COUNCIL WORKSHOP MEETING MONDAY, MAY 6, 2019 6:00 p.m ... · * Economic Development Director Sal...

COUNCIL WORKSHOP MEETING MONDAY, MAY 6, 2019 - 6:00 p.m.

INTRODUCTORY ITEMS: Roll call/Pledge of Allegiance

COUNCIL CHAMBER 405 JEFFERSON STREET

WASHINGTON, MO

1. APPROVAL OF MINUTES: Approval of April 1, 2019 Council Workshop minutes

2. PRESENTATIONS: A. Audit Presentation-Tammy Alsop-Hochschild, Bloom & Co. LLP

3. REPORT OF DEPARTMENT HEADS: A. Engineering -

a. Building Demolition - 902 Locust Street b. High Street Improvements - Federal Project #STP-6403(606)

B. Street Department -a. Bid Recommendation Purchase of 2019 Ford 550 4x4 w/options

C. Parks Department -a. Bid Recommendation-Amphitheater Fence b. Bid Recommendation - Roofing Package G c. Bid Recommendation - Roofing Package H d. Artwork Placement Recommendation

4. COUNCIL COMMENTS:

5. ADJOURNMENT:

ACTION:

Approve/Mayor

Discuss - Send to Council

Discuss - Send to Council Discuss - Send to Council

Discuss - Send to Council

Discuss - Send to Council Discuss - Send to Council Discuss - Send to Council Discuss - Send to Council

POSTED BY MARY TRENTMANN, CITY CLERK, MAY 2, 2019

MINUTES OF THE CITY OF WASHINGTON, MISSOURI

COUNCIL WORKSHOP MEETING APRIL 1, 2019

The Council Workshop meeting of the City of Washington, Missouri was held on Monday, April 1, 2019 at 6:00 p.m. in the Council Chamber. Mayor Lucy opened the meeting with roll call and Pledge of Allegiance.

Mayor: Council Members: Ward I

Sandy Lucy Steve Sullentrup

Present Present

Ward II

Ward III

Ward IV

Susan Watermann Present Jeff Mohesky Present Mark Hidritch Present Jeff Patke Present Greg Skornia Present Gretchen Pettet Present Joe Holtmeier Present

Also Present: City Administrator City Clerk

Darren Lamb Mary Trentmann Shauna Pfitzinger Sal Maniaci

H.R. Generalist Economic Development Director Chief of Police Communications Director Emergency Preparedness Director Director of Public Services Finance Manager Parks Director Library Director Building Official Street Superintendent Water/Wastewater Superintendent Fire Protection

Approval of Minutes

Ed Menefee Lisa Moffitt Mark Skornia John Nilges Mary Sprung Wayne Dunker Claire Miller Tom Neldon Tony Bonastia Kevin Quaethem - Absent Tim Frankenberg

A motion to approve the minutes from the March 4, 2019 Council Workshop meeting as presented made by Patke, seconded by Sullentrup passed without dissent.

Presentations: * None

Page 1 April 1, 2019

Report of Department Heads Parks Department: - Wayne Dunker * Bid Recommendation - Bleachers April 1, 2019 Honorable Mayor and City Council City of Washington 405 Jefferson Street Washington, MO 63090 RE: Bid Recommendation - Bleachers Honorable Mayor and City Council,

As you may be aware, before making a determination that a particular piece of equipment needs to be replaced, staff will review and analyze our operations to determine the current need for a particular piece of equipment. In doing so, it was determined that several bleacher units were needed to be replaced due to age and a change in code requirements and was identified within the 2018-2019budget in the amount o/$21,220.00

As you may recall, the Parks and Recreation Department used an interlocal contract for cooperative purchasing in the construction of the Optimist Park (Skate Park), as well as for the purchase of playground equipment and surfacing for the All Abilities Park Playground, and would like to use this same type of program for the purchase of two (2) new bleachers. The City currently has a membership affiliation with the Houston-Galveston Area Council, herein referred to as HGACBuy (an interlocal contract for cooperative purchasing agreement), and as such, we are able to secure competitive bid pricing with Landscape Structures, Inc.

Accordingly, Staff with the support of the parks & Recreation Commission, recommends that Council consider Landscape Structures, Inc. bid in the amount of $24,588.00, which is slightly over the budgeted amount of $21,200.00, from what was approved in the 2018-2019 Parks and Recreation Budget. However, the Department has realized savings in the same account from previous purchase recommendations, which could be applied towards this purchase.

