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Transcript of Copyright Gregg A. Silvis and Sandra K. Millard, 2006. This work is the intellectual property of the...
Copyright Gregg A. Silvis and Sandra K. Millard, 2006.
This work is the intellectual property of the authors. Permission is granted for this material to be shared for non-commercial, educational purposes, provided that this copyright statement appears on the reproduced materials and notice is given that the copying is by permission of the authors. To disseminate otherwise or to republish requires written permission from the authors.
EDUCAUSE Mid-Atlantic Regional Conference 2006
Sandra MillardAssistant Director for Library Public [email protected]
Gregg SilvisAssistant Director for Library Computing [email protected]
A Successful Implementation of an Institutional Repository at
the University of Delaware
University of Delaware Library
Vision
University of Delaware Library administration
led by Susan Brynteson,
the May Morris Director of Libraries,
proposes an institutional repository.
Top-Down Support:Fiscal Year 2003/2004
Initial support was gained from the:
Provost Executive Council Chairs’ Caucus
and this set the groundwork for the implementation
Project Planning
Fall 2002: Library administrators attend a workshop on
planning for the implementation of an institutional repository.
Ann Wolpert of MIT speaks at the Provost’s University Forum at the University of Delaware
Project Funding
Fall 2003:Institutional Repository project developed by University of Delaware funded by the Unidel Foundation
Software Selected
DSpace software selected
DSpace is freely available as open source software
DSpace was originally designed by developers at MIT Libraries and HP Labs
Why DSpace vs. Fedora?
Pilot Phase - 2004
January 2004: Server ordered
February 2, 2004: Susan Brynteson made presentation to Provost Executive Council
March 9, 2004: Susan Brynteson and Gregg Silvis gave a presentation about Institutional Repository to CIRPM (University Computing Council)
Pilot Phase - 2004
June 2004: DSpace software installed (Version 1.2)
Spring andSummer 2004:
Five areas or “communities” at UD are selected for pilot program by Library in consultation with the Provost
Letter Sent to Department ChairSoliciting Participation in the Pilot Project
The University of Delaware Library will begin with a pilot project this summer that will include placing research reports from three different research centers and departments in the University in a central online repository using DSpace open source software on a Library server.
The Library would like to work with you and your staff to include documents that are already digitized and available from the Department of Food & Resource Economics as part of the Institutional Repository. For example, the documents of the Food & Resource Economics Department available now at the web site http://www.udel.edu/FREC/PUBS/ could be included.
I would like to schedule a meeting between Library staff and appropriate staff you designate who are involved with these reports.
The expectation is that the work on the pilot would begin in early summer 2004 and be completed by the Library by September 2004. Policy development is part of the pilot.
During the pilot the bulk of the work to be done will be done by Library staff as part of the learning process of the pilot. Of course, close collaboration with appropriate Food & Resource Economics or other College of Agriculture and Natural Resources staff will also occur.
Meetings with Communities
Each meeting included Project Managers, the User Support Coordinator, the Subject Selector, and department representatives identified by the Department Chair.
– June 4, 2004: Food & Resource Economics– December 14, 2004: Center for Applied Demography &
Survey Research– January 10, 2005: Department of Sociology & Criminal Justice– February 1, 2005: Department of Computer & Information
Services– February 2, 2005: Department of Biological Sciences
Pilot Phase - 2004
August 2004: First item uploaded into Repository
September 29, 2004: Susan Brynteson demonstrated Institutional Repository at Provost retreat
October 27, 2004: Working lunch meeting for pilot program participants
Pilot Phase - 2004
November 18, 2004: Gregg Silvis, Sandra Millard, and William Simpson attend the ARL SPARC workshop, “Institutional Repositories: The Next Stage”
December 2004: Institutional Repository moves to UD Library home page making it publicly available
December 6, 2004: Soft launch of Institutional Repository; production phase begins
Metadata Creation Policy
Searchable PDFs of full-text In pilot phase, DSpace Coordinator uses key
title words for metadata. In production phase, users are advised to
use title words or key words they select. Lengthy discussion of metadata policies and
practices on October 18, 2004.
Policies
Policies and guidelines developed by Library– Policies distributed in brochure and on web
Academic Department Chairs:– Approved selections submitted– Identified department contact person– Appointed coordinator to work with Library
Publicity
Brochures
Campus wide Announcementon UDaily
Web site
Organization of Key PersonnelDistributing Responsibility and Expertise
Project Managers:
Sandra MillardAssistant Director for Library Public Services
Gregg SilvisAssistant Director for Library Computing Services
Set policies and guidelines Recruit early adopters Marketing
Organization of Key PersonnelDistributing Responsibility and Expertise
Library Systems Administrators: Configuration and support of the DSpace software
– Mark Grabowski, Systems Programmer– Keith Jones, Systems Programmer
IT Network and Systems Services Staff: Configuration of the server Installation of DSpace software
Organization of Key PersonnelDistributing Responsibility and Expertise
User Support Coordinator:
William SimpsonAssistant Librarian – Reference Department● Uploads digital items● Creates metadata records● Creates “community” and “collection” home pages● Provides training and user support to each
“community” liaison● Liaison to project staff; communication bridge
between repository and project managers
Policies for Content
The Food & Resource Economics “Community”
Documents Copied Into Repository
User Interface and Searching
Content is automatically indexed by Google and other search engines
Full-text extraction and searching for MS Word, PDF, HTML, text
Issues To Address
Keeping up with documents added by the department periodically
Staying in touch with department chair Awareness of potential new content,
including data sets and text files Publicizing the resource on and off campus
to potential contributors & users
Ongoing benefits
Documents previously hard to locate are now in central, indexed server
Access by search engines, e.g. Google Permanence of information previously fugitive
and stored only in the department Increased contact with other departments
through cooperation in the project Great P.R. for the Library, the individual
Colleges and the University as a whole
Future Enhancements & New Content
Many departments have begun loading their own files
Communities have grown to 18 and counting
Keyword searching from text available
Library is seeking data sets for inclusion
Images have recently been added
Collection: Prostate Tissue Arrays, MUC1 Stain
Community: Department of Biological Sciences
Official LaunchApril 18, 2005
Provost Daniel Rich sponsors the official launch of the University of Delaware Library Institutional Repository
Provost Daniel Rich and May Morris Director of Libraries Susan Brynteson cut the ribbon at the ceremony.