CPYHA DECEMBER BOARD MEETING MINUTES TUESDAY, DECEMBER 16, 2014

MEETING CALLED BY CPYHA Board of Directors

TYPE OF MEETING Monthly Board Meeting

FACILITATOR Collin Aswegan (President)

NOTE TAKER Lindsey Reil (Secretary)

TIMEKEEPER Collin Aswegan (President)

ATTENDEES Board of Directors, Committee Directors & General Members

1) CALL TO ORDER 7:04PM

2) ROLL CALL (SECRETARY)

BOARD MEMBERS/COMMITTEE DIRECTORS/COMMITTEE COORDINATORS IN ATTENDANCE (PRESENCE INDICATED WITH AN "X")

X COLLIN ASWEGAN (PRESIDENT) JARED ANDERSON (PLAYER DEVELOPMENT)

X DAVE BAKER (VICE PRESIDENT) X JEFF HEDLUND (S.K.A.T.E.)

X LORI ROBINSON (TREASURER) X JESSICA TESDALL (BE A REBEL)

X LINDSEY REIL (SECRETARY) JIM KOLTES (ACE)

X ANNE ANDERSON (M-A-L) JOE OLSON (HOUSE CO-DIRECTOR)

TERRY BERGSTROM (M-A-L) KATIE VERLO (CONCESSIONS)

X BJORN BURNEVIK (M-A-L) LAURIE ZAHALKA (COMMUNICATIONS)

X DEBBIE HUYBERS (M-A-L) LISA BLAKE (GAMBLING)

X JOHN O'DONOGHUE (M-A-L) MEGAN LEITNER (ONLINE REG, MGR CORD)

ALYSSA SENESCALL (SAFETY) MICHELLE BAKER (CONCESSIONS ACCT)

AMBYR JOHNSON (TRAVELING REG) ROSS JERPSETH (HOUSE CO-DIRECTOR)

BECKY MAIFELD (HOUSE MGR COORD) STEVE JONES (CLINICS)

X BILL BLAKE (EQUIP, GAMBLING) TAMMIE ZAPATA (ICE SCHEDULER)

X BILL LAWLER (TRAVELING) TODD SINJEM (HOUSE CO-DIRECTOR)

X BRAD SOLOMON (MITE JAMBOREE) TRACY JOHNSON (VOLUNTEER COORDINATOR)

BUD WILLIAMS (ICE LIAISON) X WADE GJERVOLD (TOURNAMENTS)

CAROLEE PETERSON (HOUSE REG)

DAVE PETERSON JENNIFER PETERSON (GIRLS) TBD (FUNDRAISING)

GABE MILTON (RECRUITMENT) TBD (SPONSORSHIP)

GENERAL MEMBERS IN ATTENDANCE

TIM REIL, MATT PAYNE

3) BOARD/COMMITTEE DIRECTOR REPORTS

LINDSEY REIL APPROVAL OF MINUTES

PRESENTATION → ALL BOARD MEMBERS WERE EMAILED A COPY OF THE MEETING MINUTES FROM NOVEMBER

CONCLUSIONS → A MOTION WAS MADE, SECONDED AND PASSED TO APPROVE THE MEETING MINUTES FOR

NOVEMBER

LORI ROBINSON TREASURER’S REPORT

PRESENTATION

NOVEMBER SUMMARY

→ INCOME DOWN BY 27,000 DUE TO TIMING, WREATH DEPOSIT WAS LATER THIS YEAR → TOTAL EXPENSES UP DUE TO PURCHASING JERSEYS AND SOCKS FOR THE ASSOCIATION → CASH IS STRONG - WILL HAVE TO PAY FOR WREATHS, COACHES, CHAMPLIN FORUM ICE BILLS

AND BP ICE BILLS, DIST 10 REF FEES → WILL BE RECEIVING PAYMENTS FROM TEAMS, CASH POSITION STRONG → STILL WORKING ON COLLECTING ICE PAYMENTS FROM FAMILIES

