CPD Outcome Measurement Framework Brief Overview U. S. Department of Housing and Urban Development...
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Transcript of CPD Outcome Measurement Framework Brief Overview U. S. Department of Housing and Urban Development...
CPD Outcome CPD Outcome Measurement Framework Measurement Framework
Brief OverviewBrief Overview
U. S. Department of Housing and Urban Development
Office of Community Planning and Development
Page 3
What is Performance What is Performance Measurement?Measurement?
Performance measurement is a program management tool
It is …… an organized process for gathering information to determine how well programs and activities are meeting established needs and goals.
Page 4
Why is Performance Why is Performance Measurement Important?Measurement Important?
Federal Agencies– Now a requirement for federal
programs
– Performance is a key consideration in program funding decisions
– Demonstrating program results to decision-makers & public
Page 5
Why is Performance Why is Performance Measurement Important?Measurement Important?
State and Local Grantees– Enables HUD and grantees capture
program accomplishments
– Helps enhance program capacity and results
– Builds public confidence/support in programs
Page 6
Development of CPD’s Development of CPD’s Outcome FrameworkOutcome Framework
HUD needed a tool to capture data on program outcomes from grantees
Working Group formed that included:– A diverse group of grantees – Community development organizations– HUD– Office of Management & Budget (OMB)
Goals:– Collect data on program outcomes that can
be reported nationally– Minimize the reporting burden on grantees
Page 7
Timeline for Timeline for Implementation of the Implementation of the
FrameworkFramework Current IDIS with outcome fields
– Data entry now encouraged
Required implementation for all activities– October 1, 2006– Any open activity not just new
Page 8
Highlights of the SystemHighlights of the System
Common performance measures that apply to all four HUD CPD formula programs
Outcome measures are driven by local intent
Indicators that use data commonly collected by grantees
Data collected will enable HUD to “roll up” results to national level
Page 9
Using the System – Key Using the System – Key ActionsActions
For each activity that a grantee plans and funds:
1. Determine the goal of the activity based on local intent
2. Identify one objective and one outcome for each activity in Con Plan submissions (e.g., next Annual Action Plan)
3. Indicate the objective and outcome in IDIS when setting up an activity
4. Report on applicable indicators in IDIS/CAPER/PER
Page 10
ObjectivesObjectives
Three Objectives:– Creating Suitable Living
Environments– Providing Decent Affordable Housing – Creating Economic Opportunities
Reflect the statutory purposes of the four programs
Tie directly to HUD’s 3 to 5 Year Plan
Page 11
OutcomesOutcomes
Three Outcomes:– Availability/Accessibility – Affordability – Sustainability
To determine the most appropriate outcome for an activity, ask:
“What type of change or result
am I seeking?”
