COUNTY OF MARIN

DEPARTMENT OF PUBLIC WORKS

PURCHASING DIVISION

REQUEST FOR PROPOSAL N0. 2602

COPIER RENTAL AND MAINTENANCE

NOVEMBER 1ST, 2009

THE COUNTY OF MARIN IS SOLICITING PROPOSALS FOR THE RENTAL AND MAINTENANCE OF COPIERS.

INTERESTED PROPOSERS ARE REQUIRED TO RETURN ALL OF THE REQUEST FOR PROPOSAL FORMS AS PART OF THEIR SUBMITTED PROPOSAL.

PROPOSAL PACKAGES WILL BE RECEIVED UNTIL FRIDAYOCTOBER 16TH AT 1:00 PM AT THE MARIN COUNTY PURCHASING DIVISION, 3501 CIVIC CENTER DRIVE, ROOM 304, SAN RAFAEL, CA  94903.

ANY PROPOSER WHO WISHES HIS PROPOSAL TO BE CONSIDERED IS RESPONSIBLE FOR MAKING CERTAIN THAT HIS PROPOSAL IS RECEIVED IN THE PURCHASING OFFICE BY THE PROPER TIME. NO ORAL, TELEGRAPHIC, ELECTRONIC, FACSIMILE, OR TELEPHONIC PROPOSALS WILL BE CONSIDERED UNLESS SPECIFIED. PROPSALS RECEIVED AFTER THE SCHEDULED SUBMITTAL DEADLINE WILL BE RETURNED UNOPENED.

COPIES OF THIS REQUEST FOR PROPOSAL ARE AVAILABLE BY CONTACTING THE PURCHASING DIVISION AT (415) 499-7359.

TABLE OF CONTENTS

PAGE

GENERAL PROVISIONS 4

SPECIAL PROVISIONS 9

REQUIREMENTS FOR CONTRACTORS 10

REQUIREMENTS 12

EXCEPTIONS TO THE REQUIREMENTS 15

BID SCHEDULE 16

OFFER 19

PROPOSAL DOCUMENTS TO BE RETURNED 20

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INTRODUCTION

The County of Marin’s Purchasing Division and Information Services Department evaluated copier companies to determine those companies that would provide the varying technology needs of the county departments and provide the most compatible technology and technicians to coordinate with County Information Services.

As a result of that evaluation, the County of Marin would like to invite your company to submit a proposal for the rental of copiers including maintenance and supplies (excluding paper and staples).

EXAMINATION OF CONTRACT DOCUMENTS

It is the responsibility of the proposer to carefully and thoroughly examine and be familiar with legal and procedural documents, general conditions, all forms, specifications, addenda (if any), herein referred to as contract documents. Proposer shall satisfy himself as to the character, quantity, and quality of work to be performed and materials, labor, supervision, equipment and appurtenances necessary to perform the work as specified by the contract documents. The failure or neglect of the proposer to examine the documents shall in no way relieve him from any obligations with respect to the solicitation or contract. The submission of a proposal shall constitute an acknowledgment upon which the County of Marin may rely that the proposer has thoroughly examined and is familiar with the contract documents. The failure or neglect of a proposer to receive or examine any of the documents shall in no way relieve him from any obligations with respect to the proposal. No claim will be allowed for additional compensation that is based upon a lack of knowledge of any solicitation document.

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GENERAL PROVISIONS

RESPONSIBLE PARTIES

Representing the County of Marin in matters regarding submission of this request for proposal shall be Deborah Shea, Purchaser II, Purchasing Division, 415-499-7359.

SUBMISSION OF PROPOSAL

Sealed proposals will be received at County of Marin Purchasing Division, 3501 Civic Center Drive, Rm. 304, San Rafael, CA 94903 no later than 1:00 p.m., Friday, October 16th 2009. Any proposal received after this time and date shall not be considered and will be returned unopened.

