COVID-19 Emergency Response Plan · Occupational Risk Pyramid for COVID-19 (Exposure) Very High...
Transcript of COVID-19 Emergency Response Plan · Occupational Risk Pyramid for COVID-19 (Exposure) Very High...
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COVID-19 Emergency
Response Plan
Associate Training Module
COVID-19 Emergency Response Plan
AGS Automotive System’s Goal:
Protect your health and the health of your family
Minimize likelihood of infectious disease transmission
Minimizing the number of associates affected at
any one time
Evaluate and adapt production processes and
roles to minimize the risk of transmission
Minimize the likelihood of a disruption in our
operations from a suspected or known infection.
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COVID-19 Emergency
Response Plan
• Job Risks and Responsibilities
• Self Screening
• Screening on plant entry
• Dealing with COVID-19
Occupational Risk Pyramid for COVID-19
(Exposure)
Very High Risk – Health Care workers,
Laboratory, Morgue Workers
High Risk – Health Care Delivery &
Support, Medical Transport Workers,
Funeral Directors
Medium Risk – Frequent and/or close
contact with people (within 6ft) who may be
infected
Lower Risk – Jobs with no contact with
people known to be, or suspected of being
infected.
AGS Automotive is
considered Lower and
Medium Exposure Risks
Guidance on Preparing Workplaces for an Influenza Pandemic, OSHA 3327-02N 2007
Job Exposure – Risk Assessments
Medium & Low Risk Exposures
What PPE is required?
What control measures need to be implemented?
Engineering
Physical barriers (plexi-glass)
Touchless technology (garbage cans, time clock, sanitizers)
Ventilation
Administrative & Work Practice
Outlined in this training module
Responsibilities - Associates
Be aware of non-occupational risk factors when physical distancing
is not possible especially in community settings (i.e. grocery store)
Monitor own health on a daily basis (self-assessment)
Immediately report to your supervisor when you are sick or
experiencing symptoms of COVID-19
Stay home if you are not feeling well (call Absentee Line and HR)
Follow the advice of local public health authority
Follow hand washing protocol
Using the required PPE in the workplace
Maintain social distancing practices at work and outside of work
Follow health & safety policies & procedures
Reporting hazards (E-Y-E) in the workplace
Responsibilities - Associate
Use hand sanitizer when soap and water are not available
Avoid touching your eyes, nose and mouth
Avoid close contact with people who are sick
Cough and sneeze into your sleeve or tissue and not your
hands
Avoid non-essential travel (including international)
Do not share tools with other co-workers
Disinfect your work area and equipment prior to use
Employee engagement is key to the effectiveness and success of our Pandemic Response Plan
Use your ‘EYE’ to identify hazards to your supervisor or a H&S Rep
E = ENVIRONMENT SOCIAL DISTANCING
Y = YOURSELF WASH YOUR HANDS
E = EQUIPMENT WEAR YOUR MASK
Provide suggestions for improvement, including through SMART Solutions
All suggestions will be reported and tracked through the Joint Health & Safety Committee
Responsibilities and
Continuous Improvement
Symptoms of COVID-19
• Fever
• Cough
• Shortness of breath or
difficulty breathing
• Chills
• Muscle pain
• Headache
• Sore throat
• Diarrhea
• New loss of taste or
smell
Daily Self-Screening Before
Reporting to Work
Have you had exposure to a person with Covid-19?
Yes
Do Not Report to Work/ Call your
HR and Absence Line
No
Do you have a fever, cough, shortness of breath, chills, muscle pain, headache,
sore throat or new loss of taste or smell?
Yes
Do Not Report to Work/Call your HR and Absence Line
No
Report to Work
Daily On-Site Screening Process
On-site screening will be conducted when entering the Plant
Complete an “Associate Health Declaration Form (COVID-19)”
Each form is valid for one (1) month
bring a completed form when possible
bring a pen if form is completed on site
Inform immediately if your condition changes
Security will be verifying the answers on the Employee Health Declaration Form on the first shift back and each month as required.