Page 12
Linking Objectives & Outcomes - Linking Objectives & Outcomes - Outcome StatementsOutcome Statements
Outcome 1:Availability/Accessibility
Outcome 2:Affordability
Outcome 3: Sustainability
Accessibility for the purpose of
creating Suitable Living
Environments
Accessibility for the purpose of
providing Decent Housing
Accessibility for the purpose of
creating Economic Opportunities
Affordability for the purpose of creating Suitable
Living Environments
Affordability for the purpose of providing Decent
Housing
Affordabilityfor the purpose of creating Economic
Opportunities
Sustainability for the purpose of creating Suitable
Living Environments
Sustainability for the purpose of
providing Decent Housing
Sustainability for the purpose of
creating Economic Opportunities
Objective #1 Suitable
Living Environment
Objective #2 Decent
Housing
Objective #3 Economic Opportunity
Outcome Statements
Page 13
IndicatorsIndicators
Common Indicators (4)– Generally apply to all activities– Grantees only report data items that are
currently required
Specific Indicators– Applicable indicators determined by type of
activity– 18 categories of indicators, many with
several data items– Report on all data items relevant to the
specific activity performed
Page 14
Common IndicatorsCommon Indicators
Amount of money leveraged
Number of persons, households, businesses, units or beds assisted
Income levels of persons or households – 30, 50, 60, or 80 percent of AMI
(only levels currently required)
Race, ethnicity, and disability data for activities that currently report these data
Page 15
Implication for GranteesImplication for Grantees
Outcome framework may affect grantee:– Program design and planning,
including the Con Plan– Activity/project selection process– Project data collection– IDIS data entry– Reporting to HUD
Page 16
Consolidated Plan & Consolidated Plan & Annual Action Plan -- Annual Action Plan --
TimingTiming FY06
– All plans (3 to 5 Year Plan or Action Plan) submitted after March 13, 2006 must include outcome category for activities
FY07 – Must include outcome measures in all action
plans– Must include outcomes in any new 3 to 5
year plan– If existing 3 to 5 year plan, must amend
plan to include outcome measures
Page 17
Options for Incorporating Outcome Options for Incorporating Outcome Measures in Existing Con PlansMeasures in Existing Con Plans
Two possible approaches:– Incorporate into narrative and/or
existing tables OR– Redo tables using new HUD templates
Not a substantial amendment
Page 18
Data Collection & IDISData Collection & IDIS
IDIS will sort by activity and national objective– Suggest creating data collection forms that track
performance by funded activity types Need to determine who/how/when IDIS data
entered– Some activities at set-up– Some activities at completion– Some activities incrementally until completion
Develop IDIS data entry approach to ensure accuracy of data entry– Develop recordkeeping system to track & document
project status Grantees still required to submit CAPER/PER
– Will need to report on accomplishments as well as all other required information
Page 19
Mixed Financing and Mixed Financing and ReportingReporting
Mixed CPD and non-CPD financing projects:– Enter outcome data for entire activity not just
portion or units funded with CPD $$– Not done as pro-rata calculation
Example: CDBG ½ of the cost of a counseling program
– Count all counseled persons
– Outcome framework also applies even if CPD only in one phase Example: HOPWA funds for land acquisition and
private funds for construction of units– Count all units
Page 20
Mixed Financing and Mixed Financing and HOMEHOME
HOME continues to report all units and HOME units– Count of total units in projects– Details and demographic data on
HOME-assisted units– Framework indicator data on HOME-
assisted units
Page 22
Reporting on Homebuyer Reporting on Homebuyer ActivitiesActivities
Grantees must report certain data on homebuyer housing activities– Activities that involve direct financial
assistance to homebuyers– Activities that involve the
development of homebuyer units
Short-term mortgage assistance for homeowners provided through HOPWA is reported using measures similar to TBRA
Page 23
Direct Homebuyer Direct Homebuyer Assistance ReportingAssistance Reporting
Grantees are required to report on the following information:– Number of homebuyer households receiving
assistance– Number of those served who are first-time
homebuyers Of first-time homebuyers, the number of
households receiving housing counseling
– For HOME, the number of households coming from public housing or received rental assistance
– Number of households receiving downpayment assistance and/or closing cost assistance
Page 24
Homebuyer Development Homebuyer Development ReportingReporting
Grantees are required to report on the following information:– Total number of housing units completed in
the project– Number of units that are available for
purchase only by households below 80% of AMI
– Number of years that affordability restrictions apply (if applicable)
– Number of units meeting Energy Star standards
– Number of units meeting Section 504 accessibility standards
– Number of units occupied by households previously living in subsidized housing
Page 25
Homebuyer Development Homebuyer Development Reporting (cont)Reporting (cont)
Additional measures apply to units designated as affordable:– Number of occupied by elderly
households
Page 26
Rental Housing Rental Housing ReportingReporting
For all rental housing activities:– Total number of units in the activity– Number of affordable units– Total number of units meeting Energy
