CRISIS AIREP Guidance - EUROCONTROL Training Zone Guidance document.pdf · Part History Version...

EUROCONTROL Network Manager

Crisis AIREP Guidance

CRISIS AIREP

Guidance



Content for the Guidance

Release : [Release]

Project : Project

System : Software

Category : Final

Version : 1

Author : Dragica Stankovic

Document Identification

Full Title: Crisis AIREP Guidance

Template:

Total Number of Pages: 16

Part History

Version Part Author Reason for Change Release

1 D.Stankovic Application release 11 Oct 2015

2 D.Stankovic Update of the application 06 Sep 2017



Table of Contents CRISIS AIREP 4 Opening of the Crisis AIREP 5 EVITA Crisis List 5 Crisis AIREP list 6 Crisis AIREP Form 7 Crisis (Special) AIREP Electronic Form - Explanation of each field 8 Section 1 - Flight Data Entry 8 Call Sign 8 Aircraft Type 9 Aerodrome of Departure 9 Aerodrome of Destination 9 Altitude 9 Air Temperature (C°) 9 Coordinates (Position report) 10 Section 2 - Crisis AIREP - Encounter observation 10 Date and UTC Times 10 Type of encounter observed 10

Altitude of the encounter observed 11 Encounter observed at - Coordinates 11 Encounter observed - Bearing from the point 11 Spot wind at the moment of encounter observation 12 Section 3 - Additional Information 12 Additional information free text 12 Additional information falling menu 12 Save/Publish/Edit/Cancel 13 Cancel AIREP 13 Save 14 Publish 14 Saved Crisis AIREP 15 Withdrawal of the uploaded Crisis AIREP 15

Editing of the published Crisis AIREP 16



1 CRISIS AIREP

Introduction

This Guidance document provides the information to the users of the AIREP application how to upload and open for reading uploaded reports provided by Air Operators (AOs) and Air Navigation Service Providers (ASNPs). As proposed by our stakeholders and participants of the team who worked on the application development AIREP application was developed to be simple and user friendly. The Guidance document is intended on the first place for Air Operators and Air Navigation Service Providers experts nominated by their organizations to deal with the AIREP reports when European Aviation Crisis Coordination Cell (EACCC) announces the crisis. In addition Guidance is intended for other organizations like: EASA, ICAO, IATA etc. AIREP application is placed on the protected part of the NOP. Reporting Scheme Below Graph shows the most probable journey of the AIREP during the crisis announced by the EACCC.

AFTEN – Aeronautical Fixed Telecommunication Network AIREP – Special Air Report AIREP – Air Report AO – Air Operator ATC – Air Traffic Control EVITA – European Crisis Visualization Interactive Tool for Air Traffic Flow and Capacity Management MWO – Meteorological Watch Office NM – Network Manager NOP – Network Operations Portal SADIS – Satellite Distribution System VAAC – Volcanic Ash Advisory Centre WIFS – WAFS Internet Files Service WAFS – World Area Forecast System



Opening of the Crisis AIREP

Crisis AIREP is placed on the NOP portal within the area of the restricted approach where is necessary to

apply for the access and to have user name, password and TOKEN. After accessing the NOP portal find

EVITA section on the NOP portal and press ‘Crisis’. EVITA Crisis List appears

EVITA Crisis list

Select the crisis and press the button ‘AIREP’ to get the Crisis AIREP list.



Crisis AIREP list

Press filtering arrow in case uploaded reports are not visible

Remove the filter by pressing the tick sign to have the uploaded reports visible.



Press button ‘Create AIREP’ to get the Crisis AIREP form and to start filling the report. For reading previous

reports select the one from the list and open it by double click.

Crisis AIREP Form

Start filling the crisis AIREP.



CRISIS (SPECIAL) AIREP ELECTRONIC FORM – EXPLANATION OF EACH FIELD

Crisis AIREP form is consisted of 3 main sections:

- Section 1 - Aircraft flight data;

- Section 2 - Crisis AIREP – encounter observation

- Section 3 - Additional information

Section 1 - FLIGHT DATA ENTRY

Section 1 represents aircraft position at the moment of the encounter observation and is obligatory. It is

consisted of: Call Sign, a/c type, departure aerodrome, destination aerodrome, altitude (Ft or FL) temperature

and lat and long coordinates.

Call Sign

Aircraft radiotelephony call sign (aircraft identification) as prescribed in ICAO Annex 10, Volume II,

Chapter 5.



Aircraft type

The aircraft designator as specified in ICAO Doc 8643, Aircraft Type Designators or if no such

designator has been assigned, or in case of formation flights comprising more than one type, insert

ZZZZ and specify in the Section 3 field ‘Additional information’.

Aerodrome of departure

ICAO four-letter location indicator of the departure aerodrome as specified in Doc 7910.

