CRIME RECORDS SERVICE UPDATE Texas Department of Public Safety

CRIME RECORDS SERVICE UPDATE

Texas Department of Public Safety

TCJIUG

Corpus Christi

April 2009

TIJIS/NIEM

What is TIJIS? The Texas Integrated Justice Information Systems

(TIJIS) Steering Committee is a statewide advisory group structured to assist in the coordination of statewide IJIS programs for information sharing by establishing a Steering Committee, Users Advisory Group and Users Advisory Group Sub-committees.

www.tijis.org

TIJIS/NIEM

What is NIEM (National Information Exchange Model)?

NIEM was launched on February 28, 2005, through a partnership agreement between the U.S. Department of Justice (DOJ) and the U.S. Department of Homeland Security (DHS)

Builds on the success of the Global Justice XML Data Model (GJXDM) to include domains other than Justice and Public Safety

Designed to develop, disseminate and support enterprise-wide information exchange standards and processes

Enable jurisdictions to share critical information

www.NIEM.gov

What is the Texas Path to NIEM?

A joint project between DPS, OCA, TDCJ and TIJIS to map out a strategy for reaching NIEM compliance for justice, homeland security, and other disciplines in Texas

A project to bring immediate value to Texas justice agencies via the following deliverables

Rewrote of the “TJI3” Plan to the “Texas Justice Information Exchange Strategic plan”

Gap analysis current exchanges within the Texas justice community Developed IEPD’s and a data reference model of selected exchanges

Next Steps for State Agencies

• First priority is for state agencies to be able to receive NIEM compliant XMLs

• Texas Department of Public Safety• TX Gang and TDEX have NIEM interfaces• Electronic Rapsheet being developed is NIEM conformant• Preparing implementation for Prosecutor Action Reports and

Clerk Disposition Reports in NIEM transactions

• TDCJ preparing for receipt of NIEM transactions

• Portal sharing between TXDPS and TDCJ?

• Success is defined by adoption by state and local agencies across the country

TXGANG Re-Design

Key Concepts: Automated interface with local agency

gang systems Accept photos Provide local agency gang file services Enable easy validation of records Access via TLETS

Project delivery date is October 2009.

FINGERPRINT SUBMISSIONS TO DPS

Paper vs Electronic Fingerprint SubmissionsSep 1998 - May 2009

010,00020,00030,00040,00050,00060,00070,00080,000

Electronic

Paper

24 hours-a-day, 7 days-a-week on-line access to CCH data to authorized users

More than 10,900 authorized agencies

More than 1,700 criminal justice agencies

https://records.txdps.state.tx.us/

SECURE CCH WEBSITE

Allows general public access to conviction and deferred adjudication information.

Costs approximately $3.50 for a search

Does not include juveniles

Is regularly sold to private entities

https://records.txdps.state.tx.us/

PUBLIC ACCESS CCH WEBSITE

CJIS reporting website with information and reports for CJIS reporting agencies: https://cch.txdps.state.tx.us/cch/app

Reference Material Available: Report of open arrests; Report of Disposition Compliance; List of non-disclosures List of juvenile restricted records; ORI lists; Offense Code lists; Electronic Disposition Reporting information

CRIME RECORDS CJIS REPORTING WEBSITE

Can submit prosecutor and court actions (ER3’s and ER4’s) on-line, which is effective for paper-based counties

As of April, 106 counties and 1,362 users are accessing the site

To obtain password, send your name, agency name and phone number to

[email protected]

CRIME RECORDS CJIS REPORTING WEBSITE

2009 State of Texas Conference On Criminal Justice Information System

Reporting

Westin Park Central Hotel, DallasJune 29 - July 1, 2009

CRS website for cjis reporting issues and Conference information:http://www.txdps.state.tx.us/cjis/

Contact DPS CJIS Field Support Unit at 512/424-2478 for any information or questions

Law enforcement agencies can update sex offender records on-line.

