CPD Outcome Measurement Framework Brief Overview U. S. Department of Housing and Urban Development...

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CPD Outcome CPD Outcome Measurement Framework Measurement Framework Brief Overview Brief Overview U. S. Department of Housing and Urban Development Office of Community Planning and Development
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Transcript of CPD Outcome Measurement Framework Brief Overview U. S. Department of Housing and Urban Development...

CPD Outcome CPD Outcome Measurement Framework Measurement Framework

Brief OverviewBrief Overview

U. S. Department of Housing and Urban Development

Office of Community Planning and Development

Background Background InformationInformation

Page 3

What is Performance What is Performance Measurement?Measurement?

Performance measurement is a program management tool

It is …… an organized process for gathering information to determine how well programs and activities are meeting established needs and goals.

Page 4

Why is Performance Why is Performance Measurement Important?Measurement Important?

Federal Agencies– Now a requirement for federal

programs

– Performance is a key consideration in program funding decisions

– Demonstrating program results to decision-makers & public

Page 5

Why is Performance Why is Performance Measurement Important?Measurement Important?

State and Local Grantees– Enables HUD and grantees capture

program accomplishments

– Helps enhance program capacity and results

– Builds public confidence/support in programs

Page 6

Development of CPD’s Development of CPD’s Outcome FrameworkOutcome Framework

HUD needed a tool to capture data on program outcomes from grantees

Working Group formed that included:– A diverse group of grantees – Community development organizations– HUD– Office of Management & Budget (OMB)

Goals:– Collect data on program outcomes that can

be reported nationally– Minimize the reporting burden on grantees

Page 7

Timeline for Timeline for Implementation of the Implementation of the

FrameworkFramework Current IDIS with outcome fields

– Data entry now encouraged

Required implementation for all activities– October 1, 2006– Any open activity not just new

Page 8

Highlights of the SystemHighlights of the System

Common performance measures that apply to all four HUD CPD formula programs

Outcome measures are driven by local intent

Indicators that use data commonly collected by grantees

Data collected will enable HUD to “roll up” results to national level

Page 9

Using the System – Key Using the System – Key ActionsActions

For each activity that a grantee plans and funds:

1. Determine the goal of the activity based on local intent

2. Identify one objective and one outcome for each activity in Con Plan submissions (e.g., next Annual Action Plan)

3. Indicate the objective and outcome in IDIS when setting up an activity

4. Report on applicable indicators in IDIS/CAPER/PER

Page 10

ObjectivesObjectives

Three Objectives:– Creating Suitable Living

Environments– Providing Decent Affordable Housing – Creating Economic Opportunities

Reflect the statutory purposes of the four programs

Tie directly to HUD’s 3 to 5 Year Plan

Page 11

OutcomesOutcomes

Three Outcomes:– Availability/Accessibility – Affordability – Sustainability

To determine the most appropriate outcome for an activity, ask:

“What type of change or result

am I seeking?”

Page 12

Linking Objectives & Outcomes - Linking Objectives & Outcomes - Outcome StatementsOutcome Statements

Outcome 1:Availability/Accessibility

Outcome 2:Affordability

Outcome 3: Sustainability

Accessibility for the purpose of

creating Suitable Living

Environments

Accessibility for the purpose of

providing Decent Housing

Accessibility for the purpose of

creating Economic Opportunities

Affordability for the purpose of creating Suitable

Living Environments

Affordability for the purpose of providing Decent

Housing

Affordabilityfor the purpose of creating Economic

Opportunities

Sustainability for the purpose of creating Suitable

Living Environments

Sustainability for the purpose of

providing Decent Housing

Sustainability for the purpose of

creating Economic Opportunities

Objective #1 Suitable

Living Environment

Objective #2 Decent

Housing

Objective #3 Economic Opportunity

Outcome Statements

Page 13

IndicatorsIndicators

Common Indicators (4)– Generally apply to all activities– Grantees only report data items that are

currently required

Specific Indicators– Applicable indicators determined by type of

activity– 18 categories of indicators, many with

several data items– Report on all data items relevant to the

specific activity performed

Page 14

Common IndicatorsCommon Indicators

Amount of money leveraged

Number of persons, households, businesses, units or beds assisted

Income levels of persons or households – 30, 50, 60, or 80 percent of AMI

(only levels currently required)

