CAS/CAIS User Group Meeting

October 18, 2018

Cost Estimating Module -

RPV Model Customization

Prepared by Adam Pugh & Mark Gordy

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CAIS

-Condition Assessment Survey

-Functional Assessment

Projects Module

Estimating Module

CAS/CAIS User Group Meeting – October 16-18, 2018

CAIS Functionality

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CAIS is DOE’s cost estimating system for calculating and recording:

Repair Needs and Deferred Maintenance cost based on physical

deficiencies identified during a condition assessment survey

Modernization Costs based on mission deficiencies identified during

functional assessment

In 2012, CAIS was expanded to include the Projects Module, which

allows a Site to compile both physical deficiencies and/or mission

deficiencies into a single project

Example: How much does it cost to replace all the roofs at my Site?

CAS/CAIS User Group Meeting – October 16-18, 2018

CAIS Functionality (Cont’d)

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In October 2016, CAIS expanded to include the Estimating Module to

give Sites and Programs the ability to develop independent cost

estimates to include Replacement Plant Value (RPV) Estimates

CAS/CAIS User Group Meeting – October 16-18, 2018

Taking Advantage of the DOE Models

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Users can build a RPV model in the CAIS Estimating Module

Upside: Site have a very detailed RPV for the building

Downside: Very time-consuming and resource intensive

Solution: Take advantage of the CAIS Estimating Module cost data by

adding the RPV modeling capability from the DOE Costworks CD. This

new RPV Module will allow Sites and Programs to develop building RPV

estimates that will automatically update each year with new cost data.

CAS/CAIS User Group Meeting – October 16-18, 2018

The Value of a Good RPV Estimate

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Provides a better estimate of Department’s total liability for real

property

The RPV provides the basis for the analysis of many real property

data metrics. Examples:

Maintenance Investment Index = 𝐴𝑛𝑛𝑢𝑎𝑙 𝐴𝑐𝑡𝑢𝑟𝑎𝑙𝑀𝑎𝑖𝑛𝑡𝑒𝑛𝑎𝑛𝑐𝑒

𝑅𝑃𝑉× 100

Condition Index = 1 −𝑅𝑒𝑝𝑎𝑖𝑟 𝑁𝑒𝑒𝑑𝑠

𝑅𝑃𝑉× 100

Deferred Maintenance Index = 𝐷𝑒𝑓𝑒𝑟𝑟𝑒𝑑 𝑀𝑎𝑖𝑛𝑡𝑒𝑛𝑎𝑛𝑐𝑒

𝑅𝑃𝑉× 100

Hot topic during the standing up of the Laboratory Operation Board (LOB)

CAS/CAIS User Group Meeting – October 16-18, 2018

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CAIS

-Condition Assessment Survey

-Functional Assessment

Projects Module

Estimating Module

RPV Module

Aug 2018

CAS/CAIS User Group Meeting – October 16-18, 2018

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What is a FIMS RPV Model?

CAS/CAIS User Group Meeting – October 16-18, 2018

FIMS RPV Model Example – Office, Large

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Large 8 story office building model of

150,000 GSF. The structure is steel

framed, with precast concrete exterior,

single-ply membrane roof, and roof top

HVAC units and central air system

GSF = 150,000

Perimeter (LF) = 520

Location = National Average

Wall/Framing Type = Precast Concrete / Steel Frame

No of Floors = 8

Floor Height (LF) = 12

Includes Basement = No

CAS/CAIS User Group Meeting – October 16-18, 2018

FIMS RPV Model Composition

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Model includes complete Assembly list that rolls up to provide

Cost/Sqft and Total Building Cost

Uniformat Classification Cost / Sqft Total Cost

A10 Foundations $2.74 $410,998

A20 Basement Construction $0.04 $6,188

B10 Superstructure $23.08 $3,462,206

B20 Exterior Enclosure $23.35 3,052,854

B30 Roofing $0.67 $99,939

[Remaining Levels] “ “

Total $124.03 $18,604,616

Used by FIMS to calculate building/trailer RPV values

CAS/CAIS User Group Meeting – October 16-18, 2018

Ex. of using the RPV Models

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FIMS default, $125/gsf

5000gsf * $125/gsf = $625,000

Using just the information already available in FIMS

Only using GSF:

5000gsf * $195.50/gsf = $977,500

GSF & Number of Floors: 2

5000gsf * 224.11/gsf = $1,120,550

E15 Office Small

Actually GSF 5,000GSF

Wall/Framing Type Glass curtain wall / Steel Frame system

Perimeter 380LF

Number of Floors 2

Floor Height 14LF

Basement (Yes/No) No

CAS/CAIS User Group Meeting – October 16-18, 2018

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Using a few readily available details

GSF, Wall/Framing Type, Perimeter,

Number of Floors, Basement (Y/N)

5000gsf * $250.95/gsf = $1,254,750

FIMS default = $625,000

E15 Office Small

Actually GSF 5,000GSF

Wall/Framing Type Glass curtain wall / Steel Frame system

Perimeter 380LF

Number of Floors 2

Floor Height 14LF

Basement (Yes/No) No

$977,500

$1,120,550

Ex. of using the RPV Models

CAS/CAIS User Group Meeting – October 16-18, 2018

Enhanced Cost Estimating Module

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Capability to customize the FIMS

building models to generate a more

accurate RPV value

Supports the need for better quality

RPV data

Estimates can be stored and automatically escalated annually

Ability to develop line item estimates still exists

CAS/CAIS User Group Meeting – October 16-18, 2018

Enhanced Cost Estimating Module (cont’d)

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Improved organization with the ability to

develop folders for storing estimates

Estimates can be linked to a FIMS asset

CAS/CAIS User Group Meeting – October 16-18, 2018

FIMSEstimating

Module

How does this work?

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Cost Estimating Module now has access to 101 building/trailer models

76 DOE

25 NNSA

Once a model is selected, the Total Building Cost (RPV) will be displayed

CAS/CAIS User Group Meeting – October 16-18, 2018

Users have the opportunity to modify the

RS Means model parameter defaults to

generate a new Total Building Cost

Model Parameters

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RS Means model parameter default values that can be customized

Location (Geographic Adjuster)

Gross Square Feet

Perimeter (LF)

Wall/Framing Type

No of Floors

Floor Height (LF)

Basement (Y/N)

CAS/CAIS User Group Meeting – October 16-18, 2018

Custom Model Screen Sample

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CAS/CAIS User Group Meeting – October 16-18, 2018

Advanced Estimating Options

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CAS/CAIS User Group Meeting – October 16-18, 2018

Modify Assembly quantities for

each model

New Assemblys or Master Format

components can be added to a

model

Assembly items can be removed from a model

Cost Adders can be applied to Assembly or Master Format items

Additional cost can be included as part of the estimate

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Advanced Estimating Options (cont’d)

Modify the Assembly quantity

Add a new Assembly or delete an existing Assembly

CAS/CAIS User Group Meeting – October 16-18, 2018

Assembly Example

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Assembly: C30302105800

Acoustic ceilings 5/8” fiberglass board, 24” x 48” tile, tee grid,

suspended support

Suspended acoustic ceiling tiles,

fiberglass boards, film faced,

2’x2’ or 2’x4’ x 5/8” thick

Ceiling suspension system, class

A, 15/16” T bar, 2’x4’ grid

Ceiling suspension system,

metal pan, snap-on 1’x1’

CAS/CAIS User Group Meeting – October 16-18, 2018

Questions?

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CAS/CAIS User Group Meeting – October 16-18, 2018

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CAS/CAIS User Group Meeting – October 16-18, 2018