Creative Barking and Dagenham Communications and Administration Coordinator JD FINAL

8/11/2019 Creative Barking and Dagenham Communications and Administration Coordinator JD FINAL

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Creative Barking and Dagenham (CBD) is part of the Art Council EnglandsCreative People and Places(CPP) programme. CPP is a national action researchprogramme to get more people involved in the arts in areas where people dontnormall get involved. CBD supports people who live in Barking andDagenham to e!perience and "e inspired " the arts.

Creative Barking and Dagenham (CBD) is funded " "othArts Council England

and Barking # Dagenham Council and takes place "etween $%&'&. CBD isdesigned to test out new approaches to involving local people in creative thingsto do and see. *ur aim is to make a long lasting di+erence to thousands ofpeople in the "orough and inspire a lasting passion for arts and culture.

CBD is managed " a consortium made up of ,tudio - Arts Arc /heatre A 0ewDirection Collective 1oice and Barking and Dagenham Council. 2e are alsoworking in partnership with Barking and Dagenham Council for 1oluntar,ervice and Barking and Dagenham College.

The aims of CBD are:

&. /o achieve a longterm increase in levels of arts engagement in Barking #Dagenham. /his means more than &%%%% people saing thed like to"e involved with an arts or cultural activit or performance at least -times per ear.

$. /o increase the tpes of decisions that residents can make regardingcreative activities happening in their "orough and involve them in directdecision making for the pro3ect.

-. /o "ring more mone into the area for creative pro3ects.

'. /o leave a stronger local arts infrastructure and cultural o+er after $%&.

4. /o have a positive e+ect on communit cohesion and well"eing.

. /o develop the reputation of Barking and Dagenham as a culturaldestination where ou can see and take part in a wide range of creativeevents and activities.

The programme has four main areas of activity:

1. An artistic programme of arts activities and events in landmarksneigh"ourhoods and parks across Barking # Dagenham commissionedwith local residents and arts professionals.

Communications and Administration Officer: CBD 1www.studio3arts.org.uk
http://www.studio3arts.org.uk/http://www.studio3arts.org.uk/


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2. The People Going Places Fund: a fund for people who live and workin Barking and Dagenham designedto strengthen the local arts sectorand e!pand the range of creative activities availa"le in the "orough.

3. The Cultural Connectors et!or"5 local adults sharing theire!pertise with the CBD pro3ect and developing their own creative ideas.

/here are currentl 4% Cultural Connectors and this num"er will grow to

over &%% during the pro3ect.

4.An audience development programme# /hiswill promote artsactivities alread taking place in the "orough as well as newperformances. 6t will make it easier and cheaper for B#D residents to"ene7t from cultural activities "oth in and outside of the "orough.

2e have a small sta+ team who work closel together to deliver the pro3ect8

9iriam 0elken Programme Director works - das per week :elen Ball Engagement Director works - das per week

;i E9P;*?9E0/8

Contract start date8 6deall 0ovem"er@Decem"er $%&'

-4 hours per week 7!ed term &$ months contract with pro"ationar periodof - months.

,alar of $%-%%

,alar paid monthl into "ank account

PA?E

:olida Entitlement8 $$ das plus "ank holidas

Deadline for applications8 9onda $th*cto"er 4pm

6nterview date8 9on -rd0ovem"er

0o overtime will "e paid "ut the organisation operates a /ime *+ 6n ;ieu policand procedure. ?ou will "e asked to work e!i"l sometimes as ourprogramme includes some evening and weekend events. 2e are also happ toaccommodate e!i"le working reuests.

Principal Aims of the $o%:

/his is a new post created to provide dedicated communications andadministrative support to the Creative Barking and Dagenham ProgrammeCommunications and Administration Officer: CBD 2www.studio3arts.org.uk


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Directors. /he role will help to deliver and promote Creative Barking andDagenham pro3ects and act as the 7rst point of contact for the datodaadministration of the programme.

&ey 'esponsi%ilities:

Communications

/o research and chase up content to pu"licise our commissions pro3ectsand funding schemes

/o write listings online and in print

/o activel market CBD activities via print and social media updates

/o "e a point of contact for our Cultural Connector volunteer network onthe phone via email face"ook twitter whatsapp and in person.

/o answer and redirect phone and email enuiries from artistsorganisation and the pu"lic

Feep an up to date press clippings folder

/o deliver Creative Barking and Dagenhams enewsletter. Activitincludes working with internal and e!ternal stakeholders to collatecontent using 9ail Chimp templates to produce each issue distri"utinganalsing responses and working with other internal stakeholders toproactivel grow the esu"scri"er list.

