Creating an Online Profile for an Active UI AccountEmployer Create an Online Profile Active Employer...
Transcript of Creating an Online Profile for an Active UI AccountEmployer Create an Online Profile Active Employer...
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Creating an Online Profile for an Active UI Account
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Claimant/Employer Landing Page
You may select either of these options.
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You must have an existing UI Account number.
Employer Landing Page
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Employer Create an Online Profile Instructions
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Employer Create an Online Profile Active Employer Verification Page
Enter your UI Account Number, FEIN, and Business Name.
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Employer Create an Online Profile Quarterly Wage Verification for ActiveEmployer
You must provide the total gross wages for the quarter requested.
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Employer Create an Online Profile Quarterly Wage Verification for ActiveEmployer
If the wages entered does not match, you will receive this pop-up.Click either option available.
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Employer Create an Online Profile Active Employer
You must enter all required fields on this page to proceed.
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Employer Create an Online Profile - Online ID Active Employer
Not case sensitive
Be sure to write this down and keep it in your records.
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Employer Create an Online Profile Active Employer - Security Questions, Image, and Phrase
Dropdown options of security questions
Select and answer 3 security questions. Select a security image and enter a security phrase.Click Submit.
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Your security question answers are case-sensitive.
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Employer Create an Online Profile Active Employer - Confirmation Page
Your email address will auto-populate here.
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Employer Create an Online Profile - Login
Enter your Online Business ID and your email address.
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Employer Create an Online Profile - Set Permanent Password
Enter temp password from the email and click Login. Be sure to write this down.
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Employer Create an Online Profile - Dashboard
After you have created the password, you will be directed straight to your dashboard.
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Employer Edit Profile, Online Business ID and
User Management
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EDIT PROFILEEmployer Edit User’s Online Profile
The administrator and the sub-users will be able to edit their own profile information.
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EDIT PROFILEEmployer Edit User’s Online Profile - Change Password
You must enter your current password in order to save any changes.
All users will have the option to change their password. It must meet the password requirements.
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Employer Edit User’s Online Profile - Change Security Questions
You have the option to change your security questions and answers, image, or phrase. In order to save the changes, you must enter your current password.
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Employer Edit User’s Online Profile Successful Update
You will receive a confirmation if the changes were successful. An email will be sent.
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Employer Edit User’s Online Profile Business ID
Only the Administratorwill be able to see this option and edit the OnlineBusiness ID.
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Employer Edit Online Profile Business ID
When changing the Online Business ID, you will need to enter your password in order to save the changes.
The current Online Business ID will auto-populate.
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Employer Edit Online Profile Business ID Successful Update
You will receive confirmation if the changes were successful and an email will be sent.
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Employer Edit User Management
Only the Administrator will be able to see this option and make changes.
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Employer User Management Landing Page
Administratorswill always belisted first.
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To add sub-users to the account, click on this button.
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You must read the disclaimer and click to acknowledge.
Employer User Management Acknowledgement
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Administrators must assign rights to a sub-user. That sub-user will only have access to the approved functions.
Employer User Management Add User
Click Save User when completed.
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Employer User Management Landing Page
You will receive a confirmation that the sub-user hasbeen successfully added and an email will be sent tothe sub-user with their temporary password.
New sub-user will appear here.
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Employer New Sub-user Create Online Profile
The newly added sub-user must obtain the Online Business ID from the Administrator in order to create their OnlineProfile.
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Employer User Management Edit Users
Administrators have the ability to edit the sub-user’s name, title, phone number, email address, rights, set a sub-user as thenew administrator, or reset the sub-user’s password.
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Employer User Management Edit Users Reset Password
The Administrator has the ability to reset passwords.
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Employer User Management Edit Users Reset Password
A pop-up will display if the Administrator clicks “Reset Password”.
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Employer User Management Set A New Administrator
A pop-up will display if the current Administrator clicks on Set as Administrator button. Clicking “ok” will automatically direct the previous Administrator straight to the sub-user’s dashboard. All Administrator rights will be transferred.
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Employer User Management Previous Administrator’s Dashboard
All Administrator rights have been removed from the previous Administrator. The “new” Administrator will have to assign rights to previousAdministrator.
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Employer User Management New Administrator’s Dashboard
The “new” Administrator will now has these functions available.
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Employer User Management Administrator’s Landing Page Edit Users - InactivateUsers
The Administrator has the ability to inactivate a sub-user at any time.
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Employer User Management Inactivate a User
A pop-up will display if the admin user clicks “inactivate”.
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The administrator will receive confirmation that a sub-user’s profile has been inactivated.
Employer User Management Inactivate a User
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Employer- User Management Service Company
Employer can edit rights, inactivate the current service company, or approve another service company.Approving a different service company will inactive current one.