On days the form is not required Security will verbally verify that there have been no changes to the employee’s status as indicated on the Employee Health Declaration form
Verbal/Visual Symptom Check
Questions if you have:
symptoms (as provided on Ontario Telehealth
assessment)
travelled outside of province in last 14 days
in contact with someone who has a confirmed
COVID-19 case or presents with symptoms
Daily On-Site Screening Process
Daily On-Site Screening Process
Temperature Reading
Security will have a non-contact thermometer.
≥100.4° F or 38°C = STOP
Moved to Isolation Room for further assessment
< 100.4° F or 38°C = PASS – proceed into plant
What Happens if I Feel
Sick at Work?
Immediately notify supervisor of symptoms
Put on face mask (if not already wearing one)
Proceed to designated isolation room
Supervisor will contact Human Resources
HR will communicate via telephone to further assess
symptoms
Based on assessment you may be directed to go home or
return to work; if you return, you may be relocated to a low
risk job/task with limited interaction with other employees
What if I Test Positive for COVID-19?
Immediately notify HR and inform them of:
Date test was completed
Date received test results
Date started self-isolation
Ensure privacy is protected
Plant must clean all potentially impacted areas of the
plant.
Required to self-isolate for 14(+) days (based on testing
and medical advice)
Communicate with HR about return-to-work requirements.
Return to Work Requirements
Must have HR Clearance
Scenario Requirement Clearance by HR
Negative Test Result / Sickness but Not Tested
Symptom free for at least 72 hours
Verbal via telephoneMedical note if available
Self-Isolation with No Sickness
14-day isolation period has passed
Verbal via telephoneMedical note if available
Not Sick – Care of Sick (COVID related) Family Member / Friend
Off work for 14 days from date last in contact with sick individual
Verbal via telephoneMedical note if available
Off Sick – Non-COVID Related
Symptom free for at least 72 hours
Verbal via telephoneMedical note if available
Right to Refuse Work Protocol
An associate can refuse to work if they have a bona fide
health & safety concern.
Treated the same as any other health & safety work refusal
Investigation with associate, supervisor, manager, JHSC
and H&S
If determined there is no risk or issue is addressed,
investigative team to review documented assessment
and implemented actions.
If an associate continues to refuse to work after refusal
is adequately addressed the Company will contact
government officials.
Travel Guidelines
Personal Travel
Must inform Supervisor/Manager of planned travel
prior to leaving
Choose to travel to “high risk” destination = 14 days
self quarantine
Elevated Risk
Criteria that may be considered as elevated risk:
Some jobs in the plant may be identified as higher risk:
all plant jobs that are considered high risk, appropriate PPE for
the job will be provided to mitigate the risk.
Associates who have underlying health conditions
Associates who live with front-line medical workers or those who are
as high risk in their work environment
In all situations where an associate believed that due to their
health conditions and/or where they may be living with someone
that presents high risk, they should contact HR so that steps can
be taken to mitigate the risk.
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COVID-19 Emergency
Response Plan
• Personal Hygiene
• Physical Distancing
• Sanitization
• PPE
How COVID-19 Spreads
The virus is thought to spread mainly from person to-person,
including:
Between people who are in close contact with one another
(within about 6 feet)
Through respiratory droplets produced when an infected person
coughs or sneezes.
These droplets can land in the mouths or noses of people who are
nearby or possibly be inhaled into the lungs.
Possibly by touching a surface or object that has the virus on it
and then touching their own mouth, nose, or possibly their eyes,
but this is not thought to be the primary way the virus spreads
Virus stays on different materials for different lengths of time – can
be as much as 72 hours
Basic Infection
Prevention Measures
Frequently wash your hands using soap and water and/or
hand sanitizers
Stay home if you are sick
Disinfecting supplies will be available as recommended by
public health authorities
Follow respiratory etiquette, including covering coughs and
sneezes.
Access to lined garbage bins for disposal of used tissues
and other potential contaminants
Follow regular housekeeping practices, including routine
cleaning and disinfecting of surfaces, equipment, and other
elements of the work environment
Isolation Protocol for
Symptomatic Employees
Former Nurses office (beside Security) has been converted into
an Isolation Room.
