Cover Board of Directors Regular Meeting · Ines Peña STAFF PRESENT Dr. Joe Morelock,...

March 31, 2020

BOARD OF DIRECTORS REGULAR MEETING 7:00 pm

Newberg School District Board Room • 714 E 6th St. • Newberg, Oregon 97132

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Newberg School District 29J • March 31, 2020 Regular Board Meeting • 7:00 PM

The Board of Directors of the Newberg School District 29J will meet at 7:00 pm on Tuesday, March 31, 2020 for a Regular Board Session via Zoom conference call to discuss and take action on minutes, personnel and donations. Business items may include:

I. Call to Order................................................................................................................... 7:00 pm II. Review Agenda ....................................................................................................... Chair Penner

III. Consent Agenda ..................................................................................................... Chair Penner IV. Board & Superintendent Comments

a. Board Comments b. Superintendent Comments

V. Reports and Presentations a. District Closure Management Status (Dr. Joe Morelock) .................................. 7:25 pm b. Monthly Financial Report (Nikki Fowler) .......................................................... 7:45 pm c. Comparison Report (Gregg Koskela) ................................................................. 7:55 pm

VI. New Business a. Superintendent Contract Renewal (Chair Penner) ............................................ 8:15 pm

VII. Future Agenda Items (Chair Penner) ............................................................................ 8:30 pm VIII. Adjourn Regular Session

To listen to the meeting, call one of these numbers and follow the prompts: 1-253-215-8782 1-301-715-8592 Meeting ID: 277-592-1575

Newberg School District is an equal opportunity educator and employer. Persons having questions about or requests for special needs and accommodations should contact the Board Secretary; Phone: 503-

554-5014; Newberg School District, 714 East Sixth Street, Newberg, Oregon. ________________________________________________________________________________________

Posted: March 24, 2020

Newberg School District 29J Board Meeting Date: March 31, 2020 ITEM: Consent Agenda PRESENTER: Chair Penner ACTION

A. 2020 Minutes Approve the minutes from the March 10, 2020 Regular Board Meeting.

B. Donations

The Construct Foundation $2,000.00 CVMS Future of Transportation Program

C. Personnel Accept Probationary Administrative Contract for 2020-21: Roger Lorenzen—Assistant Principal Chehalem Valley Middle School Accept Probationary Contract for 2020-21: Kathryn Dudley—Psychologist, Newberg School District Accept Licensed Leave of Absence Requests for 2020-21: Stashia Cabral—Teacher Newberg High School .50 partial leave Sarah Davies—Teacher Mabel Rush Elementary 1.0 leave Doyle Huelsman—Teacher Newberg High School .33 partial leave Kim Steffen—TOSA Newberg School District .20 partial leave

RECOMMENDATION: Move that the Newberg School District Board of Directors approve the consent agenda as presented.

NEWBERG SCHOOL DISTRICT 29J Regular Meeting, March 10, 2020

Newberg School District Board Room

MINUTES

BOARD MEMBERS PRESENT Dave Brown Ron Mock Brandy Penner, Chair Rebecca Piros Brian Shannon Bob Woodruff

BOARD MEMBERS ABSENT Ines Peña

STAFF PRESENT Dr. Joe Morelock, Superintendent Nikki Fowler, Director of Finance Dr. Luke Neff, Director of Strategic

Partnerships Dr. Derek Brown, Director of Teaching and

Learning Ann Ziehl, Director of Special Programs Gregg Koskela, Communications and

Community Relations Coordinator

I. EXECUTIVE SESSION: SUPERINTENDENT EVALUATION ORS 192.660 (2)(i)

The Executive Session was called to order by Chair Penner at 6:31 pm. The Board revised and finalized the public portion of Superintendent Morelock’s evaluation

Chair Penner adjourned the Executive Session at 6:45 pm.

II. REGULAR SESSION CALL TO ORDER: A duly called and noticed Regular Board Meeting of the Board of Directors of Newberg School District 29J was called to order by Chair Penner at 7:00 pm on Tuesday, March 10, 2020 in the Newberg School District Board Room.

III. FLAG SALUTE

The flag salute was led by Chair Penner.

IV. REVIEW AGENDA There were no changes to the agenda.

V. RECOGNITION a. Classified Appreciation Proclamation

The Board acknowledged last week’s Classified School Employees Week for the Newberg School District. Chair Penner read a proclamation in support of the excellent work done by our classified staff.

b. Mt. View Middle School Recognition Students from Mt. View Middle School were recognized: Angela Guzman, Jared Chavez, Mason Myers, Kelsey Solis, Alyssa Tapia-Stockwell, Audrey Harris, Eli Garman, Oliver Gerlach, Delainy Willard, Devianna Gerr, Trinity Fitzgerald, John McGlothlan, Gracelyn Julison, Hannah Forrest, Claudia Didway, and Kuenzi Blubaugh. Though unable to attend in person, Principal Terry McElligott introduced the students via video. Leslie Clanton and Megan Huitt, teachers at Mt. View Middle School, described the projects. The students then shared with the Board in small groups.

VI. CONSENT AGENDA MOTION 200: Move that the Newberg School District Board of Directors approve the consent agenda as presented.