Race, ethnicity, and disability data for activities that currently report these data

Page 15

Implication for GranteesImplication for Grantees

Outcome framework may affect grantee:– Program design and planning,

including the Con Plan– Activity/project selection process– Project data collection– IDIS data entry– Reporting to HUD

Page 16

Consolidated Plan & Consolidated Plan & Annual Action Plan -- Annual Action Plan --

TimingTiming FY06

– All plans (3 to 5 Year Plan or Action Plan) submitted after March 13, 2006 must include outcome category for activities

FY07 – Must include outcome measures in all action

plans– Must include outcomes in any new 3 to 5

year plan– If existing 3 to 5 year plan, must amend

plan to include outcome measures

Page 17

Options for Incorporating Outcome Options for Incorporating Outcome Measures in Existing Con PlansMeasures in Existing Con Plans

Two possible approaches:– Incorporate into narrative and/or

existing tables OR– Redo tables using new HUD templates

Not a substantial amendment

Page 18

Data Collection & IDISData Collection & IDIS

IDIS will sort by activity and national objective– Suggest creating data collection forms that track

performance by funded activity types Need to determine who/how/when IDIS data

entered– Some activities at set-up– Some activities at completion– Some activities incrementally until completion

Develop IDIS data entry approach to ensure accuracy of data entry– Develop recordkeeping system to track & document

project status Grantees still required to submit CAPER/PER

– Will need to report on accomplishments as well as all other required information

Page 19

Mixed Financing and Mixed Financing and ReportingReporting

Mixed CPD and non-CPD financing projects:– Enter outcome data for entire activity not just

portion or units funded with CPD $$– Not done as pro-rata calculation

Example: CDBG ½ of the cost of a counseling program

– Count all counseled persons

– Outcome framework also applies even if CPD only in one phase Example: HOPWA funds for land acquisition and

private funds for construction of units– Count all units

Page 20

Mixed Financing and Mixed Financing and HOMEHOME

HOME continues to report all units and HOME units– Count of total units in projects– Details and demographic data on

HOME-assisted units– Framework indicator data on HOME-

assisted units

Housing ActivitiesHousing Activities

Page 22

Reporting on Homebuyer Reporting on Homebuyer ActivitiesActivities

Grantees must report certain data on homebuyer housing activities– Activities that involve direct financial

assistance to homebuyers– Activities that involve the

development of homebuyer units

Short-term mortgage assistance for homeowners provided through HOPWA is reported using measures similar to TBRA

Page 23

Direct Homebuyer Direct Homebuyer Assistance ReportingAssistance Reporting

Grantees are required to report on the following information:– Number of homebuyer households receiving

assistance– Number of those served who are first-time

homebuyers Of first-time homebuyers, the number of

households receiving housing counseling

– For HOME, the number of households coming from public housing or received rental assistance

– Number of households receiving downpayment assistance and/or closing cost assistance

Page 24

Homebuyer Development Homebuyer Development ReportingReporting

Grantees are required to report on the following information:– Total number of housing units completed in

the project– Number of units that are available for

purchase only by households below 80% of AMI

– Number of years that affordability restrictions apply (if applicable)

– Number of units meeting Energy Star standards

– Number of units meeting Section 504 accessibility standards

– Number of units occupied by households previously living in subsidized housing

Page 25

Homebuyer Development Homebuyer Development Reporting (cont)Reporting (cont)

Additional measures apply to units designated as affordable:– Number of occupied by elderly

households

Page 26

Rental Housing Rental Housing ReportingReporting

For all rental housing activities:– Total number of units in the activity– Number of affordable units– Total number of units meeting Energy