→ GOING FORWARD WE WILL HAVE SECOND HALF DIST. 10 REF FEES, 2ND DIST./REGIONAL

TOURNAMENT FEES TO PAY

CONCLUSIONS → ALL BOARD MEMBERS PRESENT WERE GIVEN A COPY OF THE NOVEMBER TREASURER’S REPORT

TO REVIEW à A MOTION WAS MADE, SECONDED AND PASSED TO APPROVE THE TREASURER’S REPORT FOR NOVEMBER

BILL BLAKE GAMBLING REPORT

PRESENTATION

→ NOVEMBER GAMBLING REPORTS HAVE NOT COME BACK YET, WILL BE PRESENTED/VOTED ON NEXT MONTH

→ RAFFLE CALENDAR DRAWING WAS THIS PAST SUNDAY → CALENDARS SOLD: 765(PLAYERS), 93(OFF SITE PULL TAB LOCATIONS), 64 (PLAYER BUYOUT) → WILL BE RECOGNIZED IN DECEMBER GAMBLING REPORT → LISA BLAKE COMPLETED ANNUAL GAMBLING COURSE → GAMBLING GOING WELL

CONCLUSIONS → WILL VOTE ON NOVEMBER’S GAMBLING REPORT AT THE JANUARY BOARD MEETING

NICK POWELL CHAMPLIN ICE FORUM (COLLIN)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

ROSS JERPSETH, JOE OLSON, TODD SINJEM

HOUSE (BJORN)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

BILL LAWLER TRAVELING (BJORN)

PRESENTATION → EVERYTHING SEEMS TO BE GOING WELL → QUESTION BROUGHT UP - ARE PLAYERS SUPPOSED TO BE REPORTING MINOR INJURIES? → POSSIBILITY OF ADDING ADDITIONAL REGISTRATION FEES FOR BANTAMS

CONCLUSIONS → LINDSEY TO CONTACT ALYSSA SENESCALL (SAFETY DIRECTOR) AND HAVE HER SEND

COMMUNICATION TO COACHES CLARIFYING SAFETY PROTOCALL

JENNIFER /DAVE PETERSEN GIRLS (DAVE)

PRESENTATION → SEASON IS UNDER WAY → 10UB COOP DOING WELL → NON PARENT COACHES SEEM TO BE WORKING OUT GREAT

CAROLEE PETERSON (HOUSE), AMBYR JOHNSON (TRAVELING), MEGAN LEITNER (ONLINE)

REGISTRATION (LINDSEY)

PRESENTATION → NOT PRESENT NOTHING TO REPORT

BECKY MAIFELD (HOUSE), MEGAN LEITNER (TRAVEL)

MANAGER COORDINATORS (LINDSEY)

PRESENTATION → BECKY WOULD LIKE TO ADDRESS SOME COMPLAINTS SHE HAS RECEIVED REGARDING MITE

GAME SCHEDULES – THE SCHEDULE DOESN’T LIST WHOM THEY ARE PLAYING. SHE HAS REACHED OUT TO TAMMIE (ICE SCHEDULER) AND RECEIVED NO EXPLANATION

JIM KOLTES ACE (DAVE)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

SHEILA GJERVOLD BY-LAWS (COLLIN)

PRESENTATION

→ WOULD LIKE TO SET UP A MEETING IN JANUARY TO GO OVER BYLAW REVISIONS FOR THIS YEAR, LOOKING TO MAKE THEM MORE CONCISE, WHILE INTRODUCING MORE FORMAL POLICIES.

→ DIST 10 WILL BE LOOKING THROUGH ALL DIST. BYLAWS TO MAKE SURE THAT ALL D10 ASSOCIATIONS ARE ALIGNED WITH USA HOCKEY

CONCLUSIONS → COLLIN TO REACH OUT TO SHEILA AT A LATER DATE TO DISCUSS

STEVE JONES CLINICS (DAVE)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

COLLIN ASWEGAN COACHES SELECTION (COLLIN)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

LAURIE ZAHALKA COMMUNICATIONS (LINDSEY)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

KATIE VERLO, MICHELLE BAKER (ACCT.)

