Council Meeting Agenda - wellington.vic.gov.au good of the Wellington Shire Council may result to...

Meeting to be held at

Port Of Sale Civic Centre

Foster Street, Sale

Tuesday 4 December 2012 commencing at 1pm

or join Wellington on the Web: www.wellington.vic.gov.au

Council Meeting Agenda

Agenda - Ordinary Council Meeting of 4 December 2012 2

ORDINARY MEETING OF COUNCIL – 4 DECEMBER 2012

AGENDA & TABLE OF CONTENTS

A PROCEDURAL

A1 STATEMENT OF ACKNOWLEDGEMENT and PRAYER

A2 APOLOGIES

A3 DECLARATION OF CONFLICT(S) OF INTERESTS

A4 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING

Ordinary Meeting of 20 November 2012

A5 BUSINESS ARISING FROM PREVIOUS MEETING/S

A6 ACCEPTANCE OF LATE ITEMS

A7 NOTICES OF AMENDMENT OR RESCISSION

A8 NOTICES OF MOTION

A9 RECEIVING OF PETITIONS OR JOINT LETTERS

9(1) Coal Seam Gas mining 9(2) Lack of maintenance of Council owned land in and around Coongulla

A10 INVITED ADDRESSES OR PRESENTATIONS

10(1) Corrections Victoria Community Work Partnership Awards 2012 Joint Winner Best in region award Gippsland Region – Building Better Communities for more than a decade

10(2) Corrections Victoria Community Work Partnership Awards 2012 Runner Up Best On Going Partnership – Building Better Communities for more than a decade

A11 GALLERY COMMENTS

A12 QUESTIONS ON NOTICE

12(1) Response to Questions on Notice – Amendment C33 12(2) Response to Questions on Notice – Seaspray Community Hall

B REPORT OF DELEGATES

C OFFICERS’ REPORTS

C1 CHIEF EXECUTIVE OFFICER

ITEM C1.1 COUNCIL MEETINGS AND BRIEFING COMMITTEE MEETINGS DATES FOR 2013

ITEM C1.2 AUSTRALIA DAY AWARDS


C2 GENERAL MANAGER GOVERNANCE

ITEM C2.1 BRIEFING COMMITTEE MINUTES

ITEM C2.2 ASSEMBLY OF COUNCILLORS

ITEM C2.3 NATIONAL SEA CHANGE TASK FORCE COMMITTEE OF MANAGEMENT NOMINATION

C3 GENERAL MANAGER DEVELOPMENT

ITEM C3.1 STRATEGIC LAND USE PLANNING PROJECTS REVIEW GROUP MINUTES

C4 GENERAL MANAGER BUILT & NATURAL ENVIRONMENT

ITEM C4.1 PROPOSED DECLARATION OF SECTIONS OF GIFFARD ROAD, STRADBROKE AS A PUBLIC HIGHWAY

C5 GENERAL MANAGER LIVEABILITY

ITEM C5.1 RECREATION RESERVE MASTER PLANS

ITEM C5.2 WELLINGTON ACCESS AND INCLUSION PLAN 2012

D1 URGENT BUSINESS

D2 FURTHER GALLERY AND CHAT ROOM COMMENTS

E IN CLOSED SESSION

ITEM E1 REMUNERATION COMMITTEE MINUTES


Members of the Public Gallery should note that the Council records and publishes Council

meetings via Webcast to enhance the accessibility of Council meetings to the broader

Wellington community. These recordings are also archived and may be published on

Council's Website for viewing by the public or used for publicity or information purposes.

At the appropriate times during the meeting, members of the gallery may address the

Council at which time their image, comments or submissions will be recorded.

Members of the public who are not in attendance at the Council meeting but who wish to

communicate with the Council via the webcasting chat room should lodge their questions

or comments early in the meeting to ensure that their submissions can be dealt with at the

end of the meeting.

Please could gallery visitors and Councillors ensure that mobile phones and other

electronic devices are turned off or in silent mode for the duration of the meeting.

Council Meeting Information


“We acknowledge the traditional custodians

of this land the Gunaikurnai people,

and pay respects to their elders past and present”

“Almighty God, we ask your blessing upon the Wellington

Shire Council, its Councillors, officers, staff and their families.

We pray for your guidance in our decisions so that the

true good of the Wellington Shire Council may result to

the benefit of all residents and community groups.”

Amen

PRAYER

STATEMENT OF ACKNOWLEDGEMENT

A - PROCEDURAL


A4 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING/S

A - PROCEDURAL


ITEM A4 ADOPTION OF MINUTES OF PREVIOUS MEETING/S

ACTION OFFICER: GENERAL MANAGER GOVERNANCE

DATE: 4 DECEMBER 2012

OBJECTIVE To adopt the minutes of the Ordinary Council Meeting of 20 November 2012 as tabled. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY

RECOMMENDATION

That Council adopt the minutes and resolutions of the Ordinary Council Meeting of 20 November 2012 as tabled.


A5 BUSINESS ARISING FROM PREVIOUS

MEETING/S

A - PROCEDURAL


A6 ACCEPTANCE OF LATE ITEMS

A - PROCEDURAL


A7 NOTICE/S OF AMENDMENT OR RESCISSION

A - PROCEDURAL


A8 NOTICE/S OF MOTION

A - PROCEDURAL


A9 RECEIVING OF PETITIONS OR JOINT LETTERS

A - PROCEDURAL


ITEM A9(1) RECEIPT OF PETITION: COAL SEAM GAS MINING

DIVISION: DEVELOPMENT

ACTION OFFICER: GENERLA MANAGER DEVELOPMENT


Financial Communication Legislative Council

Policy Council

Plan Resources

& Staff Community Environmental Consultation Risk

Management

OBJECTIVE

To present Council with a petition in relation to Coal Seam Gas mining. BACKGROUND

A petition containing 16 signatures has been received by Council. A copy of the petition is attached for Council information. LEGISLATIVE IMPACT

Section L6.59 of Wellington Shire Council Processes of Municipal Government (Meetings and Common Seal) Local Law No 1 provides for petitions and joint letters:

“A petition or joint letter presented to the Council must lay on the table for a period determined by the Council but not exceeding the next two Council Meetings. No motion, other than to receive the petition or joint letter may be accepted by the Chairperson, unless the Council unanimously agrees to deal with it earlier.” PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY

RECOMMENDATION

That Council receive the attached petition relating to Coal Seam Gas mining.