As always, if you have any questions, concerns or would like additional iY/formation, please feel free to contact me prior to the Council Meeting. Respectfully, Wayne Dunker, CP RP Director of Parks & Recreation

A short discussion was held on the recommendation led by Wayne Dunker. With no further discussion a motion to forward to Council made by Sullentrup, seconded by Holtmeier, passed without dissent. * Parks Director Wayne Dunker updated the Committee on the Disc Golf Course, window replacement at City Hall, riverfront cleanup efforts, the honeysuckle removal efforts at MillerPost Reserve and the Dog Park cleanup and determine if a small dog area would be feasible. * Discussion was held on playground equipment at Phoenix Park.

City Clerk - Mary Trentmann * City Council Orientation - City Clerk Mary Trentmann presented the City Council Orientation Manual for newly elected officials.

Street Department-Tony Bonastia * Street Superintendent Tony Bonastia reminded Council of Big Trash week April 15-19, the Ecycle event on April 6 and discontinuing the shoe recycling. He then reported that the two (2) street sweepers listed on Purple Wave have been sold and picked up, the dump truck listed on Purple Wave will close soon and one half of the snow plow trucks have been disassembled.

Economic Development/Planning - Sal Maniaci * Economic Development Director Sal Maniaci updated the Committee on the Locust Street Redevelopment project, a small TIF application for the building rehab program, the progress of

Page2 April 1, 2019

the marketing campaign and the Washmo Works job website. Director Maniaci reported he is working with new and existing business prospects.

Police Department - Ed Menefee * Request to Sign Agreement with Shure Mfg. for Police Booking Room Customized Cabinet System April 1, 2019 Honorable Council Members:

I respectfully request approval to sign an agreement with Shure Mfg. for a customized cabinet and counter system to be installed in the Police Department Booking Room. This is one part of an overall remodel of the Booking Room to improve officer safety and jail security in processing inmates. Shure Mfg. is a sole source bidder for the units needed in the remodel; customized stainless steel. Shure Mfg. is also a local business. The total of the agreement for items provided is for $7,646.10.

· I am making this request now, because Shure Mfg. needs six (6) weeks to build the customized units. This will make the units and install by Shure Mfg. on time for the rest of the remodel.

A Police Department Booking Room remodel is on the budget for this budget year; 2018/2019. The budget allowed for the project is $12,000, however $16,000 is needed to complete the remodel. The reduction in allowed amount was made in hopes that funding levels later would allow for the additional money to complete the project.

Additional money has been located from the Inmate Fund. This is a fund that collects a $2 fee on all cases charged and fined a fee from the Municipal Court; now collected by the County Court. It is a fund that is maintained separate from the General Fund. The Police Department has not used funds from this account for a few years. This funding can only be spent for jail security, inmate items or related jail costs. The remodel is being done to improve officer safety and jail security, so the money from the Inmate Fund can be used for it. The additional money needed to complete the remodel will come from this fund.

Eckelkamp Electric is doing the wiring/rewiring. They were the only company to bid on the job. Some adjustment to the amount of their contract needs to be made due to an increase in the amount of wiring that has to be added for new cameras.

The raised floor portion of the remodel plan will be completed by officers and volunteer assistance. The cost with that is for materials.

A request will come to Council at the next Council meeting in April. The remainder of the money for the remodel will be noted then. All will be from planned budgeted money and the Inmate Funds account. Thank you for your consideration, Chief Edward Menefee

After a brief discussion led by Chief Menefee a motion to forward to Council made by Watermann, seconded by Holtmeier, passed without dissent. * Chief Menefee reported on crime in the City including thefts by addicts, apprehending a 14 year old that brought a 9mm to the theater and the death of a local homeless woman.

Building Cod.es/Inspections - Tom Neldon * Building Official Tom Neldon reported on the permit applications and inspections.

Public Works - John Nilges * Public Works Director John Nilges updated the Committee on the progress of rebuilding Well 9 and status of the Vactor truck for Kevin Quaethem who was attending a conference. *Mr.Nilges reported on the West Main Street Sidewalk and retaining wall. * Mr. Nilges is working with utility companies that remove sidewalk for utility work in being ADA compliant when replacing the sidewalk. * Mr. Nilges reported on the river level, flooding issues along the trail and homeowner issues with heavy rainfall.