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Account Inquiry
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Employer Dashboard
Alerts:● Service company
requests access● Notifications● Missing report● Account delinquent● Response for UC-86
Administrator: Edit Profile, Edit Online Business ID, and User Management
Subuser:Only can Edit Profile
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Employer’s Dashboard
The employer will also be able to manage their ELERs, Appeals, E-Response, PEO, Forms, and Notifications.
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Account Inquiry - Employer Information and AccountSummary
Account Summary:● Current and
previous year.● View Contribution
rate, E&T rate, and wage base
● Outstanding balance or credit balance.
● YTD benefit charges for current year.
● Clickable link to Notifications to view Statement of Benefits Charged
Employer Information: UI Account No, FEIN, Registered Name, DBA, Address, Liable Date, and AccountStatus.
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Account Inquiry - QuarterlyReport
Quarterly Reports:● Select Year and Quarter.● Quarterly history for 5 years.● Received date, wage source, rates,
wages, assessed amounts, paid and adjusted amounts.
● Balance due or credit amount.● Benefit Charges for the quarter.● Benefits is linked to Notifications to
view Statement of Benefit Charges.
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Account Inquiry - Rate
Rate:● Select a Year to view history.● Employer Rate History for 5
years.● Click on links to view details of
rate history.
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Account Inquiry - Rate
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Account Inquiry - Reimbursable Account Employer Information and AccountSummary
Shows outstanding balance and YTD benefit charges for the current year.
Click link to go to Notifications section to view Request for Reimbursements.
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Account Inquiry - Reimbursable Account MonthlyReport
Select Year and Month to view monthly benefit charges. The report and wages shown are based on quarterly reports filed.
Click link to go to Notifications section to view Request for Reimbursements.
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Quarterly Wage Reporting and Payment for
Employer and Service Companies
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Submitting Quarterly Wage as an Employer
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Employer Login
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Employer’s Dashboard
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Employer’s Quarterly Wage LandingPage
Select a Year and Quarter to file or amend a quarterly wage report or to make payment.
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Employer’s Quarterly Wage Detail
Form selections will dynamically appear based on whether the user selects “YES” or “NO”
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Employer’s Quarterly Wage - NO Employees to report
“You have stated that you have no wages earned by your employees. In order to be compliant with the Unemployment Insurance Quarterly Wage reporting requirements you must still review and submit this form before the due date in order to avoid penalties.”
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Employer’s Quarterly Wage - NO Employees to Report Review Page
You must certify the information entered prior to submitting the report.
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Employer’s Quarterly Wage - No Employees/No Wages to Report - ConfirmationPage
Confirmation page for a submitted report.
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Employer’s Quarterly Wage - YES, Employees to Report
There are several ways to enter employee wage detail:
1. Manually enter SSN, name and wages.
2. Load from a Previous Quarter - Used to pre-fill wages fromany filed quarter. The SSN and name will be filed-in but not the wages. This option has a Merge or Overwrite feature. Merge with any employees entered or overwrite them. Example of merge, you manually entered 2 SSNs/employees and now you are going to Load from a Previous Quarter. Any employees in the load quarter will be merged with the 2 employees manually entered. If matching SSNs, only 1 SSN will be listed.
3. Import From File - Used to import a .csv file. Importing will delete any employees already entered for that quarter.
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Employer’s Quarterly Wage - YES, Employees to Report - Manual
Manually enter SSN, last and first name, and the wages in each row.
Click on Save after everyrow or Clear to delete theentered data.
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Employer’s Quarterly Wage - YES, Employees to Report - LOAD FROM PREVIOUS QUARTER
Check Yes, click on LOAD FROM PREVIOUS QUARTER bar.
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Employer’s Quarterly Wage - YES Employees to Report - LOAD FROM PREVIOUS QUARTER
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Select the year and quarter you would like to pull data from.
The Quarterly Wage Report will be pre-filled with employee data.
Note: Only the name and SSN will be pre-filled. Total gross quarter wages paid and out-of-state wages need to be entered manually.
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Employer’s Quarterly Wage - YES Employees to Report - LOAD FROM PREVIOUS QUARTER
To update an employee, click on the employee’s SSN, then enter the wages, and click on “Update” when you are finished with the row or click “Cancel” to undo any changes.
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Employer’s Quarterly Wage - YES Employees to Report - LOAD FROM PREVIOUS QUARTER
To update an employee, click on the employee’s SSN, then enter the wages, and click on “Update” when you are finished with the row or click “Cancel” to undo any changes.
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Employer’s Quarterly Wage - YES Employees to Report - IMPORT FROM FILE
A sample template of the CSV file or the file format is provided.
SSN, Last name, First name, Middle initial, Quarter wages, Out-of-state wages, and State
Use IMPORT FROM FILE toimport a .CSV file directly to the quarterly wage report.