ITEM A9(2) RECEIPT OF PETITION: LACK OF MAINTENANCE OF COUNCIL

OWNED LAND IN AND AROUND COONGULLA

DIVISION: BUILT & NATURAL ENVIRONMENT

ACTION OFFICER: MANAGER NATURAL ENVIRONMENT & PARKS


Financial Communication Legislative Council

Policy Council

Plan Resources

& Staff Community Environmental Consultation Risk

Management

OBJECTIVE

To present Council with a petition in relation to lack of maintenance of Council owned land in and around Coongulla. BACKGROUND

A petition containing 91 signatures has been received by Council. A copy of the petition is attached for Council information. LEGISLATIVE IMPACT

Section L6.59 of Wellington Shire Council Processes of Municipal Government (Meetings and Common Seal) Local Law No 1 provides for petitions and joint letters:

“A petition or joint letter presented to the Council must lay on the table for a period determined by the Council but not exceeding the next two Council Meetings. No motion, other than to receive the petition or joint letter may be accepted by the Chairperson, unless the Council unanimously agrees to deal with it earlier.” PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY

RECOMMENDATION

That Council receive the attached petition relating to lack of maintenance of Council owned land in and around Coongulla.


A10 INVITED ADDRESSES OR

PRESENTATIONS

A - PROCEDURAL


ITEM A11 GALLERY COMMENTS

DIVISION: CHIEF EXECUTIVE OFFICER

ACTION OFFICER: CHIEF EXECUTIVE OFFICER



A12 QUESTIONS ON NOTICE

A - PROCEDURAL


ITEM A12(1) RESPONSE TO QUESTIONS ON NOTICE

DIRECTORATE: DEVELOPMENT

ACTION OFFICER: MANAGER LAND USE PLANNING


At the 20 November 2012 Council Meeting, Councillor McCubbin asked the following Questions on Notice: On 11 September 2011, I moved the following motion in regard to the C33 Amendment

Further to the reported comments in regard to the C33 amendment by the Minister of Planning, Matthew Guy on the front page of the Yarram Standard on Wednesday 3 August 2011 which states “I have directed Council, the Catchment Management Authority and my department to work on the best solution to fix it so we can take a common sense approach to this situation” and “Council and the local Catchment Management Authority (CMA) must undertake further work on the proposed Port Albert controls”, I intend to move a motion at the Council meeting on 6 September 2011 that will seek a response from the Minister for Planning on a number of matters relating to the C33 amendment.

That Council write to the Minister for Planning asking:

a) What further work the Wellington Shire should be doing in regard to C33 and clarify

the further role the Wellington Shire has in completing the amendment process; and b) Considering that the C33 amendment also applies to other sections of the Wellington

Shire coast, Council ask the Minister for Planning if he is comfortable with the C33 planning controls on other sections of the Wellington coast or what further work should the Wellington Shire be doing in regard to these other areas; and

c) As the C33 amendment also covers areas around the township of Rosedale and with the Wellington Shire about to begin a Rosedale Structure Plan and the C33 amendment removing some constraints for possible development, the Minister for Planning also be asked if he is intending to apply the C33 amendments to Rosedale or can he clarify what further work the Wellington Shire should be doing in regard to Rosedale.”

The Wellington Shire also met with the Planning Minister Matthew Guy on 21 September of this year where we requested an update on C33 and subsequently wrote to the Minister to reinforce this request. Can the CEO please explain any reply from the Planning Minister to this motion or from our subsequent contacts with the Planning Minister providing an update about the current position of the C33 Flood overlay? Can the CEO confirm that for properties requiring a permit in Port Albert, we are currently applying the C33 flood study constraints to those properties? A response to the questions on notice will be provided at the Ordinary Council Meeting to be held on the 18 December 2012.


ITEM A12(2) RESPONSE TO QUESTIONS ON NOTICE

DIRECTORATE: BUILT & NATURAL ENVIRONMENT

ACTION OFFICER: MANAGER BUILT ENVIRONMENT


At the 20 November 2012 Council Meeting, Councillor Davine asked the following Questions on Notice: COUNCILLOR DAVINE Members of the Seaspray community are concerned about future plans for their most valued community hall. They are concerned about whether the Hall will remain as a Community Hall or given over to another group (for example the new Surf Live Savers Club Proposed Community Centre) or for some other purpose. They are also concerned that Caravan park patrons and holiday makers may have priority access to the Seaspray hall outside of the normal booking process or usual public activities. Could the CEO write to the Department of Sustainability and Environment to ascertain their position on these issues as well as their future plans for this important facility. A response to the questions on notice will be provided at the Ordinary Council Meeting to be held on the 18 December 2012.


DELEGATES

B –REPORT


CHIEF EXECUTIVE

OFFICER

C1 - REPORT


ITEM C1.1 COUNCIL MEETINGS AND BRIEFING COMMITTEE MEETINGS

DATES FOR 2013


ACTION OFFICER: CHIEF EXECUTIVE OFFICER


IMPACTS

Financial Communication Legislative Council Policy

Council Plan

Resources & Staff

Community Environmental Consultation Risk Management

OBJECTIVE To set and make public a schedule of proposed Council Meetings and Briefing Committee Meetings to be held during 2013 as attached. BACKGROUND Council currently holds two ordinary meetings a month, on the first and third Tuesdays of the month (excepting January). These alternate every Tuesday (5th Tuesdays in a calendar month excepted when they occur) with Briefing Committees and workshops. There is no legislative requirement on the frequency of ordinary council meetings / workshops / briefings etc, but it is normal practice that Councils hold at least one ordinary meeting a month. As well as this requirement, Councillors will have many other commitments including township committee meetings, monthly community meetings, and internal committee meetings. In the MAV Citizen to Councillor guide of 2008, it states that: “The time commitment varies from Councillor to Councillor and Council to Council, but it could require a core commitment of 15 – 25 hours a week” [pg 12]. As the MAV comments infer, there is no right or wrong level of time commitment required. There are clear advantages in higher levels of time commitment, notably better informed and engaged Councillors. The disadvantage in such a high time commitment, particularly during working hours, is that it may be difficult for Councillors to manage personal commitments with Council commitments. It is opportune that consideration be given to the timing and frequency of Council and Committee meetings. Frequency of meetings can vary between (similarly sized) Councils, as shown below:

Bass Coast Shire Council - I Council Meeting per month, 1 Briefing Meeting per month

Macedon Ranges Shire Council - 1 Council Meeting per month

Mildura Rural City Council - 1 Council Meeting per month

Campaspe Shire Council - 1 Council Meeting per month

Baw Baw Shire Council - 2 Council Meetings per month

East Gippsland Shire Council - 1 Council Meeting per month

Latrobe City Council – 2 Council Meetings per month


While more timely decision making and better engaged Councillors are advantages of fortnightly Council meetings, there are also potential advantages of moving to one Council meeting per month that are worth consideration:

Monthly rather than bi-monthly ordinary meetings will release considerable staff resources from agenda/minute preparation;

Monthly meetings will reduce the current ‘contact hours’ of Councillors during working hours, and perhaps encourage a wider pool of Council applicants at subsequent elections;