Respondents are required to submit written proposals, in ink, on the County of Marin proposal form included with this proposal package. Only complete proposals including all pages of this document submitted on the proposal form shall be considered.

QUESTIONS CONCERNING THIS RFP

Questions must be submitted in writing or via e-mail. No telephone questions will be accepted or considered. Vendors should refer to the specific RFP page, paragraph and/or section when sending inquiries. Questions will be answered promptly and sent to all vendors participating in the RFP.

PRICING

Proposals submitted shall be firm and fixed through the term of the contract.

When applicable, total amount quoted shall be F.O.B. County of Marin, including all freight and/or delivery charges and 9.5% San Rafael sales tax and 9.0 % Marin sales tax.

OPENING OF PROPOSAL

Proposals shall be opened publicly in the Purchasing Office, 3501 Civic Center Drive, Rm 304, on October 16th, 2009, 1:00 p.m.. Interested parties are invited to attend the opening.

AWARD OF PROPOSAL

Award will be made to the proposers offering the most advantageous proposal. The County of Marin will not be obligated to accept the lowest priced proposal, but will make an award in the best interests of the County after all factors have been evaluated. Receipt of the official Marin County Contract shall indicate award of proposal.

The County of Marin reserves the right to award in the best interest of the County, to reject any and all proposals, and to waive any informalities and minor irregularities in the proposals.

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WITHDRAWAL OF PROPOSAL

No proposals submitted may be withdrawn within sixty (60) calendar days after the bid opening.

Proposals submitted prior to the opening date may be withdrawn only by written request of the proposer.

ADDENDA

Any changes, additions, deletions or clarifications to this proposal package, including the general/special provisions and specifications shall be made by written addendum to the request for proposal. Such addendum shall be issued by the Marin Purchasing Division and will be made to all prospective proposers in possession of the proposal package.

Addenda issued within five (5) calendar days of the proposal opening date/time may as determined by the Purchasing Agent be cause for extension of the opening date in order to allow prospective proposers sufficient time to prepare their proposals.

CHANGE ORDERS

The County of Marin may at any time, without notice to any sureties, by written change order, make any change in the work specified in the resulting Contract, including but not limited to changes:

1. In the terms and conditions of the Contract 2. In the written specifications

NO ORDER, STATEMENT OR CONDUCT, WRITTEN OR ORAL, SHALL BE TREATED AS ACHANGE ORDER UNLESS IN WRITING AND SIGNED BY BOTH PARTIES.

ASSIGNMENT AND SUBCONTRACTING

The vendor shall have no right, authority or power to sell mortgage or assign the resulting contract or any interest herein, or any right, power or authority to allow or permit any other person or persons or organizations to have any interest in or use any part of the rights or obligations granted hereunder for any purpose whatsoever without the prior written consent of the County of Marin. Neither the contract nor any interest created thereby shall pass by operation of law to any trustee or receiver in bankruptcy or to any other receiver or assignee for the benefit of creditors or any claim hereunder to any other party or parties, except as expressly authorized by the County of Marin.

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FORCE MAJEURE

Time extension for delay may be allowed the vendor by the County of Marin for any delay in the completion/delivery of specified items which arises from unforeseeable causes beyond the control of the vendor and without fault or negligence of the vendor, including but not restricted to such causes as the act or negligence of the County of Marin, stormy or inclement weather in which specified work cannot be done, strikes, boycotts, acts of god, acts of the public enemy, acts of government, fire, flood, epidemics, freight embargo, delays of suppliers which arise from unforeseeable causes beyond the control and without the fault or negligence of both the vendor and supplier.

GOVERNING LAWS

This request for proposal and the resulting contract shall be governed by all applicable federal, state, and local laws, codes, ordinances, and regulations including, but not limited to, those promulgated by CAL-OSHA, FED-OSHA, EPA, EEOC, DFEH, the California State Department of Health Services, and the County of Marin Environmental Health Department. This contract shall be in accordance with the substantive and procedural laws of the State of California.