Star standards– Total number of units meeting Section

504 accessibility standards

Page 27

Rental Housing Reporting Rental Housing Reporting (cont)(cont)

For rental units designated as affordable:– Number of years that affordability restrictions

apply– Number of assisted units occupied by elderly

households– Number of units subsidized with project-

based rental assistance– Number of units designated for persons with

HIV/AIDS– Number of units of permanent housing

designated for homeless persons and families

Page 28

Rental Housing Reporting Rental Housing Reporting (cont)(cont)

For rental rehabilitation and conversion of non-residential buildings:– Number of units created through

conversion of non-residential buildings to residential buildings

– Number of units brought from substandard condition to standard condition

– Number of units brought into compliance with the lead safe housing rule

Page 29

Homeowner Rehabilitation Homeowner Rehabilitation ReportingReporting

Grantees are required to report on the following information:– Number of units occupied by elderly

households– Number of units brought from substandard to

standard condition– Number of units meeting Energy Star

standards– Number of units brought into compliance with

the lead safe housing rule– Number of units made accessible (compliant

with Section 504 for persons with disabilities)

Page 30

TBRA/STA ReportingTBRA/STA Reporting

Grantees are required to report the following information:– Total number of households receiving

assistance– Number of households receiving short-

term rental assistance (less than 12 months)

– Number of homeless households receiving assistance Of those, the number of chronically

homeless households

Community Community Development Development

ActivitiesActivities

Page 32

Economic Development Economic Development ReportingReporting

Grantees must report certain data on E.D. activities

Reporting not necessarily tied to objective & outcome chosen

Instead, based on:– Use of Job Creation/Retention National

Objective and– Whether businesses assisted under

certain IDIS Matrix Codes

Page 33

Jobs ReportingJobs Reporting

E.D. activities that use the LMI jobs national objective must report on:– For job creation:

Total no. of jobs created in the program year

No. of jobs with employer sponsored health care

No. of persons who were unemployed prior to taking job created

No. of jobs by EDA job classifications

Page 34

Jobs Reporting (cont)Jobs Reporting (cont)

– For job retention: Total no. of jobs retained in the program

year No. of jobs with employer sponsored

health care No. of jobs by EDA job classifications

Page 35

Businesses Assisted Businesses Assisted ReportingReporting

Applies to the following E.D. activities:– Commercial or industrial improvements

by a grantee or nonprofit (IDIS Matrix Codes 17A-D)

– Rehab of a publicly- or privately-owned commercial or industrial buildings (IDIS Matrix Code 14E)

– Direct E.D. assistance to private, for-profit companies (IDIS Matrix Codes 18A-C)

Page 36

If one of the previously listed activities, collect:– Total no. of businesses assisted– No. of new businesses assisted– No. of existing businesses assisted

incl: No. of businesses expanding No. of business relocations

– No. of businesses with commercial façade or business building rehab

Businesses Assisted Businesses Assisted ReportingReporting

Page 37

Businesses Assisted Businesses Assisted ReportingReporting

Data collection (cont):– No. of businesses that provide

goods/services to meet needs of a service area/neighborhood/ community

– DUNS no. for each business assisted

Page 38

Reporting on Public Facility Reporting on Public Facility & Improvement Activities& Improvement Activities

Data Required– Number of persons assisted with new

access to a facility or infrastructure benefit– Number of persons assisted with improved

access to a facility or infrastructure benefit– Where the public facility or infrastructure

activity will meet a quality standard or will measurably improve quality, report on the number of persons that no longer only have access to a substandard facility or infrastructure

Page 39

Reporting on Public Service Reporting on Public Service ActivitiesActivities

Data Required– Number of persons assisted with new access

to a service (or continued if refunding) – Number of persons assisted with improved

access to a service (or continued if refunding) – Where the public service activity will meet a

quality standard or will measurably improve quality, report on the number of persons that no longer only have access to a substandard service (or no longer continue to if refunding same activity)