Records must already have been established by fingerprint submissions.

Works very well to help keep sex offender information up to date.

Currently 967 agency participants

SECURE SEX OFFENDER WEBSITE

• All Sex Offenders as entered by DPS and local agencies

• No cost searches• Is sold in bulk• Mapping is available

PUBLIC SEX OFFENDER WEBSITE

Corpus Christi Sex OffendersCorpus Christi Sex Offenders

SOR NEIGHBORHOOD NOTIFICATION

• Mailing of notification to all individuals of when a sex offender moves into their neighborhood• Subdivided areas – three block radius• Non-subdivided areas – 1 mile radius

• Notification in English and in Spanish• Includes a picture of the sex offender

Provide subscription service Keep Texas offenders who go out-of-state on

the Texas system, without a Texas NCIC record

Make work addresses public Technical enhancements Builds toward Adam Walsh compliance (no

bill in current Legislative Session)

SEX OFFENDER SYSTEM REDESIGN

TCIC TRANSACTIONS

Monthly TCIC Transactions Since September 2001

01,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0008,000,0009,000,000

2008 Yearly total: 82,902,453

2008 Monthly Avg: 6,908,538

2008 Daily Avg: 227,130

2008 Hourly Avg: 9,464

Fingerprint Applicant Services of Texas (FAST)

Statewide fingerprinting service for non-criminal justice purposes

DPS contracted with Integrated Biomentric Technologies, Inc.

Charge $9.95 per person DPS receives no funds Printed more than 682,000 Since Jan 2008 Contact: Don Farris at

[email protected]

Information Security Office

• Responsible for Security Audits in Texas• Audit Cycle 0 completed in October 2008 –

• 1,050 agencies’ mailed-in audits were reviewed, starting September 2005

• Cycle 1 starts now as on-site visits to the agencies

• Of the first 23 Cycle 1 audits:• 14 Agencies (61%) were compliant • 9 Agencies (39%) were non-compliant


Most Common Reasons for Non-Compliance1. No Windows/IOS/Firmware Updates 2. No Security Awareness Training 3. No Fingerprinting of Support Personnel 4. No Documented Media Sanitization 5. No Antivirus or not updated6. Incorrectly Updated Network Diagram


• All cycle 1 audits are going to be on-site, at the agency. There are three parts

1. Policy2. Technical3. Device Checks/Physical Security (Hands on)

• Agency will still need an updated network diagram. • The rules have not changed - the CJIS Security Policy • New agencies or major upgrades will get a "training

visit" before connecting


We will look to ensure that all devices:Have had Windows updatesHave and are updating A/V softwareAre physically secure Are segregated from other networksUse currently supported equipment and

software

We will look to ensure that all operators have:Finger Prints for those requiredSecurity Awareness Training

Also:Security Addendums for ALL contractsManagement Control Agreements for IT support/dispatch

The TDEx Mission

To provide an information sharing service that performs investigative query, analysis, and subscription services using local “Records Management System” and related criminal justice data.

Texas fulfills this mission through Texas Data Exchange Contract with Appriss, Inc. to provide their “Justice

Exchange” system to Texas The program populates the TDEx database with records

management and jail management system data from local Texas law enforcement agencies, DPS, DCJ, and other sources.

The TDEx System

TDEx is a criminal justice system available for use by criminal justice agencies for criminal justice purposes.

At its core, TDEx is repository of law enforcement incident data. The goal is to share this information in an automated fashion in the same way that detectives, analysts and investigators now share it through many hours of manual work.

There is no intelligence data in TDEx, and the requirements of the Code of Federal Regulations (28CFR Part 23) do not apply.

The TDEx System

TDEx is CJIS Security Policy compliant.

Agencies are able to search for persons, vehicles, locations, and specific text within narratives.

Agencies can employ link analysis of persons, vehicles, locations, phone numbers, and incidents. These links can be expanded, collapsed or hidden to provide clear graphic representations of relationships.

