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Ordinary Meeting

BUSINESS PAPER

Tuesday, 26 May 2015 at 7:00 pm

Griffith City Council Chambers 1 Benerembah Street, GRIFFITH NSW 2680 Phone: (02) 6962 8100 Fax (02) 6962 7161

Web: www.griffith.nsw.gov.au Email: [email protected]

COUNCILLORS

John Dal Broi (Mayor) [email protected] Doug Curran (Deputy Mayor) [email protected] Alison Balind [email protected] Pat Cox [email protected] Simon Croce [email protected] Bill Lancaster [email protected] Anne Napoli [email protected] Mike Neville [email protected] Paul Rossetto [email protected] Christine Stead [email protected] Leon Thorpe [email protected] Dino Zappacosta [email protected]

MEMBERS OF THE PUBLIC CAN ADDRESS COUNCIL IN THE FOLLOWING WAYS:

Council generally meets every second and fourth Tuesday of the month at 7pm in the Council Chambers.

Addressing the Council on Business Paper matters If there is a matter on the agenda you would like to discuss or address, you can contact Council prior to the Ordinary Meeting of Council and request permission to address Council in relation to the matter. Notice of this must be given by 12 noon of the day of the meeting. Any requests for detailed information regarding an item on the Council Business Paper must be submitted by 12 noon of the day of the meeting.

Notice of Motion via Councillor You are able to lobby a Councillor to raise a Notice of Motion to have a matter considered by the Council at a future meeting.

Petition A petition can be presented to the Council through a Councillor. If you would like to present a petition to an Ordinary Meeting of Council, please contact one of the Councillors to arrange.

Customer Request Management system The Customer Request Management system (CRM) manages the processing of customer requests. Customer requests can be then easily responded to, allocated to responsible officers and checked. The system will automatically escalate requests that have not been actioned. To log a request, please contact Council’s Customer Service Team on 02 6962 8100.

Direct correspondence to the General Manager You can write directly to the General Manager about your issue or concern via letter or email. You can contact the General Manager at [email protected] or to The General Manager, PO Box 485 Griffith NSW 2680.

___________________________________________________________________________________________________ Ordinary Meeting of Council - 26 May 2015 -

REPORT AUTHORS AND AREAS OF RESPONSIBILITY

Senior Management Team General Manager Brett Stonestreet Manager Executive Services Shireen Donaldson Public Officer/Right to Information Officer Shireen Donaldson Director Business, Cultural & Financial Services Max Turner Director Infrastructure and Operations Dallas Bibby Director Sustainable Development Neil Southorn Director Utilities Graham Gordon

Executive Services Governance Coordinator Wendy Krzus Compliance Coordinator Michael Toohey HR & Risk Manager Bron Glover Training & Recruitment Manager Nick DeMartin

Business, Cultural & Financial Services Finance Manager Vanessa Edwards Asset Management Coordinator Andrew Keith Library Manager Christine Del Gigante Library Manager Pam Young Griffith Regional Theatre & Art Gallery Manager Sarah Boon Leisure Services Manager Alan Anderson Data Information Officer Wendy Vaccari

Infrastructure & Operations Works Manager - Maintenance Manjit Chugha Works Manager - Construction Shree Shrestha Parks & Gardens Manager Peter Craig Airport Coordinator Bob Campbell Fleet & Depot Manager Steve Croxon

Sustainable Development Planning & Environment Manager Carel Potgieter Coordinator Landuse Planning and Compliance Kelly McNicol Senior Development Assessment Planner Stephen Parisotto Assessment Planner Peter Woodworth Assessment Planner Inoka Mahanama Development Assessment Planner Linden Foster Principal Planner Peter Badenhorst Project Planner Nathan Farnell Environment, Health & Sustainability Coordinator Fiona de Wit Environment Planner Joanne Tarbit Corporate Property Officer Daphne Bruce Tourism & Economic Development Manager Greg Lawrence Building Certification Coordinator Vacant

Utilities Engineering Design & Approvals Manager Joe Rizzo Waste Operations Manager John Roser Senior W&S Engineer – Operations Steven Oosthuysen


AGENDA

ORDINARY MEETING OF GRIFFITH CITY COUNCIL TO BE HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON

26 MAY 2015 AT 7.00 PM

MEETING NOTICE

Notice is hereby given that an Ordinary Meeting of Council will be held in the Council Chambers, 1 Benerembah Street, Griffith on Tuesday, 26 May 2015 at 7:00 pm.

Persons in the gallery are advised that the proceedings of the meeting will be recorded for the purpose of ensuring the accuracy of the Minutes. However, under the Local Government Act 1993, no other recording is permitted without the authority of the Council or Committee. Recording includes a video camera and any electronic device capable of recording speech.

Members of the public may address Council in relation to the items listed in this Agenda by contacting Council on (02) 6962 8100 by 12.00 pm on the day of the meeting.

The agenda for the meeting is:

1 Council Prayer and Acknowledgment of Country

2 Apologies and Requests for Leave of Absence

3 Confirmation of Minutes

4 Business Arising

5 Declarations of Interest

6 Presentations

7 Mayoral Minutes

8 General Manager's Report

CL01 p13 Third Quarter Performance Report 2014/15 – Budget Review and Operational Plan

CL02 p19 Road Naming Request – Feltracco

9 Information Reports

10 Adoption of Committee Minutes

p22 Minutes of the Griffith Community Private Hospital Committee meeting held 28 April 2015

p24 Minutes of the Floodplain Management Committee Meeting held on 30 April 2015

p53 Minutes of the General Facilities Committee Meeting held on 5 May 2015


p59 Minutes of the Festival of Gardens Committee meeting held on 7 May 2015

p62 Minutes of the Transport Committee meeting held on 11 May 2015

11 Business with Notice - Rescissions Motions

12 Business with Notice - Other Motions

13 Councillor Question Time

14 Outstanding Action Report

p65 Outstanding Action Report

15 Matters to be dealt with by Closed Council

CC01 Extension to Contract – Tender 2-11/12 Sprayed Bituminous Surfacing – Commercial Advantage 10A(2)(d)

Brett Stonestreet

GENERAL MANAGER

___________________________________________________________________________________________________Ordinary Meeting of Council - 26 May 2015 -

COUNCIL MINUTES

ORDINARY MEETING OF GRIFFITH CITY COUNCIL HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON 12 MAY 2015

COMMENCING AT 7.00 PM

PRESENT

The Mayor, John Dal Broi in the Chair; Councillors, Alison Balind, Pat Cox, Simon Croce, Doug Curran, Bill Lancaster, Anne Napoli, Mike Neville, Paul Rossetto, Christine Stead, Leon Thorpe and Dino Zappacosta.

STAFF

General Manager, Brett Stonestreet; Director Infrastructure and Operations, Dallas Bibby; Director Sustainable Development, Neil Southorn; Director Business, Cultural & Financial Services, Max Turner; Director Utilities, Graham Gordon; Manager Executive Services, Shireen Donaldson and Minute Secretary, Naomi Brugger.

MEDIA Stephen Mudd, The Area News

1 COUNCIL PRAYER AND ACKNOWLEDGMENT OF COUNTRY

The Meeting opened with Councillor Thorpe reading the Council prayer and the Acknowledgment of Country.

2 APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE

There were no apologies received.

3 CONFIRMATION OF MINUTES

15/128 RESOLVED on the motion of Councillors Thorpe and Neville that the minutes of the Ordinary Meeting of Council held in the Council Chambers, Griffith on 28 April 2015, having first been circulated amongst all members of Council, be confirmed.

4 BUSINESS ARISING

Proposed Staff Restructure for Griffith Regional Theatre

Councillor Zappacosta asked if the positions under the new structure were being advertised internally or externally with the Director Business, Cultural and Financial Services advising one position would be advertised internally, however the positions of Grants and Administration Officer and Marketing and Education Officer are being advertised externally. Councillor Zappacosta further enquired as to when the new structure would come in to effect with Mr Turner advising 29 June 2015.


Minutes of Ordinary Council Meeting – 12 May 2015

5 DECLARATIONS OF INTEREST

The following Councillors declared Conflicts of Interest: Pecuniary Interests There were no Pecuniary Interests received. Significant Non-Pecuniary Interests There were no Significant Non-Pecuniary Interests received. Less than Significant Non-Pecuniary Interests Councillors making a less than significant non-pecuniary declaration may stay in the Chamber, participate in the debate and vote. Councillor Anne Napoli Minutes of the Cultural Facilities Meeting – GRALC report Reason – Councillor Napoli has a family member employed at the Facility. Councillor Paul Rossetto Minutes of the Environment and Sustainability Meeting – CL07 Energy in Agriculture Reason – Councillor Rossetto is an irrigator and electrical pumping. Councillor Dino Zappacosta Minutes of the Cultural Facilities Meeting – Clause 09, 10, 11 Reason – Councillor Zappacosta has a relative who operates a similar facility. 6 PRESENTATIONS Nil. 7 MAYORAL MINUTES Nil. 8 GENERAL MANAGER'S REPORT CL01 DA 61/2015 CONSTRUCTION OF A GARAGE Councillors Rossetto and Croce MOVED the following MOTION that: (a) Pursuant to the provisions of Section 80(1)(a) of the Environmental Planning and

Assessment Act 1979, Council approve Development Application 61/2015 for the construction of an additional garage at Lot 12 DP 1183721 (3 Camellia Court) Griffith, subject to the conditions of consent listed in Attachment ‘D’.

(b) The determination be referred to the Director Sustainable Development for the

preparation and issue of the Notice of Determination.

(c) Council delegate Assessment Officers to determine future development applications seeking a concession to side setbacks in the Premier Gardens subdivision which have been assessed to have merit.



Councillor Thorpe MOVED the following AMENDMENT: (a) Pursuant to the provisions of Section 80(1)(a) of the Environmental Planning and




Councillor Balind SECONDED the AMENDMENT. The AMENDMENT was PUT and LOST. In accordance with the Local Government Act (Section 375A – Recording of voting on planning matters) Council must record the Councillor’s vote in relation to this matter. For Against Councillor Alison Balind Councillor Doug Curran Councillor Simon Croce Councillor John Dal Broi Councillor Leon Thorpe Councillor Bill Lancaster Councillor Anne Napoli Councillor Mike Neville Councillor Paul Rossetto Councillor Christine Stead Councillor Dino Zappacosta 15/129 RESOLVED on the motion of Councillors Rossetto and Croce that: (a) Pursuant to the provisions of Section 80(1)(a) of the Environmental Planning and




(c) Council delegate Assessment Officers to determine future development applications seeking a concession to side setbacks in the Premier Gardens subdivision which have been assessed to have merit.

In accordance with the Local Government Act (Section 375A – Recording of voting on planning matters) Council must record the Councillor’s vote in relation to this matter. For Against Councillor Alison Balind Councillor Pat Cox Councillor Simon Croce Councillor Doug Curran Councillor John Dal Broi Councillor Bill Lancaster Councillor Anne Napoli Councillor Mike Neville Councillor Paul Rossetto Councillor Christine Stead Councillor Leon Thorpe Councillor Dino Zappacosta



CL02 LEASE OF 80-82 BENEREMBAH STREET GRIFFITH TO GRIFFITH NEIGHBOURHOOD HOUSE COMMUNITY CENTRE INC. 15/130 RESOLVED on the motion of Councillors Thorpe and Stead that: (a) Council enter into a lease agreement with Griffith Neighbourhood House Community

Centre Inc. over Lot 1 DP 1082412, 80-82 Benerembah Street, Griffith for a term of 10 years (1 July 2015 – 30 June 2025) with a further option of 10 years (1 July 2025 – 30 June 2035).

(b) Griffith Neighbourhood House Community Centre Inc. pay all applicable costs and charges associated with the preparation of the lease agreement together with Council’s Administration Fee of $370.

(c) The lease fee is charged in accordance with Council’s adopted Revenue Policy, currently $516 (Inc. GST) p.a. for the 2015/16 financial year, in addition to any rates and charges that may be applicable.

(d) Council authorise the Mayor and General Manager to execute the lease agreement on behalf of Council under the Common Seal.

CL03 FINANCIAL ASSISTANCE GRANTS RESOLUTION 15/131 RESOLVED on the motion of Councillors Balind and Neville that Griffith City Council:

(a) Acknowledges the importance of federal funding through the Financial Assistance Grants program for the continued delivery of council services and infrastructure;

(b) Acknowledges that Council will receive a total of $4.8 million in the 2014/15 financial

year; and (c) Will ensure that this federal funding, and other funding provided by the Federal

Government under relevant grant programs, is appropriately identified as Commonwealth grant funding in council publications, including annual reports.

Councillor Thorpe MOVED the following MOTION: That Griffith City Council write to the Prime Minister, Federal Treasurer and the Member for Riverina requesting them to reverse forthwith the decision to freeze the indexation of their Financial Assistance Grants, with such request to include an outline advising them how such freezing action plays havoc with Council finances and the meeting of our responsibilities to the community. A copy of such correspondence to our State Premier, Local Government Minister and Local State Member. Councillor Croce SECONDED the MOTION. The MOTION was PUT and CARRIED. 15/132 RESOLVED on the motion of Councillors Thorpe and Croce that Griffith City Council write to the Prime Minister, Federal Treasurer and the Member for Riverina requesting them to reverse forthwith the decision to freeze the indexation of their Financial Assistance Grants, with such request to include an outline advising them how such freezing action plays havoc with Council finances and the meeting of our responsibilities to the community. A copy of such correspondence to be forwarded to the State Premier, Local Government Minister and



Local State Member. That this be included on the agenda items for the National General Assembly. 9 INFORMATION REPORTS

CL04 INVESTMENTS AT 31 MARCH 2015

15/133 RESOLVED on the motion of Councillors Curran and Stead that Council note the investment report at the end of March 2015.