There seems to be no demonstrable advantage to the ratepayer of having bi-monthly meetings, particularly with the current planning and building delegations in place;

Council always has the option of Special Council meetings which, if used prudently, can assist with urgent or unexpected business;

Reduced expenditure for catering and travel costs. Frequency of Workshops/Public Briefings Workshops and public Briefing Meetings are invaluable for good governance and should be continued in a structured format. Sessions involving specific tasks (e.g. budgets) should be scheduled separately with dates and times provided to Councillors well in advance. Timing of Council Meeting(s), Council Briefing Committee Meeting and Workshops Currently Council meetings are held on the 1st and 3rd Tuesday of each month commencing at 1pm and 6pm respectively. Council Briefing Committee meetings are also held on the same days prior to the Council meeting. Workshops are also generally scheduled prior to Council meetings, but also on the 4th Tuesday of the month for most of the day. In reviewing the frequency of Council meetings, Briefing Committee meetings and Workshops, it is also opportune to review the timing of these meetings. There are seen to be advantages and disadvantages for the current timing of the meetings.

1. Advantages of the current timing of Council/Briefing and Workshops

Daytime Council meetings/Briefing and Workshops don’t impact on evening activities/commitments of Councillors, either personal or Council related;

All meetings finish at reasonable hours (no late night finishes);

Managers and Coordinators are more readily available to present to Council in the day time rather than in the evening;

Public participation during the day time may be easier for many of our residents, including school groups and those who may live some distance away but like to attend meetings in person;

Attendance of external presenters at Briefing Committee meetings and Workshops are usually more readily available during the daytime.

2. Disadvantages of the current timing of Council/Briefing and Workshops

Restricted ability of many members of the community to attend the day time meetings and briefings due to personal/work commitments;

Impact on current Councillors’ ability to work full time and therefore may be a disincentive for people to stand for Council;

Potential childcare issues for Councillors who have young children;

Cost to Council for catering on days where both lunch and dinner are required.


Alternate timing for consideration If Council were to move the timing of Council meeting(s), Briefing Committee meetings and Workshops to an early evening commencement time, such as 5.30pm, then the following are seen as the advantages and disadvantages over the current commencement times.

1. Advantages of evening Council/Briefing and Workshops

Minimal (if any) impact on Councillors’ personal work commitments;

Potentially easier for Councillors who have young children to attend all sessions;

Potentially easier for the public to attend all open sessions;

May encourage more people to stand for Council in the future;

Reduction in catering costs for Council.

2. Disadvantages of evening Council/Briefing and Workshops

Some staff may be unavailable to present to Council;

Some external presenters may not be available to attend briefing sessions;

Potential lateness for finishing meetings and briefings. OPTIONS Council has the following options:

1. Council adopts the status quo and implements a schedule of workshops and briefings along similar lines to 2012, i.e. Council holds two ordinary meetings a month, on the first and third Tuesdays of the month (excepting January). These alternate every Tuesday (5th Tuesdays in a calendar month excepted when they occur) with Briefing Committees / workshops, as per Schedule A attached ; OR ALTERNATIVELY

2. Council adopts monthly Council meetings on the third Tuesday commencing at 5pm, with fortnightly Briefing Committees / Workshop sessions on the first and third Tuesdays. This includes one full day Briefing Committee / Workshop on the first Tuesday commencing at 10am and a ½ day commencing at 1pm on the third Tuesday (prior to 5pm Council meeting on the same evening). This is attached in Schedule B; OR ALTERNATIVELY

3. Council adopts monthly Council meetings on the third Tuesday at 1pm, with monthly

Briefing Committees / Workshop sessions on the first Tuesday commencing at 10am. This would take the form of one full day Briefing Committee / Workshop on the alternate fortnight to Council meetings. This is attached in Schedule C.

4. Regardless of which option (or alternate arrangements) Council may decide, Officers will schedule specialist Council Committee meetings around the chosen schedule to minimise travel impact on Councillors. PROPOSAL None provided.


CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. COUNCIL PLAN IMPACT Council’s comprehensive meeting schedule is aligned with Council’s strategy to: “ensure governance and leadership through democratic processes, engaging with our

community, ensuring legislative compliance and conducting our affairs openly and with integrity, reflecting the highest level of good management (Governance 1.0) and the underpinning commitments as outlined in the Council Plan 2012-2016.

COMMUNITY IMPACT Council’s meeting schedule has been designed to enable maximum opportunity for input and participation from members of the community. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY

RECOMMENDATION

That Council formally adopts the dates and times of proposed Ordinary Council meetings and Briefing Committee meetings for 2013 as per Schedule attached to this report.


SCHEDULE A

COUNCIL MEETING AND BRIEFING COMMITTEE MEETING DATES FOR 2013

Council Meeting 1pm

1st

Tues of Month

Briefing Committee Meeting 11am

1st

Tues of Month

Council Meeting 6pm

3rd

Tues of Month

Briefing Committee Meeting 2.30pm

3rd

Tues of Month

5 February 2013 5 February 2013 19 February 2013 19 February 2013

5 March 2013 5 March 2013 19 March 2013 19 March 2013

2 April 2013 2 April 2013 16 April 2013 16 April 2013

7 May 2013 7 May 2013 21 May 2013 21 May 2013

4 June 2013 4 June 2013 18 June 2013 18 June 2013

2 July 2013 2 July 2013 16 July 2013 16 July 2013

6 August 2013 6 August 2013 20 August 2013 20 August 2013

3 September 2013 3 September 2013 17 September 2013 17 September 2013

1 October 2013 1 October 2013 15 October 2013 15 October 2013

6 November 2013 (Wed) 6 November 2013 (Wed) 19 November 2013 19 November 2013

3 December 2013 3 December 2013 17 December 2013 17 December 2013


SCHEDULE B



1st

Tues of Month

Council Meeting 5pm

3rd

Tues of Month

Briefing Committee Meeting 1pm

3rd

Tues of Month

5 February 2013 19 February 2013 19 February 2013

5 March 2013 19 March 2013 19 March 2013

2 April 2013 16 April 2013 16 April 2013

7 May 2013 21 May 2013 21 May 2013

4 June 2013 18 June 2013 18 June 2013

2 July 2013 16 July 2013 16 July 2013

6 August 2013 20 August 2013 20 August 2013

3 September 2013 17 September 2013 17 September 2013

1 October 2013 15 October 2013 15 October 2013

6 November 2013 (Wed) 19 November 2013 19 November 2013

3 December 2013 17 December 2013 17 December 2013


SCHEDULE C



1st

Tues of Month

Council Meeting 1pm

3rd

Tues of Month

5 February 2013 19 February 2013

5 March 2013 19 March 2013

2 April 2013 16 April 2013

7 May 2013 21 May 2013

4 June 2013 18 June 2013

2 July 2013 16 July 2013

6 August 2013 20 August 2013

3 September 2013 17 September 2013

1 October 2013 15 October 2013

6 November 2013 (Wed) 19 November 2013

3 December 2013 17 December 2013


ITEM C1.2 AUSTRALIA DAY AWARDS


ACTION OFFICER: MANAGER COMMUNITY ENGAGEMENT AND COMMUNICATION


IMPACTS


Council Plan

Resources & Staff


OBJECTIVE That Council adopt the recommendation regarding recipients of the Event of the Year, Group of the Year and Citizen of the Year Australia Day Awards and that the details of the recipients are held in confidence until the Australia Day Awards Luncheon to be held on the 11 December 2012. BACKGROUND Each year Wellington Shire Council presents Australia Day Awards in four categories:

Citizen of the Year

Young Citizen of the Year

Event of the Year

Community Group of the Year This year Council received nine nominations for Citizen of the Year; four nominations for Group of the Year, and one nomination for Event of the Year. Unfortunately there were no nominations received for Young Citizen of the Year. Wellington Shire Council recognises the considerable honour of nomination and will this year invite all nominees and their nominators to an Australia Day Awards Luncheon to be held on the 11 December 2012 at All Seasons Hotel, Sale. Winners of the various awards categories will be announced during lunch. Award recipients will then be invited to participate in Australia Day events as formal guests. Past Wellington Shire Council, Citizens of the Year have included: 2012 - Peter Vrenek, Stratford 2011 - Jesse Walker, Briagolong 2010 - Pat Cameron, Maffra 2009 - Stan Alcock, Stratford and Dr Ali Khan, Sale. 2008 - Ian Kennedy, Maffra 2007 - Gillian Mayhew, Maffra OPTIONS Council have the following options:

1. Adopt the recommended recipients of the Australia Day Awards, or

2. Request reconsideration of all nominations.


PROPOSAL It is proposed that Council adopt the recommendation regarding recipients of the Event of the Year, Group of the Year and Citizen of the Year Australia Day Awards and that the details of the recipients are held in confidence until the announcement on the 11 December 2012. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. FINANCIAL IMPACT Costs associated with the Australia Day Luncheon will be met within the allocated budget. COMMUNICATION IMPACT The Australia Day Awards are a tremendous opportunity to celebrate volunteers and the contribution that they make to our community. Australia Day Awards recipients will be invited to Australia Day events in 2013 as the special guests of Wellington Shire Council. Council will promote and celebrate the recipients in recognition of their efforts to enhance the community and to serve as an inspiration to others. COMMUNITY IMPACT The Australia Day Awards are a very popular awards program. In 2013, Wellington Shire Council will seek to broaden the appeal of the nomination process, in particular around the category of Young Citizen of the Year. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY ______________________________________________________________________________

RECOMMENDATION That: 1. Council adopt the recommendation regarding recipients of the Event of the Year,

Group of the Year and Citizen of the Year Australia Day Awards as per the confidential attachment.

2. That the information contained in the attached document and designated under Section 77 Clause (2)(c) of the Local Government Act 1989 as confidential by the Chief Executive Officer on 20 November 2012 because it relates to the following grounds under Section 89(2) of the Local Government Act 1989: h) any other matter which the Council or special committee considers would prejudice the Council or any person; be designated confidential information under Section 77 Clause (2)(b) of the Local Government Act 1989 until the Australia Day Awards Luncheon on the 11 December 2012.


ORDINARY COUNCIL MEETING 4 DECEMBER 2012

On this 20 day of November 2012, in accordance with Section 77 Clause (2)(c) of the Local Government Act 1989; I, David Morcom declare that the information contained in the attached document AUSTRALIA DAY AWARDS is confidential because it relates to the following grounds under Section 89(2) of the Local Government Act 1989:

h) any other matter which the Council or special committee considers would prejudice

the Council or any person

……………………………………………………….. Chief Executive Officer


GENERAL MANAGER

GOVERNANCE

C2 - REPORT


ITEM C2.1 BRIEFING COMMITTEE MINUTES

DIVISION: GOVERNANCE



IMPACTS


Council Plan

Resources & Staff


OBJECTIVE

To receive and note the minutes of the 7 November 2012 Briefing Committee Meeting as per the attached report. BACKGROUND The Briefing Committee is a Special Committee of Council established under Section 86 of the Local Government Act 1989. The Minutes of Special Committees are required to be reported to Council. OPTIONS Council has the following options: 1. Note and receive the attached minutes of the 7 November 2012 Briefing Committee

Meeting; or 2. Seek further information prior to receiving and endorsing the attached minutes of the 7

November 2012 Briefing Committee Meeting.

PROPOSAL That Council note and receive the minutes of the 7 November 2012 Briefing Committee Meeting.

CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest.

LEGISLATIVE IMPACT The Briefing Committee is established according to the principles of Section 86 of the Local Government Act 1989, and conducts meetings that are open to the public excepting circumstances as prescribed by Section 89 of the Local Government Act 1989. Minutes of these meetings are kept in accordance with Section 93 of the Local Government Act 1989.


COUNCIL PLAN IMPACT The Council Plan 2012–2016 strategic objective Governance 1.0 states:

“To ensure governance and leadership through democratic processes, engaging with our

community, ensuring legislative compliance and conducting our affairs openly and with integrity, reflecting the highest level of good management and governance.”

This report supports the above strategic objective. PUBLIC COMMENT AND QUESTIONS FROM THE GALLERY

RECOMMENDATION

That Council note and receive the minutes of the 7 November 2012 Briefing Committee Meeting.


BRIEFING COMMITTEE MEETING – 7 NOVEMBER 2012

TABLE OF CONTENTS

DECLARATION OF CONFLICT(S) OF INTERESTS

ITEM 1 11.35am – 12pm DRAFT WALKING AND CYCLING STRATEGIC PLAN (MANAGER HEALTHY LIFESTYLES)

Briefing Committee Meeting

Minutes - Special Committee


ITEM 1 11.35am – 11.45am DRAFT WALKING AND CYCLING STRATEGIC PLAN (MANAGER HEALTHY LIFESTYLES)

PRESENT: Councillor Scott Rossetti (Mayor) Councillor Peter Cleary Councillor Carolyn Crossley Councillor Emilie Davine Councillor John Duncan Councillor Malcolm Hole Councillor Darren McCubbin Councillor Patrick McIvor Councillor Bob Wenger IN ATTENDANCE: David Morcom, Chief Executive Officer Liz Collins, General Manager Governance Glenys Butler, General Manager Liveability Chris Hastie, General Manager Natural Environment & Parks DECLARATION OF CONFLICT(S) OF INTERESTS: Nil PRESENTING: Travis Switzer, Manager Healthy Lifestyles Selena Gillham, Physical Activity Strategy Officer Tom Weatherall, Coordinator Built Environment Planning Selena Gillham, Physical Activity Strategy Officer briefed the new Council with an overview of the process undertaken in the development of the Draft Walking and Cycling Strategic Plan and to enable them to ask any questions they may have about the document prior to it being adopted by Council at a future Council meeting. Issues raised included:

The Strategy emphasises the tourist aspects of Gippsland Plains Rail Trail and not enough focus on the local community benefits.

