Creating Charts Graphs

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Creating Charts and Graphs

Title: Creating Charts and GraphsVersion: 1.0First edition: December 2004First Englishedition: December 2004


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Contents

Overview.........................................................................................................................................ii

Copyright and trademark information........................................................................................ii

Feedback.....................................................................................................................................iiAcknowledgments.......................................................................................................................ii

Modifications and updates..........................................................................................................ii

Inserting charts.................................................................................................................................1

Using the Chart AutoPilot...........................................................................................................2

Choosing the chart type...............................................................................................................5

Editing the chart.............................................................................................................................10

Moving and resizing a chart......................................................................................................11

Graphics and color.........................................................................................................................12

Applying a background to a spreadsheet..................................................................................12

Graphics in the background of cells..........................................................................................12

Creating Charts and Graphs i


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Overview

Overview

OpenOffice.org Calc lets you present data graphically in a chart, so that you can visuallycompare data series and view trends in the data.

Copyright and trademark informationThe contents of this Documentation are subject to the Public Documentation License,Version 1.0 (the "License"); you may only use this Documentation if you comply with theterms of this License. A copy of the License is available at:http://www.openoffice.org/licenses/PDL.rtf.

The Original Documentation is Creating Charts and Graphs. The Initial Writer(s) of theOriginal Documentation is/are Linda Worthington 2004. All Rights Reserved. (InitialWriter contact(s): [email protected]. The Initial Writer contact(s) is to report errors inthe documentation. For questions regarding how to use the software, subscribe to the UsersMail List and post your question there: http://support.openoffice.org/index.html.)

All trademarks within this guide belong to legitimate owners.

Feedback

Please direct any comments or suggestions about this document to:[email protected].

Acknowledgments

Thanks to Peter Kupfer for his review of this chapter.

Modifications and updates

Version Date Description of Change

1.0 24 December 2004 First published version.

Creating Charts and Graphs ii


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Inserting charts

Inserting charts

OpenOffice.org Calc offers a variety of different ways to chart or graph your Calc data. Anytime a chart is created, the chart AutoPilot is invoked.

Open the spreadsheet and highlight (select) the data to be included in the chart. There are

two ways to proceed after you have selected your data. The first method (see Figure 1) isInsert > Chart:

Figure 1. Selecting Insert Chart

The second method (see Figure 2) is to long-click (that is, hold down the left mouse buttonfor 1 second) on Insert Object to display the floating toolbar, then click on the Insert Chartbutton:

Creating Charts and Graphs 1


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Inserting charts

Figure 2. Using the Insert Chart button

Using the Chart AutoPilot

Once Insert Chart is selected, the chart AutoPilot menu appears. (See Figure 3.) The firstdialog is used to define the data range, the labels, and the target sheet for the chart.

Figure 3. Create a Chart AutoPilot

Data Range

The data range selected should contain both the labels and the data. (See Figure 4.) If thedata range is selected when the AutoPilot is started, it will automatically be inserted in theRange input field. If the AutoPilot is started without a selected data range, a range can beselected by clicking on the range selection icon next to theRange input field.



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Inserting charts

Figure 4. Highlighted Data Range

First Row/Column as Label

First Row as Label: Uses the entries in the top row of the selection as labels for the datarange. This setting is useful if there are several columns of data that need to be displayed inthe same chart. (See Figure 5.)

Figure 5. Example using first row as label


Row 2 Row 3 Row 4 Row 5 Row 6

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Inserting charts

First Column as Label: Uses the entries in the leftmost column of the selection as labels forthe data range. (See Figure 6.)

Figure 6. Example using first column as label

First Column & First Row as Label: Both checkboxes can be selected as well. Thisprovides a combination of both options. This sets the first row as the labels and the firstcolumn as the x-axis values. (See Figure 7.)

Figure 7. Example using first column and first row as labels

Chart Results Output

This dropdown box specifies which sheet the chart will output to. By default the currentsheet is selected, but any sheet, or a new sheet, can also be selected. However, a chart can notbe set to be its own sheet; it must be an object in a normal sheet.

Once the correct options have been input, either clickCreate to create the chart, or click

Next to proceed to the next dialog to choose the chart type.