Moved: Bob Woodruff; Second: Rebecca Piros Motion passed 6-0 VII. PUBLIC COMMENTS

There were no public comments. VIII. BOARD AND SUPERINTENDENT COMMENTS

a. Board Comments Director Mock: Last Saturday the grad night committee and two students doing their senior project made $450 for grad night with a dodge ball competition. Unfortunately I was unable to recruit a Board team. I think we would have done well given how successfully the Board, other than Dave, dodged my invitation. Director Brown: I want to give a shoutout to the Boys Tennis Team this weekend at Salishan. I served as cook after coaching for years. Newberg has good kids, 19 super nice young men. It’s good to focus on the positive of these types of kids. Director Woodruff: In my professional life I clean a lot of toilets, so I often think of our custodial staff, and I’m grateful for their extra work with the coronavirus right now. I also often think of the grass cutters this time of year. This Thursday at 5 at Chehalem Valley we will be planting the Hiroshima tree, and you are invited to attend. Chair Penner: Thanks to all the parents who support our schools, including those who brought treats to honor our classified staff. I went to the Innovate conference with the CV Site Council, and that was a great experience. A lot of educators and administrators from Newberg were there. I was at the Interact group at the high school, which partners with Rotary in town. They are sending two students to Kenya. They are also working on a project with Providence here, planting boxes to grow food. It’s a great partnership. I attended the NHS dance

showcase last week. And, I attended EY Dr. Seuss 2nd grade event, and it was so very fun to see those cute students. April 6-10 is National School Lunch week, and they are encouraging School Board members to go to lunch with students. I encourage you to contact your partner school’s principal and make a plan to attend. I want to read a public statement from the Board on the recently concluded evaluation for our Superintendent: One of the primary functions for the Newberg School District Board of Directors is to supervise and evaluate the performance of the Superintendent. Effective evaluations are critical to the success of all employees in the District. The Board of Directors strives to give helpful input to the Superintendent, and to model the importance of recognizing success and helping guide growth. Joe Morelock has done wonderful work for the District this year. One of the main reasons the Board hired Joe was for his values and ethics. His leadership this year has demonstrated these qualities. He has continued to show high standards and provide excellent leadership to the District. Joe’s work has built on the community support that Newberg has for its schools. He has done much to build strategic partnerships that will serve to help prepare our students for the future. We believe Joe has been exemplary in building relationships across the District. He is good at engaging stakeholders, including those who have been overlooked in the past. The Board has also looked to Joe to do the critical work of rebuilding trust between all levels of the District. The Board recognizes the difficulty Joe inherited with labor relations. He did a good job managing his team to balance the needs of the District with available resources. The Board has given feedback regarding areas for continued growth as a Superintendent. The Newberg School District Board of Directors is highly pleased with Dr. Joe Morelock and looks forward to continuing to work with him for the improvement of Newberg Public Schools.

b. Superintendent Comments

Thank very much. It means a lot to work in this incredible place, and I look forward to tackling the work ahead. The Oregon Symphony had a concert at George Fox University, and our 3rd-5th grade as well as our middle school band students attended. There were two performances, with an interactive audience experience. The conductor gave talks to the students about the instruments, listening to the sounds being played. We have made the difficult decision to postpone Chehalem Valley Middle School’s Wadayama cultural exchange program.

Congratualtions to the NHS wrestling team for winning the state championship, and to the NHS Cheer team, who once again won the National Championship. Recently at the Community Awards banquet, we awarded the Partner in Education award to Sarah Moore and Meghan Czarnecki for their leadership in getting a new playground at Edwards Elementary. Our own Larry Hampton was named volunteer of the year, and the Community Wellness Collective received an award as well. Finally, I’m pleased to announce Chehalem Valley Middle School appointments—Casey Petrie as principal, and Roger Lorenzen as Assistant Principal. They’ve done a great job, and the feedback from staff was in favor of having them continue. I’m looking forward to seeing how they continue the great work they’ve undertaken there.

IX. REPORTS AND PRESENTATIONS a. District Coronavirus Management Status

Superintendent Dr. Joe Morelock gave an update on how the District is managing for the Coronavirus. We’re giving regular communication, implementing enhanced cleaning protocols, and making plans for the future if we are asked to close. We are closely following the guidelines of the OHA and Yamhill County Public Health. Director Shannon: What are the current plans if things are closed? Superintendent Morelock: One of the difficulties is the need to provide equitable educational experiences to all students, including those without internet access at home and students in Special Education. This is difficult to do remotely. It is likely we will add make up days. Director Shannon: Are we checking temperatures of students as they come in? Why wouldn’t we? Superintendent Morelock: We have not been directed to do so by the local health authority. Director Shannon: Countries further along than us have closed schools, implemented social distancing. Superintendent Morelock: Some countries. Italy has shut down, but Singapore has kept schools open. Students congregate somewhere, and research isn’t clear that closing schools stops the spread. Director Mock: I think you said rather than have online procedures with a closure, we would not provide anything. Why would we not do some? Superintendent Morelock: We have laws which state Free Appropriate Education must be provided. Everyone deserves an equitable education. The school you’ve heard about that is going the online route has been advised not to do that by Washington state. ODE has advised us not to. Director Mock: It seems like there could be an argument that if we provide nothing, it gives those with means a better opportunity, and therefore not equitable. Director Brown: How many don’t have internet access at home? Luke Neff: Our last study said 18% of our students do not have broadband access at home. Chair Penner: The other issue is home management by parent or guardian. That would be difficult. Director Woodruff: It’s come up in the past with a lot of snow days. It’s not something in the past the Board has directed the Superintendent to work on online options. If we have a big closure, we will have to play it by ear as we go on, how to adjust to the Coronavirus issue. Superintendent Morelock: We’ve talked about paper and book options, we are looking at lots of options. If it is a matter of weeks, we probably will look at make up days. If it is a matter of months, a lot

