COOP Program Guidelines

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Dear Student...

Welcome to Dar Al-Uloom University. Coming from our desire to make your academicprocedures easy for you, and to answer all questions about any matter that you might face duringyour educational journey in the university, we offer this simplified university guidelines. It willcontain all the procedures related to the COOP, which must be followed.

Undoubtedly, this stage of your life is highly significant, for it provides you with the skills youwill obtain through being in an actual job environment. It will further give you a chance to practiceall the principles and theories learned through studying the courses.

COOP Program GuidelinesDar Al-Uloom UniversityP. O. Box 3535, Riyadh 13314-7222Dar Al-Uloom UniversitySaudi ArabiaPhone: + 966 1 494 9000Fax: + 966 1 494 [email protected]

COOP Program Guidelines of 29

Contents

Introduction .......................................................................................................................... 3

Requirements and Eligibility ................................................................................................. 3

Employer's Role.................................................................................................................... 3

University's Role ................................................................................................................... 4The Coop Coordinator....................................................................................................... 4The Coop Committee ........................................................................................................ 4The Coop Advisor ............................................................................................................. 5The Coop Examining Committee ...................................................................................... 5

Student's Role ....................................................................................................................... 5The semester preceding the coop ....................................................................................... 5During the coop................................................................................................................. 6After the coop ................................................................................................................... 6

Student Performance Evaluation ........................................................................................... 7

Coop Grading........................................................................................................................ 8

Summary of Important Training Events................................................................................. 9

Important Contact information : .......................................................................................... 10

The Forms........................................................................................................................... 11

Appendix A Format of cover page of final report .............................................................. 28

Appendix BFlow of final presentation................................................................................... 29

Appendix F-1 Contents of Coop Full report...........................................................................30

Appendix F-2 Format of final report.......................................................................................33

Appendix F-3 Format of progress reports...............................................................................34


Introduction

The Cooperative Program is a structured educational strategy, integrating the theoreticalknowledge learned in the classrooms and laboratories with real world experiences. It is one ofthe graduation requirements for students in the

College of Computer Engineering and Information Technology. College of Business Administration.

A coop student is required to spend 28 continuous weeks of practical work in a relevant fieldof industry. The coop duration spans one regular semester and one summer semester. Twoscenarios are possible:

Spring Semester and then the Summer Session. Summer Session and then the Fall Semester.

Requirements and Eligibility

The following criteria should be met before a student is considered eligible for admission tothe coop work programs:

Completion of 85 credit-hours or more of his study. Earned Cumulative and Major GPA of 1.0 or above. Completion of any special departmental requirements. Not subject to dismissal for academic causes.

Employer's Role

The employer has the major role in promoting the success of the training program. Toachieve this goal, the employer is expected to provide the following:

The employer should provide every student with a training plan reflecting his trainingassignment during the 28 weeks. It needs to be related to the student's academic fieldof study. The program should be approved by the student’s coop advisor.

The coop student should be assigned to a professional in his field of study (fieldmentor), who will be responsible for making the student’s training programmeaningful and effective.

The coop student should be treated like any other employee in the organization. If thefield mentor does not show up to work either on time or at all, the employer shouldinform the University, so that corrective action can be taken. Absence should bereflected in the evaluation reports.

If the coop student does not perform well or his performance does not meet theemployer’s standard then the employer should inform the University so that correctiveaction is taken.

Students should be encouraged and allowed to prepare technical reports and conductoral presentations during the training period.

The employer should allow and encourage visits by the coop advisor.


Field Mentor

The field mentor is a professional in the field of the student's major assigned by the employer.The role of field mentor is of prime importance in ensuring adequate professionaldevelopment of an assigned DAU student. It is expected that the mentor will set a workingplan for the student that covers the coop assignment period. The mentor will be mainly incharge of the following tasks:

Fill the Student’s Commencement Form (D-1) and send it to the coop coordinatorwithin the first week.

Set a training plan (D-2) no later than the second week and ensure that the studentfollows the plan provided by the company and approved by the coop advisor.

Ensure that the progress reports (A-5) provided by the student are preparedaccurately. The mentor needs to read and sign the report before the student submits itto his DAU academic advisor.

Fill the Student Attendance Form (D-3) by the end of the month and send it to thecoop advisor.

Fill the student’s final Performance Evaluation Form (D-4) and send it to the coopadvisor by the end of final week of training.

