Council

Officer

Training

Every leader must have a VISION of what his council is capable of accomplishing.

The leader’s VISION is usually expressed and defined by the GOALS he sets for his council.

To approach accomplishing his goals, he puts together an ACTION PLAN.

The ACTION PLAN must be publicized and reevaluated periodically

A LEADER’S VISION OF HIS COUNCIL IS BASED UPON THE FOLLOWING: HIS EXPERIENCES IN HIS COUNCIL HIS RELATIONSHIPS WITH THE BROTHERS

OF HIS COUNCIL AND, WHERE HE SEES HIS COUNCIL GOING IN

THE NEAR FUTUREWhat he understands is council can

accomplish with existing programsNew programs that will be beneficial to his

council and appreciated by the membership

A GOOD LEADER DEVELOPS A RAPPORT WITH THE MEMBERS OF HIS COUNCIL. HE REALIZES THAT THERE ARE DIFFERENT GROUPS OR“CLICKS” . THE LEADER IS SEEN AS SOMEONE WHO TRANSENDS THE “CLICKS” AND GROUPS. HE IS APPROACHABLE AND ABLE TO COMMUNICATE TO THE MEMBERSHIP.

The leader sets goals he knows his council can approach. He sets the standards and knows just how far to go.

His goals are realistic and measurable. Introducing his goals he is clear about

the why and how to reach the goals. He discusses his goals with the officers

first and then communicates his goals to the membership.

The goals set for the council become important to the membership because the goals are about “US” and not for just the leader’s singular purpose.

The leader’s goals are should express a shared vision of what is important to the growth of the council

ACTION STEPS ARE THE MEANS BY WHICH THE GOALS ARE REACHED.

THE ACTION STEPS ARE WORKED OUT WITH THE COMMITTEE OR COUNCIL OFFICERS

INTERMEDIATE GOALS OR “BENCHMARKS” ARE SET TO PROVIDE INTERMEDIATE STEPS

ACTION STEPS PROVIDE FOCUS FOR COUNCIL MEMBERS AND MAKE THE GOALS “CONCRETE”

SETTING GOALS IS A PRACTICAL WAY TO ESTABLISH ONE’S LEADERSHIP IN THE COUNCIL

GOALS PROVIDE FOCUS GOALS GIVE COUNICL MEMBERS

SOMETHING TO WORK TOWARDS GOALS PROVIDE PURPOSE GOALS FACILITATE GROWTH

LEADERS MOVE THEIR COUNCILS FORWARD

LEADERS HAVE A PLAN LEADERS SHOW THEIR CONCERN BY

ESTABLISHING HIGH STANDARDS AND PLAN FOR GROWTH

LEADERS LEAD THEIR COUNCILS IN A POSITIVE DIRECTION

LEADERS ARE OPEN TO IMPUT.

LEADERS COMMUNICATE THEIR VISION AND GOALS

LEADERS INSPIRE CONFIDANCE IN THEIR MEMBERS BY HONESTLY COMMUNICATING

LEADERS DEVELOP A SENSE OF TRUST BY SHARING IDEAS AND DELEGATING RESPONSIBILITY

What is your vision of your council? What would you like to accomplish in

the next year as your council’s leader? Who would you include in your planning

stage before you introduce your goals and action plan?

What steps would you take to accomplish your goals? ( Action Plan)

What criteria would you use to measure the success of your action plan?

Duties of a Proposer Take the responsibility to see that your recruit becomes fully accepted by

his fellow council members and stays involved in council activities. Explain to him that the council's Admission Committee will examine his

qualifications for membership and accompany him to the Admission Committee meeting.

Introduce him to the members present. After he has been accepted, escort him to his First Degree and remain with

him throughout the event. Following the exemplification, introduce him to his fellow council members. Take the newly initiated member and his family "under your wing". See that he learns council procedures, such as meeting times, committee

assignments, etc. Introduce him and his family at council events. Encourage him to involve his family in council-sponsored activities. Accompany your recruit to his Second Degree and Third Degree

exemplifications and stay with him throughout the day. Contact him before each council meeting and bring him to the meeting

if necessary. If the new member becomes inactivate for some reason, try to find out why. Call and ask to visit with him. Explain your concern about his absence and offer support or assistance. Encourage him to earn "Shining Armor" status within the council. If the

Knight becomes inactive, his proposer should work with the retention committee to find out the reasons for his lapsed interest and try to converse his membership.

How to develop your council’s Brochure? At an officers meeting discuss the council events for the upcoming year. Have these events / activities served your council membership well? What events need to be firmed up? What events need to be changes / modified? What events / activities should be added? What charities does your Council support? What charities will you add/ delete this year? Have you a brief history of your council to introduce your council brochure? If

not, who will be responsible for writing it? Have you included contact information for interested men to inquire about joining

your council? Have you included basic information about your council’s meeting days and times

as well as hour of operation if appropriate? Who will be responsible for writing the draft copy of the brochure? Who will duplicate the draft for a discussion of the “Committee of the whole” at

the next council business meeting? Who will lead the discussion of the “committee of the whole” at the meeting? At the business meeting, council members must have an opportunity to read,

correct errors in spelling, grammar, etc, as well as provide input on council activities. Once the draft is corrected and finalized, it is duplicated and copies are distributed at a subsequent meeting. Now all your members present may use your council brochure to recruit members. Ask you pastor if copies of the brochure may be displayed in the rear of the church or distributed in pews on a regular bases.

Once completed you now have a recruitment tool and at the same time you have involved your active members in recruitment and retention.

How are Motions Presented? Obtaining the floor

Wait until the last speaker has finished. Rise and address the Grand Knight by saying, "Worthy Grand Knight” Wait until the Grand Knight recognizes you.

Make Your Motion Speak in a clear and concise manner. Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move that we do

not ...". Avoid personalities and stay on your subject.

Wait for Someone to Second Your Motion Another member will second your motion or the Grand Knight will call for a second. If there is no second to your motion it is lost. The Grand Knight States Your Motion

The Grand Knight will say, "it has been moved and seconded that we ..." Thus placing your motion before the membership for consideration and action.

The membership then either debates your motion, or may move directly to a vote. Once your motion is presented to the membership by the Grand Knight it becomes "assembly

property", and cannot be changed by you without the consent of the members. Expanding on Your Motion

The time for you to speak in favor of your motion is at this point in time, rather than at the time you present it.

The mover is always allowed to speak first. All comments and debate must be directed to the Grand Knight. Keep to the time limit for speaking that has been established. The mover may speak again only after other speakers are finished, unless called upon by the

Grand Knight. Putting the Question to the Membership

The Grand Knight asks, "Are you ready to vote on the question?" If there is no more discussion, a vote is taken. On a motion to move the previous question may be adapted.

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