Emergency Management - Mark Skornia * Emergency Preparedness Director Mark Skornia thanked all Tornado Drill participants for reporting to the EOC for the drill on March 5th.

* The bridge implosion has been delayed due to high river levels and reminded everyone of the traffic situation when the bridge is imploded. The next meeting is scheduled for April 2nct. * Mr. Skornia briefed the Committee on the CPR classes held, Sporlan Plant 1 pending NLP status and the Blood Drive on April 4th at the Public Safety Building.

HR - Shauna Pfitzinger * HR Generalist Shauna Pfitzinger briefed the Committee on the recently filled positions and the current open positions.

Council Comments: * None

Adjournment: With no further business to discuss, a motion to adjourn made at 6:4 7 p.m. by Mohesky

seconded by Patke, passed without dissent.


1

2018 Comprehensive Annual Financial Report

Presentation by Tammy Alsop with Hochschild,

Bloom & Company, LLP -- Originals will be handed

out at the council meeting.

The financial statements are also available online on

the City's website at www.washmo.gov

405 Jefferson Street, Washington, MO 63090

May l, 2019

Honorable Mayor and City Council City of Washington Washington, MO 63090

RE: Building Demolition at 902 Locust Street

Dear Mayor and City Council Members:

636-390-1010 www.washmo.gov

On April 26, 2019 the City received the following bids:

Matt Girardier Excavating, LLC

SCE, Inc.

Roscoe Mayer Contracting, Inc.

KJU, Inc.

Fischer Grading, LLC

Bill Martin Construction

Engineer's Estimate

$10,850.00

$11,260.00

$11,900.00

$14,750.00

$17,448.96

$18,475.00

$14,000.00

Find in this packet an ordinance for your consideration that would allow the City to enter into a contract with Matt Girardier Excavating, LLC. The contractor has 25 working days to complete the project once Notice to Proceed has been issued.

I am also requesting a budget amendment for the amount of $16,000.00 for this project.

Sincerely,

Andrea F. Lueken, P.E. Assistant City Engineer

3A·,


April 30, 2019

Honorable Mayor and City Council 405 Jefferson Street Washington, MO 63090

636-390-1010 www.washmo.gov

RE: High Street Improvements, Federal Project #STP-6403(606)

Dear Mayor and City Council Members:

Find enclosed an ordinance that would allow the City to enter into a supplemental agreement between the City and MoDOT for the High Street Improvements project. These improvements would consist of:

• Three inch asphalt overlay from Highway 100 to Fifth Street. • Sidewalk construction on the west side of High Street from Hwy 100 to Ninth Street.

The purpose of this Supplemental Agreement is to revise the amount of Federal participation. The Federal Participation in the original Program Agreement which was fully executed on September 29, 2016 is $462,800. The attached Supplement allows for a reduction in the right of way costs to $446,000 and requires a correction of the Program Agreement. All aspects of the project will remain the same as originally proposed.

The total project cost estimate is $578,500. The federal share is $446,000 and the City share is $132,500. The current schedule is for Design in 2018, Right-of-way in 2019 and Construction in 2020. This ordinance is contingent upon MoDOT approval. We currently have MoDOT preliminary approval with final approval anticipated subsequent to City approval.

Sincerely,

Ut. lwL Andrea F. Lueken, P.E. Assistant City Engineer

4 Chamber· Drive. Wasl1ington. MO 63090

April 30, 2019

Honorable Mayor and City Council City of Washington 405 Jefferson Street Washington, MO 63090

636-390·1030 www.washmo.gov

RE: Recommendation - Use of State Bid for the purchase of a 2019 Ford 550 4x4 with Options

Honorable Mayor and City Council,

As you may be aware, before making a determination that a particular piece of equipment needs to be purchased, staff will annually review and analyze the equipment to determine the current requirement and the need for purchases. The new Ford 550 Truck is in the 2018-2019 budget for the amount of $55,000, plus an amendment that was made on 2/19/19 to increase the original budgeted amount by $23,000, for a total budget amount of $78,000.