On page 10, include Licola and Dargo on the map.

10 km radius needs to be extended to include towns that lay slightly outside this radius.

Consider including Pinnacles track in walks in National Park.


ITEM 2 DRAFT WALKING AND CYCLING STRATEGIC PLAN COUNCILLOR BRIEFING DATE: 7 NOVEMBER 2012 MANAGER HEALTHY LIFESTYLES

BRIEFING NOTE:

DDRRAAFFTT WWAALLKKIINNGG AANNDD CCYYCCLLIINNGG SSTTRRAATTEEGGIICC PPLLAANN KEY ISSUES The purpose of this Briefing is to provide the new Council with an overview of the process undertaken in the development of the Draft Walking and Cycling Strategic Plan and to enable them to ask any questions they may have about the document prior to it being adopted by Council at a future Council meeting. BACKGROUND A Key Strategic Action for the Healthy Lifestyles Business Unit for 2011/12 was the preparation of a Walking and Cycling Strategy to be presented to Council for consideration. The document became known as the Walking and Cycling Strategic Plan and provides a framework to promote and encourage walking and cycling throughout the community. A working group was formed consisting of representatives from key stakeholder organisations and groups. A robust community consultation process was undertaken to determine the priorities of the community in order to increase their walking and cycling. The Draft Walking and Cycling Strategic Plan outlines six principles that will guide the development of walking and cycling path networks across the shire. These principles will ensure that the walking and cycling path network connects the community to key destinations, is of a high standard and that Council will partner with key organisations to promote walking and cycling in Wellington. The Draft Walking and Cycling Strategic Plan has identified a framework for Council to assess future walking and cycling projects through the development of a path hierarchy system, identification of standard treatments to be implemented based on path hierarchy and developing a path priority matrix which can be used by Council as a strategic tool to assess and evaluate the priority of future projects identified by the community. At the Council Meeting held on 26 June 2012 Council received the Draft Walking and Cycling Strategic Plan and agreed to a six week public comment period. At a Briefing on Tuesday 16 October 2012 Council were provided with an overview of the public submissions that have been received and the proposed changes to the final draft based on this feedback.


NEXT STEPS Councillor discussion from this Briefing will be taken into consideration in the finalisation of the Walking and Cycling Strategic Plan which will be presented to the Council meeting for adoption in November 2012. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest.


ITEM C2.2 ASSEMBLY OF COUNCILLORS




IMPACTS


Council Plan

Resources & Staff


OBJECTIVE To report on all assemblies of Councillors records received during the period 7 November 2012 to 13 November 2012. BACKGROUND Section 80A of the Local Government Act 1989 requires a written record to be kept of all assemblies of Councillors, stating the names of all Councillors and Council staff attending, the matters considered and any conflict of interest disclosures made by a Councillor. These records must be reported, as soon as practicable, at an ordinary meeting of the Council and recorded in the minutes. Below is a summary of all assembly of Councillors records received during the period 7 November 2012 to 13 November 2012.

Assembly of Councillors summary of reports received between 7 November 2012 to 13 November 2012

Date Matters considered Councillors and officers in attendance

7 November 2012

1. Community Meeting Agenda

2. Councillors Calendars

Councillors Crossley, Rossetti, Hole, Cleary, McCubbin, Davine, Duncan, McIvor, Wenger D Morcom, Chief Executive Officer Sharon Willison (Items 1& 2) Gail Hogben (Items 1 & 2) Karen McLennan, Coordinator Social Planning & Policy (Item 1)

7 November 2012 1. Pre Council Meeting Agenda review (9.30am)

2. September 2012 Performance Report (10.45am)

3. Frequency & Timing of Council & Briefing meetings (11.45am to 12 noon and 2.05pm to 3pm)

Councillors Crossley, Rossetti, Hole, Cleary, McCubbin, Davine, Duncan, McIvor, Wenger D Morcom, Chief Executive Officer C Hastie, General Manager Built & Natural Environment (Items 1 & 2 and 1st part of 3) L Collins, General Manager Governance G Butler, General Manager Liveability J Websdale, General Manager Development (Items 1 & 2)


Vanessa Ebsworth, Manager Organisation Development (Item 1) Lesley Fairhall, Manager Finance (Item 2)

13 November 2012

1. Councillors Calendars Councillors Crossley, Rossetti, Hole, McCubbin, Davine, Duncan, McIvor, Wenger D Morcom, Chief Executive Officer Sharon Willison (Item 1) Gail Hogben (Items 1)

13 November 2012

1. SLUPP Agenda Councillors McCubbin, McIvor, Wenger J Websdale, GMD Joshua Clydesdale, Manager Land Use Planning Sabine Provily, Strategic Planner Dean Morahan, Manager Asset & Projects Sharyn Bolitho, Manager Economic Development John Inglis, Coordinator Infrastructure Development

OPTIONS Council has the following options: 1. Note and receive the attached assembly of Councillors records; or 2. Not receive the attached assembly of Councillors records. PROPOSAL That Council note and receive the attached assembly of Councillors records received during the period 7 November 2012 to 13 November 2012. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. LEGISLATIVE IMPACT The reporting of written records of assemblies of Councillors to the Council in the prescribed format complies with Section 80A of the Local Government Act 1989. COUNCIL PLAN IMPACT The Council Plan 2012–2016 strategic objective Governance 1.0 states: “To ensure governance and leadership through democratic processes, engaging with our

community, ensuring legislative compliance and conducting our affairs openly and with integrity, reflecting the highest level of good management and governance.”


This report supports the achievement of this strategic objective. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY _________________________________________________________________________

RECOMMENDATION That Council note and receive the attached assembly of Councillors records received during the period 7 November 2012 to 13 November 2012.


ASSEMBLY OF COUNCILLORS

1. DATE OF MEETING:

07/11/2012

2. ATTENDEES: Councillors

Name In attendance (tick)


Yes No Yes No

Cr Crossley Cr McCubbin

Cr Rossetti Cr McIvor

Cr Cleary Cr Wenger

Cr Davine Cr Hole

Cr Duncan

Officers In Attendance Name In attendance

(tick) Name In attendance

(tick)

Yes No Yes No

D Morcom, CEO G Butler, GML

L Collins, GMG J Websdale , GMD

C Hastie, GMB&NE

Others in attendance:

Name Item No. Name Item No.