Star standards– Total number of units meeting Section
504 accessibility standards
Page 27
Rental Housing Reporting Rental Housing Reporting (cont)(cont)
For rental units designated as affordable:– Number of years that affordability restrictions
apply– Number of assisted units occupied by elderly
households– Number of units subsidized with project-
based rental assistance– Number of units designated for persons with
HIV/AIDS– Number of units of permanent housing
designated for homeless persons and families
Page 28
Rental Housing Reporting Rental Housing Reporting (cont)(cont)
For rental rehabilitation and conversion of non-residential buildings:– Number of units created through
conversion of non-residential buildings to residential buildings
– Number of units brought from substandard condition to standard condition
– Number of units brought into compliance with the lead safe housing rule
Page 29
Homeowner Rehabilitation Homeowner Rehabilitation ReportingReporting
Grantees are required to report on the following information:– Number of units occupied by elderly
households– Number of units brought from substandard to
standard condition– Number of units meeting Energy Star
standards– Number of units brought into compliance with
the lead safe housing rule– Number of units made accessible (compliant
with Section 504 for persons with disabilities)
Page 30
TBRA/STA ReportingTBRA/STA Reporting
Grantees are required to report the following information:– Total number of households receiving
assistance– Number of households receiving short-
term rental assistance (less than 12 months)
– Number of homeless households receiving assistance Of those, the number of chronically
homeless households
Page 32
Economic Development Economic Development ReportingReporting
Grantees must report certain data on E.D. activities
Reporting not necessarily tied to objective & outcome chosen
Instead, based on:– Use of Job Creation/Retention National
Objective and– Whether businesses assisted under
certain IDIS Matrix Codes
Page 33
Jobs ReportingJobs Reporting
E.D. activities that use the LMI jobs national objective must report on:– For job creation:
Total no. of jobs created in the program year
No. of jobs with employer sponsored health care
No. of persons who were unemployed prior to taking job created
No. of jobs by EDA job classifications
Page 34
Jobs Reporting (cont)Jobs Reporting (cont)
– For job retention: Total no. of jobs retained in the program
year No. of jobs with employer sponsored
health care No. of jobs by EDA job classifications
Page 35
Businesses Assisted Businesses Assisted ReportingReporting
Applies to the following E.D. activities:– Commercial or industrial improvements
by a grantee or nonprofit (IDIS Matrix Codes 17A-D)
– Rehab of a publicly- or privately-owned commercial or industrial buildings (IDIS Matrix Code 14E)
– Direct E.D. assistance to private, for-profit companies (IDIS Matrix Codes 18A-C)
Page 36
If one of the previously listed activities, collect:– Total no. of businesses assisted– No. of new businesses assisted– No. of existing businesses assisted
incl: No. of businesses expanding No. of business relocations
– No. of businesses with commercial façade or business building rehab
Businesses Assisted Businesses Assisted ReportingReporting
Page 37
Businesses Assisted Businesses Assisted ReportingReporting
Data collection (cont):– No. of businesses that provide
goods/services to meet needs of a service area/neighborhood/ community
– DUNS no. for each business assisted
Page 38
Reporting on Public Facility Reporting on Public Facility & Improvement Activities& Improvement Activities
Data Required– Number of persons assisted with new
access to a facility or infrastructure benefit– Number of persons assisted with improved
access to a facility or infrastructure benefit– Where the public facility or infrastructure
activity will meet a quality standard or will measurably improve quality, report on the number of persons that no longer only have access to a substandard facility or infrastructure
Page 39
Reporting on Public Service Reporting on Public Service ActivitiesActivities
Data Required– Number of persons assisted with new access
to a service (or continued if refunding) – Number of persons assisted with improved
access to a service (or continued if refunding) – Where the public service activity will meet a
quality standard or will measurably improve quality, report on the number of persons that no longer only have access to a substandard service (or no longer continue to if refunding same activity)
Page 40
Geographic Geographic ConcentrationConcentration
Grantees may concentrate resources in in a specific geographic area for the purpose of revitalizing the area and/or demonstrating results– May be comprehensive in nature with
variety of activities– May involve variety of sources of
funds
Page 41
Reporting on Target Reporting on Target AreasAreas
When setting up an activity, indicate if the activity is part of an effort in an identified geographic area:– CDBG Strategy Area (HUD approved)
NRSA for entitlements CRSA for states
– Local Target Area (locally designated)– Community Development Financial Institution
(CDFI) Target Area (CDBG only)– Presidentially-Declared Major Disaster Area– Historic Preservation Area– Brownfield Redevelopment Area (CDBG only)– Colonia
Page 43
ESG-Funded Emergency ESG-Funded Emergency ShelterShelter
Grantees providing emergency shelter are required to report the total number of adults and children served.– Should be an actual unduplicated
count, not an estimate or point-in-time count.