If an associate feels ill or suspected to be ill at work (screening):
Provided with face mask and nitrile gloves (if not already equipped)
Associate will be asked to go into this room and wait.
HR will contact associate through telephone in the room for further
assessment
If COVID symptoms suspected associate will be directed to leave
the building and HR will follow up
Go home or to a health care provider
If associate is well enough, may drive own vehicle
Taxi service for non-driving associate
Isolation Protocol for
Symptomatic Associate
Isolation room contains:
Hand sanitizer
Telephone to communicate with HR
Will be thoroughly cleaned and disinfected after each use
Respiratory Etiquette
Persistent sneezing and
coughing may be
grounds for 14 days of
self-quarantine at the
discretion of Health &
Safety.
Hand Washing
Wash your hands often, with soap and water for at
least 20 seconds, this includes but, not limited to:
before and after scheduled breaks;
after using restrooms;
before lunch; and
after removing personal protective equipment
Hand Washing
Wet your hands with clean, running water
(warm or cold), and apply soap.
Lather & Scrub your hands for at least 20
seconds
Rub them together with the soap. Lather
the backs of your hands, between your
fingers, and under your nails.
Need a timer? Hum the “Happy
Birthday” song from beginning to end
twice.
Rinse your hands well under clean, running
water.
Dry your hands using a clean towel or air
dry them. Ensure you dry them completely
with either method!
Turn off tap (if applicable) with the towel
Hand Washing & Hand SanitizerWhen soap and water are not readily available
Sanitation Stations
Several stations will be located throughout the facility:
Hand Sanitizer
Gloves
Cleaning Sanitizers
Disposable Paper Towels with a Waste Receptacle
or
Reusable Towels with a New and Used Receptacle
Printed Guidance with Safety Data Sheets
Signage
Spot cooling fans on the shop floor will be on during operations. Fan speed and directions will be reviewed and adjusted to limit airflow across employees by reducing the chances of droplets flowing from one worker to another.
Please do not adjust fans or move fans
Spot Cooling Fans
Physical Distancing Protocol
Practice these measures while on-site:
Stay at least 6 feet (2 meters) from other people
Limit gathering in groups. Follow room size limits per
signage.
Eliminate handshakes – elbow bump
Avoid touching surfaces touched by others
Stay out of crowded places and avoid mass gatherings
These guidelines will be monitored and enforced
Physical Distancing – Walkway
Some pedestrian walkways are now ONE-WAY
traffic
Entering & exiting a facility is one-way only
Follow instructions on signs – do not go against the flow
Practice walkway courtesy
Make an effort to step aside
Pass quickly and courteously (or yield to safe location if
possible)
Do not enter 2-way paths until clear
Physical Distancing - Breaks
Start and end times are being staggered. Supervisor will
provide schedule.
Recommend bringing in lunch boxes or lunch bags instead of
using the communal fridge
Seating & Capacity
Break areas – Blue Lunch Rooms (BSC, Plate and Press)
maximum occupancy 3 people (use social distancing)
main cafeteria will not be open for breaks until further notice (will be
used for training) Cafeteria maximum occupancy 40 people (plus
speaker)
Tables and chairs/seating will be spaced appropriately
Do not arrive early to break – breaks need to be on a fixed
schedule to reduce contact.
Physical Distancing - Breaks
Cafeteria will be cleaned and sanitized on frequent
basis by designated cleaning team
Break Rooms will be supplied with cleaning supplies
for each person to clean before and after use
Vending Machines are not available
Food Storage
Additional room will be made to place lunch bags away
from each other
Water
Water Refill Stations are open
Drinking Spout is disabled
Physical Distancing - Breaks
o Newspapers and other reading material is no longer permitted to be brought into the plant
Smoking (maintain distancing)
Smoking allowed in designated areas only Lab Exit
Upper Press Shop and Lower Press Shop (roll door)
Tiercon area closed to AGS Employees
DO NOT THROW YOUR BUTTS ON THE GROUND
A designated relief team for Plate will be assembled to reduce employee movement between departments.
o This relief team will also engage in re-stocking carts and cleaning.
o Please do not wander thru the plant. Have a purpose to the destination. Take the most direct route.