Councillor Zappacosta declared a Less than Significant Non-Pecuniary Interest: Minutes of the Cultural Facilities Meeting – Clause 09, 10, 11.

10 ADOPTION OF COMMITTEE MINUTES

MINUTES OF THE ENVIRONMENT AND SUSTAINABILITY COMMITTEE MEETING HELD 14 APRIL 2015

15/134 RESOLVED on the motion of Councillors Lancaster and Cox that the Minutes of the Environment and Sustainability Committee meeting held on 14 April 2015 be adopted. Councillor Rossetto declared a Less than Significant Non-Pecuniary Interest: Minutes of the Environment and Sustainability Meeting – CL07 Energy in Agriculture. MINUTES OF THE TOURISM AND EVENTS COMMITTEE MEETING HELD 16 APRIL 2015 15/134 RESOLVED on the motion of Councillors Stead and Thorpe that the recommendations as detailed in the Minutes of the Tourism and Events Committee meeting held on 16 April 2015 be adopted. MINUTES OF THE CULTURAL COMMITTEE MEETING HELD 27 APRIL 2015 15/135 RESOLVED on the motion of Councillors Neville and Curran that the recommendations as detailed in the Minutes of the Cultural Committee meeting held on 27 April 2015 be adopted.

11 BUSINESS WITH NOTICE - RESCISSIONS MOTIONS Nil. 12 BUSINESS WITH NOTICE - OTHER MOTIONS NOTICE OF MOTION – REDUCED COUNCILLOR NUMBERS Councillors Lancaster and Rossetto MOVED the following MOTION that: (a) That the number of Griffith City Councillors be reduced. (b) That we consult with the Community to ascertain their view on the proposal to

reduce the number of Councillors by:

i. Publishing a memorandum outlining for and against arguments. ii. Including the proposal on the agenda of each Council Committee. iii. Seeking input from the Community Opinion Group and other residents



iv. Placing a survey on Council’s website. That the General Manager report to a general meeting of Council within 60 days of the response from the community and advising what steps need to be taken to effect the reduction. The MOTION was PUT and LOST. Councillor Stead FORESHAWDOWED a Notice of Motion for Section 64 Fees and Charges for a development in Collina. 13 QUESTION TIME There were no questions received. 14 OUTSTANDING ACTION REPORT

15/136 RESOLVED on the motion of Councillors Stead and Thorpe that the Outstanding Action Report be noted. 14 October 2014 – Business Arising – Status of Development Compliance, Real Juice Company Councillor Balind asked for an update on the Real Juice matter with Director Sustainable Development, Mr Neil Southorn advising there had been no further information received to date.

15 MATTERS TO BE DEALT WITH BY CLOSED COUNCIL

In accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005, in the opinion of the General Manager, the following business is of a kind as referred to in Section 10A(2) of the Act, and should be dealt with in a part of the meeting closed to the media and public.

Set out below is Section 10A(2) of the Local Government Act 1993 in relation to matters which can be dealt with in the closed part of a meeting.

The matters and information are the following:

(a) personnel matters concerning particular individuals (other than councillors)

(b) the personal hardship of any resident or ratepayer

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business

(d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it, or

(ii) confer a commercial advantage on a competitor of the council, or

(iii) reveal a trade secret

(e) information that would, if disclosed, prejudice the maintenance of law

(f) matters affecting the security of the council, councillors, council staff or council property



(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege

(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land.

(i) alleged contraventions of any code of conduct requirements applicable under section 440 of the Local Government Act 1993.

15/137 RESOLVED on the motion of Councillors Neville and Rossetto that:

(a) Council resolve into closed council to consider business identified, together with any late reports tabled at the meeting.

(b) That pursuant to section 10A(1)-(3) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provision of section 10A(2) as outlined above.

(c) That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by section 11(2) of the Local Government Act 1993.

Council resolved that members of the press and public be excluded from the meeting during consideration of the items listed below, and that discussion of the report in open Council would be contrary to the public interest.

CC01 TENDER 12-11/12 SUPPLY AND DELIVERY OF BITUMEN EMULSION - Commercial Advantage 10A(2)(d)

Council closed its meeting at 8.17pm. The public and media left the chamber.

REVERSION TO OPEN COUNCIL

15/138 RESOLVED on the motion of Councillors Neville and Stead that open Council be resumed.

Open Council resumed at 8.36pm. Upon resuming open Council the Mayor reported that the following resolutions had been made in Closed Council: MATTERS DEALT WITH IN CLOSED COUNCIL CC01 TENDER 12-11/12 SUPPLY AND DELIVERY OF BITUMEN EMULSION 15/139 RESOLVED on the motion of Councillors Neville and Thorpe that Council accept the request from Fulton Hogan to extend the contract for the supply of Bitumen Emulsion from July 2015 to June 2016 in accordance with documentation Tender 12-11/12 as stated in the letter attached dated 10 March 2015. There being no further business the meeting terminated at 8.37pm.

Confirmed: ..........................................

CHAIRPERSON


Griffith City Council REPORT

CLAUSE 01

TITLE THIRD QUARTER PERFORMANCE REPORT 2014/15 - BUDGET REVIEW AND OPERATIONAL PLAN

FROM Finance Manager, Vanessa Edwards

TRIM REF 15/27437

SUMMARY

Council is required to review its Operational Plan within two months of the end of each quarter. Council must review both its financial position and the Operational Plan Actions (Performance Indicators) adopted for 2014/15 for the quarter ended 31 March 2015.

RECOMMENDATION

(a) Council note the variations to the 2014/15 original budget for the quarter ended 31 March 2015 as presented in this report.

(b) The Financial Review for the quarter ended 31 March 2015 be adopted.

(c) Council adopt the 31 March 2015 Operational Plan Review advising the extent to which the Operational Plan Actions (Performance Indicators) have been achieved.

(d) Council endorse minor amendments to the Organisational Structure as per this report.

REPORT

The Operational Plan is a statutory requirement under Section 405 of the Local Government Act, 1993. It requires Council to provide information on the statement of objectives (Operational Plan Actions) and performance targets for each of its principal activities. Council is also required to review its income and expenditure each quarter under Division 3, Section 203 of the Local Government (General) Regulation 2005.

Each of these requirements will be dealt with as follows;

1) REVIEW OF THE OPERATIONAL PLAN ACTIONS (Performance Indicators)

Council staff have completed a review of the extent to which the Operational Plan Actions (Performance Indicators) have been achieved. This review is included as an attachment to this report, attachment (g).


2) BUDGET REVIEW STATEMENTS AND REVISION OF ESTIMATES The Financial Review document comprises:- Report by Responsible Accounting Officer at 31 March, 2015.

Income and Expense Budget Review Statement (Fund Level) at 31 March, 2015.

Income and Expense Budget Review Statement (Function Level) to 31 March, 2015.

Capital, Cash and Investments Budget Review Statement at 31 March, 2015.

Budget Review Contracts at 31 March, 2015.

Budget Review Consultancy, Legal Expenses and Vandalism Expenses at 31 March, 2015.

REVISED OPERATING STATEMENT The revised operating statement at 31 March, 2015 currently shows an estimated surplus from operating activities before capital amounts of $2,129,023. The adopted Operational Plan for 2014/15 showed a surplus from operations before capital grants of $913,095. The variations requested by each manager are shown on the comparatives operating statement summary, and also on the individual program income and expenditure. The overall review of the first nine months, reveals a number of operating budget variations as summarised below :

Fund Original Budget Variance (Favourable/ Unfavourable)

Amended Budget

Ordinary ($621,308) $477,161 ($144,147) Waste $869,413 $435,401 $1,304,814 Water $195,636 $160,735 $356,371 Sewer $469,354 $142,631 $611,985 Total $913,095 $1,215,928 $2,129,023

ORDINARY FUND VARIATIONS Operating revenues within the Ordinary Fund have increased by $762,196 from the original budget projection. The variations in operating revenue are summarised as follows: Rates & Annual Charges increased by $61,372 User Fees & Charges decreased by ($50,109) Interest increased by $68,060 Operating Grants & Contributions increased by $615,041 and Other Operating Revenues increased by $67,832 Operating expenditure has increased by $285,035 from the original budget projection. The variations in operating expenditure are highlighted as follows: Employee Costs decreased by ($176,484) Materials & Contracts increased by $254,345 Depreciation increased by $373,130 Other Operating Expenses decreased by ($165,956)


WASTE FUND VARIATIONS Operating revenues within the Waste Fund have increased by $59,837 from the original budget projection. The variations in operating revenue are summarised as follows: Rates & Annual Charges decreased by ($182,865) User Fees & Charges increased by $316,475 Interest decreased by ($1,500) Other Operating Revenues decreased by ($72,273) Operating expenditure has decreased by ($375,564) from the original budget projection. The variations in operating expenditure are highlighted as follows: Employee Costs increased by $127,246 Materials & Contracts decreased by ($153,395) Other Operating Expenses decreased by ($349,415) WATER FUND VARIATIONS Operating revenues within the Water Fund have decreased by ($143,705) from the original budget projection. The variations in operating revenue are summarised as follows: Rates & Annual Charges decreased by ($39,745) User Fees & Charges decreased by ($5,460) Interest decreased by ($87,500) Grants & Contributions for Operating Purposes decreased by ($11,000) Operating expenditure has decreased by ($304,440) from the original budget projection. The variations in operating expenditure are highlighted as follows: Employee Costs increased by $42,502 Materials & Contracts decreased by ($16,354) Other Operating Expenses decreased by ($330,588) SEWERAGE FUND VARIATIONS Operating revenues within the sewer fund have decreased by ($64,158) from the original budget projection. The variations in operating revenue are summarised as follows: Rates & Annual Charges increased by $4,270 User Fees & Charges increased by $8,960 Interest decreased by ($75,000) Other Operating Revenue decreased by ($2,388) Operating expenditure has decreased by ($206,789) from the original budget projection.


The variations in operating expenditure are highlighted as follows: Employee Costs decreased by ($75,434) Materials & Contracts decreased by ($14,279) Other Operating Expenses decreased by ($117,076) GRANTS & CONTRIBUTIONS FOR CAPITAL PURPOSES Income from Grants and Contributions for capital purposes has decreased by ($919,633) from the original budget projection of $4,261,539 to total $3,341,906. CAPITAL EXPENDITURE There is a projected decrease overall of ($2,638,369) on capital expenditure at the March quarterly review. The original budget projected a capital spend of $14,894,931. Each fund is summarised as per the following :- The Ordinary Fund decreased capital expenditure by ($1,556,603)The Waste Fund decreased capital expenditure by ($755,300) The Water Fund decreased capital expenditure by ($443,123) The Sewer Fund increased capital expenditure by $116,657 CASH FLOW STATEMENT ANALYSIS There is an overall increase in cash of $363,763 from the 30 June, 2014 figure. The original budgeted decrease in cash was ($2,944,031), therefore the net result of the September, December and March reviews is an increase in cash of $3,307,794. It is usual that some of the capital projects may not be completed or started during the financial year. As each quarterly review is completed, there will be adjustments to both the operating and capital expenditure that may improve the final cash balance at year end. Outlined in the Cash Flow Statement, and summarised below, is the estimated unrestricted cash available at 30 June, 2015.

Total Cash & Investment Funds at 30/6/14 (Actual) $26,211,992 Decrease due to 2014/15 Operational Plan ($2,944,031)Increase from September 2014/15 Quarterly Review $102,624

Increase from December 2014/15 Quarterly Review $1,876,772Increase from March 2014/15 Quarterly Review $1,328,398Closing Externally restricted cash balance at 30/6/15 $17,415,248Closing Internally restricted cash balance at 30/6/15 $6,861,060Available (Estimated) Unrestricted Cash at 30/6/15 $2,299,447Total Projected Cash & Investment Funds at 30/6/15 $26,575,755

CONCLUSION The results of the September, December and March 2014/15 Quarterly Review processes has seen a total increase in the surplus of approximately $1.216M. It is the intention of the Senior Management Team to strive to lock in as many savings as possible over the remainder of the year to further improve the actual results and provide a surplus result across all four funds.


OPTIONS

Council can adopt the financial and the performance review of the 2014/15 Operational Plan or choose not to adopt the review as presented.

POLICY IMPLICATIONS

Not Applicable

FINANCIAL IMPLICATIONS

As a result of the September, December & March Quarterly Reviews there has been a decrease in Ordinary Fund's operating loss of $477,161, an increase of $435,401 to Waste Fund's operating profit, an increase of $160,735 to Water Funds operating profit and a $142,631 increase to Sewer Fund's operating profit. These amendments have been identified and requested as outlined above.