(e%site

/o "e the 7rst point of contact for all we"site enuiries internal ande!ternal Gour we"site www.creative"d.org.ukwill "e going live in0ovem"er $%&'H

/o ensure the datoda smooth running of the Creative Barking and

Dagenham we"site due to launch in 0ovem"er $%&'. Duties include"ut are not limited to liaising with internal and e!ternal stakeholdersmanaging content reuests and updates creating new pages editingcontent for house stle and trou"leshooting "asic technical issues.

/o coordinate the development and@or collation of new digital content forthe we"site I working with internal and e!ternal stakeholders to producecop listings "logs video and vo! pops under the guidance of theProgramme Directors.

/o increase traJc to the Creative Barking and Dagenham we"site.

Administration) Pro*ect +anagement Being the 7rst person to handle phone email or online enuiries from the

pu"lic

9anaging a "us events diar

/aking minutes at meetings

,etting up and maintaining administrative sstems and data"asesrelating to pro3ects and our commissioning and funding schemes

9anaging data entr " volunteers

Contri"uting to our contacts data"ase ,upervise the work of volunteers on speci7c pro3ects

,etting up and maintaining pro3ect calendars and schedules Collating statistical data a"out pro3ect activities

http://www.creativebd.org.uk/http://www.studio3arts.org.uk/http://www.creativebd.org.uk/http://www.studio3arts.org.uk/


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6nputting statistical data into monitoring spreadsheets and centraldata"ases as reuired

Processing applications for funding and responding to applicants ueries

,vents +anagement

*rganising Creative Barking and Dagenham learning events and Cultural

Connector meetings including room speaker and catering "ookingsmanaging invite lists and hands on support at events.

Coordinating trips and visits to arts venues and events

Ensuring events and trips are documented using cameras social mediaand video.

-ther duties

/o undertake other reasona"le duties suita"le to the post as reuired "the Programme Directors

/raining and support will "e provided to help ou settle in and well meet

with ou regularl to help ou do our 3o" as well as ou can.

Person .peci/cation

/he successful candidate will have the following e!perience knowledge skillsand ualities

Essential

At least $ ears e!perience in a paid administrative or marketing role

A"ilit to work independentl and use our initiative En3o working as part of a small team in a fastpaced environment

E!cellent organisation and administration skills with the a"ilit to workacross a range of pro3ects simultaneousl and manage our time well

Kood 6/ skills with knowledge and e!perience of using 2ord and E!cel

E!perience of using social media platforms and apps (face"ook@ twitter@instagram@ outu"e@ ickr@ whatsapp@) for marketing purposes

Committed to our goal of creating more arts opportunities for morepeople in Barking and Dagenham.

Con7dent and friendl communicator8 ou en3o talking and mostimportantl listening to the pu"lic and oull "e e!perienced atcommunicating with a diverse range of people and making them feelcomforta"le

Kreat writing skills and a"ilit to write cop for a range of di+erentpurposes I e.g. online for we"sites or social media on newsletters a"outour pro3ect on press releases etc.

Desira"le

Barking and Dagenham resident or knowledge of Barking and Dagenham5

ou might have lived worked volunteered or studied here. E!perience of creating and@or updating we"sites particularl suare

space wordpress or other template "ased sites.Communications and Administration Officer: CBD 4www.studio3arts.org.uk


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,ome e!perience whether paid or voluntar in an arts or cultural pro3ector organisation.

,ome interest in the arts whether its paintings poems music oranthing else that ou like. ?oull "e a"le to talk to others a"out whatou en3o and wh.

0o! to apply

/o appl please email our C.1. along with8

A) A clear personal statement e!plaining wh ou would like to "ecome theCommunications and Administration Coordinator for Creative Barking andDagenham and what ou feel ou could "ring to the role (ma! 4%% words).

B) A review of a recent arts@ creative e!perience ouve hadI could "efestival@show@7lm@creative workshop@e!hi"ition@ what ou thought of it and whoou think would particularl en3o this e!perience (ma! 4%% words)

Please email our completed application " $th*cto"er to8helloLcreative"arkinganddagenham.org

>or a conversation a"out the role please contactmiriamLcreative"arkinganddagenham.orgorihelenLcreative"arkinganddagenham.org

mailto:[email protected]:[email protected]:[email protected]://www.studio3arts.org.uk/mailto:[email protected]:[email protected]://www.studio3arts.org.uk/mailto:[email protected]


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Creative Barking and Dagenham Communications and Administration Coordinator JD FINAL

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