Page 40

Geographic Geographic ConcentrationConcentration

Grantees may concentrate resources in in a specific geographic area for the purpose of revitalizing the area and/or demonstrating results– May be comprehensive in nature with

variety of activities– May involve variety of sources of

funds

Page 41

Reporting on Target Reporting on Target AreasAreas

When setting up an activity, indicate if the activity is part of an effort in an identified geographic area:– CDBG Strategy Area (HUD approved)

NRSA for entitlements CRSA for states

– Local Target Area (locally designated)– Community Development Financial Institution

(CDFI) Target Area (CDBG only)– Presidentially-Declared Major Disaster Area– Historic Preservation Area– Brownfield Redevelopment Area (CDBG only)– Colonia

Homeless Housing Homeless Housing ActivitiesActivities

Page 43

ESG-Funded Emergency ESG-Funded Emergency ShelterShelter

Grantees providing emergency shelter are required to report the total number of adults and children served.– Should be an actual unduplicated

count, not an estimate or point-in-time count.

Page 44

ESG-Funded Emergency ESG-Funded Emergency ShelterShelter

Grantees must also report:– The number of households served by

household type.– The number of persons served by

special need category.– The number of persons served by

facility type.– The number of persons served by

race and ethnicity.

Page 45

ESG-Funded Homeless ESG-Funded Homeless PreventionPrevention

Grantees providing homeless prevention services must report:

– The total number of adults and children served on an annual basis (reported under Non-Residential Services)

– The number of persons served by race and ethnicity.

Page 46

ESG-Funded Essential ESG-Funded Essential ServicesServices

Grantees providing essential services to homeless persons not residing in a shelter are required to report:

– The total number of adults and children served on an annual basis (reported under Non-Residential Services)

– The number of persons served by race and ethnicity.

Page 47

CDBG-Funded ShelterCDBG-Funded Shelter

Under the CDBG program, emergency shelter is considered a public facility.– Grantees using funds for shelter

development must report the number of beds created.

– Grantees using funds for shelter operations must report the number of persons assisted, broken down by: Number of persons with new access. Number of persons with improved access. Number of persons served by a facility that is

no longer substandard.

Page 48

CDBG-Funded ServicesCDBG-Funded Services

Under CDBG, supportive services are considered “public services.”

Grantees providing public services must report the total number of persons assisted, broken down by:– Number of persons who have new access

to the service or benefit.– Number of persons who have improved

access to the service or benefit.– Number of persons that receive a service

or benefit that is no longer substandard.

Page 49

CDBG-Funded PreventionCDBG-Funded Prevention

Grantees must report the number of persons assisted for the year, broken down by:– The number receiving emergency

financial assistance; and– The number receiving emergency

legal assistance.

Housing for Housing for Persons with AIDS Persons with AIDS

ActivitiesActivities

Page 51

Changes to HOPWA Screens Changes to HOPWA Screens Under IDIS Version 10.0Under IDIS Version 10.0

Previously five HOPWA completion paths:– Facility-Based Housing– Facility-Based Non-Housing– Scattered-Site Housing– Housing Information/Resource

Identification/Administration– Supportive Services

Page 52

Changes to HOPWA Screens Changes to HOPWA Screens Under IDIS Version 10.0Under IDIS Version 10.0

Under IDIS Version 10.0, the five reporting categories have been expanded to ten.– Facility-Based Housing has been separated

into Facility-Based Housing Operations and Facility-Based Housing Development.

– Separate categories have been created for TBRA and STRMU.

– Separate activities were created for Housing Information and Resource Identification.

– Permanent Housing Placement was separated from Supportive Services.

Page 53

Facility Based Housing Facility Based Housing DevelopmentDevelopment

Facility type Number of units by type of unit Date of closing or lease execution Date construction or rehabilitation

began Date construction or rehabilitation

completed Date first operations staff was

hired.

Page 54

Facility Based Housing Facility Based Housing Development – cont’d.Development – cont’d.

Date residents began to occupy the facility.

Site expenditures The number of units that meet Energy

Star Standards. The number of units meeting Section

504 accessibility standards. The number of units of designated for

homeless persons and families.– Of this number, the number specifically

designated for the chronically homeless.

