Council and Committee structures

Jayne F. CeroneDirector – Governance, Communications and Volunteer RelationsIEEE Technical Activities

What is a Technical Council

Established by the Board for the purpose of providing a continuing mechanism for two or more IEEE societies (member societies) to work together in a multi-disciplinary technical area of mutual interest primarily through conferences and publications. Any two of more societies may propose formation.

Apr 19, 20232

What is a Technical Committee

Designed to facilitate the performance of duties assigned.Tech Committee structure allows faster response to new technologies. Tech Committees are focused on emerging or not addressed technologies; not obviously covered by existing Societies or Technical Councils.

Apr 19, 20233

Current Technical Committees

ICEO individual volunteers Point of contact for GEO Some Society support, but not members Income from donations; no formal products

RFID 8 member Societies Sponsored by Societies 2 conferences which generate income Considering a new publication

Apr 19, 20234

Finances

CouncilFunded by member Societies, grants or productsHas reservesBudget approved by TABFinances run through a business unitCan be placed on watch listMay accept donations

CommitteeFunded by member Societies, grants or productsNo reserves (money goes into TAB reserves and not specifically Systems)Budget approved by TABFinances run through a business unitNot a candidate to be placed on watch listMay accept donations

Apr 19, 20235

External Governance

CouncilVoting Member of TABMay sign MOUs with other groups

CommitteeNo vote on TABReports to TMCMay sign MOUs with other groups (following TMC approval)

Apr 19, 20236

Internal Governance

CouncilOfficersVoting representatives from member Societies; governed by C&BPresident selected per C&B

Has C&B

CommitteeOfficersVoting representatives from member Societies (if exist); MOU required if funding involvedChair and Chairs-Elect selected by TA ChairHas Charter

Apr 19, 20237

Internal Governance - Formation

CouncilProp. 2+ SocietiesScope vetted SPCProposal 60+ days prior to TAB meetingProposal including finances, C&B, FOIApproved by TMC; TAB; IEEE BoDTo start: Minimum of 1 year

CommitteeProposal to TAB ChairApproved by TAB Chair; with the advise and consent of TABTo start: minimum 1 TAB meeting (although may begin prior to TAB meeting)

Apr 19, 20238

Conferences

CouncilFinancially sponsored conferencesTCS allowed; approval by AdCom Budget run through conference

CommitteeFinancially sponsored conferencesTCS allowed; approval by ??Budget run through conference

Apr 19, 20239

Publications

CouncilPeriodicals approved via standard processCan be technical cosponsorCan be a financial cosponsorNo bundle pubs

CommitteePeriodicals approved via ?? (for ICEO, they were not a committee when JSTARS approved)Can be technical cosponsorCan be financial sponsor or cosponsorNo bundled pubs

Apr 19, 202310

Distributions

CouncilBase for periodicals

CommitteeBase for periodical?? (this needs to be discussed in TAB FinCom) At risk $66.6K [if OK need to change TAB Finance Manual ]

Apr 19, 202311

Charges

CouncilDirect infrastructure on productsPays portion of TAB support ($19.6K)Pay corporate recovery ($9.0K)

CommitteeDirect infrastructure on products

Apr 19, 202312

Review Processes

CouncilSRC review once every 5 yearsPRC review any pubs every 5 years

CommitteeNo SRC reviewPRC review any pubs every 5 yearsAnnual TMC reviewPossible direct financial oversight if consistent negative actuals [process needs to be defined]

Apr 19, 202313

Issues requiring volunteer approved process changes

Need to consider any precedent. For example, if Systems is given any “grandfather” advantages regarding costs, this could be a precedent for other OUs. Can the Tech Committee AdCom approve Technical Cosponsored conferences

Apr 19, 202314

Issues requiring volunteer approved process changes

Does a Tech Committee get a part of the publications base? What is approval process for publications; if not a permanent OU, how to deal with pubs costs, continuity re publication (IEEE reputation); finances. Needs to be discussed in Products and Periodicals Committee.

Apr 19, 202315