FUND

Original Operating

Budget

September Review

December Review

March Review

Revised Operating

Budget Ordinary ($621,308) $224,823 $398,841 ($146,503) ($144,147) Waste $869,413 $67,510 $287,595 $80,296 $1,304,814 Water $195,636 ($1,285) $381,007 ($218,987) $356,371 Sewer $469,354 ($5,496) $189,073 ($40,946) $611,985 TOTAL $913,095 $285,552 $1,256,516 ($326,140) $2,129,023

LEGAL/STATUTORY IMPLICATIONS

In accordance with Section 405 of the Local Government Act, 1993. In accordance with Division 3, Section 203 of the Local Government (General) Regulation, 2005.

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Not Applicable

LINK TO STRATEGIC PLAN

This report has no relevance to the Council’s Strategic Plan.

CONSULTATION

The majority of the source information contained in this review has been supplied by the individual managers responsible for each department or program. Assistant Accountant - Financial Senior Management Team


ATTACHMENTS

UNDER SEPARATE COVER

(a) Report by the Responsible Accounting Officer at 31 March, 2015 (b) Income and Expense Budget Review Statement (Fund Level) at 31 March 2015 (c) Income and Expense Budget Review Statement (Function Level) at 31 March, 2015 (d) Capital, Cash and Investments Budget Review Statement at 31 March, 2015 (e) Budget Review Consultancy, Legal Expenses and Vandalism Expenses at 31 March,

2015 (f) Budget Review Consultancy and Legal Expenses at 31 March, 2015 (g) Budget Review Delivery Program and Operational Plan Actions (Performance

Indicators)


Griffith City Council REPORT

CLAUSE 02

TITLE ROAD NAMING REQUEST - FELTRACCO

FROM Corporate Data Administrator, Wendy Vaccari

TRIM REF 15/28861

SUMMARY

A letter has been received requesting that the name of Feltracco be approved for future park or road naming purposes.

RECOMMENDATION

Council approve the use of Feltracco for future road or park naming purposes and place in GCC Approved Names Register.

REPORT

A letter has been received from Louisa Feltracco requesting that Council consider approving the use of Feltracco in honour of Alessandro Feltracco born in Italy 1921, died and buried in Griffith in 1984 aged 63 years. Alessandro came to Australia in the early 1950’s and settled with his family in the Griffith area. He worked as a Builder’s Labourer for six years and then a Cooper at Rossetto Wines until his retirement due to ill health.

OPTIONS

(a) No action (b) Council approve the name of Feltracco for road or park naming purposes.

POLICY IMPLICATIONS

Policy Roads & Parks - Naming & Renaming of ICT-CP-201 sets the procedure for the naming of Griffith City Council roads and parks.

FINANCIAL IMPLICATIONS

Not Applicable

LEGAL/STATUTORY IMPLICATIONS

Not Applicable

ENVIRONMENTAL IMPLICATIONS

Not Applicable

COMMUNITY IMPLICATIONS

Not Applicable

LINK TO STRATEGIC PLAN

This report has no relevance to the Council’s Strategic Plan.


CONSULTATION

Senior Management Team

ATTACHMENTS

(a) Letter from Louisa Feltracco


42 Griffin Ave.

Griffith.nsw. 2680

11 MAY 2015 ih May. 2015

General Manager, REGlSTL'.""'.CD

~----~· -··-~---

Griffith City Council,

PO Box 485,

Griffith.nsw. 2680

Dear Sir,

I would like to add the name of Feltracco for consideration, to be placed on the naming of

Roads List. I do not have any preference to any area.

Alessandro and Columba Feltracco came to A,ustralia from Italy in 1950 and 1951

respectively.

Alessandro was a labourer for Rossetto's Builders at Hanwood for 6 years, and then took a

Position at Rossetto's Winery Beelbangera, as a Cooper until he retired, due to illness at the

age 63. Alessandro passed away in April 1984 at the age of 63 years. A

Alessandro and Family lived in the Hanwood and Yoogali area.

I thank you for your consideration in this matter.

Yours Sincerely

Louisa Feltracco

(a) Letter from Louisa Feltracco


MINUTES

MINUTES OF THE GRIFFITH COMMUNITY PRIVATE HOSPITAL COMMITTEE MEETING HELD IN THE MURRAY ROOM, GRIFFITH ON

TUESDAY 28 APRIL 2015 COMMENCING AT 6.20 PM

PRESENT

Councillor John Dal Broi (Chairperson); Councillor Mike Neville Quorum = 2

STAFF

Director Business, Cultural & Financial Services, Max Turner; Director Sustainable Development, Neil Southorn and Manager Executive Services, Shireen Donaldson (Minute Taker)

1 APOLOGIES

RECOMMENDED on the motion of Councillors Neville and Dal Broi that apologies be received from Councillor Anne Napoli and General Manager, Brett Stonestreet.


RECOMMENDED on the motion of Councillors Dal Broi and Neville that the Minutes of the previous meeting held on 24 March 2015 having first being circulated amongst members, be confirmed.

3 BUSINESS ARISING

3.1 Walkway Between Private Hospital and Griffith Base Hospital

The matter was raised at a preconstruction meeting and advice is that construction of such a fixture can only be to the property boundary and the remainder would be at the discretion of the Base Hospital.


Nil

5 ITEMS OF BUSINESS

CL01 HOSPITAL UPDATE (PRESENTED BY MAX TURNER)

Contract was signed by Council and Joss on 28 April and is to be forwarded to St Vincent’s.

A Start-up Meeting was held 28 April between TSA, Council and Joss.

Documentation is being prepared for Milestone 3 Drawdown. Milestone 4 will be based on construction of the Ground Floor.


http://www.griffith.nsw.gov.au/cp_themes/default/page.asp?p=DOC-MWH-03-87-58

CL02 STUDENT ACCOMMODATION

There will be a re-design process undertaken to ensure accommodation is both fit for purpose and has sufficient long term flexibility to enable future viable alternatives on the facilities use and there will be a requirement to have new tenders called. Council will have further input into the final design prior to construction tenders being called.

6 OUTSTANDING ACTION REPORT

RECOMMENDED on the motion of Councillors Neville and Dal Broi that the Outstanding Action report be noted.

7 GENERAL BUSINESS

Nil

8 NEXT MEETING

The next meeting of the Griffith Community Private Hospital Committee is to be held on Tuesday 26 May 2015 at 6.00 pm.

There being no further business the meeting terminated at 6.23 pm.

Confirmed: ..........................................

CHAIRPERSON


MINUTES

FLOODPLAIN MANAGEMENT COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON

THURSDAY 30 APRIL 2015 COMMENCING AT 1.00 PM PRESENT

Councillor Bill Lancaster (Chair), Councillor Paul Rossetto, Councillor Simon Croce, Councillor Dino Zappacosta (Alternate), Councillor Leon Thorpe (Alternate), Louie Forner (Community), Peter Budd (Community), Sally Jones (Community), Peter Nankivell (OEH), Paul Giovinazzo (Community) & Dave Gilbert (MI) Quorum = 7 STAFF Director Sustainable Development, Neil Southorn; Director Utilities, Graham Gordon; Senior Infrastructure Planning Coordinator, Durgananda Chaudhary; Engineering Design & Approvals Manager, Joe Rizzo & Minute Secretary, Wendy Krzus. CONSULTANT Darren Lyons BMT WBM 1 APOLOGIES RECOMMENDED on the motion of Councillor Paul Rossetto and Peter Budd that apologies be received from Joseph Dal Broi (Community), Peter Ryrie (Community), Steve Mortlock (SES) and General Manager, Brett Stonestreet 2 CONFIRMATION OF MINUTES RECOMMENDED on the motion of Councillor Paul Rossetto and Peter Budd that the minutes of the previous meeting held on 4 December 2014 having first been circulated amongst members, be confirmed with the following amendments: Minutes - Page 6 Paragraph 6 – the year 1991 be amended to 1999. Sentence to read: “Mr Gilbert stated that MI was note in existence at that time and that he thought it was the NSW Government who were the entity who changed those arrangements and that MI had only been privatised since 1999.” Minutes – Page 7 Paragraph 3, second sentence. Insert the following text “abandoned flood structure at the”, after the words “acknowledged their responsibility for the operation of the……..” Delete the words “and in particular the flood gates”. Sentence to read: “Mr Gilbert acknowledged that Mr Borrows made reference to correspondence MI received from Council in 2013 where Council identified and acknowledged their responsibility for the operation of the abandoned flood structure at the EMR.”


http://www.griffith.nsw.gov.au/cp_themes/default/page.asp?p=DOC-BOD-28-13-74

Minutes – Page 7 Point 2 – Mr Burrows to be corrected to read “Mr Borrows” Sentence to read: “Mr Budd made reference to the second last paragraph in Mr Borrow’s letter ……” Minutes – Page 8 Attachments (a) Correct spelling. Mr Burrows to be corrected to read “Mr Borrows”. Sentence to read: “(a) Letter to Chief Executive Officer MI, Peter Borrows from Director Utilities GCC, Graham Gordon re invitation to Mr Borrows to attend the next Floodplain Management Committee Meeting, dated 5 November 2014.” 3 BUSINESS ARISING Councillor Rossetto expressed his concern regarding the length of time between meetings, with the last meeting having been held on 4 December 2014. The Chair stated that there were reasons for the time delay between meetings and that staff were very conscious of this.


Less Than Significant Non-Pecuniary Interests

Members making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Peter Budd - Agenda in general Reason - Mr Budd has clients that have properties in a floodway south of Mackay Avenue. The agenda items are general in nature and not property specific. Should discussion become more specific, there may be a conflict and a further declaration may be made at that time. Councillor Paul Rossetto – Clause 02 – Presentations and Reports – Raise NBC Bank Reason – If the NBC is enlarged to raise bank NBC irrigators may benefit by increased D/E entitlements. Councillor Rossetto has an orchard on NBC. Section 448(c) may apply. Councillor Paul Rossetto – Clause 02 – Presentations and Report – Flood Report – MI Stakeholder. Reason – Councillor Rossetto is a minority shareholder of MI. No Significant influence on MI. Councillor Croce left the meeting, the time being 1.12 pm. Councillor Croce returned to the meeting, the time being 1.13 pm. 5 ITEMS OF BUSINESS

CL01 MINUTES OF TECHNICAL SUB-COMMITTEE MEETING – 15 APRIL 2015

Mr Gordon stated that the minutes of the Sub-Committee have been distributed to all members of the Sub-Committee and that comments have been received back from OEH and MI which are incorporated in the minutes which are attached to today’s agenda.


Mr Budd enquired if the document received this week, being the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan dated April 2015 had been amended or massaged based on the technical teleconference held on 15 April 2015. My Lyons advised that the document had been amended to include the issues raised by the Technical Sub Committee. Mr Gordon apologised for the lateness of the report and advised that the intention was to have the document well before this meeting for the Committee to comprehensively review. Mr Gordon stated that the minutes of the Technical Review Sub Committee highlights a lot of the concerns that the Technical Committee had and that Mr Lyons will address these issues in his presentation and how they are reflected in the document. Mr Budd enquired about the flood immunity level for Yenda and if the freeboard of 2% and 5% was still current in the document. Mr Lyons advised that the content of today’s presentation would involve and discuss the freeboard. Councillor Rossetto enquired if there was any information from the Technical Committee that had been excluded from the report as be had noted that both the minutes and the report appeared to be similar. Mr Lyons advised that the majority of changes involved the addition of information rather than exclusions or modifications. Councillor Rossetto stated that when he was reading the Technical Committee Minutes and the report he was disappointed that the Lawson Syphon option appears towards the end of the meeting, appearing as though it is an add on and not a preferred option. Mr Lyons advised that the updated report has the Lawson Syphon structure as a standalone option and is certainly clear in the revised report that there is no preferred option and that it is one of the potential feasible options equally feasible as any other type of structure arrangement and that it has not been excluded or has a lower propriety to other EMR based options that are presented. CL02 PRESENTATIONS AND REPORTS Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan – Draft Final Report for Public Exhibition – Darren Lyons BMT WBM Mr Lyons acknowledged the delay in the delivery of the report and apologised for the less than ideal time for the Committee to review the report prior to today’s meeting. Mr Lyons advised that the content of today’s session would give the Committee a real insight into the outcomes and recommendations of the report. My Lyons presented a PowerPoint presentation, with the following information being noted:


Update Review of Draft Report for Public Exhibition • Focus on Recommended Floodplain Risk Management Plan measures/mitigation

options • Review of Griffith FRMS&P (2011) • Local solutions for:

o Yoogali o Yenda o Hanwood

Previous Griffith FRMS&P Recommendations

• New mapping produced in Council adopted updated flood study (BMT WBM 2014) • Formalisation in the FRMP

• PL10 and PL11 - Revised understanding of Main Drain ‘J’ catchment flood behaviour

makes the real-time data at these locations of little benefit for flood warning purposes


• ST1 – Upgrade of Main Drain ‘J’ between Bilbul and Yoogali (Option S6) – largely

updated with reference to revised flood study results and revised Yoogali flood protection options

• ST2 – Channel widening of Main Drain ‘J’ in vicinity of Yoogali and Hanwood (Option S7) – not required, additional capacity proposed through bank raising.