Page 55

Facility-Based Housing Facility-Based Housing OperationsOperations

Facility type Number of units by type of unit Site expenditures Total facility-based assistance operations

expenditures. Number of households receiving facility-

based housing assistance, including:– The number of previously homeless

households; and– Of the number of previously homeless, the

number of chronically homeless households.

Page 56

Facility-Based Facility-Based Housing Operations – Cont’d.Housing Operations – Cont’d.

Number of persons receiving facility-based housing assistance, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.

Number of persons receiving assistance by age, gender, race, and ethnicity.

Number of households receiving assistance by income category.

Prior living situation of households. Number of households exiting the

program, by destination or life event.

Page 57

Facility-Based Non-Facility-Based Non-HousingHousing

Date of closing or lease execution.

Date construction or rehabilitation began.

Date construction or rehabilitation completed.

Date first operations staff was hired.

Date supportive services were first offered.

Page 58

TBRATBRA

Number of households receiving TBRA, including:– The number of previously homeless households; and – Of the this number, the number of chronically homeless households.

Number of persons receiving TBRA, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.

Number of persons receiving assistance by age, gender, race, and ethnicity.

Number of households receiving assistance by income category.

Prior living situation of household.

Number of households exiting the program, by destination or life event.

Page 59

STRMUSTRMU

Total number of households receiving STRMU assistance, broken down by:– The number that received mortgage

assistance.– The number that received assistance in the

prior reporting year; and– The number that received assistance in the

prior two reporting years.

Total number of persons receiving STRMU assistance, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.

Page 60

STRMU – Cont’d.STRMU – Cont’d.

Number of persons receiving assistance by gender, age, race, and ethnicity.

Number of households receiving HOPWA assistance by income category.

Prior living situation of household.

Number of households exiting the program, by destination or life event.

Total STRMU expenditures.

Page 61

Supportive ServicesSupportive Services

The number of persons receiving support services in coordination with housing assistance, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.

The number of persons receiving supportive services only, broken down by:– The number of persons with HIV/AIDS; and – The number of other family members.

The amount expended on each service activity.

The number of persons placed in jobs through supportive service expenditures (e.g., case management, employment assistance).

Page 62

Permanent Housing Permanent Housing PlacementPlacement

Total number of households receiving housing placement assistance.

Total housing placement expenditures.

Page 63

Housing Information Housing Information ServicesServices

Number of households receiving housing information services.

Total expenditures.

Page 64

Interaction Between Interaction Between HOPWA and Homeless HOPWA and Homeless

ReportingReportingSignificant overlap between

homeless population and low-income persons with HIV/AIDS.

Important for HOPWA providers to actively participate in Continuum of Care (CoC) planning process.

IDISIDIS

Page 66

Performance Measures in Performance Measures in IDISIDIS

Integrated Disbursement and Information System (IDIS)– Incorporate into current data entry– Enter data at two different times:

beginning and end of program year

Timeframe for Implementation– Activities without “Complete” status

by October 1, 2006– Includes activities that are

“Budgeted” or “Underway”

Page 67

Performance Measures in Performance Measures in IDISIDIS

New and Revised IDIS Screens

Changes at IDIS Activity Level– Common Path– Program-Specific Screens

Status Code on Screen #3 of Common Path– Receive credit upon with “Complete” status– Accomplishment information most important

to CDBG

New Reports– Coming soon

Page 68

Performance Measures in Performance Measures in IDISIDIS

Objectives and Outcomes– Determine for each activity for Action

Plan– Indicate for each activity in IDIS at setup– IDIS will only allow you to choose one of

each type– If valid secondary performance measure,

report in narrative

Indicators– Report in IDIS/CAPER/PER– System will choose specific indicators

based on type of activity

Page 69

Data EntryData Entry

Timing of Activity Setups– CDBG, ESG, and HOPWA at start of

Program Year– New HOME activities as needed

Timing of Completions– CDBG: Quarterly & End of Year Updates– ESG and HOPWA: Annual Updates– HOME: Complete within 120 days of

final draw

Page 70

HOME Activity ScreensHOME Activity Screens

• Name

• Address

• Description

• Matrix Code

• Homeless ?