Aerodrome of destination

ICAO four-letter location indicator of the departure aerodrome as specified in Doc 7910.

Altitude

Altitude is expressed in Feet (FT) and Flight Level (FL);

Altitude is expressed in thousands of feet, by 4 numeric (e.g. 3500) when on QNH.

Flight Level is expressed in feet by 3 numeric (e.g. 250; 320) when on standard pressure altimeter

setting.

Air Temperature (C°)

Air temperature for the altitude at which the aircraft was at the moment of the encounter observation

and is expressed in Celsius (e.g. -23; +1.).



Coordinates (Position report)

Coordinates (Position report) of the aircraft presented in terms of LATITUDE and LONGITUDE at the

moment of the encounter observation.

Latitude is presented in degrees as 2 numeric, minutes and seconds in 2 numeric values between 1-59

(e.g. 4620).

Longitude is presented in degrees as 3 numeric, minutes and seconds in 2 numeric values between 1-

59 (e.g. 07805). by defining “East” or “West”.

Section 2 –AIREP SPECIAL – Encounter observation

Section 2 represents information about the encounter observation and is obligatory. It is consisted of:

date and UTC time, type of the encounter, encounter altitude and location in terms of lat and long

coordinates, description of the point with the bearing and distance in NM and spot wind with the

direction and speed in Kits.

Date and UTC time

The date is the actual date of the encounter observation and is expressed in day (two numeric), month

(two numeric) and year (four numeric).

UTC time is expressed in hours in two numeric and minutes in two numeric. The time reported must

be the actual time of the encounter observation.

Type of encounter observed

Type of the encounter observation is mandatory field. From the falling menu it is necessary to choose

one the offered items: Cloud, Ash, Eruption, Smell, Other or NO ENCOUNTER.



Altitude of the encounter observed

Altitude is expressed in Feet (FT) and Flight Level (FL);

Altitude is expressed in thousands of feet, by 4 numeric (e.g. 3500) when on QNH.

Flight Level is expressed in feet by 3 numeric (e.g. 250; 320) when on standard pressure altimeter

setting.

Encounter observed at – Coordinates

Coordinates of the encounter observed are given in terms of LATITUDE and LONGITUDE at the

moment of the observation.

Latitude (N/S) is presented in degrees as 2 numeric and minutes as 2 numeric and seconds as two

numeric values between 1-59 by defining N/S (e.g. 4620).

Longitude (E/W) is presented in degrees as 3 numeric and minutes as 2 numeric values between 1-

59, by defining “East” or “West” (e.g. 07805). Provision of seconds is not obligatory.

Encounter observed – Bearing from the point

The observed encounter can be defined by the name of the closest point (2-5 numeric depending of

the type of the point – NDB, VOR, five letter name code); magnetic bearing (3 numeric) and distance in

nautical miles from the point (e.g. DUB 180 40 NM; BENAM 150 30NM; LN 090 55NM.).



Spot wind at the moment of encounter observation

Spot wind is described by the direction (degrees) and speed (knots). Direction is given in three

numeric (e.g. 090) and speed is given in three numeric (e.g. 085).

Section 3 – ADDITIONAL INFORMATION

Section 3 is the additional information about the observed encounter. It is given as free text and

descriptions of the encounter as given in the falling menu.

Additional information free text

Free text of the observed encounter should not have more than 255 characters. It should contain the

information other than given in the falling menu.

Additional information falling menu

For each item from the falling menu choose the description which corresponds the most to the

observed encounter or ‘Not observed’ if it does not correspond to the observation.



SAVE/PUBLISH/EDIT/CANCEL

Filling of the Crisis AIREP is ended by one of the following functions: Save, Publish, Edit, or Cancel.

Cancel AIREP

If the report is in-correct cancel the Crisis AIREP before it has been locally saved or published on the

NOP.



Save

By pressing ‘Save’ button local saving of the filled Crisis AIREP is done. The filled information still is not

visible for the outside world. The report still can be changed.

Publish

By pressing ‘Publish’ button locally saved Crisis AIREP is published on the NOP.



Saved Crisis AIREP

Saved Crisis AIREP is automatically uploaded and published on the Network Manager NOP portal within

the AIREPs list.

Withdrawal of the uploaded Crisis AIREP

Once published AIREP cannot be withdrawn. However when it is a draft and not visible for the

outside world it can be deleted by pressing the cross of the selected report.



Editing of the published Crisis AIREP

For editing published Crisis AIREP select the report from the AIREP list which has to be edited. After

selecting the published Crisis AIREP make double click to have the full report. Make the change and

press ‘EDIT’. Edited report will be shown as a new report within the list of the AIREPs.

CRISIS AIREP Guidance - EUROCONTROL Training Zone Guidance document.pdf · Part History Version...

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