Council on Information Technology C.o.I.T. Strategic Orienteering Presented by GiANT Partners.

Council on Information Technology

C.o.I.T.

StrategicOrienteering

Presented by GiANT Partners


C.o.I.T.

Let’sLet’sREVIEW:REVIEW:

TRUE NORTHTRUE NORTH

KEY VECTORSKEY VECTORSHOME TURFHOME TURF

PRODUCT SCOPEPRODUCT SCOPEMARKET SCOPEMARKET SCOPE

TribalTribalSTORIESSTORIES

C.o.I.T‘s True North is aCapability Compass:

Unified and Strategic I.T. Expertise

to drive success for students, faculty and staff within Oklahoma

Higher Education.

T R U E N O R T HBased on the future vision of

C.o.I.T, what is the True North (First Filter) for all business decisions?

C.o.I.T’s Key Vectors are:

K E Y V E C T O R S

• Common Focus and Voice• Advocacy (at many levels)• Leverage for expedient collective bargaining.

• Forum for Interaction and Outreach.

• Expertise and Professional Development.

• Collaboration• Sharing resources• Contract Sharing• Technical Solutions

C.o.I.T‘s Home Turf:

H O M E T U R F

C.o.I.T is better than anyone else in our industry at:

ADVOCACY: The unified voice for technology within Higher Education.

We do this through:• Collective Bargaining• United Front• Leveraging Relationships• Sharing Resources and Entities• Leveraging our collective talents and skills• Single voice letters and verbiage.• Political advocacy• Creating a single voice back to internal executives.

P R O D U C T S C O P E

C.o.I.T’s Product Scope

The strategic activities, values and outputs of CoIT include:• Advocacy and Influence• Professional development• Sharing services for cost savings and

efficiency.• Collective bargaining.• Sharing best practices.• Showcasing technological innovation.

C.o.I.T’s Market Scope:

We will intentionally utilize CoIT to serve, collaborate and communicate with the following markets and stakeholders:

Geographically:• Oklahoma

Demographically:• Higher Education (Public and Private)• I.T. professionals within Oklahoma Higher Education.• State Regents• State Legislators and Policy Makers

M A R K E T S C O P E

INITIATIVES

INITIATIVES

GrowthGrowth

G R O W T H I N I T I AT I V E S

What does it mean to set Growth Initiatives?

Drive the things that…• Can be completed next year, but ultimately

drives CoIT’s success over the next 3-5 years.• Strengthen C.o.I.T.’s Key Vectors and Home

Turf.• Won’t happen naturally.• Won’t happen without team effort and

coordination.


RAPID BRAINSTORMING

In Your Group….• List on paper four initiatives that C.o.I.T. should pursue next

year that will ultimately drive the most success over the next 3-5 years.

• Pass to the right….• Review the paper from your left and see if it ‘sparks’ any new

thoughts. You can then edit it and pass again, per the following rules:• You must leave at least one of the initiatives intact.• You must pass four initiatives.

• Your facilitator will then lead a group discussion to develop the group’s top 4 initiatives.


RAPID BRAINSTORMING

Tips & Hints….•Remember “The Power of Specifics”

•80/20 Concept (Scope)

•If we can’t measure it, we can’t achieve it.

•Avoid “Points of Pain”

PLANNINGPLANNING

GrowthGrowthInitiativeInitiative

INTENTINTENTCommander’sCommander’s


We Need to Define….Name of Initiative: 1 to 3 words

Commander’s Intent: 1 or 2 sentences clarifying what we must achieve.

Milestones: 3-6 project checkpoints (must include dates) that will allow us to track progress.

Team & Champion: Who will be on the team that will drive this effort and who will lead it?

GROWTH INITIATIVES

Milestones• Will be used by the final initiative

team as the starting point for planning.

• 3-6 Project ‘Checkpoints’• Should each define the completion of

a ‘block’ of activity.• Milestones may or may not be

• Sequential• Dependent


Project Team

Team members must …

• Be good team players.• Expertise to understand the

initiative.


Project Champions

They must…• Have the ability to facilitate and lead

the team throughout the life of the project (12 months).

• Have a good grasp of the initiative.• Be respected, results focused, and a

good facilitator.• NOT be the incoming Chair Person.


Tactics

by InitiativesBreakout Groups

Split Into...

RESULTSRESULTSFinalFinal

NAME: ADVOCACY

COMMANDER’S INTENT:The intent of the advocacy group is to establish CoIT as the expert voice for all higher education technology issues in Oklahoma.

MILESTONES: 1. MEMBERSHIP & REGENTSWe will build a communication plan by November 1st to communicate strategy and goals. We will utilize emails and phone calls.

2. LEGISLATIVE:Develop a SET OF KEY MESSAGES (by November 1st) & OPEN DOOR INVITATIONS to set up opportunities and workshops of how to work with legislators by January 1st.

Champion: Johnathan Fozard.Project Team: TBD

Name of Initiative: Find the Savings! (Trim the Fat!)

Commanders Intent: Have a completed contract that is a state-wide single purchase from the state regents.