Agencies can map crime occurrences in certain areas

The TDEx System

Agencies can create a photo line-up from the mugshots available to the system.

Agencies can create “watches” on persons so that if person appears in a future incident or other record, the agency will be notified of that future information.

Agencies can also create “persons of interest” records in TDEx on specific individuals. Another agency making an inquiry with matching information will get the “person of interest” record back and will know of the first agency’s interest.

The Role of TDEx

TDEx is available for any valid law enforcement use.

The primary role of TDEx is to support detectives, investigators, analysts, etc. in the investigation of crime.

TDEx is available to Fusion Centers and any other criminal investigative organization.

The near real time crime reporting can provide tactical crime trend data to be used in Border Star for resource deployment, activity analysis, etc.

The Role of TDEx

TDEx is available for Dispatch to use as appropriate

TDEx will not be used to publish crime statistics. UCR remains the public crime statistics reporting system.

TDEX Contributors

Red = JMS onlyBlack = RMS onlyBlue = RMS + JMS

TDEX Activity

During the previous 30 days

Number of Logins 21,926Number of Searches 77,602Number of Report Queries 1,577Number of Active Watches 5,042Number of Watch Hits 948

Most Active Agencies

UsersLogin

s

Searches

Report Queries

Active Watches

Watch Hits

Dallas Police Dept. 279 1506 4730 10 367 137

Fort Worth Police Dept. 192 1088 3739 3 119 35

DPS Criminal Law Enforcement 109 796 3422 24 141 14

Houston Police Department 221 990 3047 16 161 7

DPS Narcotics Service 39 296 1536 5 20 7

Parker County Sheriff s Office 20 297 1469 0 10 9

ICE – Houston 67 208 1431 10 2 0

Attorney General Criminal Investigation Division 22 251 1410 0 17 2

Jacksonville Police Dept. 10 111 1355 12 0 0

Austin Police Dept. 74 403 1281 2 72 20

DPS Criminal Intelligence 43 259 1235 18 76 24

Plano Police Dept. 55 305 1221 7 80 28

Richardson Police Dept. 61 388 1209 4 64 33

ICE DRO -- Houston 17 152 1145 18 16 1

Garland Police Dept. 45 373 1079 43 26 5

Arlington Police Dept. 61 263 1024 3 38 11

Denton County Sheriff s Office 30 179 963 7 0 0

Funding

Since program inception, TDEX has been funded through homeland security and criminal justice grants

The pace of system deployment has been driven almost entirely by the availability of funds, which has been variable from year to year

DPS has requested TDEx funding from Legislature in 2010/2011

Costs To Local Agencies

The state plans to continue funding for the costs of the RMS/JMS reporting software and the enterprise license.

TDEx participation will not have a cost to the local agencies unless the local RMS vendor increases the maintenance costs.

Local Agency Requirements for Participation

Local Texas must sign a Memorandum of Understanding (MOU) to participate in TDEx or contribute data to TDEx.

Each agency must assign a TDEx agency administrator to coordinate all TDEx activities and issues for that agency. Responsibilities include: The approval of persons authorized to access TDEx for

that agency Ensuring that approved users have had appropriate

background checks Ensuring that approved users are trained and

understand the TDEx policies

Border Data

Key Goal is to provide near real time crime data along the border.

As events are entered, appropriate data can be exported to border operations managers for tactical decisions.

Ability to map crimes across regions can provide valuable feedback to border activities.

Challenges include: Complexities of variations in existing data Number of non-automated systems in Border Star

counties Need for a sustainable solution—for local agencies and

the state.

FBI Law Enforcement

National Data Exchange

(N-DEx)

N-DEx Vision Statement

The vision of N-DEx is to share complete,

accurate, timely and useful criminal justice

information across jurisdictional boundaries

and to provide new investigative tools that

enhance the Nation’s ability to fight crime and

terrorism.