of districts will have to work together with the state to make plans. We do have an emergency plan that we are looking at and ready if needed. Director Brown: What’s the time frame? How quick could we shut down school? Superintendent Morelock: We have experience with snow emergencies to stop school quickly. Then we have time to implement plans for providing food for our students, schoolwork for students, etc. There are still a lot of unknowns about the curve of the spread of this virus, that’s why we follow public health guidelines as they are the ones on the front lines of this. Director Piros: What about state funding, how is that affected? Superintendent Morelock: This will be unique, I’m sure the state will work with us. Washington has already said they will issue waivers, I’m sure Oregon would be similar. I’m not worried about this. Director Shannon: Have we looked into internet hotspots? Luke Neff: hotspots have to have filtering, so we must go with school based suppliers, at 5 to 6 times the cost of other vendors. We are in contact with another district, and they cannot get enough hotspots because the supply chain is disrupted by the virus as well. A year ago, 20 hotspots cost $6,000. Director Shannon: So $300,000 for hotspots we need. This is growing at an alarming rate. We need to get ahead of this. Even if the state doesn’t recommend it. Superintendent Morelock: I understand that. I don’t think closing now as a precautionary measure against guidelines is the right way to go.

b. PSU Enrollment Report Gregg Koskela, Communications and Community Relations Coordinator, presented a summary of the recently completed Enrollment Study Update, conducted by Portland State University researchers. The District commissioned this update to the 2018 study in order to have the most accurate data on enrollment projections as we budget for the 2020-2021 School year and continue planning for the bond. This study forecasts a flat or slightly declining enrollment for the next 10 years in the Newberg School District. The slides from the presentation are in the Board Packet.

X. NEW BUSINESS a. School Start Time Study Process

Community feedback last fall led the Board to discuss the possibility of later start times for middle and high school students in the District. Chair Penner described a process for moving forward to study the possibilities and ramifications of changing to later start times for secondary schools. One possibility is for the Superintendent to establish a committee to study this. With the Bond not going on the ballot in May, there is now time to study school start time. Director Brown: I think we need to study this. Director Piros: We need to hear from our community systematically about this.

MOTION 201: Move that the Newberg School District Board of Directors direct the Superintendent to study options for a later start time for secondary students in Newberg Public Schools.

Moved: Brian Shannon; Second: Rebecca Piros Motion passed 6-0

b. Personnel Contract Renewals

Licensed contracts are for two years, and must be renewed before March 15, in accordance with ORS 342.895. Authority to dismiss or not extend a contract teacher is vested in the district school board subject to the provisions of the fair dismissal and contract extensions procedures of ORS 342.805 to 342.937. The packet contains the recommendations for probationary teachers recommended for initial two-year contracts beginning with 2020-21, and recommendations for renewals of two-year contracts. It also contains recommendations for probationary teachers moving to different years in a probationary contract.

MOTION 202: Move that the Newberg School District Board of Directors approve teacher initial two-year contracts and extension of two-year contracts as recommended.

Moved: Bob Woodruff; Second: Brian Shannon Motion passed 6-0 MOTION 203: Move that the Newberg School District Board of Directors approve teacher first, second, and third year probationary contracts as recommended.

Moved: Bob Woodruff; Second: Brian Shannon Motion passed 6-0 All teachers on temporary assignments are recommended for non-renewal, ending those temporary positions. They can apply for future temporary or permanent positions. MOTION 204: Move that the Newberg School District Board of Directors approve non-renewal of temporary contract teachers and temporary assignment contracts for the 2020-21 school year as presented.

Moved: Bob Woodruff; Second: Rebecca Piros Motion passed 6-0

c. Admin Personnel Contract Renewals Pursuant to ORS 342.513, each district school board shall give written notice of the renewal or non-renewal of the contract for the following school year by March 15 of each year to all teachers and administrators in its employ who are not contract teachers as defined in ORS 342.815. Pursuant to ORS 342.815, the district school board shall provide notice of contract extension or non-extension to administrators employed by the District. All recommendations are in the packet.

MOTION 205: Move that the Newberg School District Board of Directors approve probationary contracts and extension of three year contracts listed above as recommended.

Moved: Bob Woodruff; Second: Brian Shannon Motion passed 5-0 Director Brown abstained.

All administrators on temporary assignments are recommended for non-renewal, ending those temporary positions. They can apply for future temporary or permanent positions.