• Environmental

• Status Code

• Report Year

• Accomplishment #

• Narrative

• Status Code

• Report Year

• Accomplishment #

• Narrative

• Estimated Amount

• Program Selection

COMMON PATH

HOME PROGRAM SCREENSScreen

#1

Screen #2

Screen #3

Screen #4

Performance Measurement Indicators (by activity type)

Performance Measurement Indicators (by activity type)

Setup Screens

Special Characteristics

Screen

Special Characteristics

Screen

Objective & Outcome Screen

Objective & Outcome Screen

Completion Screens

HOME Menu

• Name

• Address

• Description

• Matrix Code

• Homeless ?

• Environmental

• Status Code

• Report Year

• Accomplishment #

• Narrative

• Status Code

• Report Year

• Accomplishment #

• Narrative

• Estimated Amount

• Program Selection

COMMON PATH

HOME PROGRAM SCREENSScreen

#1

Screen #2

Screen #3

Screen #4

Performance Measurement Indicators (by activity type)

Performance Measurement Indicators (by activity type)

Setup Screens

Special Characteristics

Screen

Special Characteristics

Screen

Objective & Outcome Screen

Objective & Outcome Screen

Completion Screens

HOME Menu

Page 71

HOME Program ScreensHOME Program Screens

Common Path

HOME Program Screens: Setup– Objective and Outcome Screen– Special Characteristics Screen– Homeless Information (TBRA Only)

HOME Program Screens: Completion– Rental Units & Period of Affordability (2

Screens)– Homebuyer Units & Beneficiary (2 Screens)– Homeowner Rehab

Page 72

CDBG Activity PathCDBG Activity Path

• Name

• Address

• Description

• Matrix Code

• Homeless ?

• Environmental

• Status Code

• Report Year

• Accomplishment #

• Narrative

• Status Code

• Report Year

• Accomplishment #

• Narrative

• Estimated Amount

• Program Path

COMMON PATH

Screen #1

Screen #2

Screen #3

Screen #4

CDBG PROGRAM PATH

Performance Measurement Indicators

Performance Measurement Indicators

National Objective Screen

Organization Screens

Funding Sources Screen

Form of Assistance Screen

Activity Information ScreenActivity Information Screen

Objective & Outcome ScreenObjective & Outcome Screen

Beneficiary Screens

• Name

• Address

• Description

• Matrix Code

• Homeless ?

• Environmental

• Status Code

• Report Year

• Accomplishment #

• Narrative

• Status Code

• Report Year

• Accomplishment #

• Narrative

• Estimated Amount

• Program Path

COMMON PATH

Screen #1

Screen #2

Screen #3

Screen #4

CDBG PROGRAM PATH

Performance Measurement Indicators

Performance Measurement Indicators

National Objective Screen

Organization Screens

Funding Sources Screen

Form of Assistance Screen

Activity Information ScreenActivity Information Screen

Objective & Outcome ScreenObjective & Outcome Screen

Beneficiary Screens

CDBG PROGRAM PATH

Performance Measurement Indicators

Performance Measurement Indicators

National Objective Screen

Organization Screens

Funding Sources Screen

Form of Assistance Screen

Activity Information ScreenActivity Information Screen

Objective & Outcome ScreenObjective & Outcome Screen

Beneficiary Screens

Page 73

CDBG Program ScreensCDBG Program Screens

Accomplishments by Program Year

Common Path– Continue to Use Guidance on

Accomplishment Types

CDBG Program Path– Objective and Outcome Screen – Activity Information Screen– Performance Measurement Indicators

Page 74

CDBG ScreensCDBG Screens

Common Screens

Public Service / Facility Screens

Low Mod Housing Screens

Economic Development Screens

Page 75

ESG Data EntryESG Data Entry

Data Organization– See ESG Desk Guide, Chapter 5– Shelter = IDIS Project– Eligible use of ESG = IDIS Activity

