Copyright 2010, The World Bank Group. All Rights Reserved. Statistical Work Plan Development Section...

Copyright 2010, The World Bank Group. All Rights Reserved.

Statistical Work Plan Development

Section B

1


Planning

Development

Data Collection Data Processing

Data Dissemination

2


Creating a Schedule

• Combines all objectives, activities and tasks into one document

• Assists in determining outputs and outcomes for review and evaluation

• Provides an overview of the entire project

3


Organizing Your Schedule

• Put your objectives in logical order by which they must be accomplished.

• Group the activities that are related to each other.

• Group or cluster tasks together by the workgroup responsible for accomplishing the tasks.

4


Allotting Timelines for Tasks:

Produce time estimates for each task.

Consult experienced and/or project staff

Compromise between the desired and realistic time for tasks

Double check any potential scheduling or resource conflicts

5


Scheduling Considerations:

1. How big a staff is needed to complete the job? Will additional staff need to be hired?

2. Will the staff need to work full-time or part-time? How can staff most effectively be moved from task to task?

3. If training is necessary, staff should be removed from other responsibilities for the duration of the training time?

4. Are all of the supplies necessary to complete the task available and in place?

6


Schedule Dependencies

• Precedent task must be completed before dependent task can begin

• Tasks can happen simultaneously

• Use backward and forward analysis

• Critical path is the longest time between start and completion, considering dependencies

7


Dependencies Exercise

Activity Predecessor

A NONE

B NONE

C NONE

D A

E C

F A

G BDE

8


Milestones

• Internal and external products

• Transfer points of responsibility and ownership

• Has no duration

• Announces the product rather than an action

9


Gantt Chart

• Bar chart built on work breakdown structures

• Lists objectives, activities and tasks in rows

• Has bars to represent start and duration of each task

• Can show dependencies between tasks and milestones, depending on software capabilities

10


Gantt Chart Exercise

• Use the list of activities required to complete the Gantt chart showing the time required for each activity.

• Use the activities listed in the rows of the chart and time in the columns.

• Draw a line across the chart for each step, starting at the beginning date and ending on the completion date for that activity.

11


Quality Assurance Development Form

•Complete a sheet for each product or service produced

•Determine what is acceptable in measurable terms

•How will you measure acceptability of product/service

•Decide on appropriate method of inspection and verification

•Determine corrective actions – there’s no point measuring if there are no consequences for poor quality

12


Quality Control in the Planning Phase:

• Determine where inspections should be performed

• Establish Quality control checks and controls for

each product

• Describe the checks and balances for each task

outside the quality control program

13


Using Excel to Create and Manage Schedules

Using your instruction sheets, you’ll review a general schedule created

into Excel

14


Risk Planning

Review schedule with knowledgeable staff to identify risk areas based on past experience

Start developing alternative plans to mitigate impact of potential risks to project schedule

Monitor identified risk triggers

15


Tracking Changes

• Set finalized schedule and detailed work plan as the baseline

• Update plan with real over estimated data

• Share updated plan with project members regularly

• Use the plan to report on progress to stakeholders

16


Phased Activity Closing

• Develop final reports for each objective/activity phase is completed

• Conduct a review of phase outputs and document acceptance criteria and approval

• These phase/objective/activity completion reports build your final project report

17


Stakeholder Involvement

• Where can stakeholders assist the project?

• Where should they be actively involved?

• When should reporting occur?

18


Keep the Big Picture

• To manage effectively you must keep your eye on the big picture

• Review details but report in context of the overall project

• The manager must keep project staff on track

19


Schedule Summary

20

• List All Project Tasks

• Determine Resources Needed for Each Task• Cluster by Workgroups

• Assign a Timeline for Each Task

• Identify Products Produced and Used

• Quality Control Checks for Each Product or Process

• Include Risk/Alternate Plans and Track Changes

Copyright 2010, The World Bank Group. All Rights Reserved. Statistical Work Plan Development Section...

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Transcript of Copyright 2010, The World Bank Group. All Rights Reserved. Statistical Work Plan Development Section...