Relief Crew and Movement
Physical Distancing –
Washrooms / Locker Rooms
Increased cleaning frequency to ensure clean environment at
all times
Follow distancing signage
Disinfecting supplies will be available for associates to clean
prior to use (ex: wiping down toilet seats, faucet handles, etc.)
If needed, access to locker room should follow shift start and
end times, break and lunch schedule
Keep items in personal vehicle, if feasible
Physical Distancing in Workstations
Whenever possible, workstations have been arranged
to allow separation of 2 meters (6ft)
If this is not possible, medium risk PPE requirements are
needed
Operators will disinfect their own workspace multiple
times during the shift, giving special attention to
common surfaces
Shift Change Protocol
Shift start times are being staggered with a gap of time in between each
designated start time
Midnight Shift 9pm to 5am
Day Shift 6am to 2pm
Afternoon 3pm to 11pm
All employees entering the plant will be assigned specific windows during which they are to enter the plant prior to their shift start. Employees who arrive earlier are to wait in their vehicles until their designated time of entry. Employees who arrive after their designated time of entry are to notify their supervisor before entry will be permitted.
Shift Change Protocol
Associates are to enter and exit at the designated entrances and exits
Avoid gathering when entering and exiting the facility
Ensure 6ft space between each person while you wait in line to enter the
plant.
When you talk to someone in line make sure you do not face them
directly
Facial recognition technology is in place for punching in/out. Training and
registration will be arranged during the shift by your supervisor.
Do not touch the entry door handle with an exposed finger(s) or hand
Any doors that can be propped open will be
Do not touch your face before you have had a chance to wash your
hands.
Parking, Entrance and Exit
ProtocolsFor AGS Oshawa Employees, the employee parking will be designated at the East portion of the East employee parking lot.
Tiercon employees will be designated to park in the West portion of the East employee parking lot.
Signage is posted in the east employee parking lot to specify where the AGS and Tiercon parking areas are located.
o All AGS employees will be required to enter through the main Wolfe Street employee entrance. All other employee entrances to the plant, including the ‘glass door’ entrance will be locked.
o AGS Employees do not enter at the east gate guard house. The east gate guard house will be used for Tiercon and receiving small packages.
o Access to the upstairs Offices are to be accessed by the staircase on the “Green Mile Walkway” (just past the former Fast Response Room).
Disinfecting Measures
Facility will be disinfected before you return to work
You are responsible for disinfecting your work area.
Time will be allocated at end of each shift
Examples of Areas to be Cleaned:
Production Equipment/Tools
Restrooms/Locker Rooms
Cafeteria
Common Surface Areas – door handles
Desk/computers/keyboards/printers/mouse
General Cleaning & Disinfectant Steps
STEP VISUAL
1
2
3
4
5
6
INSTRUCTIONS
Follow proper glove removal techniques. Wash
hands immediately after removing gloves.
Wash your hands with soap and water/sanitizer
Inspect your PPE for wear and tear. Put on mask
first (if not already on) and then nitrile gloves.
Using spray bottle, lightly spray mist onto
surface(s). Let it sit for 1 minute or let it evaporate.
Using a towel/rag, wipe the disinfected area. Clean
areas identified in area specific work instructions.
Once all areas have been disinfected, dispose the
towel/rag in a lined garbage container.
Personal Protective Equipment (PPE)
Health and safety teams have been working with
Corporate in proposing the adequate PPE is purchased
and available
AGS distributed Masks only used in the plant
PPE is based on exposure risk level:
Risk Level PPEVoluntary vs.