Milestones and Dates: 1. Repository of institution contracts2. Decision on big-win/low hanging fruit3. Identify negotiation team4. CoIT approval for which contract to go with and/or final approval for

final quote opt-in/out5. Information Sharing for access

Team:Lead: Anna Biggers

Matthew HamiltonMaria Moccia-Wolff/Darlene HightowerMatt McCoinVon Royal

Name: Shared Services

Commanders Intent: Shared Services must achieve increased utilization of shared services by State of Oklahoma Higher Educations

Milestones:1. Establish Committee 8/312. Deploy Marketplace 1.0 to OKHed 9/303. Publicize Shared Services and recruit institutions participation. 9/304. Complete Marketplace feature enhancements. 1/20155. Publish Shared Services initiative, progess, and success stories. 2/20156. Establish metrics and measure benefits, publish results. 6/30

Champion: Von RoyalProject Team: Becki T: David Horton – HSC, Chris Jones – HSC, Michael Martin – Carl Albert, Matt McCoin – TCC, OneNet Resource

Name: Collaboration and Information Sharing

Commanders Intent: If we do nothing else with Collaboration and information sharing we must hold development events for prof. growth for COIT membership and staff.

Milestones: 1. Hold an IT Summit in May each year (May 18 and 19, 2015)2. Central concept for new technologies will be presented 3 times per year. (e.g. the

introduction of cloud computing; Janux)3. Develop a social media plan which includes both public and private platforms for

sharing information and for communication(e.g. LinkedIn, blog, …) Plan will be developed by September 30, 2014. Plan will include milestones for implementation of individual components.

4. Create and implement a professional development plan for COIT membership in which each COIT meeting agenda will focus on a relevant topic.

5. Define leveraged collective talents, skills, and resources by Feb 2015: (a) Provide training opportunities in which institutions can share trainers and expenses; (b) Identify campus expertise to be utilized in a mentoring capacity; © Identify schedule “strike team” membership from each campus

6. Form a professional association which allows us to manage funds separate from a state agency for the purpose of collecting revenue and expending professional development dollars.

Champion: Dan Moore / Kim Project Team: TBD

ACCOUNTABILITYACCOUNTABILITYPositivePositive


Positive Accountability

Key Assumptions:

1. People want to do a good job.2. People want to be recognized for

doing a good job.3. People like being involved and

connected to the purpose of an organization.


Positive Accountability

Key Components:

1. Utilize regularly scheduled meetings.

2. Teams ‘own’ plan & results.3. Members of CoIT applaud and

serve the team.


Positive AccountabilityUnique Outcomes: Grassroots Accountability Execution becomes fun. Stress level goes down. Communication goes up. Servant Leadership Mapping and Moving

Check-In Meetings• Tribal Stories• Initiative Updates to Cover the

Following:• Accomplishments

• What did the group get done?• Focus on accomplishments, not activity!

• Roadblocks• What’s holding us up…• We need help with….

• Plans• Here’s where we are on our milestones.• Here’s what we’re doing next month.

• Map & Move


Questions?Questions?

Questions?Questions?Questions?Questions?

CongratulationsCongratulations

CongratulationsCongratulationsCongratulationsCongratulations

C.o.I.T‘s True North is aCapability Compass:

Unified and Strategic I.T. Expertise

to drive success for students, faculty and staff within Oklahoma

Higher Education.

T R U E N O R T HBased on the future vision of

C.o.I.T, what is the True North (First Filter) for all business decisions?

C.o.I.T’s Key Vectors are:

K E Y V E C T O R S

• Common Focus and Voice• Advocacy (at many levels)• Leverage for expedient collective bargaining.

• Forum for Interaction and Outreach.

• Expertise and Professional Development.

• Collaboration• Sharing resources• Contract Sharing• Technical Solutions

C.o.I.T‘s Home Turf:

H O M E T U R F

C.o.I.T is better than anyone else in our industry at:

ADVOCACY: The unified voice for technology within Higher Education.

We do this through:• Collective Bargaining• United Front• Leveraging Relationships• Sharing Resources and Entities• Leveraging our collective talents and skills• Single voice letters and verbiage.• Political advocacy• Creating a single voice back to internal executives.

P R O D U C T S C O P E

C.o.I.T’s Product Scope

The strategic activities, values and outputs of CoIT include:• Advocacy and Influence• Professional development• Sharing services for cost savings and

efficiency.• Collective bargaining.• Sharing best practices.• Showcasing technological innovation.

C.o.I.T’s Market Scope:

We will intentionally utilize CoIT to serve, collaborate and communicate with the following markets and stakeholders:

Geographically:• Oklahoma

Demographically:• Higher Education (Public and Private)• I.T. professionals within Oklahoma Higher Education.• State Regents• State Legislators and Policy Makers

M A R K E T S C O P E


C.o.I.T.

In Your Heart as aIn Your Heart as a

LEADERLEADERWhat positive impact will these

initiatives create for you and C.o.I.T.?What positive impact will these

initiatives create for you and C.o.I.T.?

What closing comments do you have?What closing comments do you have?


C.o.I.T.

Thank YouThank YouThank YouThank YouThank YouThank You

Council on Information Technology C.o.I.T. Strategic Orienteering Presented by GiANT Partners.

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Transcript of Council on Information Technology C.o.I.T. Strategic Orienteering Presented by GiANT Partners.