Page 44
ESG-Funded Emergency ESG-Funded Emergency ShelterShelter
Grantees must also report:– The number of households served by
household type.– The number of persons served by
special need category.– The number of persons served by
facility type.– The number of persons served by
race and ethnicity.
Page 45
ESG-Funded Homeless ESG-Funded Homeless PreventionPrevention
Grantees providing homeless prevention services must report:
– The total number of adults and children served on an annual basis (reported under Non-Residential Services)
– The number of persons served by race and ethnicity.
Page 46
ESG-Funded Essential ESG-Funded Essential ServicesServices
Grantees providing essential services to homeless persons not residing in a shelter are required to report:
– The total number of adults and children served on an annual basis (reported under Non-Residential Services)
– The number of persons served by race and ethnicity.
Page 47
CDBG-Funded ShelterCDBG-Funded Shelter
Under the CDBG program, emergency shelter is considered a public facility.– Grantees using funds for shelter
development must report the number of beds created.
– Grantees using funds for shelter operations must report the number of persons assisted, broken down by: Number of persons with new access. Number of persons with improved access. Number of persons served by a facility that is
no longer substandard.
Page 48
CDBG-Funded ServicesCDBG-Funded Services
Under CDBG, supportive services are considered “public services.”
Grantees providing public services must report the total number of persons assisted, broken down by:– Number of persons who have new access
to the service or benefit.– Number of persons who have improved
access to the service or benefit.– Number of persons that receive a service
or benefit that is no longer substandard.
Page 49
CDBG-Funded PreventionCDBG-Funded Prevention
Grantees must report the number of persons assisted for the year, broken down by:– The number receiving emergency
financial assistance; and– The number receiving emergency
legal assistance.
Page 51
Changes to HOPWA Screens Changes to HOPWA Screens Under IDIS Version 10.0Under IDIS Version 10.0
Previously five HOPWA completion paths:– Facility-Based Housing– Facility-Based Non-Housing– Scattered-Site Housing– Housing Information/Resource
Identification/Administration– Supportive Services
Page 52
Changes to HOPWA Screens Changes to HOPWA Screens Under IDIS Version 10.0Under IDIS Version 10.0
Under IDIS Version 10.0, the five reporting categories have been expanded to ten.– Facility-Based Housing has been separated
into Facility-Based Housing Operations and Facility-Based Housing Development.
– Separate categories have been created for TBRA and STRMU.
– Separate activities were created for Housing Information and Resource Identification.
– Permanent Housing Placement was separated from Supportive Services.
Page 53
Facility Based Housing Facility Based Housing DevelopmentDevelopment
Facility type Number of units by type of unit Date of closing or lease execution Date construction or rehabilitation
began Date construction or rehabilitation
completed Date first operations staff was
hired.
Page 54
Facility Based Housing Facility Based Housing Development – cont’d.Development – cont’d.
Date residents began to occupy the facility.