NUCLEAR FREE ZONE

The County of Marin is a nuclear free zone in which work on nuclear weapons and/or the storage or transportation of weapons related components and nuclear material is prohibited or appropriately restricted. The County is prohibited or restricted from contracting for services or products with, or investing County funds in, any nuclear weapons contractor.

LOCAL BUSINESS PREFERENCE

In accordance with County of Marin ordinance # 89-2993; whenever the County of Marin acquires services or supplies by purchase or contract, the Director of Purchasing in evaluating the price or proposal, shall award a five (5.0) percent preference on the price submitted by a local county business.

RECYCLED PREFERENCE

Whenever the County acquires supplies by purchase or contract, the Purchasing Agent in evaluating the price or proposal of recycled products shall; award a fifteen percent (15%) preference on the price submitted on recycled products. (Marin County Code, Title 3, Revenue and Finance, Chapter 3.10.030 Preference). http://municipalcodes.lexisnexis.com/codes/marincounty/

In no case, shall the total of all preferences for which a proposal is eligible exceed fifteen percent (15%) preference. The local and recycled sections shall not apply to transactions in which the allowance of this preference is prohibited by state or federal statutes or regulations.

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PAYING OF PREVAILING WAGES

(All Public Works Projects including erection, construction, alteration, repair or improvement of any public structure, building, road or other improvement of kind must abide with the prevailing wage rates as described below.)

The Board of Supervisors has been provided with a determination of the prevailing rates of wages applicable to this project, which is on file in the Office of the County Clerk, copies of which may be obtained from the Department of Public Works. Said rates are based on an eight (8) hour day, forty (40) hour week, except as otherwise noted and currently in effect. Existing agreements between the Building Trades and Construction Industry groups relate to wages, overtime, holidays and other special provisions shall be strictly observed. In compliance with the provisions of Section 1776 of the Labor Code of the State of California, as amended the Contractors and each of his subcontractors shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice or worker employed by them in connection with the project. Said records shall be available for inspection at all reasonable hours, and copies shall be made available to the employee or his authorized representative, the State Division of Labor Standards Enforcement, the State Division of Apprenticeship Standards, and the County.

LIVING WAGE

This contract is subject to the County of Marin Living Wage Ordinance. The ordinance requires the payment of a living wage to all covered employees engaged in providing services pursuant to a service contract as defined in section 2.50.030 (F). Contractor specifically agrees that should the County of Marin investigate allegations of non-compliance with the Living Wage Ordinance, contractor shall make available for audits its books and records relating to the service contract, as well as the books and records of its subcontractors and contractor will make available employees in furtherance of its investigation. Misrepresentation during the procurement or contracting process in order to secure the contract will disqualify a proposer or contractor from further consideration in the procurement or contracting process. Failure to comply once a contract has been awarded will constitute a material breach of the contract and may result, among other things, in the suspension or termination of the affected contract opportunities for a period not to exceed three years.http://municipalcodes.lexisnexis.com/codes/marincounty/

COOPERATIVE AGREEMENT

School districts, special districts or other governmental units in the County of Marin shall be capable of purchasing the items specified on this Request for Proposal. The vendor shall provide firm fixed pricing for all items or services, as specified herein, and allow the agencies described herein to purchase said goods or services for a period not to exceed one (1) calendar month after receipt of County Contract by the vendor.

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INDEPENDENT CONTRACTOR

The contractor/vendor agrees and certifies that they or any of their agents, servants, or employees is not an agent or employee of the County of Marin. The contractor is an independent solely responsible for contractor's acts. The resulting Contract shall not be construed as an agreement for employment with the County.

NON-APPROPRIATION OF FUNDS

The County of Marin warrants that it has funds available to remit payments on the resulting County Contract at the time the Contract is executed. Should appropriated funds during the term of the Contract become unavailable for the purpose of the Contract, the County may cancel the Contract by providing the Vendor with written notice. Such notice shall release both the County and Vendor from all obligations under the Contract, and Vendor shall refund the County the balance of any advance payment made for orders of goods and/or services which are outstanding or which have not been received by the County.