University's Role

The University will collaborate with the employer to make the coop program a success. Toachieve this, the following parties are involved:

Coop coordinator Coop committee Coop advisor Coop examining committee

The Coop Coordinator

The Coop Coordinator is in charge of:

Contacting the companies to solicit coop positions for the following semester. Providing all necessary information required for the placement of all for employment

candidates in the coop Program. Maintaining a regular liaison with the participating employer and with the student

mentor through the channels authorized by the employer.

The Coop Committee

The coop committee is in charge of:

Assign the coop advisor and examining committee for each coop student.


The Coop Advisor

The coop advisor is a faculty member in the student’s academic department with expertise inthe subject of the coop assignment. The advisor will guide the coop student during the fullperiod of the coop assignment. The advisor should provide assistance to the student while intraining in the coop program. In particular, his role is to:

Visit the student at the coop location once at the beginning of the semester and fillStudent’s Coop Advisor Visit Report (C-1).

Ensure a timely start and end of the training program for each coop student Ensure adequacy of the work assignment by reviewing the training plan (D-2)

provided by the company and approve it if it meets the requirement, or communicatewith the student mentor to adjust the program as needed.

Review the progress reports (A-5) prepared by the students and send feedback to themwithin a week of submission.

Guide the student in writing and compiling the final coop report in a professionalformat as per appendix F-2. It is required that the advisor will have frequentmeetings with his advisee during the period of writing the report (the semester thatfollows the coop).

The contents of the Coop full report should be as per appendix F-1. Submit grades for progress reports and the final report to the coop committee. Attend and evaluate the student's presentation.

The Coop Examining Committee

The examining committee will comprise the coop advisor as the chairman and two facultymembers from the student’s academic department. The examining committee evaluates thestudent’s coop report and presentation (Appendix B) and will report the grade to the coopcoordinator.

Student's Role

The student’s role is divided into 3 periods:

The semester preceding the coop. During coop. After coop.

Below, the activities required in each period are explained in detail:

The semester preceding the coop

All students who plan to take the coop should complete the following steps during thesemester just before their coop:

Register online for the coop during pre-registration. (During the pre-registrationperiod). If the student did not register for the coop and fill the coop forms during thatperiod, the university is not obligated to find a coop opportunity for the student.


Attend the coop orientation lecture to learn about to apply, qualifications, forms to befilled and requirements to pass the coop.

Collect your coop package which contains coop guide and the forms. Fill the Coop Applicants Information Form (A-1). Prepare his/ her CV (A-2) If you are planning to do the coop in a company of your choice, then fill the (Finding

Coop Opportunity form (A-3) If you wish the university to place you in a company for training, fill the Student’s

commitment in the Chosen Companies by the University Form (A-4) If for any reason you decided not to continue the coop, you will need to see your

academic advisor to drop the course.

During the coop

During the coop, students need to provide several documents in a timely fashion.Students need to be sure that their myLMS account is working before the coop starts.During the coop, they need to check myLMS regularly for any announcements.

The student should ask the mentor to sign and send Student’s CommencementNotice form (D-1)

The student should ask the mentor to prepare training plan (D-2) and send it to thecoop advisor and Coop coordinator. An e-copy of the plan should be submitted viamyLMS.

Coop students will need to submit 4 progress reports (form A-5), one every 6 weeks(by the end of weeks 6, 12, 18 & 24). They submit the coop progress reports viamyLMS and by email to their respective coop advisor. The hardcopy of the reportshould be signed by the field mentor.

By the end of the 8th and the 28th weeks or at least one week before the end of thetraining period , the coop student should remind his mentor to fill out the evaluationform (D-4) and send it to the coop advisor. The student needs to provide a blank formto his/her mentor (to be given by the coop advisor).

The student will need to submit a detailed final report about his work in the company.Thus, it is recommended the student starts writing it from the first week of the cooptraining program while the details are still fresh.

After the coop

After finishing the coop, the coop students need to do the following during the semester aftercoop:

Fill out the survey form on myLMS about their coop experience and send it to thetraining office. (During the first week)

Prepare a draft copy of the coop final report then contact their coop advisor anddiscuss it with him. (Suggested time during the first 2 weeks of the semester)

Submit the final report incorporating the advisor’s comments via myLMS. Also,submit a hardcopy to the coop advisor. (Suggested time the end of week 5)

Prepare a report and submit it via myLMS. Contact your Examining Committee tomake sure that they received a copy of your coop summary report. (Suggested timethe end of week 6)


Prepare a presentation describing your coop and submit the PPT file via myLMS.Suggested presentation duration 30 minutes plus 10 minutes for questions andanswers. (appendix B) (Suggested time the end of week 7)

Collect all comments from your coop advisor and examining committee, and makechanges accordingly in the final report, summary report and presentation. Submit thecoop Full Report via myLMS and as a bonded hardcopy to the coop advisor. A softcopy of the full report is to be prepared in PDF format. A soft copy is also needed bythe academic department as it will send a copy to the student mentor. (Suggestedtime the end of week 8)

Student Performance Evaluation

The coop student’s performance will be evaluated through the following:

Company evaluation: Every student will be evaluated during coop period by thefield mentor.