Karen McLennan 1

Sharon Willison 1 & 2

3. Matters/Items considered at the meeting (list):

1. Community Meeting Agenda 2. Councillors’ Calendars 4. Conflict of Interest disclosures made by Councillors:

NIL



1. DATE OF MEETING:

7/11/2012




Yes No Yes No

Cr Rossetti Cr McCubbin

Cr Davine Cr McIvor

Cr Cleary Cr Wenger

Cr Crossley Cr Hole

Cr Duncan

Officers In Attendance Name In

attendance (tick)


Yes No Yes No

D. Morcom CEO G Butler, GML

L Collins, GMG J Websdale, GMD (Item 1 & 2 only)

C Hastie, GMB&NE (Items 1 & 2 and 1st part of 3)



Vanessa Ebsworth, Manager Organisation Development

1

Lesley Fairhall, Manager Finance

2


1. Pre Council Meeting Agenda review (9.30am) 2. September 2012 Performance Report (10.45am) 3. Frequency & Timing of Council & Briefing meetings (11.45am to 12 noon

and 2.05pm to 3pm)

4. Conflict of Interest disclosures made by Councillors: No Conflicts of Interest were declared.



1. DATE OF MEETING:

13/11/2012




Yes No Yes No



Cr Cleary Cr Wenger

Cr Davine Cr Hole

Cr Duncan



(tick)

Yes No Yes No



C Hastie, GMB&NE



Gail Hogben 1

Sharon Willison 1


1. Councillors’ Calendars

4. Conflict of Interest disclosures made by Councillors:

Nil



1. DATE OF MEETING:

13/11/2012




Yes No Yes No



Cr Cleary Cr Wenger

Cr Davine Cr Hole

Cr Duncan



(tick)

Yes No Yes No



C Hastie, GMB&NE



Joshua Clydesdale 1 John Inglis 1

Sabine Provily 1 Sharyn Bolitho 1

Dean Morahan 1

3. Matters/Items considered at the meeting:

1. SLUPP agenda – 13 November 2012 4. Conflict of Interest disclosures made by Councillors: Nil


ITEM C2.3 NATIONAL SEA CHANGE TASK FORCE COMMITTEE OF MANAGEMENT NOMINATION




IMPACTS


Council Plan

Resources & Staff


OBJECTIVE To consider nominating a Councillor as a Victorian representative for a vacancy on the National Sea Change Taskforce Committee of Management. BACKGROUND The National Sea Change Taskforce was established in 2004 as a national body to represent the interests of coastal councils and communities experiencing the effects of rapid population and tourism growth. The Taskforce now has more than 68 member councils from around Australia. Collectively, these councils represent more than four million residents. The role of the National Sea Change Taskforce is to provide national leadership in addressing the impact of the ‘sea change’ phenomenon and to provide support and guidance to coastal councils attempting to manage the impact of rapid growth. Current methods of planning, funding and managing rapid population and tourism growth in coastal areas are inconsistent and inadequate. The Taskforce promotes the adoption of a coordinated national approach to managing sea change growth that would involve a commitment by all three levels of government to work collaboratively to ensure that coastal development is managed with a focus on sustainability of coastal communities and the coastal environment.

A casual vacancy has occurred for a Victorian representative on the National Sea Change Taskforce Committee of Management (the Committee) and nominations are being sought by 7 December 2012 to fill the vacancy. The Committee meets face to face twice each year, once in conjunction with the annual conference and once for the annual general meeting. The costs for flights and accommodation for Committee members to attend these two events is covered by the Committee. The Committee also holds a teleconference every month and the cost for the teleconference call is also borne by the Committee. OPTIONS Council has the following options:

1. To nominate a Councillor for potential election to the National Sea Change Taskforce

Committee of Management; or

2. To not nominate a Councillor for potential election to the National Sea Change Taskforce

Committee of Management.


PROPOSAL That Council nominate a Councillor for election on the National Sea Change Committee of Management. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this Report have declared a Conflict of Interest. COUNCIL PLAN IMPACT The 2012-2016 Council Plan reflects Council’s aspirations in relation to the environment: 2. Environment

“To promote, plan and implement a range of strategies that make a significant contribution

to the responsible care and sustainable management of our municipality’s diverse natural environment and built environment.”

This report supports the above aspiration. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY ______________________________________________________________________________ RECOMMENDATION That Council nominate Councillor ................ for election on the National Sea Change Committee of Management.


GENERAL MANAGER

DEVELOPMENT

C3 - REPORT


ITEM C3.1 STRATEGIC LAND USE PLANNING PROJECTS REVIEW GROUP

MINUTES

DIVISION: DEVELOPMENT

ACTION OFFICER: MANAGER LAND USE PLANNING


IMPACTS


Council Plan

Resources & Staff


OBJECTIVE To receive the minutes of the Strategic Land Use Planning Projects Review Group meeting of 13 November 2012. BACKGROUND The Strategic Land Use Planning Projects Review Group (Review Group) was appointed by Council at the Special Council meeting of 30 October 2012, which considered the appointment of committees and delegates. The Review Group comprises Councillor McCubbin, Councillor Wenger, Councillor McIvor, General Manager Development, Manager Land Use Planning, Coordinator Strategic Planning, two Strategic Planners, General Manager Built & Natural Environment, Manager Assets & Projects, Coordinator Infrastructure Development and Manager Economic Development. The purpose is to provide Councillors with an update on a range of current strategic planning projects. The Review Group meets monthly and the last meeting was held on 13 November 2012 and the minutes are attached. Due to the confidential nature of many project proposals the minutes are provided as a confidential attachment. OPTIONS Council has the following options: 1. Receive the minutes from the Strategic Land Use Planning Projects Review Group meeting;

or 2. Not receive the minutes from the Strategic Land Use Planning Projects Review Group

meeting and seeks further information for consideration at a future Council meeting. PROPOSAL To receive the minutes of the Review Group meeting of 13 November 2012. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest.


COMMUNICATION The minutes of the Review Group meeting have been designated to be confidential information under Section 77 Clause (2)(c) of the Local Government Act 1989. LEGISLATIVE IMPACT All Review Group matters are considered in accordance with the Local Government Act 1989, Planning and Environment Act 1987 and/or any relevant legislation. COUNCIL PLAN IMPACT Projects presented to the Review Group are consistent with the Council Plan 2012 - 2016, and in particular the Development objective which is: “To support sustainable growth and development in appropriate locations supported by

levels of infrastructure in keeping with the needs of the community while retaining the amenity valued by the community.”

PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY _________________________________________________________________________

RECOMMENDATION

That: 1. Council receive the minutes of the Strategic Land Use Planning Projects Review Group

meeting of 13 November 2012; and 2. That the information contained in the attached document and designated under Section

77 Clause (2)(c) of the Local Government Act 1989 as confidential by the Chief Executive Officer on 15 November 2012 because it relates to the following grounds under Section 89(2) of the Local Government Act 1989; e) proposed developments, be designated confidential information under Section 77 Clause (2)(b) of the Local Government Act 1989.