PROTEST PROCEDURES

The County of Marin has an open and non-arbitrary process to make certain any interested party (Vendor) has the right to file a protest on any solicitation and be assured all protests are handled fairly, consistently, and not to be treated any differently or with any prejudice for doing so. For details on protest procedures go to the County of Marin Website: http://www.co.marin.ca.us/depts/pw/main/purchasing.cfm

***END OF GENERAL PROVISIONS***

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SPECIAL PROVISIONS

INVOICING AND PAYMENT

Invoices in duplicate are to be mailed monthly to the individual departments/agencies with the following information included: Remittance address, copier location, make, model and serial number, number of copies invoiced, meter readings, date of meter readings, unit price, extension, sales tax, total, and County purchase order number.

Payment by the County of Marin to the Vendor shall be made in full, per invoice, with no partial payments allowed within thirty (30) calendar days after receipt of correct invoice.

DELIVERY LOCATION

Delivery will be as directed by the department/agency contact.

*** END OF SPECIAL PROVISIONS ***

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REQUIREMENTS FOR CONTRACTORS

1. LICENSES

All Contractors and their Subcontractors shall be licensed at the time of the proposal date by the Contractors State License Board of the State of California to perform the work, if such work lawfully requires such licensing.

2. TAXES

Contractors shall calculate payment for all sales, unemployment, old age pension and other taxes imposed by local, city, state or federal law, and shall include such expenses in the total amount bid.

3. PAYING OF PREVAILING WAGE RATES

The Board of Supervisors has been provided with a determination of the prevailing rates of wages applicable to this project, which is on file in the Office of the County Clerk, copies of which may be obtained from the Department of Public Works. Said rates are based on an eight (8) hour day, forty (40) hour week, except as otherwise noted and currently in effect. Existing agreements between the Building Trades and Construction Industry groups relate to wages, overtime, holidays and other special provisions shall be strictly observed. In compliance with the provisions of Section 1776 of the Labor Code of the State of California, as amended the Contactor and each of his Subcontractors shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice or worker employed by them in connection with the project. Said records shall be available for inspection at all reasonable hours, and copies shall be made available to the employee or his authorized representative, the State Division of Labor Standards Enforcement, the State Division of Apprenticeship Standards, and the County.

4. INDEMNIFICATION

Contractor agrees to indemnify, defend, and hold County harmless from any and all liabilities including, but not limited to, litigation costs and attorney's fees which it may incur as a consequence of this Contract and from any and all claims and losses to anyone who may be injured or damaged by reason of Contractor's willful misconduct or negligent performance of this Contract.

5. INSURANCE

The Contractor shall maintain a commercial general liability insurance policy in the amount of one million dollars ($1,000,000.00). Where the services to be provided under this Contract involve or require the use of any type of vehicle by Contractor in order to perform said services, Contractor shall also provide comprehensive business or commercial automobile liability coverage including non-owned and hired automobile liability in the amount of $1,000,000.00. Said policies shall remain in force through the life of this Contract and shall be payable on a "per occurrence" basis only. The County of Marin shall be named as an additional insured on the commercial general liability policy. The insurer shall supply a certificate of insurance with endorsements signed by the insurer evidencing such insurance to County prior to commencement of work, and said certificate with endorsement shall provide for thirty (30) day advance notice to County of any cancellation in coverage.

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___By initialing in the space provided, Contractor warrants that the services to be provided under this Contract do not require the use of any type of vehicle by Contractor.

Nothing herein shall be construed as a limitation of Contractor's liability, and County agrees to timely notify Contractor of any negligence claim. Failure to provide and maintain the insurance required by this contract will constitute a material breach of the agreement. In addition to any other available remedies, County may suspend payment to the Contractor for any services provided during any time that insurance was not in effect and until such time as the Contractor provides adequate evidence that Contractor has obtained the required coverage.