Mandatory
Low ASTM Level 1 Face MaskMandatory
MediumASTM Level 1 Face Mask & Face Shield Gloves
Mandatory
ElevatedWill be assessed for each job task
PPE – ASTM 1 Face Mask - Wearing
Distributed by
security upon
arrival Inventory control will be
an important factor and
will only be made
available at Security
PPE – ASTM 1 Face Mask - Removal
PPE – ASTM 1 Face Mask
Do wear your mask over both your nose and mouth
Do not use a ripped or damp mask
Do not wear a loose mask
Do not touch the front of the mask
Do not remove the mask to talk to someone or do
other things that would require touching the mask
Do not leave the mask within the reach of others
Do not re-use the mask – use new one each shift
PPE – Face Shield
Ensure strap is secure
Place strap behind your head
Make sure to rest it on forehead
Bend forward hold on to face shield with both hands
Expand band with thumbs
Adjust the band
Check to make sure covers side of face
PPE – Nitrile Gloves
JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All
SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE
OPERATOR (SUO)
STEP WHAT HOW WHY
1
Social DistancingMaintain 6' distance
when ever possible
Reduce the risk of
spreading the virus
2
Social Distancing
Obey all footprinting for
equipment, floor plan
and Operator locations.
If you have any
questions contact your
supervisor
Reduce the risk of
spreading the virus
3
Social Distancing
Obey all signage
throughout the plant. If
you have any questions
contact your supervisor
Reduce the risk of
spreading the virus
4
PPE
Over and above the
regulare PPE face
masks must be worn.
Replace any damaged
or wet masks. If you
have any questions
contact your supervisor
Reduce the risk of
spreading the virus
ERPI-04-006 Page 1
Emergency Response Job Element Sheet
JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All
SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE
OPERATOR (SUO)
STEP WHAT HOW WHY
1
Social DistancingMaintain 6' distance
when ever possible
Reduce the risk of
spreading the virus
2
Social Distancing
Obey all footprinting for
equipment, floor plan
and Operator locations.
If you have any
questions contact your
supervisor
Reduce the risk of
spreading the virus
3
Social Distancing
Obey all signage
throughout the plant. If
you have any questions
contact your supervisor
Reduce the risk of
spreading the virus
4
PPE
Over and above the
regulare PPE face
masks must be worn.
Replace any damaged
or wet masks. If you
have any questions
contact your supervisor
Reduce the risk of
spreading the virus
ERPI-04-006
JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All
SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE
STEP WHAT HOW WHY
5
PPE
Use Gloves as
designated by the
cleaning instructions or
as directed by your
supervisor
Reduce the risk of
spreading the virus
6
PPE
Use face shield as
designated by the
cleaning instructions or
as directed by your
supervisor
Reduce the risk of
spreading the virus
7
Cleaning
Follow Cleaning
instruction for the
equipment/Workcentre
Reduce the risk of
spreading the virus
8
Cleaning
Use the cleaning
supplies provided on the
cleaning carts. If you
have any questions
contact your supervisor
Reduce the risk of
spreading the virus
ERPI-04-006 Page 2
Emergency Response Job Element Sheet
52
COVID-19 Emergency
Response Plan
• Communication
• Monitoring and Auditing
• Conclusions
Communication
Regular communication on our plan through:
a one-on-one basis whenever necessary
Ensure physical distancing is managed for any meeting
with associates
Plant meetings, TV, bulletin board postings and by
interacting with employees on plant walks and audits
Monitoring & Auditing
This Plan will be monitored on a daily basis for compliance
through:
Supervisor/Manager Visual Observations
H&S / JHSC Visual Observations
Daily Cleaning Schedule Checklists
Layered Audit Process
Conclusion
The COVID-19 Virus presents a very serious health risk to
you, your family and our society.
There is an expectation that all of our associates will
Follow these new policies and practices;
Work together to improve our own behaviours; and
Identify opportunities for continuous improvements
As an associate, ask yourself:
When no one is watching, are you showing the right
behaviors and actions?
For your health ……..
Wear a mask
Wash your hands
Maintain physical distance
Information aligned with Center for Disease Control (CDC) guidelines and recommendations.
Take Ownership for Your Safety and
the Safety of Your Family
and Co-Workers
Keep Informed
Oshawa specific training material will be posted on the Company External Internet Site:
www.agsautomotive.com under:
Our People
COVID-19 Employee Training Material
Oshawa