Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay
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Transcript of Creating an eportfolio using Microsoft Powerpoint - Rosie Mackay
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MUF0011 English Unit 1 Academic Skills and Composition
Confidential
Monash University Foundation Year Program Development and Quality
04 March 2015
Creating an ePortfolio using Microsoft PowerPoint® When using PowerPoint® to create an ePortfolio, there are a number of actions required to change a simple SlideShow into an ePortfolio.
Key features of an ePortfolio (as compared to a Slideshow) are: Structure Slide progression Navigation Embedded documents/photos
This tutorial uses instructions for Microsoft PowerPoint® 2010.
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MUF0011 English Unit 1 Academic Skills and Composition
Confidential
Monash University Foundation Year Program Development and Quality
04 March 2015
Structure A Slideshow or PowerPoint® presentation usually has a simple, linear format. Slides progress in one direction, sequentially. An ePortfolio must allow the user to navigate backwards and forwards through the slides as if they are a website. Slides should be logically structured to enable ease of use and links. Because the structure relies on links between slides, the function allowing for direct slide progression should be turned off.
It is suggested that the ePortfolio be sectioned appropriately to show the academic skill development of students. The following chart shows the desired features of an ePortfolio.
Critical Thinking
Evidence
Information
Organisation
Skill Development
Note-Taking
Classnotes
Practice Tasks
Assessment Piece(s) Reflection
(Note-Taking)
Paraphrasing and Summarising
Class notes
Practice Tasks
Assessment Piece(s) Reflection
(Paraphrasing and Summarising)
Synthesis and Citation
Class notes
Practice Tasks
Assessment Piece(s) Reflection
(Synthesis and Citation)
ePortfolio Reflection
ePortfolio Structure
Academic Skill
Classwork (formative)
Assessment (summative)
ePortfolio Reflection
MUF0011 English Unit 1 Academic Skills and Composition
1
Monash University Foundation Year Program Development and Quality
Confidential 04 March 2015
The following information about PowerPoint® navigation has been compiled using the sample ePortfolio template (See Appendix I and II).
Use Navigation Links and Buttons Each Slide must have: Hyperlinked text (in text boxes) or buttons to allow navigation A button allowing the user to return to the previous slide or initial menu slide
Creating hyperlinked text To create a clickable text link, simply:
1. highlight the text to be linked
2. right-click the cursor on the highlighted text
3. select hyperlink
4. In the Insert Hyperlink menu, select Place in this document on the left-hand side.
MUF0011 English Unit 1 Academic Skills and Composition
2
Monash University Foundation Year Program Development and Quality
Confidential 04 March 2015
5. Select the Slide that you wish the text to link to. (Note that the names of the slides are automatically generated from the “Heading” text box). A preview of the slide will appear to confirm your choice. Select OK to confirm.
The colour of the text will change and an underline will appear to show that it is now a hyperlink.
MUF0011 English Unit 1 Academic Skills and Composition
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Monash University Foundation Year Program Development and Quality
Confidential 04 March 2015
To test the link, choose the SlideShow icon in the lower right hand corner of the screen.
If the link is configured correctly, clicking on the hyperlinked text will take you to the linked slide.
A slide can contain multiple text hyperlinks as necessary.
Inserting navigation buttons
In order to return to menus or revisit slides, each slide must have a “back” button.
1. Select the icon or picture that you would like to use for your “back” button. (This does not need to be an image – a text box with “BACK” in it would also work).
2. Insert the image/text using the Picture, Clip Art, Shapes or Text Box options in the <<Insert>> tab.
3. Place the icon/graphic/text on the slide.
4. Select the object and right click to enter the hyperlink menu
MUF0011 English Unit 1 Academic Skills and Composition
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Monash University Foundation Year Program Development and Quality
Confidential 04 March 2015
If you are using a text box, the menu will look the same as for the hyperlinks previously used. If you are using a graphic, icon, picture or clipart, the Action Settings menu will appear.
Selecting the option Hyperlink to: brings up the following options:
Next Slide
Previous Slide
First Slide
Last Slide
Last Slide Viewed
End Show
Custom Show…
Slide…
URL…
Other PowerPoint Presentation…
Other File…
Selecting Last Slide Viewed means the button will take the user back to the slide that they viewed prior to the current slide.
Having two slides set to Last Slide Viewed will create an infinite loop.
Hyperlinked text
“Last Slide Viewed”
MUF0011 English Unit 1 Academic Skills and Composition
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Monash University Foundation Year Program Development and Quality
Confidential 04 March 2015
Selecting Slide… brings up a menu allowing for selection of a specific slide and will avoid loops.
Hyperlinked text
Slide… “Skill Development” Slide… “MUF0011: English Unit 1”
MUF0011 English Unit 1 Academic Skills and Composition
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Monash University Foundation Year Program Development and Quality
Confidential 04 March 2015
Embedding files
Embedding documents (as evidence of learning) Documents can be inserted in a number of ways: As an image file As a linked file As an embedded file
Inserting an Image File A single page document of good quality can be inserted using the <<Insert>> Picture menu. The image may need to be rotated or resized using the Picture Tools.
Inserting a linked file
If the document is uploaded to a shared space (such as Google Drive or OneDrive) then a hyperlink can be inserted into the document as text or an image. The sharing permissions in Google Drive or OneDrive must allow for public access with a link.
