Cost Savings through twelve Directors Portal€¦ · Cost Savings through twelve Directors Portal...
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TECHNICAL ASPECTS NO SERVER ENVIRONMENT NO SERVER ENVIRONMENT NO SPECIALISTS REDUCTION OF COSTS NO MAINTENANCE SECURITY ASPECTS TIME ASPECTS Using twelve Directors Portal results in massive time savings: 12 6 5 9 1 hour 6k € 250 pages 7€ 175€ ASSUMPTIONS $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ ≈ 4’400 € ≈ 805 € ≈ 4’200 € ≈ 600 € ≈ 526 € $ $ $ $ $ $ $ $ $ $ ≈ 700 € $ $ $ $ $ $ $ $ $ $ ≈ 18 € ≈ 480 € 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 Copyright 2016 by loomion AG, Switzerland. All rights reserved. FINANCIAL ASPECTS TESTIMONIALS TWELVE DIRECTORS PORTAL SAVINGS USING TWELVE DIRECTORS PORTAL Advantages of using twelve Directors Portal in SaaS or “off-premise” mode are: No server environment required to operate the portal (Opex instead of Capex) No software licenses required for the servers No specialists required for operation of infrastructure Reduction of costs for security measures in-house (firewalls, virus scan, IPS) No maintenance work required (backup, updates, hotfixes, etc.) BOARD OFFICE SECURITY ADVANTAGES THROUGH: BOARD OF DIRECTORS MEMBERS SECURITY ADVANTAGES THROUGH DAILY USE: INTERNAL IT TEAM SECURITY ADVANTAGES THROUGH DAILY USE: Using twelve Directors Portal the level of security is greatly enhanced: Savings for internal audits and litigation cases Timestamped and user identified overview of read documents Simplified granting of permissions on documents through pre-defined document types Access control for Board documents in the Board Office through predefined user rights Minimized risk of lost documents Simplified security handling Intrinsic security measures (automatic logoff, deletion of local database after unsuccessful logon attempts etc.) Distribution of confidential information exclusively encrypted communication channels Storage of documents in encrypted databases BOARD OFFICE BOARD MEMBERS Time saving through daily use: Time saving through daily use: Central and structured storage of documents using metadata Full text search for finding of information Real-time distribution of meeting documents Real-time updates for new versions of documents Automated notification regarding new documents Planning of meetings Simplification of processes for circular resolutions and votings No waiting time for updated information and documents No handling (archiving, carrying and securing) of physical material Facilitated communication with Boardmember colleagues and the Board Office Consolidation of all meeting documents in one central location Expedited location of information through fulltext search Ease of participation in circular resolutions and votings Export of meeting dates to personal calendars to organise personal schedules Concentration of all important meeting information on document dashboard Committee meetings per year (4 risk + 4 audit + 4 nomination) Printed copies per committee meeting Board of Directors meetings per year Printed copies per Board meeting Effort for preparing, printing and distribution of 1 copy Labor cost per month for one Board secretary assistant 1 printed copy contains approx. Card-board packaging and folder Per cartridge for 4-color laser printer Time effort for preparing, printing and distributing of all copies: approx. 120 h x labor costs per month/160 Paper costs for 30’000 pages Costs for packaging Costs for toner for 30’000 pages Costs for international shipping (27 mailings) Costs for national shipping (90 mailings) Depreciation of printer over 3 years Electricity costs Ralf Luchsinger, CIO Glarner Kantonalbank Dr. Heiner Zehntner, Corporate Secretary Endress+Hauser AG "Glarner Kantonalbank – awarded as "The Digital Bank of Switzerland" – was looking for an ideal solution to complement our "One Device, Anytime, Anywhere with Touch" workplace strategy. With loomion's twelve Directors Portal, we have found the perfect match." "Thanks to twelve Directors Portal, the communication with the Board renders to be essentially more simple and more efficient. Meeting invitations and meeting documents are now delivered quickly and safely. In general, transparency and security have significantly improved." The handling costs of the individual Board members are not included in this calculation. TOTAL: 11’800 € PER YEAR
Transcript of Cost Savings through twelve Directors Portal€¦ · Cost Savings through twelve Directors Portal...