• ST5 – floodways confined to main channels in updated flood risk mapping • ST6 – flood study revision superseded all previous modelling and associated mapping Yoogali Options • Spill points evident in topography • DC 605 J flows controlled by Main Canal and siphons • Solution to retain more flow in-bank & discharge to MD J • Proposed embankment / bank height raising – DC605J / DC 621J / MD J • Culvert upgrades – Yenda Road and Bosanquet Road • Costs ~$500K – the majority of this in the culverts • Low B/C ratio because flood damages occur at 1% AEP events and above • Higher social costs / scheme benefits for works justification Yenda Options • Focus on EMR upgrade options • Various configurations available – but broadly can be described as:

• Gate type structure (Main Canal spill through of Mirrool Ck flows) • Siphon type structure (Main Canal flows siphoned under Mirrool Ck) • Fundamentally, any structural configuration is to increase the transfer capacity of

Mirrool Creek flows across the Main Canal • Objective to remove/reduce the redistribution of flow from the Mirrool Ck

floodplain to Yenda and North Yenda (MD J catchment) • Design based on Stage-Discharge relationship at the EMR with a critical /

threshold water level


NBC Embankment • Critical level along NBC 134.3m AHD • At existing flood escape 134.8m AHD • DWR (1991) options report based structure capacity on 134.9m AHD • NBC embankment works proposed to raise critical spill level to 134.8m AHD • Structures designed for: • 1% AEP capacity at 134.3m AHD (provides for 0.5m freeboard) • 0.5% AEP capacity at 134.5m AHD (provides for 0.3m freeboard) • NBC works integral to design and performance of EMR upgrade options Reinstate Existing Flood Gates • Increase existing 5% AEP capacity to 2% AEP capacity • With NBC works that would provide a flood protection standard of 2% AEP + 0.5m

freeboard • Recognition that this option may be simple or straight forward, subject to:

• Full condition assessment • Structural/geotechnical integrity • Gate configurations / operations

• If cost is high to reinstate, preferred option to move to new structure • Interim measure - Ultimate solution to provide a full upgrade Upgrade of EMR Flood Escape • Design requirements:

• ~120m3/s @ WL of 134.3m AHD (1% AEP +0.5m freeboard) • ~150m3/s @ WL of 134.5m AHD (0.5% AEP +0.3m freeboard)

• Provides for equivalent of March 2012 flows plus the freeboard • At this stage, configuration detail is conceptual – there will be numerous design

solutions to provide for above hydraulic performance requirement • Designs expected to be heavily influenced by MI requirements in integrating with

existing infrastructure and operations • Critical requirement is the nominal design capacity Upgrade of EMR Flood Escape • Existing siphons retained for low flows • U/S & D/S structures

• ~9bay 2.4m x 1.8m • U/S and D/S channel works to provide transitions • Bed and bank stabilisation works • Gate functions for MI operations Lawson Siphon Type Structure • Same design requirements:

• ~120m3/s @ WL of 134.3m AHD (1% AEP +0.5m freeboard) • ~150m3/s @ WL of 134.5m AHD (0.5% AEP +0.3m freeboard)

• Approximate width of 70-100m depending on Mirool Ck floodway section channel and floodplain • Aim to maximise length – economies of scale with increasing width, other design

constraints.


Siphon General Arrangement • Constraints:

• D/S floodway width • Bend in Main Canal • Hydraulic performance for MI operations • Integrating with main regulator and NBC offtake • Environmental impact assessment

EMR Upgrade Impacts • Effectively the same for any configuration • Increase in flow to Mirrool Creek floodplain to compensate for reduced flow to Yenda • General increases in WL typically 0.1-0.2m

Increase in inundated area in Mirrool Ck floodplain (~20%) Lawson Siphons Impacts • Effectively the same for any configuration • Increase in flow to Mirrool Creek floodplain to compensate for reduced flow to Yenda • General increases in WL typically 0.1-0.2m • Increase in inundated area in Mirrool Ck floodplain (~20%) • Acceptability?

• Restoring a more natural floodplain flow distribution • Existing floodways based on nominal 1% AEP conditions • Largely agricultural area impacted • Trade off is 600+ Yenda properties • Impacts only materialise for 1% AEP events and above • Limited impact on D/S road immunity

Proposed EMR Works Package • Reinstatement of existing structure:

• Condition assessment (incl. structural and geotech) ~$200K • Hold point for above to consider feasibility • Preliminary design and costing, approvals • Detailed design and construct

• NBC bank raising works • Survey and bulk earthworks ~$500K

• EMR Upgrade • Feasibility / preferred option identification ~$100K • Preliminary Design / EIS / Approvals ~$500K • Detailed Design and construct ~$10M+

• Recommended as a package – staged implementation and funding Hanwood Option • Largely backwater inundation from MD J • Local drainage and bunding works proposed • Potential pumping enhancements • Cost ~$250K • MD J capacity works also provide benefit to some Hanwood locations Main Drain J Capacity Works • General profile/section has some additional capacity • Localised spilling at low points along the banks

• Natural topographical variations • Previous bank scraping

• Not extensive raising works required - scale of bank increases ~0.3m • Benefits to lower floodplain – once flows are out of bank there is limited

opportunity to re-enter the Drain • Continue capacity works D/S Walla Ave


Other Measures • Planning and Development Controls

• 1% AEP Flood Classifications • Floodway definition / Flood Planning Area

• Emergency Response • Updates to Local Flood Plan • New flood intelligence from March 2012 event and Flood Study results • Changes to evacuation procedures and property protection

• Flood Warning (some opportunity) • With structural works MD J system largely 0.5% AEP capacity - protection for

Yoogali and other areas March 2012 magnitude • Similarly Yenda works ultimately provide protection, warning system some

interim benefit • Benefits to MI operations and D/S properties - flows to Barren Box

Next Steps • Completion of the study and ultimately adoption of the recommended FRM Plan

represents a major step in ongoing floodplain risk management for the study area with a number of positive outcomes including:

• that a number of options have been identified and recommended that would alleviate the impacts of a flood on the community

• once adopted The FRM Plan will open the doors to funding for Council • the recommended actions will inform council‟s capital works program • the plan will require ongoing active community involvement and engagement.

During the presentation the following matters were raised: Mr Lyons explained that a lot of focus today is in and around measures and mitigation options that are recommended in the plan. Part of the plan review has been the plan update which includes the review of the previous Griffith Floodplain Management Plan completed in 2011. One of the drivers for this particular study has been an update of that part of the report largely to include the contributions of Mirrool Creek flooding through the Yenda environment, as the Committee has seen over the progression of the last few years and that has diverged into a full update of the flood study. Mr Lyons advised that there are still elements of the 2011 flood study that are appropriate to move forward with and there are other elements that are superseded. A lot of the solutions and measure put forward are to address some of the local flooding issues hot spot areas in the study areas in Yenda, Yoogali and Hanwood. Councillor Rossetto enquired if in relation to Yoogali options - flood embankments/levy

works if they impact on any homes. Mr Lyons advised that some areas are less than 0.1m (orange areas on map) and less than 5 cm (yellow area on map) and that this is not expected it to have any impact on residential properties.

Councillor Thorpe entered the meeting, the time being 1.30 pm Councillor Rossetto enquired how the dollar values were arrived at in terms of cost

benefit values or whether perhaps they were drawn from insurance companies or from a register of damages.

Mr Lyons advised that they are arrived at from construction costs and weighted in terms

of likely flood events, and are based on flood study results OEH have generated. Mr Lyons stated that the value for damages is arrived from flood study results and that there is a relationship between the depth of flooding and damage value to properties (industrial, commercial and residential).


Mr Gilbert stated that at the December meeting the rail bridge modification and rail cross drainage options was mentioned and enquired if and they no longer required. Mr Lyons advised that this was identified in earlier Committee meetings as a potential option and that there is a section in the updated report that relates to this and that making changes to those structures redundant may only have a minimal impact on flood levels. Mr Lyons stated that it was more so the actual capacity of Main Drain J driving levels and that there was very little head losses across the structure so even with an upgrade there would only be minimal improvements of less than 5 to 10 cm in terms of actual peak flood levels for these type of events and on that basis they have not been recommended to be pursued as there would be very little benefit derived.

Mr Budd stated that the Committee’s minutes and correspondence talk about an MOU

with MI and stated that should the levy be constructed it could be considered a flood control structure and that the MOU should give consideration to who should maintain the integrity of the structure. Mr Budd further stated that there should be a mechanism in place so that the issue is discussed with MI and that there is a proper course of action taken as to who is going to make sure it is not going to get damaged and if it is damaged who is going to pay to have it fixed. Mr Budd advised that Mr Borrows letter made it clear that flood structures are Council’s responsibility.

Mr Lyons agreed with Mr Budd’s comments and stated that works would be perceived as a formalised levy even to the point of how it is going to be constructed and funded. Mr Lyons stated that he anticipated that the NSW Government would fund the works and that it would be MI’s infrastructure in terms of long ongoing operation and maintenance and that should be included in the MOU and should be included in the plan’s recommendations.

Ms Jones suggested that the levies be planted with vegetation in order to enhance the

aesthetics of the levies and enquired as to who would coordinator this, would it be MI or Council.

Mr Lyons stated that this was a good idea and suggested it be taken up with Council’s planners and with MI.

Councillor Zappacosta stated that a lot of the soil on channel banks has been taken away and banks reduced and in some cases banks are quite low. Councillor Zappacosta asked Mr Gilbert if MI’s operations has resulted in some instances taking away soil to some other location.

Mr Gilbert advised that MI has various maintenance practices in place, however MI is not licenced by the NSW Government to maintain bank heights at certain levels for flood mitigation purposes. Mr Gilbert further advised that MI attempt to ensure that they do not inadvertently affect the profile of the land however they do not go out and actively and ensure that farmers or anyone else is not disturbing the channel banks.

Mr Budd commented that along the Yenda Road there used to be quite a substantial channel bank beside Main Drain J running all the way through to Beelbangera and Yenda that has been taken down quite substantially and it has beautified the area and the only place where it breached was near Yoogali. Instead a having a large bank that was difficult to keep clean of vegetation now there is a level area across to the road to the edge of the channel would looks much better and which resulted in only one breach point at Yoogali.

Mr Budd stated that is only a couple of points in the report where there is a possibility

where increasing the height of the channel bank could be an option.

Mr Lyons stated that within Yenda there is a particular focus on the option for the upgrade of the flood structure escapes at the EMR and there are various configurations available for potential upgrade of this structure but broadly within the study itself and that ultimate


objective is to remove or reduce the distribution of flow from the Mirrool Creek floodplain through to Yenda and to north Yenda which is essentially that cross catchment diversion into Main Drain J.

Councillor Rossetto stated that there was fundamentally a big difference between the

sluice gates structure and a siphon type structure in that the siphon type structure would be open all the time and the problem with the sluice gates on an irrigation channel is where you have irrigation water flowing through daily and in the event of a minor flood water can travel through the siphon structure without any problem.

Councillor Rossetto enquired where would the decision be made to open the sluice gates

and stated that before they are opened the irrigation water has to be stopped 3 or 4 days in advance as there would be a pipeline affect flowing down from Narrandera or from the various structures and therefore we cannot say for design purposes they are the same.

Mr Lyons agreed that there are fundamental differences and that the intent was to shift

water – not to acknowledge there would be differences in there operation. Mr Budd enquired if at 1% ie 1:100 year flood event at 134.3m AHD which is what

basically a channel bank is and with a 500mm freeboard, should works be done to improve the level for example increasing it to 1:200 year event and would that have an impact on the ability to apply for funding.

Mr Nankivell advised that this would have only a minor bearing on the application for funding.

Councillor Croce asked how far along the Northern Branch Canal would the bank level of

134.8m AHD be maintained with Mr Lyons advising that it would be approximately 6 kms. Mr Forner enquired if soil would be brought in from other places to increase the bank

levels or if it would be dredged out of the channel.

Mr Lyons advised that where the soil will come from at this stage has not been identified and that this would form part of the design process.

Councillor Rossetto enquired if at the new operational level of 134.3 AHD if water would travel through the Binya State Forest, through the railway tracks and to north Yenda via Cemetery Road as it did during the 2012 flood event.

Mr Lyons advised that part of it would even though the level is a little different to the point where Binya Creek flows then splits and flows north again to Yenda which is more so to control the flows from Mirrool Creek proper heading north along the embankment. Councillor Rossetto stated that he didn’t think that it split the flow and that water was pooled up against the EMR and that once it found that level it travel through Binya State Forest, over the highway and over the railway tracks, blew through the track, then continued down Cemetery Road. Mr Lyons advised that the flow of water would still be pushed in that direction through to north Yenda. Councillor Rossetto stated that it didn’t make sense to quarantine one half of Yenda whilst pushing more water to the other part of Yenda.

Councillor Rossetto stated that by extending/raising the banks of the Northern Branch Canal another 3 or 4 kms in length that would give greater protection to north Yenda. Raising the Whitton Stock Route would result in holding back water in the Binya State Forest which would possibly become a storage areas rather than having to divert water around to north Yenda.


Mr Lyons said that to provide storage, the railway embankment would have to be raised in that vicinity and that by raising 6 kms of the Northern Branch Canal was not long enough, this would only provide protection to Yenda township and divert water to north Yenda.

Mr Budd stated that when looking at improving the flood immunity for Yenda there is a need to recognise that the flow of water cannot be stopped and let it flow to somewhere else which may cause a lot of damage elsewhere.