In analyzing our equipment needs, it was determined that the Street Department needed a Mechanic Truck that would be equipped with a Generator, Compressor, Toolboxes, Lift Gate, Receiver Hitch, etc. As such, the Street Department decided that a 2019 Ford 550 Regular Cab & Chassis 4x4 with options listed above would best meet the needs of the Street Department at this time. As such, Staff found that the State/ MoDOT Bid Contract# 605C019001412 would give the City the best pricing for this truck from Joe Machens Ford Lincoln, Columbia MO for a total price of $72,180. The contract amount on the Regular Cab & Chassis is $42,126, Optional Equipment added is $1,480 and the Utility Service Body is $28,574 for a total amount of $72,180.

As always, if you have any questions, concerns or would like additional information, please feel free to contact me prior to the City Council Workshop Meeting.

Respectfully,

?~ Tony Bonastia Street Superintendent Washington Mo

Concurrence:

JM.. JOE MACHENS FORD LINCOLN 1911 W. Worley• Columbia, MO 65203 • (573) 445-4411 • (800) 745-4454 • www.machens.com

April 4, 2019 State I MoDOT Contract #60SC019001412

City of Washington

Subject: Joe Machens Proposal on a 2019 Ford FSSO, Regular Cab & Chassis, 4x4, 60" cab to axle

To: Whom it May Concern;

As per the requested quote on a 2019 Ford F550, Regular Cab & Chassis, 4x4, 60" cab to axle, Joe Machens Ford proposes the following. The Ford F550 includes the factory standard options and others as noted below.

Item 13 Price - Dealer Code - Option, Included Equipment $42,126 - F5H - 2019 Ford F550 (F5H) Regular Cab & Chassis Dual Rear Wheels 4 Wheel Drive 6.7L Diesel Engine (99T) 60" cab to axle (145" wheelbase) (145) Standard Rear Axle Automatic Transmission 6 speed Air Conditioning

LH & RH Manual Mirrors All Season Tires plus Spare (512) Standard GVWR 4 wheels disc brakes - ABS Cruise control and Tilt (525) Vinyl Flooring Vinyl Seats 40/20/40 (AS) Back up Alarm (76C)

Optional equipment {added to price below) (Price - Dealer Code - Option): $870 - 90L - Power Equipment Group $360 - 13V/X8L - Limited Slip Rear Axle $250 - 13W/52B - Trailer Brake Controller only (Factory) $0 - 65M - 26.5 gal Mid Ship Fuel Tank (40 gal aft axle no longer available) $0 - Z1 - Exterior Color: Oxford White $0 - AS - Interior: Vinyl 40/20/40 Bench Seat $0 - DEL - Delivery / Fees (to Knapheide only)

Knapheide equipment {added to price below): $28,574 - KNAP1 - Knapheide options (see following pages)

Total $72,180 (Truck & Knapheide Equipment)

Joe Machens Ford appreciates your business and we look forward to servicing your needs in the future. Any questions should be directed to Kelly Sells, Fleet Department Manager.

Thanks,

Kelly Sells Fleet Manager Joe Machens Ford 573-445-4411 [email protected]

-ffi- UNCOLN

J.M. JOE MACHENS FORD LINCOLN 1911 W. Worley· Columbia , MO 65203 • (573) 445-4411 • (800) 745-4454 • www.machens.com

KNAPHEIDE Knapheide Truck Equipment 10101 Mid Rivers Mall Drive

SINCE 1848

Customer: WASHINGTON. CITY OF 405 JEFFERSON STREET

St Peters MO 63376 Phone: 636-397-4444 Fax: 636-397 -2613

www.stlouis.kna pheide.com

WASHINGTON MO 630ll 0

Contact: TRAVIS

Phone: I -6313-667-39 I 13 Fax: 1-636-390- 1068

Enclmer: Make: FORD Model: F-550 Year: 20 19

Cab Type: REC.t.:LAR Whee/base: 145.0 Cab-to-Axle: 60.0

QTY PART NUMBER DESCRIPTION

By:

PO#:

SERVICE BODY WITH COMPRESSOR AND INVERTER

QUOTATION

Quote ID: LD00004664

P<1ge I of 4

Quote Number: LD00004664 Quote Date: 2/20.i20'19

Quote valid until : 3122;20HJ

Prepared ldavies

Salesperson: Chris Sl1eets

Sin le/Dual: DR\V VIN:

UNIT PRICE $28,574.00

1 KNAP 61 08054 BODY UTILITY COIIIP 6 t08D54J CHASSIS APPLICATION Duol rear wheel O"CA

BODY SHELL 14 Ga. Gotvunneal STEEL FLOOR: 118" Treodplote w11.3!8• return O.-ini:ie UNDERSTRUCTURE: 50000 yield I I GEi h1gl'I-Slrenglh

STEEL cross sills (4 ). 12) end mils end {3/ lonq1tudma1 sills

TAILGATE: 14/1 6 Ga. Ga!vannenl steel double panel slam 1atc11able tollgnte. 12·· high, installed

DOORS: Double-shell, 20 Ge l ,,o.sided Golvanneat STEEL \'J tlh hot-seclion reinforcement for durobillly and l~)n9 life All stoinless TEEL CQt1tin110 ,s hinoes with 1,a· pin provides corrosion Protection arid prv-prool secunlv

DOOR RETAINERS· Double spnng-<>ver center door ,emrners 01 st ndord t1QU1Pm nt on all verttcal doors Rubber door bumpers end cl\tlill retainers ore soondard nems on all honzontol doors

tmnless rivelless rot,1rv latches & double spnng over center door reto1ners 011 < II ve11icol doors

DOOR SEALS: Aulomowe continuous hollow neoprene seals mstolled on oll door lromes.

LIGHT GUARDS: Prepunched mtenor lrght guords provide protectron for the optconol recessed l1gl11S ond ror the wmnQ h!lmess pockope.

EXTERIOR PRJ~ tE. 12 stoge prime paint process reotures, zinc phosphote precoat. complete 1mmers1011 in electrodepasillon !trov epoxv primer, on(J oven curing for dumble finish.

INTERIOR PAINT 1\1 dium gloss light groy 1ectrodeoos111011 epaxv pmnt reflects ftoht

ond is oven cur d 101 a mar res1stont lini,;h LINDERCOATING The olready primed underbo<Jy 1

cornoletely tindercooted with a woter-bome n1ate1 i,11 tho provi<Jas extra corrosion and ro11d debris protection

WARRANTY Ext:111slve 6·ve r Quortmtee to first ownenuser covennq no n.1st through on body shell . no follure of the stondmd continuous hinges. no fail11re of the latches or lock cvlinders. end no bendinq of the shelves

unde1 nm x,mum mted loc1d of 250 oounds

* CINCOCN

AMOUNT $28,574.00

JM.. JOE MACHENS FORD LINCOLN 1911 W. Worley • Columbia, MO 65203 • (573) 445-4411 • (800) 7 45-4454 • www.machens.com

QUOTATION

KNAPHEIOE Knaphelde Truck Equipment 10101 Mid Rivers Mall Drive St Peters MO 63376 Phone: 636-397-4444 Fax: 636-397-2613

Quote ID LD00004664

Page 2 of 4

SINCE 1848 www.stlouis.knapheide.com

QTY PART NUMBER DESCRf PTION UNIT PRICE OVERALL LENGTH · • - • • - - - - 107- 114" OVERALL WIDTH -- • - • - - - - 94' FLOOR WIDTH. • • • • • • • • · • 54" SIDE COI\ IPA.RHIENT HEIGHT • - • • 40" SIDE COI\IPART !ENT DEPTH • • - - 20· FLOOR HEIGHT • • • · - • - - - 24" STREETSIDE COI\IPARTfl lE.NTATION

IV :: 5-114" in length x 40" high H = 44-3'4" In leriolh x 16- I 2· hlgh 2V = 27- 114" !n length x 40" higl1

CURBSIDE COl,IPARTI\IENTATION ·1v = 35- 1•4" in tenolh x 40" h1nh H: 44 .3•4· in I n th x 18- 1 2" high 2v = 27- i,4• in r,m glh x 40"' h1g11

STANDARD SHELVING. Includes (2) adJUSlabl divider Shel\l&S each fr0t11 vertir,.-,1 oomp.irtrnenl. ( I ) bolt-111 d1V1der sheli curbside honzontnl compartment. ( I ) adiust ble divider ~h If e.:: ch retir v rt1c I compartment. and t26J shelf dividers.