Current N-DEx Participants N-DEx has users from 39 states, the District of Columbia (DC), and five federal departments N-DEx is receiving data from 14 agencies Local, state, tribal and other federal agency data available to FBI users through N-DEx access

Federal FBI ATF BOP DEA AFOSI

State Delaware Oregon Nebraska Texas

Current data available in N-DEx – 57,356,156 records

Regional San Diego Los Angeles Hampton Roads,

VA Harrison Co, WV

Tribal Onieda

Projected N-DEx Participants

N-DEx anticipates the following participants by the end of Fiscal Year (FY) 2009:

State New Jersey Kansas Alabama Wisconsin Illinois Ohio Tennessee New York Colorado

Regional Central California Texas Law Enforcement Analysis

Portal ( LEAP) Local

Las Vegas Metropolitan Police Department

Federal Department of Homeland Security

(ICEPIC) Secret Service U.S. Capitol Police

Federal Agency Status Department of Defense

MOU signed AFOSI data received

Department of Homeland Security MOU pending Increment 2 pilot for the LEXS SR

connection

United States Capitol Police MOU signed Currently mapping data to the N-DEx

IEPD

Department of Justice Data ingested from the following DOJ

agencies: BOP – ITS Log 10,437,977 BOP – Sentry 1,432,716 ATF - 69,678 FBI – UNI 471,946 FBI – ECF 175,285 DEA - 3,093,618

Identify personnel with roles and responsibilities for federal agency participation

NAC Data administrator Users Manage access, submissions

and returns

Identify and promote N-DEx Users

Establish process for user accounts

User training

N-Dex User accounts by federal agency

FBI 266 DOJ (excluding FBI)

35 DOL 21 DOD 13 DHS 14 US Postal Inspection

1

Deployment of Increment 1 of N-DEx 03/19/08 Initial rollout focused on data providers and

associated FBI Field Offices

Increment 2 on Schedule for June/July 2009 On track for Operational Acceptance Review

06/24/2009

Delivery of Increment 3 scheduled for 2010

N-DEx Deployment Status

Next Generation Identification (NGI)

Major upgrade to FBI IAFIS

• Increased accuracy of fingerprint search

results and provides better support for

processing flat and less than ten fingerprint

submissions• Increased throughput of fingerprint searches• Deploys the Repository of Individuals of

Special Concern (RISC) RISC fingerprint search

capability integrated with the initial

deployment of NGI


• Rap Back – notification of criminal activity on previously enrolled individuals

• Facial & SMTs – expansion of facial and SMT searches for investigative purposes.

• Disposition reporting via CJIS Wide Area Network (WAN)

• Unique Identity – more complete and accurate history


2008 2009 2010 2011 2012 2013Q1 Q4Q2 Q3Q1 Q4Q2 Q3 Q1 Q4Q2 Q3Q1 Q4Q2 Q3Q1 Q4Q2 Q3Q1 Q4Q2 Q3Q1 Q4Q2 Q3Q1 Q4Q2 Q3 Q1 Q4Q2 Q3Q1 Q4Q2 Q3 Q1 Q4Q2 Q3Q1 Q4Q2 Q3 Q1

Base Dev Option Year 1 Option Year 2 Option Year 3 Option Year 4 Option Year 5

2/122/12 7/097/09

4/20

ContractStart

RISC PrototypeSAR

Incr 1 Incr 2 Incr 3 Incr 4 Incr 5

Incr 6Contract B/L Update

System DesignAdvanced TechnologyWorkstations

RISC Prototype

IdentificationFingerprintRISC & Initial NGIInfrastructureLatent, Palms, & FullNGI InfrastructurePhotos, Rap Back,IAFIS Migration

Biometric SearchAnalysis Studies

Full User FunctionalityPerformance Validation

Incr 0

Incr 1

Incr 2

Incr 3

Incr 4

Incr 5

Incr 6

StudyStudyDesignDesignDevelopmentDevelopmentIntegration & TestIntegration & TestImplementation & IntegrationImplementation & Integration