MOTION 206: Move that the Newberg School District Board of Directors approve non-renewal of temporary administrator contracts for the 2020-21 school year as presented.

Moved: Bob Woodruff; Second: Brian Shannon Motion passed 6-0

d. Approve SIA Plan The Student Investment Account (SIA) is the K-12 portion of the funding approved by the Oregon Legislature in the Student Success Act. This funding is designed to improve achievement in schools and to reduce achievement gaps in historically underserved student populations. District staff have been working since the fall to gather input from staff, students, and parents to create a plan for using this funding. The plan centers around the District’s Strategic Plan and research-based educational solution. The plan narrative is in the packet and on the District website. Dr. Derek Brown, Director of Teaching and Learning, presented the plan to the Board. The Student Success Act (SSA) is a $2 billion investment in education in Oregon approved last summer. The Student Investment Account (SIA) is the part designated to K-12 education, $500 million of the $2 billion. Dr. Brown led the Board through a five year history of district achievement data on five key state measures: K-2 attendance, 3rd grade reading, 9th grade on track to graduate, 4 year grad rate, and 5 year completer rate. Our five year average is higher than the state five year average in all categories except 9th grade on track to graduate. Next, he outlined where our largest gaps are in each of the key measures for which populations, along with the percentage of each of those gaps. The district used multiple forms of engagement to gain community input: face to face focus groups, forums, and online surveys. Among community members, there is support for enhancing mental health and behavioral supports; enhancing student centered programs; increasing licensed and classified staff. Staff is similar, and adds desire for increased support for core curriculum needs. Students were similar, adding increasing adult resources, increasing learning time, increasing teacher supports, and adding course options.

The plan presented is built in three primary resource areas: mental health and behavioral support, academic instruction and interventions, and classroom support. The plan is in the Board Packet and also on the website: under the district tab, click “Student Success Act”. Next steps: after Board Approval, we will begin some hiring processes. Every district is creating a plan that looks something like this, and we want to get ahead in the job market, in March 2020. We would submit to ODE by April 15, 2020. Then, negotiate metrics and longitudinal growth targets with ODE for this plan. This will take place throughout May and June 2020. Then we will sign a formal agreement no later than July 2020. This grant is a little bit different than other grants. We will track our expenses in this plan, and submit for reimbursements quarterly. The state recognizes that next year, 2020-21 represents the baseline for data for all the districts. We will have to be fluid in the first year. State officials recognize that plans may need to change if hiring can’t be made. Director Brown: How does it work the following year? Dr. Brown: This funding will be ongoing. It will be based on our enrollment. It will last for the second year of the Biennium, and then the following Biennium for sure, and then there will be debates about continuing at the legislature. Director Mock: There are higher allocations to the elementary level. Is there a strategy to that? Dr. Brown: I would say yes and no. Research does say that resources weighted toward elementary level is most effective, so we were anticipating that. The “no” part is that we really went in open minded, letting the data and the community tell us what the needs were. We followed the process. Superintendent Morelock: In addition, Measure 98 is $1.27 million, part of SSA, and goes to secondary only. Resources are going to secondary from other sources. Director Brown: I’ve always felt our grade schools have been strengths in our district. Dr. Brown: I think the middle schools are doing some exciting things right now that are really encouraging. We’ve talked about that transition from 5th to 6th, and as I’ve had opportunities to work with our middle school staff and our fifth grade teachers, I’m seeing good alignment with the things they are focusing on. Director Brown: We talk a lot about underserved kids. At what point do we talk about just serving every kid? Dr. Brown: I would say for me the goal is, as soon as the background doesn’t predict your results, I’ll feel like we are there. But when you look at our metrics, we see some steady and even increasing gaps. We’ve got to change some things to shrink those gaps for several years, so that I can’t predict what will happen to you by your demographics. As a system, we have a moral obligation to look hard in the mirror and figure out why that is and do something about it. Superintendent Morelock: While the requirements of this are to focus on equity, it’s important to recognize we want to serve all kids. This recognizes we are serving some poorly. We have to break up some of the stuff we’ve been doing because it hasn’t worked, for 100 years or more. When, for example, we look ahead to the CTE options in the bond, that provides more opportunity for more students across the district. But we also have to focus on the groups that we are frankly not serving well. This is 7% of our budget focuses on these students, and we have a