Time (s) 1 2 3 4 5

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1st Column & 1st Row as Label

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Inserting charts

Choosing the chart type

On the next page of the AutoPilot (see Figure 8), the chart type can be chosen and a previewof the chart output can be seen. ClickCreate from here,or clickNext for more options.

Figure 8. Choosing a chart type (format)

OpenOffice.org Calc offers several different chart types. Most chart types come in both a 2-dimensional and a 3-dimensional style. Below is the list of available styles with examples.

Lines (2D & 3D) Provides a standard line graph that is useful for displaying changing dataover a period of time.


Figure 9. 2D Line Graph: Normal Figure 10. 3D Line Graph: Deep

1020 30 40 50 60

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Inserting charts

Areas (2D & 3D) Creates graphs that are similar to line graphs but with the area under theline shaded in.

Columns (2D & 3D) Creates vertical columns to represent data. The columns can benormal, stacked, or by percent. In 3D mode the data can also be represented by cylinders andcones.


Figure 11. 2D Area: Stacked

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Figure 12. 3D Area: Deep

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Figure 13. 2D Column: Normal

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Figure 14. 3D Columns: Cones, deep

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Inserting charts

Bars (2D & 3D) Provides the same features as columns, but they are horizontal.

Pies (2D & 3D) Graphs that are useful for showing the parts of a whole. The pie chart canbe separated or keep as a solid circle.


Figure 15. 2D Bar: Stacked

Satur-day

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Figure 16. 3D Bars: Normal

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Figure 17. 2D Pie: Offset 2

Gases in the Atmosphere

Nitrogen

Oxygen

Carbon Dioxide

Argon

Water VaporOther Gases

Figure 18. 3D Pie: Normal

Gases in the Atmosphere

Nitrogen

Oxygen

Carbon Dioxide

Argon

Water VaporOther Gases


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Inserting charts

XY Chart This graph is similar to a scatter plot. It can be used to show several trials ofexperiments with two variables.

Figure 19. XY Chart: Lines with Symbols

Net Provides a circular graph with a separate Y axis for each item on the X axis. Pointswithin a data series are connected with a polygon.

Figure 20. Net Chart: Normal


0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0

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Acceleration of Different Masseswith a Given Force

Acceleration of10kg mass(m/s2)



Force (N)

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Inserting charts

Stock Chart Shows change from one data series to the next for each X value.

Figure 21. Stock: Stock Chart 2

The next page of the AutoPilot (see Figure 22) provides options for fine-tuning the chartselection. There are several variants that can be chosen for each graph type. In the examplecharts above, the variants come after the colon. Again, the chart can be created from thisscreen, or titles and labels can be added by clicking Next.

Figure 22. Choosing a variant


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My Stocks

WMT

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OOo

Date

Value(USD)


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Inserting charts

On the last page of the AutoPilot (see Figure 23), a title and labels for the axes can be added.

Figure 23. Adding text

Editing the chart

Once the chart is created, further edits can be made. To edit a chart:

1) Select the chart (left-click).

2) Right-click and select Edit.

Alternatively, the chart can be double-clicked.

This will activate a new toolbar on the left side of the screen (see Figure 24) used for editingdifferent aspects of the chart.



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Editing the chart

Figure 24. Edit Chart toolbar

Moving and resizing a chart

Once the chart has been created, it can be moved or scaled. To move the chart:

1) Click on the chart to select it.

2) Click and hold down the left mouse button to drag the chart across the window.

To resize the chart:

1) Click on the chart to select it.

2) Click on one of the green handle bars (see Figure 25) and move the mouse.



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Editing the chart

Figure 25. Resizing chart handles

Graphics and color

Applying a background to a spreadsheet

1) Select the cells.

2) Choose Format > Cells (or right-click on the chart and choose Format Cells from thecontext menu).

3) On the Background tab page, select the background color.

Graphics in the background of cells

1) Choose Insert > Graphics > From File.

2) Select the graphic and clickOpen.

3) The graphic is inserted and anchored to the current cell.

To make the inserted graphic part of the background:

1) Select it.

2) Right click and select Arrange > To Background.



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Graphics and color

Note:To remove a graphic from the background, use the Navigator. Press F5, select the graphicfrom the navigator. Double-click on the appropriate graphic, and then right-click on it andchange the arrangement.


Creating Charts Graphs

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