Critical Issues In Independent School Risk Management and Insurance CAIS Trustee/Head Conference,...
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Transcript of Critical Issues In Independent School Risk Management and Insurance CAIS Trustee/Head Conference,...
Critical Issues In Independent School Risk Management and
Insurance
CAIS Trustee/Head Conference, January 26, 2008
Presented byBolton & Company—Ron Wanglin, CIC, Chairman of the Board and Cheryl McDowell, ARM, CSRM, CISR, Vice President, Education Practice Group
Understanding Risk
• Inherent in what schools do
• Unavoidable no matter how much risk management you employ
Understanding Risks
• Academics• Arts• Athletics• Co-curricular• Ethics/Character• Safety and
Security
• Services• Financial• Legal• Personnel• Fundraising• Communications
Schools are Risky Businesses
• Transportation• Foreign Travel• Athletics/P.E.
– Swimming – Equestrian– Gymnastics
• Camps• Outdoor Education• Survival Programs• Counseling
• Playgrounds• Dormitories• Cafeterias• Science labs• Arts facilities• Technical shops
(drama, woodworking, etc.)
• Security
Apparent Risks
• Fire• Flood• Earthquake• Hurricane• Tornado
• Theft• Auto accidents• Trips/falls• Death• Dismemberment
Less Obvious Risks
• Independent Contractors
• Employee use of school equipment or facilities
• Leased Equipment
• Pollution
Risk Management Responses
• Avoidance
• Prevention
• Reduction
• Transfer
• Assumption
Risk Management Methods
• Insurance• Education• Safety Procedures• Supervision• Elimination of hazards• Proper Maintenance• Proper planning of activities• Use expert advice as needed• VIGILANCE
Risk Management and Leadership
• Begins at the Board Level
Risk Management and Leadership
“There is no way a board can establish sufficient policies and procedures in order to eliminate all risk and resulting law suits. But a school can manage risk to keep litigation to a minimum. The board’s role is to ensure that the appropriate institutional and operational policies—such as personnel, student activities and behavior, crisis management, and financial management—are in place and that the school is following those policies and the resulting procedures every day in a consistent, fair manner”.
“…..the best protection against a suit is an active board of trustees that exercises its governance role with great care.”
NAIS Trustee Handbook
Risk Management and Leadership
• Begins at the Board Level (Cont.)
Policies & ProceduresFunding for staffing, maintenance and
repairsAnnual reporting requirement on update of
risk management programs
The Independent School Board of Trustees
Whereas, The Board of Trustees reaffirms that the development and implementation of a disaster preparedness plan and disaster recovery plan is essential to creating the optimal environment to safeguard the students, families, faculty, staff and visitors against illness and injury, and
Whereas, The Board of Trustees recognizes the need to develop s sound business continuation plan to respond to disasters and other catastrophic events to secure the financial stability and security of the school over the long term,
Therefore Be It Resolved, That the Board of Trustees hereby directs the school leadership to develop and implement the above plans using all reasonable means and resources, both internal and external, by January 1, 2007, and all such plans will be reviewed not less than annually to determine their appropriateness to meet the current and future needs of the school.
Risk Management and Leadership
• Continues with Administration
Establishes Safety/Operational Risk Management Committees
Provides GuidelinesModels responsible behaviorPromotes safety
To insure or not?
Fiduciary responsibility requires board consideration
• What liability limits to pick• Purchase catastrophic property
coverage such as Earthquake, Wind or Flood?
• Purchase Loss of Business Income & Extra Expense coverage (loss of tuition)
• Use of benchmarking
When we decide to insure
What are the issues, gaps and pitfalls?
United Educators
Umbrella Liability
UE General Liability–UE Sexual Abuse and Molestation (SAM)–sometimes Employee Benefit Liability
Auto Liability (Other carrier)
Employers Liability(Other carrier)
Educators Legal Liability
Includes:
- Trustee Liability- Employment Practices Liability-Professional Liability
Sometimes Employee Benefit Liability
Hartford
UMBRELLA
Separate Tower
Separate Tower
General Liability–Sexual Abuse & Molestation
Educators Legal Liability
• Trustee Liability
• Employment
Practices Liability
• Professional
Liability
• Employee Benefit
Liability
Auto Liability
Employers Liability
Philadelphia Insurance
Umbrella
General Liability–Sexual Abuse & Molestation–Educators Legal Liability (Professional only!)