Progress reports: Each student must submit four progress reports (one report every 6weeks - Actual dates should be posted on myLMS). The report should be submittedthrough myLMS and by email to his coop advisor. Progress reports will be evaluatedby the student coop advisor and grades will be posted on myLMS. Hard copies of allreports should be signed by the student mentor and stamped with the employer’sofficial stamp. These hard copies can be submitted to the coop advisor after thestudent finishes his coop and returns to DAU.

Final report: Each student must submit a final report describing the coop work.Students should consult their coop advisors regarding the content of the report. Thefinal report MUST BE SUBMITTED as early as possible in the semester immediatelyfollowing the coop training period. A hard copy of it should be submitted to the coopadvisor. The advisor will evaluate the coop final report and may make corrections andrequest adjustments to the report.

Presentation: Every student must give a presentation on coop training to theexamining committee. The presentation will be judged by the examining committee.Date and time of the oral presentation will be decided by mutual agreement betweenthe examining committee and the student. Suggested presentation formats are given inthe Appendix B.

NOTE: All reports should be prepared according to the standard technical report format andshould include any additional requirements specified by the coop advisor. A suggested reportformat is given in the Appendix A and B, F-1, F-2 and F-3.


Coop Grading

The student performance is evaluated based on these components:

Total maximum marks = 100 Field mentor evaluation = 60 (Form No. D4) Coop advisor evaluation = 40 (Form C-2,Form E-1, and E-2)

Note:1. The breakup of the weightage for employer is 60% and university Coop advisor is 40%.2. The breakup for the university (Coop advisor) for 40% is as follows:

Report grading

Report grading will include the following criteria:

Introduction of the subject Relevancy and discussion Format of report Conclusion and comments

Presentation grading

The grading criteria of the presentation include the following points:

Introduction of the subject: How well did the student introduce the subject material? Clarity of presentation: Did the student present the material in a concise and clear

manner? Depth of knowledge: Did the student show that he really understood his work? Summary and Conclusion: How well did the student summarize and conclude his

presentation? Questions and Answers: How well did the student handle questions at the end of his

presentation?

Tips for coop students

Remember that your performance in the coop period affects both the image of yourdepartment and the future prospects of jobs for DAU graduates. You are anambassador of DAU. Your grade in the coop will reflect how well or poorly you havepromoted the professionalism, ethics and high-quality education you received in thedepartment. Make sure that you are provided with a coop training plan. Make surethat the training plan is related to your academic major and avoid unrelated jobs.

It is very important that the student submits his training plan to the coop advisor nolater than the third week of the training period.

Make sure that your work is not composed mainly of clerical work. Make sure that your work is closely related to your field.

Coop final report (Form E-1) = 10% Oral presentation (Form E-2) = 10% Progress report ( Form E-1) = 10% Meeting work plan and knowledge skills ( Form N0-C-2)-10 %


Be alert and observe how the department to which you belong actually works. Ask questions as to why things are done the way they are. Make sure, before the end of your coop program, that you have collected enough data,

which will enable you to write an analytical coop report. Keep an accurate record of your activities on a daily/weekly basis.


Weeks Task

1 Ask the mentor to sign and send Student’s Commencement Notice formand send it to the Coop advisor and coop coordinator.

1-2 Ask the company to prepare a coop plan for the 28 weeks and send it tothe cop advisor.

6 Submit the 1st coop Progress report (A-5) via myLMS and by email toyour coop advisor.

13 Submit the 2nd coop Progress report (A-5) via myLMS and by email toyour coop advisor.

14 1st company evaluation form (D-4) to be mailed to the coop advisor.18 Submit the 3rd coop Progress report (A-5) via myLMS and by email to

your coop advisor.24 Submit the 4th coop Progress report (A-5) via myLMS and by email to

your coop advisor.28 Final company evaluation form (A-4) to be mailed to the coop advisor.

Summarize the work done, objectives achieved, experience gained, problems faced,solutions found on a week-by-week basis. The collection of these records at the end ofthe training period will be the core of your coop training report.