6. WORKER'S COMPENSATION

The Contractor acknowledges that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code, and it certifies that it will comply with such provisions before commencing the performance of the work of this Contract. If Contractor has employees, a copy of the certificates evidencing such insurance shall be provided to County prior to commencement of work.

___By initialing in the space provided, Contractor warrants that no employees will be used in providing the services under this Contract.

7. NONDISCRIMINATORY EMPLOYMENT

Contractor and/or any permitted subcontractor, shall not unlawfully discriminate against any individual based on race, color, religion, nationality, sex, sexual orientation, age or condition of disability. Contractor and/or any permitted subcontractor understands and agrees that Contractor and/or any permitted subcontractor is bound by and will comply with the nondiscrimination mandates of all Federal, State and local statutes, regulations and ordinances.

8. GENUINE BID

The Undersigned hereby certifies that this proposal is genuine and not sham or collusive, or made in the interest or on behalf of any person or business not herein named, and that he has not directly or indirectly induced or solicited any other proposer to furnish a sham proposal, or any other person or business to refrain from bidding, and that he has not in any manner sought by collusion to secure himself an advantage over any other proposer.

Contractor has read and understands the foregoing and agrees to be bound by all of the foregoing terms and conditions.

_______________________________________________

Contractor (Firm Name)

________________________________________________

Signature Date

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REQUIREMENTS

1. Each model of copier offered under this RFP must comply with all general requirements stated herein, plus those specific requirements applicable to the volume category for which that copier is being offered.

2. Each model of copier offered must be Section 508 Compliant, as stated in Section 508 of the Rehabilitation Act. Link: http://www.usdoj.gov/crt/508/508home.html

3. The COST-PER-COPY AGREEMENT shall include delivery, installation, set up and made ready for use with removal of all shipping debris, providing all consumable supplies (excluding paper and staples), emergency repair service during normal business hours and periodic preventative maintenance, and unlimited operator training. (See item 15 for Service details and business hours).

4. This is a FIRM-FIXED PRICE CONTRACT. All prices shall be F.O.B. Destination, and shall include all materials and/or services specified herein, in addition to any charges that may be imposed in fulfilling the terms of this contract.

5. Agreement shall be based on individual agency needs, either per copy only charge, or monthly base charge with copy allowance and costs for excess images.

6. The rental term shall be for no more than 36 months, with exceptions only for special circumstances and with the approval of the County Purchasing Division.

7. Vendor shall ensure that no equipment will be delivered to any County location without a purchase order, and/or approval from the County Purchasing Division. Placing equipment without prior authorization and/or a purchase order from the Purchasing Division can be cause for the termination of the contract by the County.

8. Vendor shall provide and pay for all materials, labor, tools, transportation and handling and other facilities necessary for the furnishing, delivery, and assembly and inspection of all items specified herein.

9. All risk of loss or expense associated with the delivery and setup of the copiers is the sole responsibility of the Vendor.

10. Vendor shall at all times keep the premises and the areas in which the work is performed free of accumulation of waste materials or rubbish as well as the tools, installation equipment and surplus materials during the progress of the work. The Vendor shall remove from the premises all crates, wrappings and other flammable waste materials or trash.

11. Vendor is responsible for any damage to the premises of any County site as a result of the installation and/or service work, and shall repair and restore to the original condition any area so damaged within the timeframe designated by the County.

12. The Vendor shall designate a Copier Program Manager who will be authorized to make decisions on behalf of the Vendor to ensure that the contract implementation and day-to-day operation is as specified, and who will serve as the primary point of contact for the County Purchasing representative.

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13. All accessories such as sorters, document feeders, large capacity trays etc., must be available as specified in the detailed item specifications, and an operator’s manual shall be furnished with each copier.

14. The Vendor shall have sufficient management and qualified manufacturer trained technicians to service all copiers supplied under this agreement and within the required response time. Vendor must also have access to the manufacturer’s technical resources for problems that are beyond the ability of the Vendor’s staff. Such assistance shall be available at no cost and within twenty-four (24) hours of notification by the County.