Councillor Rossetto said that he believed there was a channel being constructed at the

western end of Barren Box Swamp to cater for flood events and that it was no longer a matter of overfilling Barren Box Swamp causing flooding as MI have taken provision with landholders to have drainage run through that area.

Mr Gilbert stated that he didn’t believe that was correct and that if there is an increase in flow into Barren Box Swamp because of structural changes upstream, to have some modelling or ability to better understand the impacts would be useful. Mr Lyons asked that if this information is available if it could be passed on outlining how it works in more detail.

Ms Jones enquired as to what extent is Barren Box Swamp used as a flood mitigation

measure. Councillor Rossetto stated that he was not happy with any scenario that increases the

flood risk of half of Yenda for the betterment of the other side of Yenda and that in this regard it was not a viable option.

Councillor Thorpe left the meeting, the time being 2.16 pm. Mr Lyons advised that with the different options in the report, that the scale of impacts

being spoken about are fairly minor and that in most parts of Yenda and north Yenda the options are improving the conditions.

Mr Budd asked if when speaking about a siphon was Darren referring to the siphoning of

Mirrool Creek under the main canal or was he referring to the Lawson syphon. Mr Lyons confirmed that he was referring to a Lawson syphon where the main canal is being siphoned and the Mirrool Creek is flowing through its natural course.

Councillor Rossetto stated that you are dealing with a 100 year old structure which has

concrete cancer and suggested that it needs to be looked at sooner rather than later and asked why a new siphon could not be incorporated which would serve two benefits. 1. would give security and peace of mind if the exiting 100 year old structure was to collapse and if it needed to be taken off line there would be a new siphon with the same capacity, and 2. if another siphon was built under the channel it would supplement minor flood flows, possibly in the order of 1:50 year event without interfering with the flow of water in the irrigation channel.


Mr Lyons advised that this in an example of a myriad of mitigation options. Councillor Croce left the meeting, the time being 2.35 pm. Councillor Zappacosta asked that in relation to the EMR upgrade impacts if the study

looked at potential flooding further downstream such as past Yoogali with Mr Lyons advising that the model area extends almost to Barren Box Swamp looking at impacts all the way along.

Councillor Croce returned to the meeting, the time being 2.37 pm. Mr Budd enquired if the maps in relation to colouring (minus 50mm or plus 50mm in

relation to 1% event) could be calibrated so that people could see where it starts to lose floodwaters with Mr Lyons advising that this could be achieved.

Ms Jones stated that the lower Mirrool Creek was listed on the directory of nationally

important wetlands and it needs to be flooded and that a consideration is the environmental benefits potentially downstream and how that can be enhanced and that the quality of water coming down is also a major consideration.

Councillor Croce left the meeting, the time being 2.50 pm. Councillor Rossetto stated that as the Northern Branch Canal is a restricted channel there

would be benefits in dredging it out rather than truck in dirt. Mr Budd enquired how many weeks of downtime is required for the maintenance of

channels during the winter months with Mr Gilbert advising that it was around 6 weeks from late May to early August depending on winter watering.

Mr Budd commented that if there is a 6 week window for the channel being out of action then it would be almost impossible to construction a Lawson syphon given the extensive work that would be required and enquired if it would be better to explore options where work could take place outside the line of the existing embankment.

Councillor Rossetto left the meeting, the time being 3.03 pm. Mr Gilbert sought clarification from Mr Lyons on the reinstatement option, asking if he was

referring to the reinstatement of only one structure, being the southern floodgate structure or the northern structure or both so that they actually work in parallel to convey the volume of water expected.

Mr Lyons stated that he was referring to both structures and that there was no costings associated with the design of these options and that it would possibly be somewhere in the vicinity of $200,000 upfront to work out whether it is worth spending $2M for a different type of arrangement.

Councillor Rossetto returned to the meeting, the time being 3.07 pm. Councillor Rossetto stated that what he would like to see is a temporary channel being

built on the inside of the bend or temporary pipes laid which could act as a temporary water source while the main works are done over a 12 month period and that he would like to see a job done that is going to take the area forward another 100 years.

Councillor Rossetto enquired if rainfall alerts would be recommended for the East Mirrool

catchment area with Mr Lyons advising that he has been looking at that. The Chair thanked Mr Lyons for his presentation.


The Chair advised that Councillor Rossetto has requested to show some photographs of a siphon that he feels would be more adaptable than the Lawson syphon. The Chair called on Councillor Rossetto to present his photographs of the siphon (attached). The following was noted: 13 photos of the Lawson syphon structure at Aljoe’s Creek at Deniliquin. Structure is 700 mtrs south of the Edward River, a Lawson siphon structure visited

by Councillor Rossetto last year at the conference held in Deniliquin. Is almost a twin to the Mirrool Creek main channel junction because the capacities

are very similar. Aljoe’s Creek is a dry creek so it only runs when there is a significant rain event. Mulwala canal is piped through two 12 foot barrels Mulwala canal at that point has a capacity of 2,400mgs per day which is similar to

the Yenda EMR. Mulwala canal has 4 gates, approx. 1.4mtrs x 2 mtrs deep which gives it the same

capacity as the main canal as the EMR at Yenda. Photos showed the headwall of the 2 barrels leading underneath the Aljoe’s Creek. Bridge pylons are approx. 6 mtrs apart, bridge is approx. 4 – 5 mtrs high. Councillor Rossetto spoke to a neighbour who reported that during the 2012 floods

water got to half way up the pylons. The Chair thanked Councillor Rossetto for his presentation. Mr Gordon gave an outline of where to from here stating that based on the presentation

today and the fact that the Committee have the final draft report and having viewed the presentation that the Committee would have the confidence in the document to recommend it be presented to Council for adoption and public exhibition.

Mr Gordon advised that Council was planning a Councillor Workshop to be held at Yenda

on 19 May 2015 which would provide an opportunity for community consultation. Mr Gordon further advised that there would be a community forum during the public exhibition period and perhaps a session at the Library with the consultants and the community will also be given the opportunity to book a time with himself and other technical members of Council so that they will have the opportunity to ask questions and get responses.

Mr Budd referred to page 46 of the document, stating that the document was a little

misleading in relation to the mapping where the changing in peak levels are mapped and that it would be beneficial to include a figure showing the actual flood levels.

Mr Lyons noted Mr Budd’s comments that stated that he would check for consistency. Mr Budd also commented on the topographical maps eg in Figure 7.1 Yoogali levy option,

saying that be believed a lot of people would struggle with understanding what the map is actually showing. Mr Budd stated that people may look at the map and think that is what is flooding when it is actually depicting the elevations of the land and suggested that the title of the map needs to be made clearer and state ‘topographical or height level of natural ground’. Mr Budd referred to the map legend (where there is a change of elevation) and suggested that instead of having the lowest level at the top, this be reversed so that the highest level is a the top.

Mr Budd stated that he has a serious issue with the flood planning level, given that it is

1:100 year event (in the blue map at the back of the document) plus 500mm freeboard. Mr Budd said that this makes a staggering difference to properties in the Griffith area that are within the flood planning area and that in the teleconference there were comments about the flood planning area and how that may impact of insurance and the inclusion on 149 Certificates.


Ms Jones enquired if it was possible to have two colours on the topographical maps, one

being the 1:100 year event and the other showing the 1:100 year plus the 500mm freeboard.

Mr Budd referred to figure 7.6 (mapping in relation to Yoogali) showing change in peak

flood level, the area to the south of Mackay Avenue and C1 stating that he had concerns over C1. Figure 7.6 shows the change of flood level for the scenario of a levy bank for Yoogali and there is no change of water level south of Mackay Avenue however in C1 there is.

Mr Lyons noted Mr Budd’s concern and stated that he would check for consistency.

Mr Gordon advised that to clarify the question about the flood planning level with the 500

mm freeboard, that the 500mm freeboard is included because there is a clause in the LEP – flood planning means the levels of 1:100 ARI flood event plus a .5m freeboard and that the LEP is a legal document that refers to the 500mm.

Mr Gilbert enquired if the document goes out on public exhibition is there is enough

information that the public would understand that those in the flood planning area would potentially be affected by the insurance costs.

Councillor Rossetto advised that at the last meeting it was resolved to include this information in the rates notices and enquired if this had been done.

Mr Gordon advised that an FMA Insurance information brochure was included in all rates notices.

Councillor Rossetto stated that ratepayers needed to understand that the document is a

legal document, they have a choice to either build their houses up 500mm or pay the insurance and enquired if Council would have time to adjust the LEP given that there is still some other matters to be put to the government.

Mr Budd stated that having a map showing what is inside and what is outside of the 1:100

year area would make a better document.

Mr Lyons agreed to incorporate the modification. Mr Giovinazzo enquired if under the current arrangement, the 2011 flood map, if this

would have changed much and that it actually was a reduction in flood planning areas rather than an increase.

Mr Gordon advised that there is a lot less flood planning area due to the change in modelling.

Councillor Rossetto made reference to what he believed to be ‘emotive language’ in

relation to prioritising works, and labelling of table columns as ‘low, medium, high etc’ and stated that some Yenda residents who may still be suffering financially from the flood see works labelled as ‘medium priority’ they may become a little upset.

Mr Budd referred to the first sentence on page 26, “The total estimated flood damage to

occur in a 100-year ARI flood event is $7.9M, increasing to an estimated $85M worth of damage from the Extreme Flood” and questioned whether these figures were correct. Mr Budd asked whether $7.9M should be $28.196M and in an extreme flood $115M.

Mr Lyons agreed with Mr Budd’s comments.

Mr Budd raised the matter of coloured boxes on page 89 in the ‘performance and

measures’ and asked if the box listed as high should be coloured green instead of brown.


Mr Lyons agreed with Mr Budd and would make the correction.

Ms Jones referred to the second paragraph in the ‘introduction’ where there is mention of

the two models and asked if there could be an explanation given of the differences of the two models.

Mr Lyons stated that rather than refer to the models themselves he could refer to it as ‘software’ and suggested the use the term “software”.

Ms Jones stated that there needs to be an brief explanation of why the two models are different.

Mr Giovinazzo left the meeting, the time being 3.59 pm. Ms Jones stated that an option would be to automate the escapes from the MI system

because if there is an extreme rain event and conditions deteriorate you would not have to wait for it to dry out to go and open the escape, this could be carried out automatically.

Mr Gilbert stated that he was assuming it would be considered as part of the reinstatement but if it is a flood structure it wouldn’t be MI operating it, it would be operated by some other organisation who would assume that responsibility.

Mr Gilbert further stated that if it is escapes for irrigation purposes then he would expect MI to be operating those whether it’s a flood event or not but he was earlier referring specifically to those two escapes at the EMR, and that it should be MI who do those and they should have protocols in place to make sure those escapes are operating to reduce drainage issues downstream.

Mr Budd stated the he was assuming there will be a press release once a decision is

made to place the document on public exhibition and believes it is important that somewhere in a press release that people are informed, particularly the people of Yenda that the event that took place in 2012 was the largest magnitude that has been recorded, being far bigger than 1956 event and that it was important to get that across and that the other important thing to get across to the people of Yenda is that, even if the EMR structure was operational Yenda still would have flooded and that the options in the document are to look at mitigating the problems.

Mr Gordon advised that the standard press release informs the public that the document is on public exhibition and that perhaps the above information could be included in a media release.

Mr Gilbert stated that he supported some sort of way that would explain the context in plain English to ensure people understood.

Peter Budd and Louie Forner MOVED the following RECOMMENDATION: That the Committee adopt the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan and present it to the Ordinary Meeting of Council to be held on 12 May 2015, following which the document be placed on public exhibition for a period of 42 days with a number of minor changes (Appendix D and the Glossary) should it be necessary subject to discussion between Mr Gordon and Mr Lyons following what has been discussed at today’s meeting. Mr Gordon explained that the Committee would have an opportunity to look at revised

document before it is finally adopted. Councillor Rossetto asked Peter Nankivell if the exhibition period extends to 42 weeks if

this would affect any timing for application for some funding before the end of June.


Mr Nankivell advised that there would be no funding opportunity at this point of time. Once Council have solid figures supported by the plan, Council will be able to put in an application for 2016/17 in February/March 2016.

Mr Budd enquired if given that we have a scenario where the decommissioning of the

EMR structure which appears to have been carried out by state government bodies as opposed to MI – resulting in the reduction to the immunity level for Yenda whether this would give leverage in relation to getting funding to get it fixed

Mr Nankivell stated that he didn’t think this would be the case.

Councillor Rossetto stated that he strongly recommended that the emotive statements be

excluded in the media release, as he believes that Yenda people are ‘over it and just want to get on with it’.

Councillor Paul Rossetto and Sally Jones MOVED the following AMENDMENT: That given the in-depth discussions this Committee has had at today’s meeting the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan be accepted by the Committee and presented to the Ordinary Meeting of Council to be held on 26 May 2015, following which the document be placed on public exhibition for a period of 42 days with a number of minor changes (Appendix D and the Glossary) should it be necessary subject to discussion between Mr Gordon and Mr Lyons following what has been discussed at today’s meeting. The AMENDMENT was PUT and CARRIED. RECOMMENDED on the MOTION of Councillor Paul Rossetto and Sally Jones: That given the in-depth discussions this Committee has had at today’s meeting the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan be accepted by the Committee and presented to the Ordinary Meeting of Council to be held on 26 May 2015, following which the document be placed on public exhibition for a period of 42 days with a number of minor changes (Appendix D and the Glossary) should it be necessary subject to discussion between Mr Gordon and Mr Lyons following what has been discussed at today’s meeting. Mr Lyons left the meeting, the time being 4.20 pm. Mr Lyons returned to the meeting, the time being 4.22 pm. Discussion took place on what should be included in a media release, whether or not it should be a standard media release advising the public that the document is public exhibition, where to obtain a copy, its availability and for how long or whether it should be a more complex media release as discussed earlier.