MUF0011 English Unit 1 Academic Skills and Composition
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Monash University Foundation Year Program Development and Quality
Confidential 04 March 2015
Embedding a file Using the <<Insert>> Object function allows for the embedding of a file.
1. Select <object> from the <<Insert>> menu
2. Select <Create from file>
3. Select <Browse…> to locate the document
There are two options for insertion, depending on whether the Link checkbox is selected. Unchecked – Inserts the contents of the file as an object so that it can be opened using the
software that created it (e.g., Adobe Acrobat, Microsoft Word) Checked – Inserts a picture of the file contents, which is linked to the original document. Any
changes to the original document will also be changed in the PowerPoint. This option requires a shared drive or space for the original document to be saved. The option, Display as Icon is the same as this, however it inserts an icon rather than a picture.
MUF0011 English Unit 1 Academic Skills and Composition
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Monash University Foundation Year Program Development and Quality
Confidential 04 March 2015
Saving the ePortfolio If documents and files are embedded in the PowerPoint®, then it must be saved with these files attached. Selecting <<File>> <Save & Send> shows options for saving the file for sharing.
Package Presentation for CD will create a folder containing all embedded documents for easy viewing.
1. Select Options
2. Ensure Linked files is selected.
3. Select Copy to Folder…
APPENDIX I
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MUF0011 English Unit 1 Academic Skills and Composition
Monash University Foundation Year Program Development and Quality
Sample ePortfolio Structure - The following chart shows the organisation of slides in the sample ePortfolio.
Title Slide Should contain student
information and information about the subject/ unit code and
assessment
Introductory Slide Should set the expectations for the ePortfolio, clearly stating the
intention and contents.
Section Headings Portfolio is clearly divided into
formative (skill development) and summative (assessment pieces)
sections
Skill Development (formative) Shows the various skills that must be developed throughout the unit.
ePortfolio Reflection Contains the reflection of the student on the
overall portfolio and skill development according to the rubric. A copy of the rubric should also be submitted, along with the self-
assessment
ePortfolio (summative) This section should clearly show the assessment pieces that have been undertaken in class and the
overarching theme/topic
Note-Taking (Written) Summative Piece #1 – Note-Taking (Written) Information Evidence Resources Assessment Piece Reflection
Title
Text
Work
Piece
Note-Taking (Aural) Summative Piece #2 – Note-Taking (Aural) Information Evidence Resources Assessment Piece Reflection
Title
Text
Work
Piece
Paraphrasing, Summarising and Quoting Summative Piece #3 – Paraphrasing and Summarising Information Evidence Resources Assessment Piece Reflection
Title
Text
Piece
Synthesis Summative Piece #4 – Synthesis Information Evidence Resources Assessment Piece Reflection
APPENDIX II MUF0011 English Unit 1 Academic Skills and Composition
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Sample Structure (ePortfolio Sample)
Title Slide Should contain student information and information about the subject/ unit code
and assessment Could be a set template
Introductory Slide Should set the expectations for the
ePortfolio, clearly stating the intention and contents.
Could be a set template
Section Headings Portfolio is clearly divided into formative
(skill development) and summative (assessment pieces) sections
Could be a set template
SKILL DEVELOPMENT
Skill Development (contents) Shows the various skills that must be
developed throughout the task.
Could be a set template. Could be customised. May include additional topics at
teachers discretion
ePortfolio Reflection Contains the reflection of the student
(Week 7) on the overall portfolio and skill development according to the rubric. A
copy of the rubric should also be submitted, along with the self-assessment
Student created content Rubric set by Unit Guide. Reflection format set by
teacher according to advice from Unit Guide
APPENDIX II MUF0011 English Unit 1 Academic Skills and Composition
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Skill development notes Each sub-heading contains instructional
information about the skill, including class notes and examples of the skill.
Student created. Some parts could be teacher
provided (set class notes) with student
additions/annotations.
Suggested headings: Introduction/Information
Strategies/Checklists References
Examples/Samples
Students can scan and upload
examples, or complete their
notes/examples in electronic format
using a program such as Sketch (Evernote)
There must be examples of the skill demonstrated by the student, both in a class
setting using a guided activity and individually.
Information should all be logically structured, linked
and referenced. Back buttons should be
present
Skill development could have initial teacher-created slides with information, then opportunities for student
engagement and content creation
APPENDIX II MUF0011 English Unit 1 Academic Skills and Composition
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ePORTFOLIO SHOWCASE
ePortfolio (summative) This section should clearly show the assessment pieces that
have been undertaken in class and the overarching theme/topic
Could be a set template
Assessment Pieces Each assessment piece should show the text(s) (teacher provided) and the skills that are being assessed. There
should also be a reflection
Could be a set template
Should also include the rubric (not
shown)
Text Copies of the text are included for reference. This requires a
recycling policy. Could be a template
Scaffolding Activities Students could be asked to do additional activities such as
identifying key terms to scaffold the activity as needed
Student created (teacher guidance
needed)
Assessment Piece Students include a copy of their assessment piece
(unedited). This has also been submitted to the teacher at the end of the lesson for authentication
Student created
Reflection Each assessment piece contains a reflection on the student
development of skills
Student created (according to
template or teacher guidance)
Information may be customised for the various tasks (i.e., listening
comprehension)
Supplementary Tasks The eportfolio may contain additional assessment tasks
where a student has been absent, but has taken the original task as a learning activity
Student created