Identification FP& Slap Segmentation

Face Iris FusionInvestigative FP & Palm Print

Investigative FP & Palm Print

IOC12/612/6

SAR6/166/16

Added Schedule MarginAdded Schedule Margin

6/296/29

Incr 0

2/222/22SAR SAR SAR SAR

SAR

9/289/28 11/2711/27 9/269/26

9/269/26FOC

6/56/5

2014Q2

Ongoing EvaluationOngoing EvaluationOngoing Evaluation

IBR

Rolling Deployment to the OE

9/24

System PDR

O&M TestingO&M Testing

Legislative Bills of Interest

• HB 314 by Raymond and HB 1260 by Hopson• Create a DPS Internet Website for DWI convictions• Passed out of Committee

• HB 954 by Dutton• Allows expunction of records for most deferred

adjudications• Still in Committee

• HB 2213 by Farrar, et. Al.• Deferred Adjudication cannot be considered a conviction,

cannot be used to deny a license or permit, and may be expunged

• Still in Committee• HB 1612 by Brown; HB 1188 by Truitt; HB 1717 by

Pierson; HB 2767 by Anderson; HB 3681 by Riddle; and HB 4524 by Phillips

• Tighten rules regarding second hand metals sales


• HB 2754 by Castro and HB 4108 by Martinez Fischer

• Create a DPS Internet Website for Family Violence offenders

• Still in Committee

• HB 2932 by Vaught• Includes in CCH notation when DNA has linked a person

to a previous crime indicating a “high likelihood” that the person committed the crim, but the person has not been charged.

• Passed out of committee.

• HB 3212 by Edwards and by HB 293 by Dutton• Create automatic expunctions for dismissals, acquittals,

(and non prosecutions)


• HB 3244 by Riddle• Allows Commissioners’ Courts in counties of 100,000 or

more to designate the sheriffs office (or a police department thought inter-local agreement) as the “centralized registration authority” to handle sex offender registration duties.


• HB 3399 by Darby• Allows for the expunction of a Class A misdemeanor

conviction.• Still in committee.

• HB 4411 by Taylor• Creates a “Drug Dealer Registration Program” with a DPS

Website.• Still in committee.


• SB 11 by Carona• Far reaching bill regarding the investigation, prosecution

and punishment of gang related activity• Passed out of committee

• SB 369 by Carona• Expands information used to identify a gang member to

include certain internet use. Expands period of review of records in TXGANG and local gang databases to five years.

• Passed Senate sent to House.• SB 418 by Carona

• Requires police departments in cities over 50,000 and sheriffs offices in counties over 100,000 to collect gang information and forward it to DPS TXGANG.



• SB 938 by Carona• Creates an internet website of gang members who have

been convicted two or more times• Still in committee.

• SB 1061 by Shapiro• Requires counties with less than 90% completeness on

disposition reporting to create local Data Advisory Boards which must develop disposition reporting improvement plans. No penalties.

• Passed the Senate. Sent to House.

• SB 1203 by West• Tightens controls on second hand metals sales.• Passed Senate. Received in House and sent to

Committee.


• SB 1623 by Wentworth and SB 1866 by Ellis• Requires reporting of mental health commitments to the

DPS For forwarding to the FBI NICS system for Brady checks.

• SB 2034, 2035, and 2037 by Shapiro, and numerous other sex offender bills

• Create changes in sex offender registration requirements, but do not bring Texas into compliance with Adam Walsh Act.

• DPS has requested first of possible two one year extensions for compliance.

Secure CommunitiesSecure Communities

QuestionsQuestions

David Gavin, Asst. Chief, Administration

Texas Department of Public Safety(512) [email protected]

CRIME RECORDS SERVICE UPDATE Texas Department of Public Safety

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