Peter Budd and Sally Jones MOVED the following RECOMMENDATION: That a detailed media release be issued advising the public that the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan is on public exhibition including information regarding the flooding of Yenda in 2012. Councillor Paul Rossetto and Louie Forner MOVED the following AMENDMENT: That a standard media release be issued to advise the public that the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan is on public exhibition. The AMENDMENT was PUT and LOST RECOMMENDED on the MOTION of Peter Budd and Sally Jones: That a detailed media release be issued advising the public that the Griffith Main Drain J and Mirrool Creek Floodplain Risk Management Study and Plan is on public exhibition including information regarding the flooding of Yenda in 2012. Mr Gordon advised that at the Council Meeting held on Tuesday 28 April 2015 there was a notice of motion for Council to include $150,000 in the next financial year’s budget for the purpose of design work at the Yenda EMR. Mr Gordon confirmed that the two thirds funding from OEH was not available for the 2015/16 financial year as funding submissions had closed. Mr Nankivell from OEH also confirmed this. 6 OUTSTANDING ACTION REPORT RECOMMENDED on the motion of Peter Budd and Councillor Dino Zappacosta that the Outstanding Action report be noted. Meeting of 4 December 2014 – CL07 – General Business – Correspondence from MI Councillor Rossetto stated that he would like to congratulate Mr Gordon on the very strong letter to Mr Borrows. Mr Gordon advised that a response to his letter was received late on Wednesday afternoon. Mr Gordon distributed copies of the letter to the Committee (copy of letter attached). Matter finalised – to be removed from Outstanding Action Report. Mr Budd enquired if it is possible to explore options of whether there can be an emergency protocol for blowing out the banks or something similar given that funding is now out of the question for the next financial year as the circumstance where Yenda’s flood immunity is reduced. Mr Gordon stated that we could work with MI with the protocals and operational issues that MI would have in place if in an emergency centre, SES made the decision to breach the bank/s. Mr Gordon further advised that it is in the report as an option and that Council can work with the key stakeholders to put a formal MOU in place that can be called upon as a protocol in a event of an emergency. Mr Gilbert advised that MI would be happy to explore such options but noting that it is a major supply channel and restoration of supply to customers who have contracts with MI to supply would be an issue. Mr Gordon stated that Griffith City Council is an important customer of MI and the town water supply is a priority.


Ms Jones enquired if protocols in dealing with an emergency situation such as the 2012 flood event could be tabled at the next committee meeting.. Mr Gordon advised that with the operation of an emergency operation centre the State Emergency protocol through our emergency response plans is the protocol. Mr Gordon further advised that should there be an event like the 2012 flood event today, Council would have more information than what was available during 2012 and Council would draw on that information. Mr Gordon advised that he would be happy to bring back to the next meeting an Emergency Response Plan to show what the protocols are. Mr Gilbert left the meeting, the time being 4.40 pm. Mr Gilbert returned to the meeting, the time being 4.42 pm. Ms Jones asked that having received this report what would be done differently in the event of a major flood and enquired if the Committee could be given a list of what things/protocols that would be included in an MOU. Mr Forner left the meeting, the time being 4.43 pm. The Chair stated that we cannot have protocols made up with a series of hypotheticals and in reality there is always going to be a different set of circumstances or different intensity. The Chair advised that he didn’t think we needed to produce a document that is going to anticipate and make decisions now about a series of future hypothetical circumstances. Councillor Rossetto stated that he has read the SES Emergency Protocols and the reason they took over responsibility for the 2012 flood was because it reached one of their level 1 criteria which is greater than 3 metres in depth and that once flood waters reach that level it then becomes a risk and triggers the SES protocol. Councillor Rossetto further stated that whether the protocols are the same as in 2012 or whether they have been adjusted to accommodate local knowledge since the 2012 flood we do not know for sure and that he would be interested in finding this out. The other aspect that Councillor Rossetto would be interested in finding out is furthering the MOU with MI and understanding it because if it doesn’t trigger an SES overview it is just Council and MI working together to mitigate the flood. Councillor Rossetto enquired what would happen between Council and MI and at what point would the SES come into play if 4 inches of rain was to occur within 48 hours and trigger an overflow of the Northern Branch Canal. Mr Gordon advised that this can be explored with the SES. Mr Forner returned to the meeting, the time being 4.45 pm. RECOMMENDED on the motion of Councillor Paul Rossetto and Sally Jones that a report be brought back to the next Committee meeting in relation to emergency protocols during a major flood event. 7 GENERAL BUSINESS

7.1 Community Forum during Public Exhibition of the Report

Item 7.1 was discussed earlier in the meeting.


7.2 FMA National Conference Brisbane – May 2015 Mr Gordon advised that the Floodplain Management Association Conference will be held in Brisbane on 19, 20 and 21 May 2015. This year’s theme is “Building a Flood Resilient Australia”, which will focus on building resilient communities and flood resilient buildings and infrastructure. Queensland's extensive floods, impressive response and recovery programs, and current flood mitigation projects will provide excellent learning which can be applied across Australia. To ensure the conference is relevant at national as well as individual state and territory levels it is guided by a Program Advisory Committee with representatives from every state and territory. The conference program will include outstanding Australian and international keynote speakers, over 50 presentations to choose from, a Local Government Councillors' session, the National Conference Forum, field trips addressing floodplain issues in the Brisbane River catchment, and networking events. The Chair enquired if Councillor Rossetto would like to represent Council at the conference. Mr Gordon advised that the minutes of this meeting would not be presented to Council for consideration until the Ordinary Meeting of Council on 26 May 2015. 7.3 Letter sent to Mr Peter Borrows, MI – 1 April 2015 This matter was discussed in Clause 06 – Outstanding Action Report. 7.4 Cost Benefit Analysis Mr Gilbert asked Mr Nankivell if he was able to comment on cost benefit analysis in particular as it is an influencing factor in assessing funding applications. Mr Nankivell advised that it is a factor but not a heavily influencing factor, benefit cost ratio is one of many items considered on the new works ranking form that accompanies the application form. Mr Chaudhary left the meeting, the time being 4.47 pm. Mr Chaudhary returned to the meeting, the time being 4.48 pm. Mr Rizzo left the meeting, the time being 4.50 pm. Mr Rizzo returned to the meeting, the time being 4.52 pm. Mr Nankivell outlined the funding process in relation to the receival and assessment of funding applications. 8 NEXT MEETING

Mr Gordon stated that the next is scheduled to be held on 9 July and thought that perhaps this would be too soon following the public exhibition period. Mr Graham will be an apology for the 9 July meeting. The next meeting of the Floodplain Management Committee is to be held on Thursday 6 August 2015 at 1.00 pm in the Council Chambers.


Mr Budd enquired if it would be worthwhile as a Committee in taking a bus and inspecting some of the areas to have a better understanding of what has been discussed, for example McCormack Road and the Northern Branch Canal Levy. Mr Gordon stated that an inspection by bus could be coordinated prior to the next meeting, to commence at 1.00 pm. Mr Gilbert advised that any MI specific areas would need to be coordinated with MI. There being no further business the meeting terminated at 4.55 pm.

Confirmed: ..........................................

CHAIRPERSON


Copy of photographic presentation made by Councillor Rossetto


MINUTES

GENERAL FACILITIES COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON TUESDAY 5 MAY 2015 COMMENCING AT 4.00 PM

PRESENT

Councillor Doug Curran (Chair), Councillor Bill Lancaster, Councillor Pat Cox (Alternate), Ginge Davies (Community), Gavin Brady (Stakeholder), Greg Collier (Stakeholder), Denis Conroy (Stakeholder), Judy Kroek (Stakeholder), Daniel Purchase (Stakeholder)

Quorum = 7

STAFF

Director Infrastructure and Operations, Dallas Bibby; Director Utilities, Graham Gordon; Manager Executive Services, Shireen Donaldson; Parks and Gardens Manager, Peter Craig; Dalton Park Groundsman, Warren Hodge; Cemetery Team Leader, Tony Box; Governance Coordinator and Minute Secretary, Wendy Krzus 1 APOLOGIES RECOMMENDED on the motion of Councillor Lancaster and Judy Kroek that apologies be received from Ron Anson (Community), Marilyn Hams (Stakeholder), Wayne Spencer (Stakeholder) and Team Leader Saleyards, Les Warren 2 CONFIRMATION OF MINUTES RECOMMENDED on the motion of Gavin Brady and Daniel Purchase that the minutes of the previous meeting held on Tuesday 3 March 2015 having first been circulated amongst members, be confirmed. 3 BUSINESS ARISING Nil 4 DECLARATIONS OF INTEREST Nil 5 ITEMS OF BUSINESS CL01 GRIFFITH LIVESTOCK MARKETING CENTRE – UPDATE Mr Gordon provided an update on the status of the Griffith Livestock Marketing Centre with the following being noted: Operations expenditure, as at 31 March 2015 was slightly over budget ($9,275).


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Operational income, as at 31 March 2015 is above budget ($95,630). Sheep sale number 452,818. Mrs Donaldson entered the meeting, the time being 4.04 pm. Small number of cattle sold – 191. One cattle sale has been held at the request of selling agents. Effluent Reuse Project is progressing – necessary approvals are being sought from Office

of Water – discussions have been held with the Office of Water - conditional approval to be issued - anticipated that the conditional approval will be issued by the end of the financial year, June 2015.

RECOMMENDED on the motion of Councillors Cox and Lancaster that the information in the report be noted. CL02 DALTON PARK DRAINAGE Mr Gordon tabled a report and plans regarding Dalton Park Drainage. The report provided the following information regarding the proposed drainage solutions at Dalton Park to combat overland flows: A meeting was held on Monday, 13 April 2015 at Dalton Park to discuss the proposed

drainage improvements at Dalton Park. Present at the meeting was Councillor Lancaster, Dennis Conroy, John Marcus, Judy

Kroek, Greg Wynn, Peter Craig, Warren Hodge and Graham Gordon. Mr Collier and Mr Conroy entered the meeting, the time being 4.10 pm. At the meeting (13 April 2015) drainage design was discussed - members present

requested changes to the existing design. Mr Gordon tabled at today’s meeting an amended design which reflect the requested

changes. At the request of those in attendance at the onsite meeting cost estimates are provided

(refer to attached report) - cost estimates have been calculated by Council staff in conjunction with costs estimated by a local contractor for earth works and tree removal.

Mr Gordon advised that there is no funds in the 2015/2016 budget or the 10 year Capital Works Program for Dalton Park drainage works.

Councillor Cox enquired if there was any opportunity to apply for funding to undertake the drainage works given that the land is Crown Land.

The location of the existing Telstra cable (located alongside the levy) was discussed and the question was raised if Telstra would assume responsibility for its relocation.

Mrs Kroek indicated that she was satisfied with the concept plan and enquired if there would be an opportunity for part of the works to be done, given that the cost of the full scope of works is quite high.

Mr Bibby entered the meeting, the time being 4.12 pm. Mr Conroy enquired if there was scope for volunteers to undertake some of the work in

conjunction with Council. The Chair stated that this could be achieved with Council consultation.

Council’s Environmental Planner has spoken to the Local Land Services in relation to the removal of trees should this need to occur if drainage works were to proceed.


RECOMMENDED on the motion of Judy Kroek and Councillor Lancaster that the information in the report be noted. CL03 GRIFFITH CEMETERY AVAILABLE PLOTS AND TO-DATE BURIALS Mr Craig provided an update on the current available plots at the Griffith Cemetery (list attached) and the number of burials. The number of Lawn burials in the past 5 years (commencing 2010 to 2014) - 342 burials. Number of re-opens for the same period – 202 re-open burials. Roman Catholic section has – 299 available plots. Number of burials in the Roman Catholic section in the past 5 years (period as above) –

76 burials. Number of re-opens in the Roman Catholic section for the same period – 57 re-open

burials. The remaining plots available in the various denominations with the Griffith Cemetery was

discussed. Discussion took place on the number of burials for the period as report (2007 to 2015). There is some available land at the current cemetery site that could be considered for

future burial sites. Mr Collier stated that he believed that 5 years prior the existing cemetery reaching its

capacity the new cemetery site should be developed with established gardens to allow easy transition to the new site.

RECOMMENDED on the motion of Greg Collier and Councillor Lancaster that the information in the report be noted. CL04 NORWOOD PARK LTD – CREMATORIUM AND CEMETERY – CANBERRA Mr Craig presented a report informing the Committee on correspondence received from Stephen Beer (General Manager) Norwood Park Ltd, Crematorium and Cemetery from the ACT. Mr Craig advised: A meeting was held on 22 April 2015 with Stephen Beer, Councillor Curran, Greg Collier,

General Manager Brett Stonestreet, Director Sustainable Development Neil Southorn, Project Planner Nathan Farnell and himself. The purpose of the meeting was to inform Council of Norwood Park Ltd and the services they offer.