15. The Vendor must notify the County when a copier is discontinued by the manufacturer and becomes unavailable. Any discontinued model that is in use and operational will not be replaced until it is no longer serviceable or the contract term has expired, whichever occurs first. At that time, the County’s authorized Purchasing representative and IST representative must approve the replacement model being offered by the Vendor. Such approval is contingent on the following conditions:

a. The replacement copier is of equal or greater technology and offers the same or better features than the discontinued model.

b. The replacement copier has the same or less than cost-per copy prices as the discontinued model.

16. If the Vendor is an authorized agent/seller for specific copier manufacturer(s), and not the manufacturer themselves, Vendor is required to provide a 30 (thirty) day notice to the County if their authorization for a particular manufacturer’s product line has been revoked. Replacement manufacturer product lines will not be accepted until a new RFP is completed.

17. All copiers must perform to the manufacturer’s specifications for a minimum of 95% of the available work time. Copiers having demonstrated a history of excessive down-time shall be replaced by the Vendor with a new machine of equal or better features, unless the user agency declines. Excessive down-time shall be defined as six (6) or more service calls in one month. Down-time is calculated from the time the agency places the repair call, and ends when the machine is again operational.

18. It is the responsibility of the Vendor to provide service within four (4) hours on-site after notification, during normal business hours of 8:00 A.M. to 5:00 P.M. Monday through Friday. Preventative maintenance will be based upon the specific needs of the copier as determined by the Vendor. All maintenance parts and labor costs shall be included in the cost-per-copy price.

19. The County reserves the right to upgrade or downgrade machines as necessary and without penalty.

20. Vendor shall provide the County with quarterly reporting (in addition to any ad hoc reporting requested) which includes but is not limited to:

a. Location of copier, make/modelb. Serial number of copierc. User agency, and contact person d. Contract start date and end datee. Contract monthly base and/or per copy chargesf. Usage, including overages by machine

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21. Vendor shall provide written notification to the Purchasing representative and the user agency/department sixty (60) days before original term is complete so the County may elect to extend, cancel, upgrade or downgrade.

22. Termination for Convenience: The County reserves the right to terminate the contract at any time, for the convenience of the County of Marin, without penalty or recourse, by giving written notice to the Vendor at least thirty (30) calendar days prior to the effective date of such termination. The vendor shall be entitled to receive just and equitable compensation for services and/or supplies delivered to and accepted by the County pursuant to the contract prior to the effective date of termination. Termination compensation can not exceed the monthly rental fee, and the termination nullifies the remaining months of the contract.

23. Termination for lack of funding: The County reserves the right to terminate any contract in any user agency if said agency loses funding during the term of the contract.

24. Termination for non-performance: The County may terminate the contract in whole or in part if delivery or performance is repeatedly unsatisfactory. Unsatisfactory performance includes but is not limited to:

a. Repeated failure to respond to service calls within requested time-frameb. Placement of equipment without purchase order and/or prior Purchasing Division

authorizationc. Failure to deliver equipment when promised or expectedd. Inability to reach vendor contact; lack of customer service

25. Vendor shall be responsible for the coordination of the removal of copiers from County premises at end of rental term, even if no replacement copier is requested by the user agency. All expenses for copier removal shall be the responsibility of the Vendor.

26. The Vendor shall hold title to all equipment and accessories provided under this contract. While the copiers and accessories will be installed on County premises, the County shall be relieved from risk of loss and/or damage during the period of transportation, installation, removal or during the entire period in which the equipment is in the possession of the County, except when loss or damage is due to fault or negligence of the County. If damage or loss occurs to the installed equipment caused by negligence or willful act of the County, reimbursement to the Vendor shall be made as follows:

a. The Vendor shall submit an invoice and a written damage or loss evaluation/claim to the authorized County representative. If the damaged equipment can be repaired, the Vendor will invoice the county at the Vendor’s lowest current Manufacturer’s list price rates for parts and labor.