whole budget that serves all our students. Director Woodruff: This plan represents a lot of work, and I want to say thank you for that work. I appreciate the time and effort and excited to see how we move the dial on these metrics we are looking at. Superintendent Morelock: Lots of people have done a lot of work, but I do want to thank Dr. Derek Brown for a huge amount of work on this. Director Brown: When you guys make presentations, we’re going to challenge you, because there are always gaps. We need to talk about it. But I think the district staff is doing a great job. I just want us to not go on auto pilot and talk about this stuff. Director Shannon: Can you speak to these metrics, and why you chose them? I notice there isn’t one for math. Dr. Brown: For these five I spoke to, we didn’t choose them, the state chose those five. In other parts of the plan, I identified some other specific metrics that we will be tracking and following. We’ve identified math and some other achievement metrics in some of our specific strategies. Director Shannon: Does any of the professional development money include designations for implicit bias training? Dr. Brown: It could. We haven’t spelled out all the details of that yet. We will also be having professional development that comes from our general budget and from title budgets. Director Piros: If we approve this tonight and you go to post the jobs, I’m concerned if we are doing this before final approval. Dr. Brown: We’ve gone back and forth with ODE about this. They know that all districts are in this hiring quandary. We feel confident the general direction of the plan is going to be approved. Director Shannon: What’s the fall back plan if some of these things can’t be hired? Dr. Brown: It depends on what we can’t hire. Sped EA’s have been difficult to hire. Professional Development is a good place to invest when we can’t hire. We have a prioritized list from our principals of ideas that didn’t make the plan, that we can go back to. Some of the top things were EL support, and counselor support. The plan has some of both of those, but we have some ideas for more that we could go to as fall backs. Chair Penner: I want to echo what Bob said, and commend the work on this plan. I was very pleased with how much is being done, and the broad strokes of this plan. Director Shannon: What does success look like on these metrics in your mind? Dr. Brown: If you looked at the longitudinal goals I sent out, success is going to be looking at those goals and those stretch goals. The state gave us some graphics to show projections into the future based on our past data, that helped us see very clearly where we have gaps increasing and need to be dealt with. They looked at top performing district numbers, so that we can set challenging, but realistic goals. Success will be if we are hitting the baseline data metrics every year, and hopefully some of the stretch goals.

MOTION 207: Move that the Newberg School District Board of Directors approve the Student Investment Account Plan for Newberg School District as presented.

Moved: Bob Woodruff; Second: Dave Brown Motion passed 6-0

XI. FUTURE AGENDA ITEMS

The next Board meeting is Tuesday, March 31, 2020.

XII. ADJOURNMENT

No further matters appearing to come before the Board, Chair Penner adjourned the meeting at 9:10 pm.

ATTEST: APPROVED: Superintendent Board Chair

Newberg School District 29J Board Meeting Date: March 31, 2020 ITEM: District Closure Management Status INFORMATION PRESENTER: Dr. Joe Morelock, Superintendent

BACKGROUND: Superintendent Dr. Joe Morelock will give an update on how the District is managing during this school closure.

Newberg School District 29J Board Meeting Date: March 31, 2020 ITEM: Monthly Financials INFORMATION PRESENTER: Nikki Fowler, Director of Finance

BACKGROUND: Ms. Fowler will present the monthly financials and cash flow.

INFORMATION

Board Meeting Notes March 31, 2020

Cash-Flow Report 1. Estimated Fund Balance $9,378,187

Due Back to the State ( $631,858) ($340,000 for 2018-19 & $291,858 for 2019-20) Other Non-Enc ( $600,000) Estimated Sub ( $340,000)

$7,806,329 ** Estimated EFB ($3,397,617 of this is contingency and unapprop) ($3,397,617)

$4,408,712 **Estimated carry forward net of contingency to 20-21

2. We received an updated estimate ODE dated 3/20/2020 that impacted our estimate to the positive. If you look at the first two columns 2018-19 ADMw shows 5721.87 and the 2019-20 ADMw shows 5610.01. Up until this estimate they have been paying us at the 5610.01 level, they now have implemented the “hold harmless” rule and have updated our 2019-20 estimate to the 2018-19 level of 5727.81, remember we budgeted at 5700 ADMw.

In addition, if you refer to the bottom row, the per student amount increased by $30, an increase of $171,843. ODE has not published our final allocation for 2018-19 but the ADMw figures below should be pretty solid.

3. Budget detail meeting - we will use this meeting as a practice run to work out any kinks before our official

first budget committee meeting on April 28, 2020. I will also present any information that may impact that budget as we continue to learn more about the effects of the pandemic on our financial outlook.

Adopted Budget Working Actual Encumbered Projected Available Actual %DESCRIPTION BUDGET Adjustments Budget February Year‐to‐Date Expenditures June 30th Balance of Budget

EXPENDITURES1111 Elementary K‐5 $12,629,649 $0 $12,629,649 $1,037,265 $6,088,103 $5,919,261 $12,007,363 $622,286 5%1121 Middle 6‐8 $5,326,457 $0 $5,326,457 $418,598 $2,512,678 $2,412,854 $4,925,532 $400,925 8%1122 Middle Extracurricular $20,445 $0 $20,445 $1,829 $10,974 $10,136 $21,111 ‐$666 ‐3%1131 High School (HS) $6,410,891 $0 $6,410,891 $496,294 $3,016,177 $2,862,626 $5,878,803 $532,088 8%1132 HS Extracurricular $799,170 $0 $799,170 $50,163 $436,373 $258,100 $694,472 $104,698 13%1210 Talented & Gifted $8,500 $0 $8,500 $0 $0 $5,000 $5,000 $3,500 41%1220 Life Skills $1,629,116 $0 $1,629,116 $148,161 $778,839 $652,773 $1,431,612 $197,504 12%1250 Resource Rooms $4,617,062 $0 $4,617,062 $400,103 $2,439,210 $2,282,726 $4,721,937 ‐$104,875 ‐2%1260 Early Intervention $443,420 $0 $443,420 $30,393 $227,014 $216,452 $443,466 ‐$46 0%1270 Educationally Disadvantaged $16,000 $0 $16,000 $0 $0 $0 $0 $16,000 100%1280 Alternative Education $1,090,148 $0 $1,090,148 $78,484 $477,218 $373,831 $851,049 $239,099 22%1290 ELL/Migrant Ed/Teen Parent $1,111,463 $0 $1,111,463 $90,878 $548,420 $538,435 $1,086,855 $24,608 2%