COUNCIL MEETING 4 DECEMBER 2012

On this 15 day of November 2012, in accordance with Section 77 Clause (2)(c) of the Local Government Act 1989; I, John Websdale (delegate) declare that the information contained in the attached document ITEM C3.1 STRATEGIC LAND USE PLANNING PROJECTS REVIEW GROUP MINUTES is confidential because it relates to the following grounds under Section 89(2) of the Local Government Act 1989:

e) proposed developments;

………………………………………………………… General Manager Development (Delegate)


GENERAL MANAGER

BUILT & NATURAL ENVIRONMENT

C4 - REPORT


ITEM C4.1 PROPOSED DECLARATION OF SECTIONS OF GIFFARD ROAD,

STRADBROKE AS A PUBLIC HIGHWAY

DIVISION: BUILT AND NATURAL ENVIRONMENT

ACTION OFFICER: MANAGER ASSETS & PROJECTS


IMPACTS


Council Plan

Resources & Staff


OBJECTIVE The objective of this report is for Council to declare two sections of Giffard Road at Stradbroke that were constructed by agreement on private property in 1966, as “Public Highways”. BACKGROUND In 1965 the former Shire of Rosedale commenced the acquisition process to realign sections of Giffard Road and Seaspray – Stradbroke Road at Stradbroke. Approval was granted by the land owner for the construction of the road formation on their property and compensation was paid for the loss of their land and fences were erected on the proposed boundaries. A recent subdivision in the area revealed that there were other sections of the road that has been constructed on an altered alignment and not formalised in a road reserve. A search of the archives from the former Shire of Rosedale indicated that these sections of road were surveyed and plans were prepared in 1966. However the process to have the road reserve plans approved by Council and the amended titles registered at the Land Titles Office was not finalised. Due to legislative changes since 1965, new plans of survey were required and in 2011 Wellington Shire Council engaged a licensed surveyor to carry out detailed surveys to re-establish the deviated road sections and this work has now been completed. The survey results revealed that the existing gazettal for this property could not be used and required a new notice in the Victorian Government Gazette declaring the sections of road as public highway. A letter was sent out to the property owner advising that the previous acquisition process and title amendments were never finalised. Discussions have since been held with the property owner and council officers and no objections have been presented to concluding this process. OPTIONS Council has the following options: 1. Progress the road declaration by placing a notice in the Victorian Government Gazette; or 2. Abandon the declaration and let the status quo remain.


PROPOSAL That, pursuant to Section 204(1) of the Local Government Act 1989 Council resolves to declare the sections of Giffard Road, through Lot 1 PS 703133M being Crown Allotment 7 Section A Parish of Wulla Wullock as a public highway and a notice to this effect be placed in the Victorian Government Gazette. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. FINANCIAL IMPACT The former Shire of Rosedale compensated the land owners for the loss of their land and fenced the new road alignment in 1966. The financial impact for Wellington Shire Council is for the minor costs of gazettal and registration of titles. COMMUNICATION IMPACT The outcome of this report will be communicated directly to the property owners and more widely through the Victorian Government Gazette. LEGISLATIVE IMPACT The proposed declaration of the sections of road as a public highway is undertaken pursuant to Section 204(1) of the Local Government Act 1989. COUNCIL PLAN IMPACT The proposed road declaration supports the Council Plan 2011 – 2015 Strategic Objectives through the Built Environment’s strategy of: “Ensuring the coordination and integration of Wellington’s infrastructure through appropriate planning and design practices.” CONSULTATION IMPACT All persons who have an interest in the declaration have been recently contacted regarding this matter and have offered no objection. RISK MANAGEMENT IMPACT There are no public risk issues associated with the proposed public highway declaration. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY


______________________________________________________________________________

RECOMMENDATION That: 1. Pursuant to Section 204(1) of the Local Government Act 1989 Council resolves to

declare the sections of Giffard Road Stradbroke through Lot 1 PS 703133M being Crown Allotment 7 Section A Parish of Wulla Wullock as a public highway; and

2. A notice to this effect be placed in the Victorian Government Gazette.


PROPOSED ROAD DECLARATION GIFFARD ROAD, STRADBROKE

ROAD R1 & ROAD R2 TO BE DECLARED PUBLIC HIGHWAY


PROPOSED ROAD DECLARATION GIFFARD ROAD, STRADBROKE

ROAD TO BE DECLARED PUBLIC HIGHWAY -


GENERAL MANAGER

LIVEABILITY

C5 - REPORT


ITEM C5.1 RECREATION RESERVE MASTER PLANS

DIVISION: LIVEABILITY

ACTION OFFICER: MANAGER HEALTHY LIFESTYLES


IMPACTS


Council Plan

Resources & Staff


OBJECTIVE The purpose of this report is for Council to receive the Recreation Reserve Master Plans that have been developed for the Gordon Street Recreation Reserve and Stephenson Park Recreation Reserve. BACKGROUND A Council Briefing was held on 2 August 2011 and a Council Workshop was held on 22 May 2012, to provide Council with an update on the process and progression of the development of Recreation Reserve Master Plans. The development of the Recreation Reserve Master Plans has involved consultation with the respective Committees of Management, tenant user groups and the broader community to ensure that comprehensive consultation has been undertaken with all stakeholders. The intention of the Recreation Reserve Master Plans is to utilise them as a planning tool that will guide Council in its decision making for future development opportunities at each reserve. As part of this process, a scoring assessment matrix has been developed to assist Council to prioritise all projects that have been proposed in each of the master plans. This prioritisation process will objectively assist Council in the development of future capital works programs and potential funding applications. The major benefits of Recreation Reserve Master Plans to Council include the efficient, effective and consistent allocation of grant funding directed towards priority infrastructure development. This process will also identify and link appropriate priority projects to various funding programs as relevant funding opportunities become available, ensuring that Council maximises its capacity to leverage funding from external funding providers. OPTIONS Council has the following options available: 1. Receive the Gordon Street Recreation Reserve and Stephenson Park Recreation Reserve

Master Plans; or 2. Request additional information to be included in the Gordon Street or Stephenson Park

Recreation Reserve Master Plans, and refer the relevant Master Plan(s) to a future Ordinary Council Meeting.