Site expenditures The number of units that meet Energy
Star Standards. The number of units meeting Section
504 accessibility standards. The number of units of designated for
homeless persons and families.– Of this number, the number specifically
designated for the chronically homeless.
Page 55
Facility-Based Housing Facility-Based Housing OperationsOperations
Facility type Number of units by type of unit Site expenditures Total facility-based assistance operations
expenditures. Number of households receiving facility-
based housing assistance, including:– The number of previously homeless
households; and– Of the number of previously homeless, the
number of chronically homeless households.
Page 56
Facility-Based Facility-Based Housing Operations – Cont’d.Housing Operations – Cont’d.
Number of persons receiving facility-based housing assistance, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.
Number of persons receiving assistance by age, gender, race, and ethnicity.
Number of households receiving assistance by income category.
Prior living situation of households. Number of households exiting the
program, by destination or life event.
Page 57
Facility-Based Non-Facility-Based Non-HousingHousing
Date of closing or lease execution.
Date construction or rehabilitation began.
Date construction or rehabilitation completed.
Date first operations staff was hired.
Date supportive services were first offered.
Page 58
TBRATBRA
Number of households receiving TBRA, including:– The number of previously homeless households; and – Of the this number, the number of chronically homeless households.
Number of persons receiving TBRA, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.
Number of persons receiving assistance by age, gender, race, and ethnicity.
Number of households receiving assistance by income category.
Prior living situation of household.
Number of households exiting the program, by destination or life event.
Page 59
STRMUSTRMU
Total number of households receiving STRMU assistance, broken down by:– The number that received mortgage
assistance.– The number that received assistance in the
prior reporting year; and– The number that received assistance in the
prior two reporting years.
Total number of persons receiving STRMU assistance, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.
Page 60
STRMU – Cont’d.STRMU – Cont’d.
Number of persons receiving assistance by gender, age, race, and ethnicity.
Number of households receiving HOPWA assistance by income category.
Prior living situation of household.
Number of households exiting the program, by destination or life event.
Total STRMU expenditures.
Page 61
Supportive ServicesSupportive Services
The number of persons receiving support services in coordination with housing assistance, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.
The number of persons receiving supportive services only, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.
The amount expended on each service activity.
The number of persons placed in jobs through supportive service expenditures (e.g., case management, employment assistance).
Page 62
Permanent Housing Permanent Housing PlacementPlacement
Total number of households receiving housing placement assistance.
Total housing placement expenditures.
Page 63
Housing Information Housing Information ServicesServices
Number of households receiving housing information services.
Total expenditures.
Page 64
Interaction Between Interaction Between HOPWA and Homeless HOPWA and Homeless
ReportingReportingSignificant overlap between
homeless population and low-income persons with HIV/AIDS.
Important for HOPWA providers to actively participate in Continuum of Care (CoC) planning process.
Page 66
Performance Measures in Performance Measures in IDISIDIS
Integrated Disbursement and Information System (IDIS)– Incorporate into current data entry– Enter data at two different times:
beginning and end of program year
Timeframe for Implementation– Activities without “Complete” status
by October 1, 2006– Includes activities that are
“Budgeted” or “Underway”
Page 67
Performance Measures in Performance Measures in IDISIDIS
New and Revised IDIS Screens
Changes at IDIS Activity Level– Common Path– Program-Specific Screens
Status Code on Screen #3 of Common Path– Receive credit upon with “Complete” status– Accomplishment information most important
to CDBG
New Reports– Coming soon
Page 68
Performance Measures in Performance Measures in IDISIDIS
Objectives and Outcomes– Determine for each activity for Action
Plan– Indicate for each activity in IDIS at setup– IDIS will only allow you to choose one of
each type– If valid secondary performance measure,
report in narrative
Indicators– Report in IDIS/CAPER/PER– System will choose specific indicators
based on type of activity
Page 69
Data EntryData Entry
Timing of Activity Setups– CDBG, ESG, and HOPWA at start of
Program Year– New HOME activities as needed
Timing of Completions– CDBG: Quarterly & End of Year Updates– ESG and HOPWA: Annual Updates– HOME: Complete within 120 days of
final draw
Page 70
HOME Activity ScreensHOME Activity Screens
• Name
• Address
• Description
• Matrix Code
• Homeless ?