TOTAL INSTRUCTIONAL SERVICES $34,102,321 $0 $34,102,321 $2,752,169 $16,535,005 $15,532,194 $32,067,199 $2,035,122 6%2110 Attendance/Student Safety $451,669 $0 $451,669 $30,789 $196,896 $181,680 $378,576 $73,093 16%2122 Counseling Services $1,711,256 $0 $1,711,256 $146,290 $876,684 $876,060 $1,752,744 ‐$41,488 ‐2%2130 Health Services $106,081 $0 $106,081 $9,065 $66,009 $53,394 $119,403 ‐$13,322 ‐13%2140 Psychological Services $15,000 $0 $15,000 $10,787 $49,913 $34,528 $84,440 ‐$69,440 ‐463%2152 Speech/Audiology Services $825,626 $0 $825,626 $80,811 $433,413 $364,371 $797,784 $27,842 3%2190 Service Direction $195,404 $0 $195,404 $16,447 $129,143 $65,788 $194,931 $473 0%2210 Improve Instructional Svs $147,065 $0 $147,065 $31,321 $89,114 $151,334 $240,448 ‐$93,383 ‐63%2222 Library/Media Services $509,922 $0 $509,922 $53,963 $343,555 $290,767 $634,322 ‐$124,400 ‐24%2230 Assessment & Testing $166,591 $0 $166,591 $15,168 $166,613 $66,927 $233,540 ‐$66,949 ‐40%2240 Staff Development $249,790 $0 $249,790 $24,661 $182,664 $45,607 $228,271 $21,519 9%2310 Board Services $595,850 $0 $595,850 $30,704 $450,425 $18,718 $469,143 $126,707 21%2320 Office of Superintendent $456,055 $0 $456,055 $45,254 $310,140 $154,696 $464,836 ‐$8,781 ‐2%2410 Office of Principal $3,882,011 $0 $3,882,011 $319,619 $2,326,238 $1,625,249 $3,951,487 ‐$69,476 ‐2%2520 Fiscal Services $529,231 $0 $529,231 $46,161 $383,953 $219,824 $603,777 ‐$74,546 ‐14%2540 Custodial/Maint/Grounds $5,031,275 $0 $5,031,275 $399,729 $3,210,060 $1,654,899 $4,864,959 $166,316 3%2550 Transportation Services $2,776,148 $0 $2,776,148 $222,390 $1,425,478 $1,037,297 $2,462,775 $313,373 11%2570 Warehouse Services $187,875 $0 $187,875 $5,941 $144,201 $67,332 $211,533 ‐$23,658 ‐13%2633 Public Information Services $155,653 $0 $155,653 $11,095 $105,712 $44,681 $150,393 $5,260 3%2640 Staff Services $426,538 $0 $426,538 $27,590 $257,579 $104,557 $362,136 $64,402 15%2660 Technology Services $1,357,022 $0 $1,357,022 $63,380 $843,139 $297,751 $1,140,891 $216,131 16%

TOTAL SUPPORT SERVICES $19,776,062 $0 $19,776,062 $1,591,164 $11,990,930 $7,355,460 $19,346,390 $429,672 2%3300 Community Services $2,500 $0 $2,500 $0 $0 $2,500 $2,500 $0 0%5110 Debt Services $13,500 $0 $13,500 $0 $0 $13,500 $13,500 $0 0%5200 Transfers $550,000 $0 $550,000 $0 $0 $550,000 $550,000 $0 0%6000 Contingency $1,097,617 $0 $1,097,617 $0 $0 $0 $0 $1,097,617 100%7000 Unappropriated EFB $2,300,000 $0 $2,300,000 $0 $0 $0 $0 $2,300,000 100%

TOTAL OTHER FUNCTIONS $3,963,617 $0 $3,963,617 $0 $0 $566,000 $566,000 $3,397,617 86%TOTAL EXPENSES $57,842,000 $0 $57,842,000 $4,343,333 $28,525,935 $23,453,654 $51,979,589 $5,862,411

General Fund Expenditures 2019‐2020February 29th, 2020

Adopted Budget Working Actual Projected Add'l Projected Actual % Prior Year Increase %DESCRIPTION BUDGET Adjustments Budget February Year‐to‐Date Revenue June 30th of Budget Actual (Decrease) Change