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Selects the .CSV file and click Open.
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A pop-up will display while the file is uploading.
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Employer’s Quarterly Wage - YES Employees to Report - IMPORT FROM FILE
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Employer’s Quarterly Wage - YES Employees to Report - IMPORT FROM FILE - sample excel errors
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Field Count Field Type Notes
SSN 9 Numeric If edited, user will need retype the whole SSN to re-populate field.
Last Name 30 Alpha/Num
First Name 30 Alpha/Num
Middle Initial 2 Alpha/Num
Total Gross Qtr.Wages
10 Numeric Max. 10 including decimal. (NNNNNNN.NN) Example: 1 thousand should be 1000.00
Out of State N/A Checkbox If Out of State is checked, the Out of state wages row is revealed for that employee. Uncheck Out of State to remove row.
Excess N/A Read-Only Calculated by subtracting the Taxable Wage Base from the Year-To-Date Wages (includes Out of State Wages) up to a maximum of the current quarter's wage.
Taxable Wage N/A Read-Only Calculation: Total Gross Qtr. Wages Paid - Excess
Out-of-state wages 9 Numeric Gross out-of-state quarterly wages up to the taxable amount.
State N/A Dropdown Only one state can be selected. If employee worked in more than one state, use the state that they earned the most.
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Employer’s Quarterly Wage Report - Out-of-StateWages
Click on Out of State box and the row will open, enter wages, and select the State. Click on “Update” when you have finished.
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Employer’s Quarterly Wage - Actions
Actions that can be taken on each row maydiffer:1. If the row is saved and in read-only mode:
○ Remove: Removes the employee record2. If the row has already been saved, but is in edit mode:
○ Update: Saves the changes made and puts the row in read-only mode until the user tries to edit row again.
○ Cancel: Cancels any changes made since the last save and puts the row in read-only mode until the user tries to edit row again.
3. If the row is new:○ Save: Saves the changes made.○ Clear: Clears all changes made so that the row is blank.
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Employer’s Quarterly Wage - Covered WorkerCount
Covered worker count is required to be entered.
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If entering a digit that exceeds the number of employees entered above, an error will prompt “Must be less than or equal to the number of employees reporting”
Employer’s Quarterly Wage - Covered WorkerCount
When employee data and coveredworker counts have been entered,click on “Review Quarterly Wage.”
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Submit Wages button willbe disabled if the Authorized Checkbox is not marked
Employer’s Quarterly Wage - Review and SubmitWages
Review the quarterly wage report, check the “I am authorized… to submit” box and click Submit Wages button.
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Employer’s Quarterly Wage - Confirmationpage
Successful submission of quarterly wage report.If a payment is due, Continue to Payment button will be enabled.
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Payment
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Select “Continue to Payment” when prompted to move to the next section of the Quarterly Wage.
Employer’s Quarterly Wage - Payment
Or Exit (Pay Later)
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Amount due for the quarter and any other delinquent amount or credit amount.
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Confirmation PageEmployer’s Quarterly Wage - Payment
Any Credit Due or Outstanding Balances will appear.
Remittance Amount: Remittance amount is pre-filled, but can be changed. Can not be greater than the total dueamount.
Payment Type: ACH Debit/E-check. ACH Credit is not available.
Routing Number: 9 digits.Financial Institution will auto-populate when routing number isverified.
Account Number: Between 4 - 17 digits 77
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Confirmation PageEmployer’s Quarterly Wage - Payment
Total amount due for quarter and outstanding balance or credit amount.
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Confirmation PageEmployer’s Quarterly Wage - Enter Payment Information
Account Type: Savings or Checking
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1. Review.2. Check “I agree”
checkbox.3. Submit Payment or
Revise Information or Exit (Pay Later)
Employer’s Quarterly Wage - Enter Payment Information
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Exiting the screen will take you back to the Quarterly Wage landing page
Employer’s Quarterly Wage - Payment Confirmation
Successful submission of payment!
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Employer’s Quarterly Wage History
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Employer’s Quarterly Wage - History
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Employer’s Quarterly Wage - History
Status:● Draft - Uploaded but not submitted● Report Submitted* - Report submitted● Report Submitted - Report submitted● Rejected - Errors had occurred that preventedsubmission● Cancelled - Subsequent report has been uploaded and overrides a
draft which replaces it with a new draft● Paid* - Payment has been made● Paid - Payment has been made
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Type: UC-B6, Amendment, UI Amended, Payment Amount: Total Wages reported, Paid Amount, blank if DraftUpdated By: Individual who submitted the report or payment.
Sort Order: Year, Quarter, Date/Time
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Service Company Submitting Quarterly Wage on Behalf of an Employer
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Service Company - Manage Employers
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Rights granted by the Employer Administrator
Service Company - Manage Employers
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To file quarterly wage reports, follow the same steps as employer reporting and payment.