Choose 1 IDIS Activity for Each Project– Report data for entire shelter

Annual Update at End of Program Year or at Completion (whichever is first)

Streamlining Process Coming Soon (Phase I)

Page 76

ESG Program ScreensESG Program Screens

Common Path

ESG Program Path Setup– ME01: Housing and Services– ME08: Objective and Outcome– ME09: Special Characteristics– ME02: ESG Beneficiaries– ME07: Racial/Ethnic Characteristics– ME03: ESG Beneficiaries (gender, age, family)– ME04: Target Population Data– ME05: ESG Housing– ME06: ESG Funding

Page 77

HOPWA Data EntryHOPWA Data Entry

Data Organization– Sponsor = IDIS Project– Eligible use of HOPWA = IDIS Activity– Each Facility = IDIS Activity– Each New Year = New Activity

Annual Update at End of Program Year or at Completion (whichever is first)

Page 78

HOPWA Program ScreensHOPWA Program Screens

Common Path

HOPWA Screens based on activity type: – Facility Based Housing—Development– Facility Based Housing—Operations– Facility Based Non-Housing– Permanent Housing Placement– Short Term Rent, Mortgage, Utility (STRMU)– TBRA– Supportive Services– Housing Information Services– Resources Identification

Page 79

HOPWA ScreensHOPWA Screens

Appear for all activity types: – HOPWA Activity (CO4MP01) – Objective and Outcome (CO4MP18)– Special Characteristics (CO4MP19)– Available HOPWA Funding (CO4MP10)

Some screens dropped/incorporated into other screens

Reporting and Reporting and MonitoringMonitoring

Page 81

Annual ReportingAnnual Reporting

Required for all four CPD Programs– For localities = CAPER– For states = PER

Evaluates both progress and compliance

Used by HUD, grantees, citizens

CAPERs due after October 1, 2006 must include performance measurement information for all activities

Note that paper-based PER will end after FY 2005 year end reporting

Page 82

CAPER & the Con Plan CAPER & the Con Plan RegulationsRegulations

Con Plan regulation addresses reporting briefly

Now incorporates outcome reporting

Regulation now notes:– Comparison of proposed vs. actual

objectives – Addressing each outcome measure – Explain, if applicable, why progress was

not made

Page 83

IDIS ReportsIDIS Reports

Grantees can generate IDIS reports to track periodic and year end progress

Use reports:– PR03: Grantee Performance Report – PR06: Summary of Consolidated Plan

Projects for Program Year ####– PR23: Summary of Accomplishments– PR26: CDBG Financial Summary Report

Page 84

MonitoringMonitoring

HUD will monitor grantees for:– PM data timeliness– PM data completeness

Grantees should conduct self monitoring to ensure that data is reported and tasks are on target

Grantees responsible for monitoring subrecipients, CHDOs, state recipients, other partners for PM data reporting

Page 85

Next StepsNext Steps

Ask the following questions:– Does our 3 to 5 Year Plan include the outcome

measures? If no, amend it

– Does our Action Plan include outcome measures? If no begin the process of incorporating it for

FY07– Are our subrecipients, CHDOs, state recipients

and other partners aware of the new requirements? If no, hold a training session or share

outreach materials

Page 86

Next StepsNext Steps

More questions:– Do our activity-based data collection forms

generate the indicator data we need? If no, work with staff and partners to

update those forms– Does our grantee have procedures for

tracking, entering and documenting data? If no develop simple procedures for who

is responsible for making outcome decisions, entering data into IDIS and documenting files

– Have we considered how the Outcome Framework will be used locally? If no, consider options for local program

evaluation

Page 87

Additional ResourcesAdditional Resources

CPD Performance Measurement Website www.hud.gov/offices/cpd/about/performance.index.cfm

HUD Performance Measurement Notice (March 7, 2006)

Performance Measurement FAQs

IDIS Screen Captures