I WESH WHCSSFB- 29 DEGREE SS FULE Fill CUP GM29K

1 EWH 2 1102876-LM KIT 80 WIDE BODY LIGHTS LOOMED

1 KNAP 2605 1243 BUI\IPER.GALVA-GRIP RECESS.94" BUMPER CUT DOWN TO ACCEPT LIFTGA TE

1 KNAP 2005 1560 INSTALL KIT FORD 60+CA 2017

1 HOPK 40999 7 WAY RV FLAT PIN 4&5 WAY FLAT HEAVY DUTY

1 BUYE RTA252 ADAPTOR 2 5in :2 Oin RECEIVER 2 L2'T02"

1 KNAP 122563 I 9 HARNESS FOR REAR STROBE WITH FACTORY SWITCH WIRE TO SAME SWITCH THAT CONTROLS FORD FACTORY FRONT STROBES

I XTRE BEDLINER BEDLINER APPLIED TO CARGO FLOOR SIDES. FRONT AND TAILGATE

I KNAP 12014260 HITCH AY UB UNIVERSAL 18K

I CTEC 20 1925 14 DRAWER UNIT MOUNTED IN STREETSIDE 1ST VERTICAL COMPARTMENT

I BUYE 8895550 DRILL FREE MNT 15+ FORD ALUt\-1. I PRE PUNCHED

I ECCO 5580A J._ED fl llNIBAR,8 HEAD Pfl l . 12-241/DC

I LABOR INSTALL TREADPLATE 20" X 48" STREET SIDE FRONT TOP OF COMPARTfllENT TO MOUNT COMPRESSOR

I TGG2-60-1342 TP38 G2 SERVICE BODY LIFTGATE,55x38+4 TREADPLATE SU 1300LBS

BODY OPENING 54" TO 6 1" MAX BED HEIGHT 42"

1 TG 3-LIGHT KIT BOLT ON STOP!TAIL'TURN LIGHT

I BOSS BULLET BOSS BULLET 2 ROTARY SCREW COMPRESSOR

-ffi- LINCOLN

AMOUNT


KNAPHEIDE Knapheide Truck Equipment 10101 Mid Rivers Mall Drive St Peters MO 63376 Phone: 636-397-4444 Fax: 636-397-2613

QUOTATION

Ouole ID: LD00004664

Page 3 of 4 SINCE 1848 www.stlouis.knapheide.com

QTY PART NUMBER DESCRIPTION UNIT PRICE KOHLER GAS ENGINE 70 CFM Cd/ 100 PSI INSTALLED STREET SIDE FRONT COMPARTMENT TOP

1 FLEET ELE INVT The kl! reallires· - rn1ex Arn ncn 1no<1eJ PST-2000- 12FG 1,ue-sin wave 2000wall Sh'.111

Jnve11er 1twe1te1 input fuse kit lnvene, ba!!ery l'.a le kil. Choss1s llond1n,;i kit Remo1e slar ·stop switch with oollerv prol!i!cllon cm:rntrv Electronic oouery sep,m1torwUh !use oro1ec11on Botterv ch1lrQl11g cable k1I. One auxilmrv batteiv box corouo 3·1 J Bo 1eiv to be supplied by others Auto 1111otlle 10 increase lhe olternator output lnstallat,on Kit

( I GFCI 0U1Je1. INSTALLED CURB SIDE REAR END PANEL

INVERTER INSTALLED IN UR6SIOE FR NT 0/'dPARTt. lENT

\ MISC 27HC BATTERY 12V DEEP CYCLE INSTALLED IN CURBSIDE FRONT Cm\PARU\ENT

l REEL 76500LP 12 1 HOSE REEL L'2"X50FT MOUNT IN CURBSIDE REAR COMPARTMENT

I REEL HRI057 ROLLER HOSE GUIDE ASSEMBLY UP TO 5i8"

I SL PAIN MAT PAINT BODY WHITE

I KNAP 77000768 MASTERLOCK SYSTEM KIT 108 SHORTER THAN IOB"L. Wi O OL 000

Quote Total: Discount:

Total Due{Sales tax not included):

The followlna ootlons mav be added:

AMOUNT

$28,574.00 SO.DO

$28,574.00

QUANTITY DESCRIPTION I PRICE AMOUNT ADD TO QUOTE EACH

I

'.'.ott>s:

This Qua tr i,; ,;ubje.:t to the following trrm<; .snd conditions:

P1 icing Policy

Price Quot3t ion is good on ord er:; rect!ive d through the expi ration dat<! P1'ir1n1t<1,uo1ed11ppll~ toch:u~ nu i,-/Meddo,i;Jht.H~pr'oVIIJ,J •~ Qu:rntl-tvqu td, M yc.ti. 111 n,.av,t1Jt rtr,tiCtd'uo,itt