REVENUER1111 Current Year Taxes $16,405,000 $16,405,000 $95,189 $15,990,378 $1,015,000 17,005,378$ 97% $15,879,966 $1,125,412 7%R1112 Prior Year Taxes $295,000 $295,000 $10,475 $138,079 $115,000 253,079$ 47% $668,752 ‐$415,674 ‐164%R1312 Other Dist. Tuition $0 $0 $0 $0 ‐$ $72,304 ‐$72,304R1423 Trans Fee out of Distr $0 $0 $659 $2,963 $0 2,963$ 0% $3,639 ‐$675 ‐23%R1510 Investment Interest $190,000 $190,000 $33,700 $240,244 $88,000 328,244$ 126% $319,933 $8,311 3%R1512 Taxes Interest $60,000 $60,000 $1,900 $35,349 $20,000 55,349$ 59% $43,407 $11,942 22%R1740 Participation Fees $90,000 $90,000 $74,149 $74,149 $25,000 99,149$ 82% $75,000 $24,149 24%R1815 Child Care Prvt Pay $0 $0 $0 $3,310 $0 3,310$ 0% $11,829 ‐$8,519 ‐257%R1910 Rentals $30,000 $30,000 $0 $34,259 $10,000 44,259$ 114% $64,035 ‐$19,777 ‐45%R1941 Svcs Oth Dist within St. $100,000 $100,000 $69,005 $69,005 $30,000 99,005$ 69% $144,035 ‐$45,029 ‐45%R1960 Recover Prior Yrs Exp $6,000 $6,000 $0 $52,354 $6,000 58,354$ 873% $25 $58,329 100%R1980 Indirect Charges $75,000 $75,000 $0 $75,000 75,000$ 0% $105,003 ‐$30,003 ‐40%R1990 Misc. Revenue $50,000 $50,000 $6,758 $31,637 $50,000 81,637$ 63% $256,612 ‐$174,975 ‐214%R1991 E‐rate $40,000 $40,000 $0 $26,977 $40,000 66,977$ 67% $28,896 $38,081 57%R2101 County School Fund $10,000 $10,000 $0 $10,000 10,000$ 0% $16,556 ‐$6,556 ‐66%R2102 ESD Apportionment $1,700,000 $1,700,000 $430,844 $861,687 $861,600 1,723,287$ 51% $1,707,894 $15,393 1%R3101 BSSF $32,261,000 $32,261,000 $2,766,156 $24,718,737 $8,528,149 33,246,886$ 77% $32,194,262 $1,052,624 3%R3103 Common School Fund $530,000 $530,000 $0 $235,000 235,000$ 0% $560,318 ‐$325,318 ‐138%R3299 Restr Grants Other(HCD) $0 $0 $0 $160,000 160,000$ $197,637 ‐$37,637R4500 Federal Programs $0 $0 $0 $0 ‐$ $10,947 ‐$10,947R5400 BEG. FUND BALANCE 6,000,000$ 6,000,000$ ‐$ 7,469,678$ 7,469,678$ $2,457,008 $5,012,670TOTAL ALL REVENUE $57,842,000 $0 $57,842,000 $3,488,833 $49,748,806 $11,268,749 $61,017,555 $54,818,060 $6,199,495

Adopted Budget Working Actual Encumbered ProjectedExpenditures BUDGET Adjustments Budget February Year‐to‐Date Expenditures June 30th

Instruction Services (1XXX) $34,102,321 $34,102,321 $2,752,169 $16,535,005 $15,532,194 $32,067,199Support Services (2XXX) $19,776,062 $19,776,062 $1,591,164 $11,990,930 $7,355,460 $19,346,390Community Services (3XXX) $2,500 $2,500 $0 $0 $2,500 $2,500Debt Service/Transfers (5XXX) $563,500 $563,500 $0 $0 $563,500 $563,500Net Expenditures Less Contingency $54,444,383 $0 $54,444,383 $4,343,333 $28,525,935 $23,453,654 $51,979,589

Net Revenues (Expenditures) ‐$2,602,383 $0 ‐$2,602,383 ‐$854,499 $13,753,193 ‐$12,184,905 $1,568,289Beginning Fund Balance $6,000,000 $0 $6,000,000 $0 $7,469,678 $0 $7,469,678

Ending Fund Balance $3,397,617 $0 $3,397,617 ‐$854,499 $21,222,871 ‐$12,184,905 $9,037,966

Prior Year Comparison 2018‐19Current Year 2019‐2020

General Fund Revenue 2019‐2020February 29, 2020

Newberg School District 29J Board Meeting Date: March 31, 2020 ITEM: Newberg School District Comparison Report INFORMATION PRESENTER: Gregg Koskela, Communications and Community Relations Coordinator

BACKGROUND: How does the Newberg School District compare to surrounding school districts?

Using new key indicators for student success from the revised state report cards – K-2nd Attendance, 3rd grade reading, 5th grade math, 8th grade math, freshman on track and graduation rate – this report compares how Newberg School District and key subgroups are performing compared to local and state-designated comparison districts.