Following the meeting an email was sent to the General Manager from Stephen Beer thanking him for hosting the meeting. Mr Beer advised that he has provided an update to his Board of Directors on the details of the meeting.

Discussion took place on the feasibility of having a Crematorium at Griffith and whether it would increase the longevity of the current cemetery.

Chair stated that the idea is being floated in order to get the Committee’s feedback and seek some direction. Committee to give the idea some thought and continue with discussion at a later time.

Councillor Cox stated that there would need to be extensive community consultation before such a project could proceed.

RECOMMENDED on the motion of Councillor Cox and Gavin Brady that the information in the report be noted.


CL05 SENIOR CITIZENS CENTRE – UPDATE Mrs Krzus provided an update on the current status of the proposed storeroom development and the day to day operation of the Senior Citizens Centre with the following noted: Detailed drawings of the storeroom extension are ready to collect from the Architect. Mr Anson has met with with Council’s Land Use Planning and Compliance Coordinator to

discuss the lodgement of the application. The proposal for the storeroom development is to be conveyed to adjoining neighbours

seeking their comments/approval - self-notification to be obtained prior to submission of the application to Council.

A meeting is to be scheduled with Mr Anson, Mrs Krzus, Mr Conroy and a builder to discuss project stages.

A request for additional funding (grant shortfall) has been placed in the draft 2015/2016 budget for Council’s consideration.

RECOMMENDED on the motion of Ginge Davies and Daniel Purchase that the information in the report be noted. CL06 GRIFFITH POUND CONSTRUCTION UPDATE Mrs Donaldson reported the following on the design phase and status of the proposed Griffith Dog Pound facility: Completed Pound facility at Wagga Wagga City Council has been inspected by Council’s

Compliance Coordinator and the Manager Executive Services. Of particular interest:

o Underfloor water heating system integrated with evaporative cooler to maintain constant indoor temperature – eliminates the need for animal bedding

o Options for natural lighting (may be a security risk in an open environment) o Options for natural ventilation o Sewage handling mechanisms

Council’s Principal Planner Urban Design is to finalise draft diagram of the Griffith Pound. Compatibility with Water Treatment Plant to be determined by Director Utilities – need to

be strategic where building is located so that it does not impinge on future plans for Water Treatment Plant.

Geotechnical testing is to be undertaken. Pound Construction Working Group to finalise final detailed plans. A visit to the new Cootamundra Pound to take place on Wednesday, 6 May 2015 -

Cootamundra Pound is a new facility, significantly smaller than what Griffith proposes. Discussion took place on underfloor heating as per Wagga’s facility. Mr Collier raised the issue of a hard concrete floor and queried whether this could be

overlaid with a rubberised material. Mrs Donaldson stated that this would result in difficulty in disinfecting the floor and

keeping it disease free. RECOMMENDED on the motion of Daniel Purchase and Councillor Lancaster that the information in the report be noted. 6 OUTSTANDING ACTION REPORT RECOMMENDED on the motion of and that the Outstanding Action report be noted.


7 GENERAL BUSINESS 7.1 Plan of Dalton Park

Mr Conroy enquired if there was a plan of Dalton Park similar to the plan tabled by Mr Gordon which could be made available for distribution. Mr Craig advised that there is a plan showing the location all the Dalton Park lease holders and that a copy would be made available to Mr Conroy. 7.2 Dalton Park Perimeter Fence

Mr Conroy enquired if there has been any further discussion on constructing perimeter fencing around Dalton Park. The Chair advised that there is no further update on this matter. 7.3 Dalton Park – Open Space Areas Mr Conroy stated that there is a lot of dead grass, dead trees and shrubs at the road’s entrance (open space areas) of Dalton Park and enquired if Council had any concerns or guidelines should someone want to clean it up. Mr Hodge advised that slashing the area is an issue due to the number of stumps that are difficult to see amongst the long grass. The Chair advised that those wanting to assist in cleaning up the area need to liaise with Mr Craig prior to any works being undertaken. 8 NEXT MEETING The next meeting of the General Facilities Committee is to be held on Tuesday, 7 July 2015 at the Senior Citizens Centre commencing at 4.00 pm. There being no further business the meeting closed, the time being 4.57 pm. Confirmed: .......................................... CHAIRPERSON


MINUTES

FESTIVAL OF GARDENS COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON THURSDAY 7 MAY 2015 COMMENCING AT 1:00 PM

PRESENT

Councillor Pat Cox (Chair), Councillor Doug Curran, Ann Lynette Brown (Community), Gaynor Clements, (Community), Eleanor Hancock (Community), Rosa Mackenzie (Community), Maryanne Mitchell (Community), Tara Gunn (Community) and June Devery (Alternate).

Quorum = 7

STAFF

Marketing and Promotions Officer, Paige Campbell; Visitor Information Centre Coordinator, Mirella Guidolin and Minute Secretary, Marisa Martinello.

1 APOLOGIES

RECOMMENDED on the motion of Maryann Mitchell and Gaynor Clements that apologies be received from Rina Mercuri, Greg Lawrence, Bruno Plos, Joy Plos, David Spence, Glennis Spence and Ellen Kelly.

Absent: Councillor Zappacosta.


RECOMMENDED on the motion of Maryann Mitchell and Gaynor Clements that the minutes of the previous meeting held on 9 April 2015 having first been circulated amongst members, be confirmed with the following amendment to Clause 01, last paragraph to read Mrs Mitchell advised that a new garden near Tabbita Lane would be ideal to incorporate two gardens.

3 BUSINESS ARISING

Nil


Less Than Significant Non-Pecuniary Interests

Members making a less than significant non-pecuniary interest declaration may stay in the meeting and participate in the debate and vote on the matter.

Eleanor Hancock declared a less than significant non-pecuniary interests in the following clause: CL01 – Gardens – Mrs Hancock’s Garden will be on display for the Festival of Gardens.


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5 ITEMS OF BUSINESS

CL01 GARDENS

Mrs Hancock and Mrs Mitchell advised the Committee that ten Gardens have been confirmed for the 25 Annual Griffith Festival of Gardens this October. Letters will be sent out to garden owners with the owner information packs.

This year’s gardens on display are as follows:

Julie & Bruce Armstrong

Marj & Mick Careri

Trish & Louis Sartor

Sue & Rick Wegner

Eleanor & Phil Hancock

Tori Horder & Lawrence Salvestrin

Pat Jones

Lindsay & Brian Sainty

Cass Turner & Wayne Cook

Joy & Bruno Plos

RECOMMENDED on the motion of Rosa Mackenzie and Councillor Curran that the gardens named above be accepted to be on display for the Festival of Gardens 2015.

CL02 SPONSORSHIP

Ms Guidolin and Ms Campbell advised the Committee that sponsors have been approached and waiting on confirmation of support. It is looking very successful at this stage.

CL03 FRIDAY NIGHT PAELLA

Ms Guidolin and Ms Campbell advised that Veritech have confirmed gold festival sponsorship. The entertainment on the Friday night Paella Citrus Sculpture Launch will appear on the Veritech stage, and band Metro will be the evening’s highlight. Closure time to be discussed as lighting was a concern when packing up last year.

CL04 SATURDAY NIGHT LONG ITALIAN TABLE DINNER

Councillor Cox advised that the sub-committee will meet to discuss the Long Italian Table dinner to be held Saturday night 17 October.

Councillor Cox advised that all is going well. Pioneer Park, the catering and the music have been booked. The tickets will be $50 each. Discussion took place on where to move the venue if there is inclement weather. Mrs Mackenzie will once again organise the Italian biscuits for the Long Italian Table.

CL05 WINDOW DISPLAY

Councillor Cox advised that the sub-committee will meet to discuss last year’s window display and to make alterations to the application and present this at the next meeting.



Councillor Cox updated the action report with the following:

Annual seedlings - pansies have been planted in the roundabouts The Committee advised that pots in the main street Banna Avenue have not been

removed as yet. The Committee asked if Parks and Gardens were able to fill the pots with good soil and plant some pansies, the same as the roundabouts

Mrs Mitchell is to assist with the 25th Anniversary Annual Festival of Gardens display at the Griffith Library

Citrus Sculpture booklet will be produced in October.

7 GENERAL BUSINESS

7.1 Festival of Gardens Basket

The Committee discussed how to present the Festival of Gardens Citrus Sculpture. The Committee wished to make the sculpture special for the 25 Anniversary of the Festival this year.

7.2 Coaches

Ms Campbell advised that 2 more coaches have booked in for the Festival of Gardens and that one of the coaches has booked to attend the Saturday night dinner.

8 NEXT MEETING

The next meeting of the Festival of Gardens is to be held on Thursday 4 June 2015 at 1:00 pm.


Mrs Hancock advised that she would be an apology for the next meeting to be held 4 June 2015.

Confirmed: ..........................................

CHAIRPERSON


MINUTES

TRANSPORT COMMITTEE MEETING HELD IN THE MURRAY ROOM, GRIFFITH ON

11 MAY 2015 COMMENCING AT 5.32 PM

PRESENT

Councillor Simon Croce, Councillor Doug Curran, Councillor Christine Stead, Ray Ellis (Stakeholder), Christine Tomlinson (Stakeholder)

Quorum = 4

Absent: James Jackson, Gerry Wilcox

STAFF

Director Infrastructure & Operations, Dallas Bibby; Engineering Design and Approvals Manager, Joe Rizzo; Traffic Engineer, Mathew Vitucci; Road Safety Officer, Greg Balind; Airport Coordinator, Bob Campbell; Minute Secretary, Leanne Austin.

1 APOLOGIES

RECOMMENDED on the motion of Councillors Stead and Curran that an apology be received from Councillor Anne Napoli.


RECOMMENDED on the motion of Christine Tomlinson and Councillor Stead that the minutes of the previous meeting held on 13 April 2015, having first been circulated amongst members, be confirmed.

3 BUSINESS ARISING

3.1 Footpath Kooyoo Street

Mrs Tomlinson clarified that repairs had only been made to the paving along Kooyoo Street outside Ningana Enterprises.

3.2 Parking Enforcement

Mr Balind advised a policy regarding parking enforcement protocols is being developed by Manager Executive Services. It was further recommended that the draft policy to be returned to the Transport Committee for discussion.

3.3 Taxi Shelter

Mr Balind advised Council’s Draft CBD Strategy is currently on exhibition and consideration will be given to the recommendations in the document. Council to organise removal of a tree and scheduling of works.

3.4 HML Access Willandra Avenue

Councillor Curran enquired if the bridge was being assessed for B-doubles. Mr Vitucci advised the assessment was for HML access as B-double access is already permissable.


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3.5 Funding for Resurfacing of Runway and Taxiway Airport

Mr Bibby advised the Committee that Council will be notified in May if the funding application has been successful.


Nil

5 ITEMS OF BUSINESS

CL01 JONDARYAN AVENUE/BELFORD ROAD INTERSECTION TREATMENT - CHANNELISED T-JUNCTION SHORT LANE TYPE CHR(S)

Council has recently received a number of development applications along Jondaryan Avenue which have required Council to address the status of the median between Belford Road and Willandra Avenue. One of the main issues highlighted is the inappropriate design of the median at the intersection of Belford Road which, due to the tapered nature, has become a default turning.

RECOMMENDED on the motion of Councillors Curran and Stead that Council staff investigate intersection treatment along Jondaryan Avenue at Belford Road and prepare a project proposal for the Roads & Maritime Services (RMS) for the work.

CL02 JONES ROAD BOORGA ROAD INTERSECTION TREATMENT - ROAD TRAIN ACCESS

Griffith City Council has been contacted by a Road Train operator regarding the traffic control for the Jones Road upgrade, as he travelled off route due to what he believes is inadequate signage. The alternate route for road trains is through Willbriggie and Yenda via Willandra Avenue and Kookora Street as per the existing road train route network, B-doubles would be able utilise the existing network through Griffith. Council staff have been asked to investigate a possible internal detour route through Griffith to control the additional heavy vehicle traffic in the city and minimise the impact on Road Train traffic.

Councillor Curran enquired if adequate signage and public notification had been undertaken. Mr Vitucci advised the Works department had ordered required signage and the detour had been advertised as required.

RECOMMENDED on the motion of Councillor Curran and Christine Tomlinson that:

(a) The Transport Management Committee recommend the continued use of the existing road train network as the alternate route when Rifle Range Road, Jones Road or Lakes Road is closed.

(b) The Transport Management Committee recommend the redesign of the traffic control measures and heavy vehicle detours being utilised for the upgrade of Jones Road. The new measures are to clearly define the heavy vehicle detour

route.

Bob Campbell entered the meeting the time being 5:40 pm.


The Outstanding Action report was updated and noted.


7 GENERAL BUSINESS

7.1 Truck Parked Dickson Road

Councillor Stead advised she had received a complaint regarding a truck parked on Dickson Road which is obstructing the view of other vehicles. Council staff to notify Compliance.

7.2 Trucks Parking Opposite Beelbangera Store

Councillor Stead advised she had received complaints regarding trucks parking opposite Beelbangera Store. The trucks are creating noise in a residential area and parking for extended periods of time. Mr Balind advised he has previously been contacted by the complainant on two occasions and customer requests had been forwarded to Parking Officers regarding the issue.