O,den .,,"' Wbjtct to !t pp!k11ble ~1&lt4 li0t .11nd f!.d'~ral ~kc;l!.e bxe.s Aoollaai>!c 1.-.:u wlll be .appQeci or,, flt\&! bllfioi 15 10 cun(W)ttf uoon tornpletlon c f o,:d,:, 1Povntc11t Polky

f'i>v;rr'liaf'l t b :tnis. M,: th:u: llQOn re:,clci,t ol ~ 1oed q·wot.: ,.nle~s p,i0<<rtdil ;1 1,ecm11:nt 1\11) bii::t:n e:.U1:0r~;tled ol th~ lu,ec, of osd~r µ~l/Mill!.nt tll!' rtri, for tu~l9fi wlth.~ti \'!~ lo:, blh,hcd cr-c;dU ~.couru w,lt\it- Nd 10 h 0ffld11t1t flof lr,vol<e ~i>.o'rlc-ldt Mt rtctu t o u~<t:SJ l.11tie ChYt,e:$ ,Jl L.S"r. octr n,onth oo a ll hw o1cu lh.\l :ar-t 60 d.1t.'lf1 at mMt! p:r.u. du~

Rt\urn Pollo

All ~ale5 are final Purcha!;l!d parts or product!. are non returnable

-ffi- U NCOCN

Yes / No


KNAPHEIDE, SINCE 1848

C,mcella.tion Poli[ y

Knapheide Truck Equipment 10101 Mid Rivers Mall Drive St Peters MO 63376 Phone: 636-397-4444 Fax: 636-397-2613

www.stlouls.knapheide.com

QUOTATION

Quote ID LD00004664

Page 4 of 4

P3y,n,_e-nt b ffl),e: In furl up.on ~in<cllMi<>n of 111rw ardtt!- for "on-5to<«d p.arts Of proch,tc-t~ U)f.wicfed p1H t/produrt hM Mi!n 01di-ried b'a' ltMohiefde) i11,nct ~ocn c·1n<t'.ll1Uon. ot ~ru. on o rdi:o . oocc orodutt ,n11aJl1l•on hH k111n

Customu It~ and Ufldc!11.t• nds this Qu«e lJ ,n dft, to H t H1b rct 10 th-e tCJrns ~.nd <Ond.1tlott1, at.ow and 1ny dd1\/on,3I k rrn~ .-:,r modlfic.atioru ,e here-by objt'Cted to, ut'II~~ t11utoalty t fH~~

up<m 1n w,1u~, by ( uuomv .1.od n•c:iheJ.d-: ll!c uni,fc,s.,11ncd 1ci,,-4:s.cn1~ .and wur1nu thit ~tile: ,~ duly uthvuud lo src11 bcJow o.-. bth•II of (I.Momcr and th~retr,1,ccpU oHer ind .<n1pht.dt

•.'tlll ~iilm J;fCK-ot11•ftC the ordc,

Customer must fill out the information below before the order can be processed ... Signature & Print

Acceoted bv~

Date

P.O number

* UNCOCN

405 Jefferson Street , Washing\(

May 6, 2019


RE: Bid Recommendation -Amphitheater Fence


636-39{]080 www.washmo.gov

During the review of the half cent sales tax projects it was determined that a perimeter Amphitheater Fence and a fence to define the paying crowd was needed at the Main Stage. The fence should allow potential user groups to use the Main Stage year round and benefit the Fair and other user groups. With funds from the half cent sales tax a fence could be constructed allowing user groups to rent the facility without having the large expense of renting a temporary fence to define the paying crowd. Historically, user groups were required to install a temporary fence for crowd control, at their cost, just west of the stage. The cost of renting a temporary crowd control fence and having it installed onsite was a deterrent for some potential user groups.

Therefore, the Parks and Recreation Department has gone out to bid for an Amphitheater Fence which includes a six (6) foot ornamental perimeter fence . The Department would like to include Bid Alternate #2 which includes forty-five (45) 6'x1 O' bent frame temporary construction fence panels that can be linked together to form a straight temporary crowd control fence . The fence panels would be rented to potential user groups by the Parks and Recreation Department and can would be delivered to the amphitheater when needed. The panels could be used for other projects when not rented by user groups.