CONCESSIONS (LORI)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

BILL BLAKE EQUIPMENT (BJORN)

PRESENTATION → WHAT TO DO WITH OLD JERSEYS?

CONCLUSIONS → IDEAS - JAMBOREE RAFFLE

TBD FUNDRAISING (DAVE)

PRESENTATION → GETTING READY TO COLLECT ON HEGGIES PIZZAS, TURN IN DATE JAN 6 AND PIZZA PICK UP

SCHEDULED FOR JAN 26

BUD WILLIAMS ICE LIAISON (COLLIN)

PRESENTATION

→ ADDRESS EARLY MORNING ICE (6AM) ISSUES, PROPOSE THAT NEXT YEAR CPYHA ELIMINATE 6AM AND 9:45PM

→ ICE HAS BEEN BLOCKED FOR THE ENTIRE 2 DAYS OF THE REBEL ROUSER TOURNAMENT, IS THIS NECESSARY? GOING FORWARD WE NEED TO SET A REGISTRATION DEADLINE, SO THE SCHEDULER CAN PROPERLY SCHEDULE ICE TIMES

TAMMIE ZAPATA ICE SCHEDULER (BJORN)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

CONCLUSIONS → LOOKING FOR ICE SCHEDULER FOR NEXT SEASON – PAID POSITION

JARED ANDERSON PLAYER DEVELOPMENT (ANNE)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

GABE MILTON RECRUITMENT (DAVE)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

ALYSSA SENSECALL SAFETY (TERRY)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

CONCLUSIONS → LINDSEY TO FOLLOW UP WITH ALYSSA – NEED TO SEND A COMMUNICATION TO COACHES

REGARDING INJURY REPORT

( B.A.R.) JEFF HEDLUND (S.K.A.T.E.) BRAD SOLOMON (JAMBOREE) DEBBIE HUYBERS (PARENT RLF)

SPECIAL EVENTS

(BJORN) (LINDSEY) (LINDSEY)

(DEBBIE)

PRESENTATION

B.A.R. → SHIRTS ARE IN → FOOD FIGHT REPORT – 3 TEAMS THAT GET SLUSHIE GIFT CERTIFICATES - MITE D CANUCKS,

BANTAM B1 & HS TEAM (RAISED THE MOST) → TRYING TO ENGAGE THE BE A REBELS WITH THE HS BOOSTER - PLANNING A MEETING TO BETTER

SUPPORT EACH OTHER → PARENT EVENT JAN 24 -CLIVE’S AFTERNOON EVENT, MOVE TO WILLY MCCOYS IF CHOOSE

EVENING → DISCUSSED HS PLAYER INVOLVEMENT → BUDDY PROGRAM AS A POSSIBILITY AMONGST THE ASSOCIATION (OLDER PLAYERS PAIRED

WITH YOUNG) S.K.A.T.E.

→ HAVE DATES IN MIND, WOULD LIKE TO MAKE IT INTERACTIVE/ENGAGING – WOULD LIKE TO GET TEACHERS ON THE ICE WITH THE PLAYER, TEACHER SHOOT OUT

→ HOUR FOR HOUSE AND AN HOUR FOR TRAVELING → PARENTS WATCHING IN THE STANDS → GPA, A 3 WOULD PUT YOU AT GRADE LEVEL 2.67 → FORMS CHANGED THIS YEAR → TALKED WITH CRAIG AT CHAMPLIN ATHLETIC REGARDING PRIZES → ASPIRE TO DONATE WATER BOTTLES → NEED MORE VOLUNTEERS!