Service Company - Manage Employers
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Return to Service Company’s dashboard
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Submitting Quarterly Wage in Bulk as a Service Company
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Service Company - Quarterly Wage Reports - Bulk File
Click to file a bulk report for several employers.
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Service Company - Quarterly Wage Reports - Bulk File
Click for a sample of the import file or the Import File documentation.
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Service Company - Quarterly Wage Reports - Bulk File
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Service Company - Quarterly Wage Reports - Bulk File
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Service Company - Quarterly Wage Reports - Bulk File
Click Import CSV file.
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Service Company - Bulk File
Select the .CSV file to upload and clicks Open.
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Service Company - Bulk File
Pop-up will appear while the file is being imported.
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Service Company - Bulk File
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Service Company - Bulk File
All employers on the .CSV file will be displayed.102
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If there is a credit available,the payment due will adjustaccordingly.
This will be deleted.
Service Company - Bulk File
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Service Company - Bulk File - Confirmation Page
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Brings you back to Quarterly Wage Landing page.
If there is a balance due, button is enabled.
Service Company - Bulk File - Confirmation Page
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Service Company - Bulk File - Payment
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Service Company - Bulk File - Payment
Review page.
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Service Company - Bulk File - Payment
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Service Company - Bulk File - Payment
Currently, E-check is the only option.
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Service Company - Bulk File - Payment
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Service Company - Bulk File - Payment
1. Review2. Check “I certify”
checkbox3. Submit Payment
or Cancel and Exit
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Service Company - Bulk File - Payment Confirmation
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Service Company - Bulk File - Rejected File
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Service Company - Bulk File - Rejected File
● Errors listed by UIAccount Number and line number.
● Lists the first 20 errors at a time.
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Service Company - Bulk File - Error Messages
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Service Company - Bulk File - History
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Service Company - Bulk File - History
Status:● Draft - Uploaded but not submitted● Report Submitted* - Report submitted● Report Submitted - Report submitted● Rejected - Errors had occurred that preventedsubmission● Cancelled - Subsequent report has been uploaded and overrides a
draft which replaces it with a new draft● Paid* - Payment has been made● Paid - Payment has been made
Type: UC-B6, Amendment, UI Amended, Payment Amount: Total Wages reported, Paid Amount, blank if DraftUpdated By: The person who submitted the report or payment.
Sort Order: Year, Quarter, Date/Time
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Service Company Registration
and Create a Sub-User
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Create Service Company Profile - Claimant/Employer/Service Company Landing Page
You may select either of these options.
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Service Company - Service Company Landing Page
116A Service Company must have an online profile to manage an Employer’s account.
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Service Company - Create Online Profile for a Service Company
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Service Company - Create Online Profile for a Service Company
FEIN and Business Name are required for a Business Organization to create an online profile as a Service Company
Questions will appear dynamically based on answers to previous questions.
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Service Company - Dashboard
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Enter UI Account numbers to request for access.
Service Company - Request Employer Access
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Messages will appear, indicating:1) Request was Successful.2) Request has already been sent.3) No employer with this UI account number.
Service Company- Request Employer Access
An email will be sent to the Employer requesting for a response.121
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Service Company - User Management
To add sub-users to the account, clickUser Management.
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Service Company - Create a Subuser
To add sub-users to the account, clickon this button.
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Service Company - Create a Subuser
Read and Acknowledge Disclaimers.Click Continue.
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Service Company - Create a Subuser
Service Company Administrator must enter the sub-user’s information.
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Service Company - Create a Subuser
New sub-user will appear here. The sub-user will receive any email to create an online profile.
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Service Company- Assign Employer for Sub-user to Access
Click on Edit to assign a sub-user to manage an employer account.
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Service Company- Assign a Sub-user to Access Employer Account
The current Administrator can set a sub-user to be the “new” Administrator of the account and/or reset the sub-user’s password.
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Service Company - Manage My Employers
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Pending approval from employer
Employer has approved access. Click Manage Employer to act on behalf of an Employer and go directly to the dashboard.
Service Company - Manage Employers
Rights assigned by the employer.
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Service Company - Assigns Sub-users to Access an Employer Account
Administrator has not approved a sub-user to access the Employer’s account.
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Service Company - Assigns Sub-users to Access an Employer Account
Click the button to allow a sub-user to access an Employer’s account.
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Service Company - Sub-user Dashboard
Sub-user can access any employer account that the Admin has given rights to.
If the Service Company sub-user has Quarterly Wage Reporting rights, the sub-user can access the employer’s account or file bulk quarterly wage and payment.
Sub-user Access is based on the rights the Employer hasgiven to the Service Company and what Employer access the Service Company Administrator has given to the sub-user.
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