INFORMATION

2020 COMPARISON REPORTData based on 2018-19 School Year

18%

45%

15%

14%28%

84%

64%

74%

Chronically Absent

Economically Disadvantaged

Ever English Learners

Students with Disabilities

Students of Color

Graduated in Four years

Graduation Rate: Students with Disabilities

Grad Rate: Students

In Poverty

2019 Enrollment

4876

KEY INDICATORS FOR STUDENT SUCCESSState Report Card Categories (New last year)

K-2 Regular Attendance 3rd Grade Reading

8th Grade MathFreshman on track

to graduateGraduation Rate

DISTRICT PROFILES

Canby Gladstone North Clackamas

Tigard- Tualatin

McMinnville Sherwood

Enrollment 4,876 4,592 1953 16,930 12,539 6,580 5,299

% Poverty 45% 45% 42% 38% 35% 65% 14%

% Spec. Ed 14% 13% 13% 17% 11% 13% 12%

% Ever EL 15% 24% 10% 21% 22% 28% 6%

% Underserved race/ethnicity

28% 35% 18% 21% 30% 38% 12%

Grad Cohort 414 342 177 1,518 1,137 611 440

District Newberg

K-2 REGULAR ATTENDERS

3rd GRADE READING

8th GRADE MATH

9th ON TRACK TO GRAD

GRADUATION RATE

COMPARISON OF STUDENTSIn Poverty, with limited English proficiency, and Disabilities

ECONOMICALLY DISADVANTAGED

Attendance 3rd Reading 8th Math 9th on Track Graduation

75%

53%

22%

39%

81%

76%

63%

22%

46%

82%

76%

70%

17%

37%

80%

67%70%

21%

58%

81%

56%

73%

21%

45%

2015 2016 2017 2018 2019

LIMITED ENGLISH PROFICIENCY


53%

11%7%

81% 79%

70%

15%

27%

86%88%

67%

5%

14%

87%

40%

76%

5%

14%

87%

44%

81%

5%

15%

2015 2016 2017 2018 2019

N/A

STUDENTS WITH DISABILITIES


64%

48%

13%

32%

77%

68%

52%

10%

25%

78%

68%

80%

12%13%

79%

68%66%

8%

30%

83%

36%

82%

9%

21%

2015 2016 2017 2018 2019

DATA SOURCESODE Assessment Group Reports on District Performance Levels

K-2 Regular Attendance3rd Grade Reading

8th Grade Math

Freshman on track to graduate

Graduation Rate

ODE 2018-2019 School & District Report Cards

ODE 2018-2019 Cohort Graduation Report

ODE 2018-2019 Regular Attenders Report

Newberg School District 29J Board Meeting Date: March 31, 2020 ITEM: Superintendent Contract Renewal ACTION PRESENTER: Chair Penner

BACKGROUND: Superintendents, including Deputy and Assistant Superintendents, are excluded from the administrator renewal requirements in ORS 342.845 (by ORS 342.815). In the past, however, the Board has used the guidelines listed in ORS 342.845 to guide their renewal of superintendent contracts.

The Newberg School District Board of Directors intends to extend Dr. Joe Morelock’s contract by one year. Dr. Morelock’s current contract concludes in June 2022; the one-year extension will result in a new contract end date of June 30, 2023.

RECOMMENDATION: Move that the Newberg School District Board of Directors extend Dr. Joe Morelock’s Superintendent contract through June 30, 2023.

NEWBERG SCHOOL DISTRICT 29J

BOARD MEETING FUTURE AGENDAS 2019-20

Items marked with an *asterisk will address Board Education Topics submitted by members

March 10, 2020 Executive Session 6:30 pm Recognition: MVMS Classified Appreciation Consent Agenda Personnel Contract Renewals Admin-Personnel Contract Renewals PSU Enrollment Report Coronavirus Management report School Start time process SIA Plan Approval

March 31, 2020 Work Session Recognition: Joan Austin Consent Agenda Monthly Financial Report Comparison Report Superintendent Contract Renewal

April 14, 2020 Budget Work Session 6 pm Public School Volunteer Week Proclamation Recognition: NHS Consent Agenda *Middle School Achievement Report School Health Services planning grant?

April 28, 2020 Work Session First Budget Committee Meeting 6 pm Elect Officers Budget Message by Superintendent Teacher Appreciation Week Proclamation Recognition: Mabel Rush Consent Agenda Monthly Financial Report Review Comprehensive Sexual Education Plan Special Programs Report SB52 Suicide Prevention Plan proposal Set of policies to approve

May 5, 2020 Budget Detail Meeting 6 pm Review Strategic Plan alignment to budget decisions Provide detail at building and district level Additional information as necessary

May 12, 2020 Second Budget Committee Meeting 6 pm Approve Budget Set Tax Levies Recognition: Dundee Consent Agenda

May 26, 2020 Work Session Recognition: Consent Agenda Monthly Financial Report Facilities Report Teaching and Learning Report

Meal Prices 2020-21 Food Commodity Contracts Climate and Culture Report Approve SB 52 plan

June 9, 2020 Budget Hearing 6:30 pm Public Comment Consent Agenda Adopt Budget Present Proposed Board Mtg. Calendar 2020-21 Plan for Board Retreat Set of policies to approve

June 23, 2020 Consent Agenda Monthly Financial Report Approve Board Meeting Calendar

Cover Board of Directors Regular Meeting · Ines Peña STAFF PRESENT Dr. Joe Morelock,...

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