Staff recommends that City Council consider the approval of Washington Fence Company's bid in the amount of $99,400.00 for ornamental perimeter fencing and Bid Alternate #2 in the amount of $5,600.00 for 6'x1 O' temporary construction fence panels. The total bid amount of $105,000.00 is slightly over the budgeted amount of $100,000.00 which was approved in the 2018-2019 budget.

As always, if you have any questions, concerns or would like additional information, please feel free to contact me prior to the City Council Meeting.

Respectfully ,

L-~ Wayne Dunker, CPRP Director of Parks & Recreation

405 Jefferson Street , Washingt,

May 6, 2019


RE: Bid Recommendation - Roofing Package G


636-39l=l080 www washmo.gov

As you may be aware, several City buildings and facilities suffered roof damage in the spring of 2017, as such we have been working with our insurance company to identify all of the buildings and facilities and the costs associated with the replacement of said roofs. Due to the number of locations, individual facilities and types of roofing, the projects were broken down into multiple bid packages.

Therefore, the Parks and Recreation Department has gone out to bid for Package - G which includes the removal and replacement of the existing metal Lunch Stand roof at the Fairgrounds. The roof is aged and in need of painting. It can be replaced with roofing funds from the spring 2017 storms.

Staff recommends that City Council consider the approval of Sieve Contracting's bid in the amount of $30,000.00.


~~ Wayne Dunker, CPRP Director of Parks and Recreation Washington Parks & Recreation Department

3C-b

405 Jefferson Street , Washingt,

May 6, 2019


RE: Bid Recommendation - Roofing Package H


636-39{;) 080 www.washmo .gov

As you may be aware, several City buildings and facilities suffered roof damage in the spring of 2017, as such we have been working with our insurance company to identify all of the buildings and facilities and the costs associated with the replacement of said roofs. Due to the number of locations, individual facilities and types of roofing, the projects were broken down into multiple bid packages.

Therefore, the Parks and Recreation Department has gone out to bid for Package - H which includes the removal and replacement of the existing asphalt shingle roof on Ransick Field's dugouts and shed roof ($4,440.50). The bid package included six alternates including the replacement of Miller Post's cabin roof ($4,700.00), replacement of Main Park fascia, gutters and downspouts ($5,351.00), replacement of McLaughlin Park's metal restroom roof ($6,262.81), replacement of McLaughlin Park's fascia, gutters and soffit repairs ($828.00), replacement of McLaughlin Park's restroom siding ($1,910.00) and McLaughlin Park restroom painting ($1,300.00).

Staff recommends that City Council consider the approval of the 5-K Contractors INC. bid in the amount of $24,792.31 and an additional $2,000.00 to cover unforeseen conditions.


Respectfully,

~~ Wayne Dunker, CPRP Director of Parks and Recreation


May 6, 2019


RE: Artwork Placement Recommendations


www.washmo.gov

In December 2017 the City accepted nine pieces of artwork as a donation from local artist, Larry Pogue. An agreement was made that the pieces would be placed at various public places throughout the City. The estimated value of the donation was $71,000.00.

At the April 6, 2017, meeting of the Parks & Recreation Commission, the Commission voted in favor to support the recommendation of the Parks & Recreation Department and the Arts Council to hang and display two wall pieces of artwork at the Farmers Market. This motion was made on the condition that the two pieces would only be hanged, as long as the placement didn't interfere with activities associated with the Farmers Market. The artwork was never placed at the Farmer's Market.

In January I began working with the Arts Council and the Parks & Recreation Commission to find locations for some of the artwork, in an effort to get it out of storage and on display to the public. The Arts Council has agreed to supply the plaques, mounting clips and concrete bases for the pieces. The goal is to have the artwork on display in time for American in Bloom later this summer. Attached are pictures of the artwork and the five recommended locations.

Accordingly, the Parks & Recreation Commission, the Arts Council of Washington and the Parks & Recreation Department are asking for the City Council's consideration and subsequent approval for the placement of five Larry Pogue artwork pieces at various locations throughout the City.

Respectfully,

~~ Wayne Dunker, CPRP Director of Parks & Recreation

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COUNCIL WORKSHOP MEETING MONDAY, MAY 6, 2019 6:00 p.m ... · * Economic Development Director Sal...

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