7.3 Fairey Firefly

Mr Campbell advised the plane has been inspected and a formal report is being prepared.

8 NEXT MEETING

The next meeting of the Transport Committee is to be held on 1 June 2015 at 5:30 pm.


Confirmed: ..........................................

CHAIRPERSON


OUTSTANDING ACTION REPORT

FOR THE ORDINARY MEETING OF COUNCIL 26 MAY 2015

Update: 18 May 2015 Page 1

Council Meeting Date

Meeting Item Action Officer

CRM No. Minute

No. Council Resolution

Additional Information

28 April 2015 NOTICE OF MOTION – URGENT MATTER - TEMPORARY USE OF A SHED AT 1-15 COLLIER STREET FOR THE ROTARY SUNDAY MARKET – COUNCILLOR ZAPPACOSTA

LUPC 11899 15/122 RESOLVED on the motion of Councillors Zappacosta and Thorpe that:

(a) Subject to (b) below, Council permit the temporary occupation of 1-15 Collier Street by the Griffith Rotary Sunday Markets on a trial basis commencing 3 May 2015 while a development application is being assessed. (b) Appropriate traffic control measures are designed and implemented in conjunction with Council officers prior to the first Sunday markets on 3 May 2015.

06/05/2015: Temporary use commenced 3/5/15. Discussions with Rotary and Council officers ongoing.

28 April 2015 FIT FOR THE FUTURE – LOCALGOVERNMENT REFORM

GM 11897 15/114 RESOLVED on the motion of Councillors Thorpe and Rossetto that:

(a) Council adopt in principle a “Stand Alone (Council Improvement)” Proposal -Template 2 with respect to the NSW Government’s Local Government Reform Agenda “Fit for the Future.”

(b) Council adopt the community consultation strategy as attached to this report seeking community input and submissions. Submissions to close Friday 29 May 2015.

(c) Staff be briefed with regard to

07/05/2015: Community consultation strategy will be implemented. GM to address meeting of Staff Consultative Committee.

18/05/2015: Meeting scheduled 19/05/2015. Website page established for public. Community consultations held at Central Plaza and Griffith Library 14/05/2015.







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Council’s proposal and seek comment through appropriate mechanisms.

(d) A further report be prepared for Council consideration including all submissions /comments received.

28 April 2015 INTEGRATED PLANNING AND REPORTING FRAMEWORK - ENDORSEMENT OF THE DRAFT DELIVERY PROGRAM 2013/14 - 2016/17 INCORPORATING THE OPERATIONAL PLAN (BUDGET) FOR THE 2015/16 FINANCIAL YEAR

MES 11896 15/113 RESOLVED on the motion of Councillors Curran and Stead that:

(a) Council endorse the draft Delivery Program 2013/14 - 2016/17 incorporating the Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24, (i) with the inclusion of explanatory notes for the Expense items contained in the Consolidated Income Statement of the budget.

(b) Council place the draft Delivery Program 2013/14 - 2016/17 incorporating the Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24 on public display for 28 days during which time a community consultation process will be implemented including community information session.

(c) Following the public exhibition period, the draft Delivery Program

06/05/2015: Draft Delivery Program inc Operational Plan (Budget) and Ten Year Financial Plan Annual Review placed on public exhibition 1 May to 29 May 2015. Public meeting scheduled to be held 14 May 2015 at the Library at 5.30 pm. Advertised in the Area News, Council web page, COG, Facebook, Radio & TV. Supplementary information also placed on exhibition following resolutions at Council Meeting 28 April 2015.

18/05/2015: Public meeting held at Griffith Library on 14/05/2015.







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2013/14 - 2016/17 incorporating the Operational Plan (Budget) 2015/16 and draft Ten Year Long Term Financial Plan 2015/16 to 2023/24 be presented to Council for adoption by 30 June 2015.

28 April 2015 GRIFFITH CBD STRATEGY

PP 11895 15/112 RESOLVED on the motion of Councillors Thorpe and Rossetto that:

(a) The draft Griffith CBD Strategy (2015) be placed on public exhibition for 42 days (6 weeks). (b) After assessing public submissions, a further report be presented to Council with a view to its adoption. (c) Council establish and contribute to a CBD Improvement Reserve with an annual allocation to be determined by Council at the completion of the annual financial statements. (d) A report be presented to Council following the exhibition period including costings to implement the CBD Strategy recommendations.

30/04/2015: A media release has been drafted and the strategy will be uploaded to the website by 4th May 2015.

28 April 2015 BUSINESS ARISING - QUESTION TIME – COOPER ROAD

WMM 11891 Councillor Rossetto requested that Council obtain a comparative quote for the required works along Cooper Road. The Mayor advised this would be referred to the Senior Management Team with information to be provided

07/05/2015: Rigid Specifications to be drafted to ensure accurate information is provided to potential Quoter/tenderer. Determination required of whether to request quotation or







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to Councillors. Tender as in excess of the $150,000 LGD tender requirement.

18/05/2015: Draft Roads Services Review report will propose that Cooper Road construction be released for tender.

14 April 2015 PROPOSED NEW MECHANICAL WORKSHOP FOR GRIFFITH CITY COUNCIL

PP-UDSP

11363 15/102 RESOLVED on the motion of Councillors Thorpe and Zappacosta that:

(a) Council not continue negotiations with Forlico Builders on the scope of the tender because savings obtained were insufficient to meet the approved budget for the project.

(b) Council authorise the General Manager to negotiate with other persons (whether or not the person was a tenderer) with a view to entering into a contract in relation to the subject matter of the tender, (as per Clause 178 (3) (e) of the Local Government Regulation under the Local Government Act), the reasons being that after conducting a vigorous tender process, it is unlikely any new tenders will be received within Council's allocated budget for the proposed project, and Council’s only way of

24/04/2015: Council is in the process of obtaining new quotes and possible tenders on separate portions of the project.







CRM No. Minute



achieving this project within budget is to enter into negotiations with individual contractors.

(c) In endorsing above recommendations, note that the Mechanical Services Workshop and Depot Upgrade Working Group meeting minutes of 8 April 2015 be considered adopted.

14 April 2015 MINUTES OF THE TOURISM AND EVENTS COMMITTEE MEETING 19 MARCH 2015

MTED 11358 15/096-097

RESOLVED on the motion of Councillors Croce and Thorpe that the jetty at the Lake Wyangan camping area be replaced with funding being made available in the 2015/2016 budget.

RESOLVED on the motion of Councillors Cox and Stead that a report be presented to Council on the outcomes and benefits to the Griffith Community resulting from the Griffith Easter Party.

4/5/2015: The final design to be considered by the Tourism & Events Committee with budget amendment to apply to a quarterly review of the 2015/16 budget.

14 April 2015 MINUTES OF THE GRIFFITH COMMUNITY PRIVATE HOSPITAL COMMITTEE MEETING HELD 24 FEBRUARY 2015

11856 15/092 Councillor Thorpe raised the question of the need for ongoing fundraising given that the projected fundraising target has been reached.

The Mayor advised that this will be addressed in a future Media Release.

28/04/2015: The Mayor advised Council at the Ordinary Meeting held 28 April 2015 that a media release would be distributed once construction has commenced.

18/05/2015: Media release in







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preparation.

14 April 2015 COMMUNITY GRANT PROGRAM

CDC 11356 15/091 RESOLVED on the motion of Councillors Balind and Napoli that:

(a)Council fund the second round of the 2015 Community Grants Program applications in accordance with Attachment (a) to Clause 05 of the Business Paper.

(b)The application received from Midnight Basketball Griffith for funding of $960 also be included in the second round of the 2015 Community Grants Program funding.

(c)At the completion of the project an evaluation report from Midnight Basketball Griffith is to be presented to the Communities Committee.

27/04/2015: Cheques and presentation have been organised in line with resolution. Payment for Midnight Basketball Griffith to be finalised at commencement of tournament.

14 April 2015 NAMING OF ROADWAY – BAGTOWNCEMETERY DRIVE

CDA 11355 15/089 RESOLVED on the motion of Councillor Neville that the report lay on the table pending community consultation.

4/5/2015: Public Submissions have been invited.

24 Mar 2015 CRIME PREVENTION STRATEGY - DRAFT FOR CONSIDERATION

CCD 10619 15/074 RESOLVED on the motion of Councillors Rossetto and Napoli that the draft Griffith Crime Prevention Strategy be placed on public exhibition for 40 days and Council actively seek community input before it is finalised by way of a further report to Council

31/03/2015: Public Exhibition commences 10 April (delayed due to Easter) and closes 20 May 2015.







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after the exhibition period.

Councillor Cox suggested that Council staff would need to develop strategic partnerships to strengthen community stakeholder initiatives.

Councillor Balind enquired whether funding was available from The Attorneys-General's Department to implement the Crime Prevention Plan. Mr Southorn took this and other questions on Notice and will investigate and report back to Councillors.

10 Mar 2015 239 BANNA AVENUE, GRIFFITH - EXPRESSION OF INTEREST TO LEASE

GM 9884 15/063 RESOLVED on the motion of Councillors Balind and Thorpe that:

(a) Council engage a local Real Estate agency to provide guidance on a rental return and conduct an Expression of Interest process to lease 239 Banna Avenue, Griffith, undertake inspections and prepare the lease agreements as required. (b) The term of the leases be up to three years. (c) That a further report be presented to Council with details of all Expressions of Interest received for Council's consideration. (d) Community input be sought as a first step in the creation of a Cultural

08/04/2015: Letters sent to all Griffith Real Estate Agencies on 12 March 2015 requesting EOI in undertaking the marketing to lease the premises.

20/04/2015: Griffith Real Estate appointed to progress EOI to lease the facility.







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Precinct Master Plan contained within the CBD Strategy.

24 Feb 2015 GRIFFITH CITY COUNCIL ENTRY FOR THE CITRUS SCULPTURES

GM 9290/2015 Has worked commenced on a Griffith City Council structure for inclusion in the Citrus Sculptures? Mr Stonestreet advised that construction had not commenced as staff suggestions would be checked firstly for compliance with event management guidelines then reported to Council for decision.

09/03/2015: Communications Dept. promoting for staff to submit concept designs.

06/03/2015: Submissions close on 10 April 2015.

07/04/2015: On close entries will be submitted to Council for consideration.

25 Nov 2014 COUNCILLOR QUESTION TIME – COUNCIL MEETINGS IN VILLAGES

MES 7095 Consider Council meetings in villages for the next year as has been done in the past. To be alternated. The Mayor advised this would be considered.

05/12/2014: Report prepared for SMT for consideration - 8 December 2014. To be workshopped 17 February 2015.

02/3/2015: Community Workshop to be held in Yoogali.

16/03/2015: Possibly hold first Councillor workshop in Yenda to coincide with Floodplain Risk Management & Study Plan consultation process.

20/04/2015: Dependant on Floodplain Committee meeting outcome.

4/5/2015: Workshop to be held 16 June in Yenda. Possible Council Meeting in Yoogali in







CRM No. Minute



July/August.

14 Oct 2014 BUSINESS ARISING - STATUS OF DEVELOPMENT COMPLIANCE, REAL JUICE COMPANY

DSD 6323 0330 Council allow Real Juice three (3) months to comply with the DA conditions in relation to Waste Water Management and suspend further enforcement action against Real Juice with respect to non-compliance with conditions of consent in relation to their waste water management plan during this three (3) month period.

3/11/2014: To be reviewed January 2015.

19/01/2015: Waste water management plan submitted in December 2014. Staff comments returned to Real Juice in December. Awaiting company response.

16/03/2015: Council still waiting for final Waste Management Plan from Real Juice.

18/05/2015: Revised draft concept plan submitted 15/05/2015.

8 Apr 2014 REVIEW OF SERVICES - GRIFFITH CITY COUNCIL

GM 2438 0112 (a) Council endorse in principle the 'Review of Council Readiness for Best Value Reviews' Report inclusive of recommendations contained therein, subject to any amendments as determined by Council

(b) The General Manager prepare a report for Council's consideration in terms of an implementation plan for the various recommendations referred to in (a) above.

(c) (i) Council undertake the Customer Focus Review across the

Expression of Interest for roads design, construction and maintenance has been called. Review to commence March/April following Customer Focus Review.

16/03/2015: Reviewer has been appointed.

07/04/2015: Council Information Desk will be held monthly (Griffith Central Plaza) commencing Friday 8/05/2015.

Community Budget Forum







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entire organisation commencing in the current financial year (2013/14) and a variation be made to the budget through the March 2014 quarterly review process to undertake this project.

(ii) That Blackadder Associates be engaged to assist with this review using Best Value Review Methodology.

(d) Council undertake the Roads Design, Construction, Maintenance and Associated Services Best Value Review during the 2014/15 financial year and that provision be made in Council's draft 2014/15 budget (Operational Plan) for this purpose.

(e) As a matter of Policy, Council undertake the Customer Focus Review and Roads - Design, Construction, Maintenance and Associated Services Review with the objective of achieving best practice. These two reviews will not result in outsourcing of these services provided performance is better or comparable to DLG benchmarks.

tentative date is Wednesday 13/05/2015.

Roads Review – Consultant’s first visit to GCC is week commencing Monday 13 April.

18/05/2015: Consultants second visit Monday 11 and Tuesday 12 May 2015.


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