PROPOSAL It is proposed that Council receive both the Gordon Street Recreation Reserve and Stephenson Park Recreation Reserve Master Plans. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. FINANCIAL IMPACT Council allocates $400,000 per annum to develop sport and recreation infrastructure. The projects identified in the Recreation Reserve Master Plans will be used to guide Council’s decision-making around the expenditure of this funding allocation, ensuring the efficient, effective and consistent allocation of funding towards prioritised sport and recreation infrastructure developments. COMMUNICATION IMPACT As part of the Community Consultation phase of the Recreation Reserve Master Plan development, draft plans are publicised on Council’s website, at the relevant public library, and in community newsletters. COUNCIL PLAN IMPACT A Council Plan strategy for Healthy Lifestyles is: “To continue to provide a diverse range of quality, accessible sporting and recreation

facilities which meet the needs of our communities.” CONSULTATION IMPACT The development of the Recreation Reserve Master Plans has involved consultation with the respective Committees of Management, tenant user groups and the broader community to ensure that comprehensive consultation has been undertaken with all stakeholders. The Gordon Street Recreation Reserve and Stephenson Park Recreation Reserve Master Plans were released to the community for comment from July 2012 to August 2012. There was limited feedback received as a result of this consultation process. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY ______________________________________________________________________________

RECOMMENDATION That Council receives the Gordon Street Recreation Reserve and Stephenson Recreation

Reserve Master Plans.


ITEM C5.2 WELLINGTON ACCESS AND INCLUSION PLAN 2012 – 2015

DIVISION: LIVEABILITY

ACTION OFFICER: GENERAL MANAGER LIVEABILITY


IMPACTS


Council Plan

Resources & Staff


OBJECTIVE The objective of this report is for Council to adopt the Wellington Access and Inclusion Plan 2012 – 2015 as attached. BACKGROUND Under the Local Government Act 1989 councils have a responsibility to improve the overall quality of life of people in the local community, and to ensure that services and facilities provided by the council are accessible and equitable. Addressing issues of discrimination and improving access and inclusion for all community members, including people with a disability, falls within these responsibilities. The Wellington Access and Inclusion Plan 2012 – 2015 reflects both community expectations and the legislative requirements of local government. The Wellington Access and Inclusion Plan 2012 – 2015 utilises the objectives of the Municipal Association of Victoria’s Strategic Framework – ‘Creating a more inclusive community for people with a disability’ to guide the work of the plan. The Wellington Access and Inclusion Action Plan 2012 – 2013 describes how Wellington Shire will work towards improving the overall quality of life of people and to ensure that services and facilities provided by the council are accessible and equitable. A number of levels of consultation (both internal and external) have informed the development of the Plan:

1. The Wellington Access and Inclusion Advisory Group reviewed the previous Plan (2004) and noted achievements and areas that needed further work.

2. A Stakeholder survey and consultation with community groups indicated that there are a number of significant access and inclusion issues in our community including Transport, Employment, Education, Physical Access and Community Involvement.

3. A Council workshop was held in July to get input from Councillors about the content of the plan.

4. A draft was made available to the community for 6 weeks for feedback. There were minimal changes suggested and the plan has included this minor feedback.

5. Internal discussions with managers around these issues have helped to shape the actions and outcome statements in the Action Plan.

OPTIONS Council has the following options:

1. Adopt the Wellington Access and Inclusion Plan 2012 – 2015; or 2. Request changes to be made to the Wellington Access and Inclusion Plan 2012 – 2015 and

present for adoption at a future ordinary Council meeting:


PROPOSAL It is proposed that Council adopts the Wellington Access and Inclusion Plan 2012 – 2015 as attached. CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. FINANCIAL IMPACT Some actions will require consideration for inclusion in future Capital Works Budgets. COMMUNICATION IMPACT The Wellington Access and Inclusion Plan 2012 – 2015 will assist to build the positive image of Council as it responds to community feedback on access and inclusion issues. The Actions around providing more accessible Council information will ensure the Wellington Community is more informed about Council services and decision making processes. LEGISLATIVE IMPACT The Wellington Access and Inclusion Plan 2012 - 2015 assists Council to fulfil its obligations under the Victorian Local Government Act 1989 and to recognise their specific responsibilities to people with a disability under the Disability Discrimination Act 1992, the Charter of Human Rights and Responsibilities Act 2006, the Disability Act 2006 and the Equal Opportunity Act 2010. COUNCIL PLAN IMPACT Council’s commitment in the Council Plan that: “We will continue to provide targeted services and work with a range of Federal and State

Government departments, agencies and community organisations to ensure the wellbeing and inclusion of all members of our community’ relates directly to the Wellington Access and Inclusion Plan.”

RESOURCES AND STAFF IMPACT The Action Plan 2012 - 2013 includes recommendations for some specific staff training. The Wellington Access and Inclusion Advisory Group (WAIAG) is an advisory group to Council and it will have a major role in monitoring and evaluating the Wellington Access and Inclusion Plan 2012 – 2015. COMMUNITY IMPACT Positive community impact can be expected as Council demonstrates a commitment to the community according to legislation and in response to community consultation.


CONSULTATION IMPACT Significant consultation has been undertaken in the development of the Wellington Access and Inclusion Plan 2012 – 2015 including a six week period for community feedback on the Draft Wellington Access and Inclusion Plan 2012 – 2015. Targeted feedback with key stakeholders also occurred during the six week period. The list below indicates groups that were consulted:

People with a disability

Families, Carers and Carer groups

Wellington Advocacy Group

Senior Citizens Groups

Service Providers in the Aged and Disability Sector

Support Groups

Sale Specialist School

RISK MANAGEMENT IMPACT Actions in the Wellington Access and Inclusion Plan 2012 - 2015 will assist in ameliorating some risks in the built environment by developing plans for improvements to accessible paths of travel, for example changes to footpaths and curb cuts and to Disabled/accessible Car Parking to meet the current standards. Producing council information in accessible formats will lead to a more informed community, thus addressing risks relating to misinformation or no information being available. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY ______________________________________________________________________________

RECOMMENDATION That Council adopt the Wellington Access and Inclusion Plan 2012 – 2015 as attached.


That the meeting be closed to the public pursuant to Section 89(2) of the Local Government Act 1989 to consider: h) any other matter which the Council or special committee considers would prejudice the Council or any person.

D1 URGENT BUSINESS

D2 FURTHER GALLERY AND CHAT ROOM COMMENTS


ORDINARY COUNCIL MEETING 4 DECEMBER 2012

On this 20 day of November 2012, in accordance with Section 77 Clause (2)(c) of the Local Government Act 1989; I, Liz Collins declare that the information contained in the attached document ITEM E2 REMUNERATION COMMITTEE MINUTES is confidential because it relates to the following grounds under Section 89(2) of the Local Government Act 1989: h) any other matter which the Council or special committee considers would prejudice the

Council or any person

………………………………………………………..

Council Meeting Agenda - wellington.vic.gov.au good of the Wellington Shire Council may result to...

Documents

Transcript of Council Meeting Agenda - wellington.vic.gov.au good of the Wellington Shire Council may result to...