TECHNICAL ASPECTS
NO SERVER ENVIRONMENT
NO SERVER ENVIRONMENT
NO SPECIALISTSREDUCTION OF COSTS
NO MAINTENANCE
SECURITY ASPECTS
TIME ASPECTS
Using twelve Directors Portal results in massive time savings:
12
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9
1 hour
6k €
250 pages
7€
175€
ASSUMPTIONS
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≈ 4’400 €
≈ 805 €≈ 4’200 € ≈ 600 €
≈ 526 €
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≈ 700 €
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≈ 18 €
≈ 480 €
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Copyright 2016 by loomion AG, Switzerland. All rights reserved.
FINANCIAL ASPECTS
TESTIMONIALS
TWELVE DIRECTORS PORTALSAVINGS USING TWELVE DIRECTORS PORTAL
Advantages of using twelve Directors Portal in SaaS or “off-premise” mode are:
No server environment required to operate the portal (Opex instead of Capex)
No software licenses required for theservers
No specialists required for operation of infrastructure
Reduction of costs for security measures in-house (firewalls, virus scan, IPS)
No maintenance work required (backup,updates, hotfixes, etc.)
BOARD OFFICE
SECURITY ADVANTAGESTHROUGH:
BOARD OF DIRECTORS MEMBERS
SECURITY ADVANTAGESTHROUGH DAILY USE:
INTERNAL IT TEAM
SECURITY ADVANTAGESTHROUGH DAILY USE:
Using twelve Directors Portal the level of security is greatly enhanced:
Savings for internal audits and litigation cases
Timestamped and useridentified overview of readdocuments
Simplified granting ofpermissions on documentsthrough pre-defineddocument types
Access control for Boarddocuments in the BoardOffice through predefineduser rights
Minimized risk of lost documents
Simplified securityhandling
Intrinsic security measures (automatic logoff, deletion of local database after unsuccessful logonattempts etc.)
Distribution of confidentialinformation exclusively encrypted communication channels
Storage of documents in encrypted databases
BOARD OFFICE BOARD MEMBERS Time saving through daily use: Time saving through daily use:
Central and structured storageof documents using metadata
Full text search for finding ofinformation
Real-time distribution ofmeeting documents
Real-time updates for newversions of documents
Automated notificationregarding new documents
Planning of meetings
Simplification of processesfor circular resolutions and votings
No waiting time for updated information and documents
No handling (archiving, carryingand securing) of physical material
Facilitated communication withBoardmember colleagues and the
Board Office
Consolidation of all meetingdocuments in one central location
Expedited location ofinformation through fulltext search
Ease of participation incircular resolutions and votings
Export of meeting dates to personalcalendars to organise personal
schedules
Concentration of all important meeting information on document dashboard
Committee meetings per year (4 risk + 4 audit + 4 nomination)
Printed copies per committee meeting
Board of Directors meetings per year
Printed copies per Board meeting
Effort for preparing, printing anddistribution of 1 copy
Labor cost per month for oneBoard secretary assistant
1 printed copy contains approx.
Card-board packaging and folder
Per cartridge for 4-color laserprinter
Time effort for preparing, printing and distributing of all copies: approx. 120 h x labor costs per month/160
Paper costs for 30’000 pages
Costs for packaging
Costs for toner for 30’000 pages
Costs for international shipping (27 mailings)
Costs for national shipping (90 mailings)
Depreciation of printer over 3 years
Electricity costs
Ralf Luchsinger, CIOGlarner Kantonalbank Dr. Heiner Zehntner, Corporate Secretary
Endress+Hauser AG
"Glarner Kantonalbank – awarded as "The Digital Bank of Switzerland" – was looking for an ideal solution to complement our "One Device, Anytime, Anywhere with Touch" workplace strategy. Withloomion's twelve Directors Portal, we have found the perfect match."
"Thanks to twelve Directors Portal, the communication with the Board renders to be essentially more simple and more efficient. Meeting invitations and meeting documents are now deliveredquickly and safely. In general, transparency and security have significantly improved."
The handling costs of the individual Board members are not included in this calculation.
TOTAL: 11’800 € PER YEAR