27. Insurance provided by vendor. Please see Requirements for Contractors on pages 8 and 9 for detailed information. Successful Vendors will be asked to provide Certificates of Liability Insurance, Endorsement for Additionally Insured and the signed Requirements for Contractors Form.

28. Severability: If any term, covenant, condition or provision of this Agreement is found to be invalid, void or unenforceable, the remainder shall remain in full force.

***END OF REQUIREMENTS***

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EXCEPTIONS TO THE REQUIREMENTS

Vendors shall fully describe any exceptions to the written requirements herein, in the space provided below. Attach an additional sheet if more space is necessary.

Requirement number Description of exception ============= ======================================

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ __________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

_____________ _________________________________________

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BID SCHEDULE

Vendors are to provide copier specifications and cost per copy rental price proposals for base models only. Please complete the Bid Schedule Form on the following page(s) as instructed below:

Column A: Please provide name and/or model of copier

Column B: Please provide the copier model number and/or product code or ID

Column C: Please indicate whether machine is low, medium or high speed/capacity along with pages per minute of each machine (base model only)

Column D: Please provide a brief list of all additional components available

Column E: Please indicate if the machine is 508 Compliant (Enter YES or NO)

Column F: Please provide monthly base charge (must also complete Column G)

Column G: Please provide monthly excess meter charge for base charge agreements

Column H: Please provide monthly per copy only charge (no base or allowance)

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Bid chart insert

17

Bid chart insert

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OFFER

IN COMPLIANCE WITH THE ABOVE, THE UNDERSIGNED OFFERS AND AGREES, IF THIS PROPOSAL IS ACCEPTED WITHIN SIXTY (60) CALENDAR DAYS FROM DATE OF OPENING, TO FURNISH ANY OR ALL OF THE ITEMS UPON WHICH PRICES ARE QUOTED, AT THE PRICE SET OPPOSITE EACH ITEM, DELIVERED AT THE DESIGNATED POINT WITHIN THE TIME SPECIFIED. DISCOUNTS WILL NOT BE CONSIDERED IN THE EVALUATION OF ANY QUOTATION, UNLESS OTHERWISE STATED IN THIS INVITATION.

REPRESENTATIONS AND CERTIFICATIONS

PROPOSER CERTIFIES THE FOLLOWING: (CHECK APPROPRIATE ONE)

THAT THEY ARE A ________ DEALER IN THE BID ITEMS BID UPON

________ MANUFACTURER OF THE ITEMS BID UPON

THAT THEY OPERATE AS AN ________ INDIVIDUAL

________ PARTNERSHIP

________ CORPORATION

INCORPORATED IN THE STATE OF ________________________________

BIDDER NAME: _________________________________________

ADDRESS: _________________________________________

_________________________________________

PHONE: _________________________________________

FAX: _________________________________________

E-MAIL ADDRESS:

SIGNATURE OF PERSON AUTHORIZED TO SIGN BID:

_________________________________________

PRINTED NAME: _________________________________________

TITLE: _________________________________________

DATE: _________________________________________

E-MAIL ADDRESS: ___ _________

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COPIER RENTAL AND MAINTENANCE

PROPOSAL DOCUMENTS TO BE RETURNED

The following forms must be completed and submitted on or before the Submittal Deadline:

a. Requirements for Contractors (Page 10 & 11)b. Exceptions to the Requirements (Page 15)c. Bid Schedule (Page 16, 17 & 18)d. Offer (Page 19)

Successful Proposer shall be required to provide:

a. Certificate of Liability Insuranceb. Additional Insured Endorsement naming County of Marin as additionally insured

PLEASE PROVIDE FOUR (4) COPIES OF THE PROPOSAL. ONE (1) WITH ORIGINAL SIGNATURES AND THREE (3) COPIES.

*** END OF PROPOSAL ***

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