Created 11/06/2006 Revised 1/10/2015SPS Technology Department Microsoft Excel – Advanced Features.
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Transcript of Created 11/06/2006 Revised 1/10/2015SPS Technology Department Microsoft Excel – Advanced Features.
Created 11/06/2006Revised 04/11/23 SPS Technology Department
Microsoft Excel – Advanced Features
SPS Technology Department2Created 11/06/2006Revised 04/11/23
While Waiting ~
Create an Excel Spreadsheet Enter five names of students Scores on three tests Average these tests scores Create a graph
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Advanced EXCEL- By the end of this session ~
You will know and be able to: Use multiple sheets within a workbook and creates links
between worksheets. Import and export data between spreadsheets and other
applications, and embed spreadsheets within other files/documents.
Create and use pivot tables, Printing Headings on all pages, Summing Ranges, SubTotals Features, Advance Filter, Advance Charting Features, Count Function, LOOKUP Function, Formula Auditing
Identify the use of spreadsheet skills in various careers.
Standard 1:Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.
SPS Technology Department4Created 11/06/2006Revised 04/11/23
You will demonstrate this by . . .
Creating an activity log Sorting data within log Using the Subtotal feature in Excel Selecting and graphing data Printing out using advanced features
SPS Technology Department5Created 11/06/2006Revised 04/11/23
Relative Reference –vs.- Absolute Reference = A1+B1 = A2+B2 = A3+B3
= B2/$E$15 = C2/$E$15 = D2/$E$15
Value in cells become relative when formula is copied. The formula changes in relationship to where it is being copied.
Value in cells remain absolute when formula is copied
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Freeze Panes Highlight row underneath the row you want to
freeze Highlight column to the right that you wish to
freeze Highlight the cell just below and to the right of
the headings you want to freeze Menu Bar > Window > Freeze Panes Watch video from
On Freeze PanesMicrosoft Excel Tutorials
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Printing Heading
Watch Video from
On Print Repeating Title Rows
Microsoft Excel Tutorials
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Printing Headings on All Sheets
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Summing Ranges
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Summing Cells on Multiply Worksheets
=Sheet1!B3+Sheet2!B3+Sheet3!B3
Sheet Name ! Cell Reference
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Using the
Subtotal Feature
in Excel
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Highlight data> Menu bar> Data>Subtotals…
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Dialog box for Subtotal
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Outline Structure
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Watch Video on Subtotals from
Microsoft Excel Tutorials
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The Advanced
Filter Feature
in Excel
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Advanced Filter Feature
Will display only those items in a list that meet a certain criteria.
Demonstration of Advanced Filter Feature
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Records that meet a criteria
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Remove Filter MenuBar>Data>Filter>Show All
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Advanced Charting Features
Watch video from
Create Graphs and Charts
Microsoft Excel Tutorials
SPS Technology Department25Created 11/06/2006Revised 04/11/23
Count Function COUNT
Counts the number of cells within a range that contain numbers.
COUNTA Counts the number of cells within a range that are not empty
whether they contain numbers or text.
COUNTBLANK Counts the number of cells within a range that are empty.
COUNTIF Counts the number of cells within a range that meet the given
condition.
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SPS Technology Department27Created 11/06/2006Revised 04/11/23
LOOKUP FUNCTIONS
Locate a value in a table VLOOKUP – looks up data in a particular
column in the table HLOOKUP – looks up data in a particular
row in the table.
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VLOOKUPV stands for Vertical Looks for a value in a column to the left in
the same row. Looks up 5.77 in column A, and returns
the value in same row of column B =VLOOKUP(5.77, A1:B6, 2) =VLOOKUP(“Text”, A1:B6, 2)
range
Cell address or cell value
Column where to look
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School School Colors PrincipalEnrollme
nt
Balliet orange Page 495
Beal tan Fenlason 507
Boland silver O’Brien 501
Bowles green Rivera 505
Bradley taupe Brown 502
Brightwood black Gomez 493
Brunton red Levanos 455
DeBerry pink Worthy 445
Dorman grey Collins 456
=VLOOKUP(“BOWLES”,A1:D10,2) Will return a value of green
=VLOOKUP(“BOWLES”,A1:D10,3) Will return a value of Rivera
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HLOOKUP H stands for Horizontal
Column must be sorted in descending order Looks for a value in the top row
=HLOOKUP("School",A1:D31,7)
Or could be labeled A1Range Row to look in
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=HLOOKUP(“School”,A1:D10,4) Will return a value of Boland
=HLOOKUP(A1,A1:D10,7) Will return a value of Brightwood
School School Colors PrincipalEnrollme
nt
Balliet orange Page 495
Beal tan Fenlason 507
Boland silver O’Brien 501
Bowles green Rivera 505
Bradley taupe Brown 502
Brightwood black Gomez 493
Brunton red Levanos 455
DeBerry pink Worthy 445
Dorman grey Collins 456
SPS Technology Department32Created 11/06/2006Revised 04/11/23
Formula Auditing
Display the relationships between formulas and cells
You can display both precedent cells and dependent cells of a formula
Menu Bar > Tools >Formula Auditing>Trace Precedents or Trace Dependents
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Menu Bar>Tools>Formula Auditing>Trace Precedents
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Menu Bar>Tools>Formula Auditing>Trace Dependents
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Pivot Tables and Charts An interactive, Excel Report that
summarizes, manipulate, and analyzes data.
Must set up table in a specific format
Excel Tutorials from http://www.schooldatatutorials.org/
Click on Pivot Tables and Charts link
SPS Technology Department36Created 11/06/2006Revised 04/11/23
Your Turn… Manipulating a Time Log Create an activity log Sort data within log Use the Subtotal feature in Excel Select and graph data Print out using advanced features