JAMBOREE → 1ST MEETING WAS LIGHT – NEED MORE VOLUNTEERS! → IDEA TO USE POLICE RADAR GUN TO CLOCK SHOTS → NEED TO WORK ON INVITING OUTSIDE TEAMS TO PLAY, BRAD TO TOUCH BASE WITH

COACHES/MITE DIRECTORS WORK OFF OF SCHEDULE FROM LAST YEAR → SKILLS COMPETITION

TBD SPONSORSHIP (JOHN)

PRESENTATION → MATT PAYNE TO TAKE ON SPONSORSHIP DIRECTOR

WADE GJERVOLD TOURNAMENTS (BJORN)

PRESENTATION

REBEL CLASSIC RECAP → BROKE EVEN THIS YEAR, SHORT ON TEAMS, ONLY HAD 10 TEAMS COMPETING, OF WHICH ONLY

7 PAID, DOWN 5000 IN REGISTRATION REVENUE, DOWN FROM 14 TEAMS LAST YEAR → NOT A COMPETITIVE ENOUGH ASSOCIATION TO GO AGAINST OTHER TOURNAMENTS OFFERED

AT THAT TIME, COME UP WITH CREATIVE WAYS TO GET TEAMS TO REGISTER, OR CHANGE THE TIME...TOO MANY TOURNAMENTS THAT WEEKEND

→ IDEAS FOR DATE CHANGE –LOOKING FOR A WEEKEND THAT THERE ISN’T ANYTHING SCHEDULED → SQUIRT B2 WON THE CHAMPIONSHIP – CONGRATS!! , PEEWEE B2 TOOK 3RD PLACE –

CONGRATS!! → WAS A SUCCESSFUL TOURNAMENT FOR CHAMPLIN PARK → WILL WORK WITH MR. LEMPKE TO MAKE SOME CHANGES → 2 RESCHEDULE FINES THAT WADE IS WORKING THROUGH, MISTAKES HAVE BEEN CORRECTED

CONCLUSIONS → LINK UP DIST. TOURNAMENTS AT THE END OF THE SEASON

TRACY JOHNSON VOLUNTEER COORDINATOR (JOHN)

PRESENTATION → DIBS ITEMS POSTED SINCE SEPT 776 SHIFTS → WAITING COMMITTEE & MANAGER CREDIT SUBMISSIONS → NEED TO ADDRESS UNCLAIMED SHIFTS FOR HS GAMES

4) OLD BUSINESS

→ NONE 5) NEW BUSINESS → MITE DIRECTORS WENT TO THE CITY OF CHAMPLIN AND GOT $3500 FOR ‘HARD DIVIDER’, STATE TO PAY $2500, WOULD LIKE TO

FUNDRAISE FOR THE REMAINING BALANCE, COULD POSSIBLY USE THE BOARDS FOR SPONSORSHIP → B.A.R. - HOCKEY HAIR SUBMISSIONS ARE OPEN, NONE HAVE COME IN SO FAR → QUESTION RAISED ABOUT WHERE MEETING MINUTES ARE POSTED – MINUTES ARE POSTED ON THE CPYHA WEBSITE → BILL ANDRUS (D10) SPOKE ABOUT OUR 8U GIRLS TEAM, DIALOGUE MADE TO GET EVERYONE (ALL GIRLS) PLACED ON A TEAM, IF GIRLS

WANT TO PLAY WITH THE GIRLS THEY HAVE THE RIGHT TO, TO KEEP COMPETITIVE YOU CAN HAVE DIFFERENT LEVELS → DISCUSSION BROUGHT UP TO HAVE SOME VISIBILITY MADE ON TOPICS AFFECTING THE ASSOCIATION DISCUSSED AT PRE MEETING

WORKSHOPS, GOING FORWARD THERE WILL BE A MORE ATTENTION PAID TO COMMUNICATION CARRY OVER. → A DECISION WAS MADE TO ISSUE A REGISTRATION CREDIT TO ACTING BOARD MEMBERS, EFFECTIVE 2014-15. THIS WILL BE USED AS AN

INCENTIVE TO ATTRACT NEW INTEREST IN FILLING OPEN BOARD POSITIONS GOING FORWARD.

6) ANNOUNCEMENTS

7) ADJOURNMENT 8:46PM