exactly designed for posters, but it can be used to make them.– MS Publisher is specifically designed for it

• To change the size and aspect ratio of the slide, use “Page Setup” in the “Design” menu on the ribbon

• Make sure not to exceed 54” in any direction

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Some information in these lectures is influenced by or derived from Prof. George Novacky, Dr. Yasir Khalifa, and/or John Knox’s CS-0110 lecture materials. Additional images are all created personally, or obtained from stock.xchng or the Wikipedia Commons under either a royalty-free or GNU license.