• Environmental
• Status Code
• Report Year
• Accomplishment #
• Narrative
• Status Code
• Report Year
• Accomplishment #
• Narrative
• Estimated Amount
• Program Selection
COMMON PATH
HOME PROGRAM SCREENSScreen
#1
Screen #2
Screen #3
Screen #4
Performance Measurement Indicators (by activity type)
Performance Measurement Indicators (by activity type)
Setup Screens
Special Characteristics
Screen
Special Characteristics
Screen
Objective & Outcome Screen
Objective & Outcome Screen
Completion Screens
HOME Menu
• Name
• Address
• Description
• Matrix Code
• Homeless ?
• Environmental
• Status Code
• Report Year
• Accomplishment #
• Narrative
• Status Code
• Report Year
• Accomplishment #
• Narrative
• Estimated Amount
• Program Selection
COMMON PATH
HOME PROGRAM SCREENSScreen
#1
Screen #2
Screen #3
Screen #4
Performance Measurement Indicators (by activity type)
Performance Measurement Indicators (by activity type)
Setup Screens
Special Characteristics
Screen
Special Characteristics
Screen
Objective & Outcome Screen
Objective & Outcome Screen
Completion Screens
HOME Menu
Page 71
HOME Program ScreensHOME Program Screens
Common Path
HOME Program Screens: Setup– Objective and Outcome Screen– Special Characteristics Screen– Homeless Information (TBRA Only)
HOME Program Screens: Completion– Rental Units & Period of Affordability (2
Screens)– Homebuyer Units & Beneficiary (2 Screens)– Homeowner Rehab
Page 72
CDBG Activity PathCDBG Activity Path
• Name
• Address
• Description
• Matrix Code
• Homeless ?
• Environmental
• Status Code
• Report Year
• Accomplishment #
• Narrative
• Status Code
• Report Year
• Accomplishment #
• Narrative
• Estimated Amount
• Program Path
COMMON PATH
Screen #1
Screen #2
Screen #3
Screen #4
CDBG PROGRAM PATH
Performance Measurement Indicators
Performance Measurement Indicators
National Objective Screen
Organization Screens
Funding Sources Screen
Form of Assistance Screen
Activity Information ScreenActivity Information Screen
Objective & Outcome ScreenObjective & Outcome Screen
Beneficiary Screens
• Name
• Address
• Description
• Matrix Code
• Homeless ?
• Environmental
• Status Code
• Report Year
• Accomplishment #
• Narrative
• Status Code
• Report Year
• Accomplishment #
• Narrative
• Estimated Amount
• Program Path
COMMON PATH
Screen #1
Screen #2
Screen #3
Screen #4
CDBG PROGRAM PATH
Performance Measurement Indicators
Performance Measurement Indicators
National Objective Screen
Organization Screens
Funding Sources Screen
Form of Assistance Screen
Activity Information ScreenActivity Information Screen
Objective & Outcome ScreenObjective & Outcome Screen
Beneficiary Screens
CDBG PROGRAM PATH
Performance Measurement Indicators
Performance Measurement Indicators
National Objective Screen
Organization Screens
Funding Sources Screen
Form of Assistance Screen
Activity Information ScreenActivity Information Screen
Objective & Outcome ScreenObjective & Outcome Screen
Beneficiary Screens
Page 73
CDBG Program ScreensCDBG Program Screens
Accomplishments by Program Year
Common Path– Continue to Use Guidance on
Accomplishment Types
CDBG Program Path– Objective and Outcome Screen – Activity Information Screen– Performance Measurement Indicators
Page 74
CDBG ScreensCDBG Screens
Common Screens
Public Service / Facility Screens
Low Mod Housing Screens
Economic Development Screens
Page 75
ESG Data EntryESG Data Entry
Data Organization– See ESG Desk Guide, Chapter 5– Shelter = IDIS Project– Eligible use of ESG = IDIS Activity
Choose 1 IDIS Activity for Each Project– Report data for entire shelter