Auto Liability
Employers Liability
Trustee Liability (D&O)
Employment Practices Liability
Other coverages:
- Fiduciary Liability- Workplace Violence-Internet Liability
Philadelphia
Umbrella
Separate Tower
Separate Tower
General Liability–Sexual Abuse & Molestation
Educators Legal Liability
Professional only!
Or
Including Directors & Officers & Employment
Practices Liability
Auto Liability
Employers Liability
Some other carriers
Trustee Liability (D&O)
• Employment Practices Liability• Educators Legal Liability (Professional
Liability)
Umbrella/Excess
Excess over:
– General– Employee
Benefit – Workers’ comp– Auto
– Employer’s– Educators
Legal*– Trustee*– Employment
Practices*
What does this mean?
• Understand the structure of your policies to avoid coverage gaps
• You can’t just shop for the lowest price. Know what you are buying and make and informed educated decision!
Sexual Abuse & Molestation
• Be cautious!• Often sub-limited• No Umbrella coverage• Includes Sexual Harassment?• Know your coverage territory!!!!
Coverage Territory
Domestic: U.S., Canada, their territories and possessions
Foreign: Worldwide, except U.S., Canada, their territories and possessions
Foreign Liability
• Often excludes Sexual Abuse & Molestation
• May exclude Sexual Harassment
• Usually excludes injury or property damage to “participants”:– General Liability– Auto Liability
Foreign Liability
• Add back coverage for Sexual Abuse and Molestation?
• Add exclusion for law suits brought in the U.S.!!!
Issues To Address for All Liability Policies
• Risk Measurement– Does school have an exposure, and if so, how is it
managed?
• “Occurrence” or “Claims Made” Form
• Limits of Liability Carried
• Exclusions– Understand exposures of excluded areas
Common Liability Exclusions
• Sexual Abuse & Molestation• Athletic participation• White water rafting• Scuba diving• Equestrian• Trampoline/rebounding devices• Corporal punishment• Contact sports• Sports camps
Property Insurance Pitfalls
• Business Income/Extra Expense– Maximum down time?– Retain employees-continue payroll? What do
your faculty contracts say?– How long to regain your students?– Tuition refund policy? – Rental Income
• Co-Insurance/Agreed Value• Building Ordinance (Increased Cost of
Construction and Demolition)• Replacement cost
Property Insurance Pitfalls
Catastrophic perils:
• Earthquake
• Earthquake Sprinkler Leakage
• Wind (Hurricane, Tornado, etc.)
• Flood
Fiduciary, Employee Benefit Liability & ERISA Bonds
• Pension Plans
• Defined Contribution Plans—403(b) or 401(k)
• HIPAA
• COBRA
• Group Health & Welfare Plans
Fiduciary Liability
Remember-
Personal assets are at risk!
Employee Benefit Liability
Errors and Omissions Coverage for the administration of the employee benefits plans– Cobra– Medical Plan eligibility
ERISA Bonds
The Employee Retirement Income Securities Act (ERISA) of 1974
requires that a Fidelity Bond be in place in the amount of 10% of the plan assets up to a maximum of $500,000, if there is an employer
contribution to the 403(b) or 401(k).
Claims Reporting
• Schools are sensitive to negative publicity
• Often seek outside counsel first
• Policy may require reporting of any known incident that may give rise to a claim
• Failure to report could negate coverage
Legal Environment
Stay informed of what is happening and document, document, document!
Employment related examples:• Retaliation claims• Workers Compensation related
– 132a wrongful termination– ADA/FEHA and other similar laws
Insurance Broker Selection
• Knows industry
• Knows how schools operate
• Represents variety of high-rated companies
• Knowledgable staff handling all coverages and serves as claims intermediary
• One broker or several???
Critical Issues In Independent School Insurance
Bolton & Company
Cheryl McDowell, ARM, CSRM, CISR
Vice President, Education Practice Group
Direct: 626-535-1428
Toll free: CA 800-439-9337
Out of State 888-700-1444