Annual Update at End of Program Year or at Completion (whichever is first)
Streamlining Process Coming Soon (Phase I)
Page 76
ESG Program ScreensESG Program Screens
Common Path
ESG Program Path Setup– ME01: Housing and Services– ME08: Objective and Outcome– ME09: Special Characteristics– ME02: ESG Beneficiaries– ME07: Racial/Ethnic Characteristics– ME03: ESG Beneficiaries (gender, age, family)– ME04: Target Population Data– ME05: ESG Housing– ME06: ESG Funding
Page 77
HOPWA Data EntryHOPWA Data Entry
Data Organization– Sponsor = IDIS Project– Eligible use of HOPWA = IDIS Activity– Each Facility = IDIS Activity– Each New Year = New Activity
Annual Update at End of Program Year or at Completion (whichever is first)
Page 78
HOPWA Program ScreensHOPWA Program Screens
Common Path
HOPWA Screens based on activity type: – Facility Based Housing—Development– Facility Based Housing—Operations– Facility Based Non-Housing– Permanent Housing Placement– Short Term Rent, Mortgage, Utility (STRMU)– TBRA– Supportive Services– Housing Information Services– Resources Identification
Page 79
HOPWA ScreensHOPWA Screens
Appear for all activity types: – HOPWA Activity (CO4MP01) – Objective and Outcome (CO4MP18)– Special Characteristics (CO4MP19)– Available HOPWA Funding (CO4MP10)
Some screens dropped/incorporated into other screens
Page 81
Annual ReportingAnnual Reporting
Required for all four CPD Programs– For localities = CAPER– For states = PER
Evaluates both progress and compliance
Used by HUD, grantees, citizens
CAPERs due after October 1, 2006 must include performance measurement information for all activities
Note that paper-based PER will end after FY 2005 year end reporting
Page 82
CAPER & the Con Plan CAPER & the Con Plan RegulationsRegulations
Con Plan regulation addresses reporting briefly
Now incorporates outcome reporting
Regulation now notes:– Comparison of proposed vs. actual
objectives – Addressing each outcome measure – Explain, if applicable, why progress was
not made
Page 83
IDIS ReportsIDIS Reports
Grantees can generate IDIS reports to track periodic and year end progress
Use reports:– PR03: Grantee Performance Report – PR06: Summary of Consolidated Plan
Projects for Program Year ####– PR23: Summary of Accomplishments– PR26: CDBG Financial Summary Report
Page 84
MonitoringMonitoring
HUD will monitor grantees for:– PM data timeliness– PM data completeness
Grantees should conduct self monitoring to ensure that data is reported and tasks are on target
Grantees responsible for monitoring subrecipients, CHDOs, state recipients, other partners for PM data reporting
Page 85
Next StepsNext Steps
Ask the following questions:– Does our 3 to 5 Year Plan include the outcome
measures? If no, amend it
– Does our Action Plan include outcome measures? If no begin the process of incorporating it for
FY07– Are our subrecipients, CHDOs, state recipients
and other partners aware of the new requirements? If no, hold a training session or share
outreach materials
Page 86
Next StepsNext Steps
More questions:– Do our activity-based data collection forms
generate the indicator data we need? If no, work with staff and partners to
update those forms– Does our grantee have procedures for
tracking, entering and documenting data? If no develop simple procedures for who
is responsible for making outcome decisions, entering data into IDIS and documenting files
– Have we considered how the Outcome Framework will be used locally? If no, consider options for local program
evaluation