DO NOT WAIT till the training period is over to start writing your report. You shouldnot rely on your memory to generate the report.

Whenever you consult a reference during training, write down complete informationabout it (author, publisher, date, etc). If the reference has a special document or atechnical report, you should either try to get a copy or make copies of the mostpertinent information. Since this is not always possible, it should be carried out as thesituation permits.

The information, documents, etc. gained from coop training are not only for thepurpose of the report but also for the student’s own future reference.

Maintain regular contact with your coop advisor, update him on job assignments andexperiences, and discuss with him topics for the coop report.

Take the initiative to gain useful experience during the coop. Do not be passive.

Summary of Important Training Events

Semester preceding the coop

Weeks Task

Pre-registration

Register for the coop.Fill forms (A-1) (A-2) (A-3) (A-4)Contact the coop coordinator to select company for the coop.Attend the coop orientation lecture.Contact your coop advisor.

Coop Period


Semester following the coop

Weeks Task

2 Prepare a draft copy of your final report then contact your coop advisor.1-3 Fill in a survey about your coop experience on myLMS.2-5 Submit the final report via myLMS and a hard copy to the coop advisor.6 Prepare summary report and submit it via myLMS. Contact your

Examining Committee.7 Prepare a coop presentation describing your coop experience and submit

the PPT file via myLMS.8 Submit the Full coop Report via myLMS (1 PDF File) and a hard copy to

the coop advisor.

Important Contact information :

Position Name Phone Email

Head of CoopCommittee

Dr. Awni Hamori

In College ofComputer

Engineering & IT

4949153 [email protected]

Dr Abhinn Bhatnagar

In College ofBusiness


Coop AcademicAdvisor

Coop Coordinator 0552532542 [email protected]

Note: please send an extra copy ( CC ) of any application you fill to the head of COOP department onthis Email : [email protected]

The Forms

COOP Program Guidelines Page 11 of 29


Dar Al-Uloom UniversityP.O.Box:3535, Riyadh 1334-7222Kingdom of Saudi Arabia

العلمو دار جاةعم13314 -7222 الرياض ،3535 ص ندوقبريد

السوعدية عالریبة الممكلةPhone: +966 1 4949000Fax: +966 1 4949490

00966149490000096614949490

: هاتف: كافس

Email: [email protected] Email: [email protected]

Form )A-1( ومنذجCoop applicants’ Information Form

Semester - YearNote: This form is filled by the student

Name: First name: Father’s name: Family Name: Nationality:

Major: ID#

Address: Home no.

Mobile no.

Name of the guardian: Guardian’s mobile no.

emailUniversity:

Personal:

D.O.B.Hijri:

Gregorian:

P.O.Box Zip code city

Last GPA: ……………../ 4

Do you wish the university to place in a company fortraining?

What is the name of the name of the company that youwish you do the coop at?

1- …………………………………2- …………………………………3- …………………………………

Signature: Date:


(A-2)

Resume

Personal information:

Name : Address:

Nationality: P.O.Box:

Date of Birth: Email:

Mobile:

Objective:

Skills (Technical and Personal skills):

Education:

Experience:

References:


Dar Al-Uloom UniversityP.O.Box:3535, Riyadh 1334-7222Kingdom of Saudi ArabiaPhone: +966 1 4949000Fax: +966 1 4949490Email: [email protected]


السوعدية عالریبة الممكلة0096614949000 : هاتف

0096614949490 : كافسEmail: [email protected]

Form )A-3 ( ومنذج

Finding coop opportunity

Semester - Year

Dear Dar Al Uloom Coop Committee,

I,………………………………………, ID#...................................., major …………………………….., one of thestudents class of ………………… which will start the coop semester on ………\......\20……. . Therefore, Iwould like to look for a company by myself and I do not wish for the university to find me acompany later.

Name: ………………………………………….

Mobile no.: …………………………………..

Signature: …………………………………….

Date: …………………………………………….






Form )A-4( ومنذج

Student’s commitment in the Chosen Companies by the University Formم 20 /20 علام الدراسي الصفل

Semester - Year

I, …………………………………, ID# ………………………………. Shall commit to the coop training in any of thefollowing companies I get accepted in first.

First choice: ……………………………………..

Second choice: ………………………………..

Third choice: …………………………………..

If I accepted the coop program chosen by the university, I don’t have the right to demand theuniversity (college\ coop committee) of another coop program. If I did not comply with cooptraining, the university has the right to take necessary actions it deems appropriate without anyobjection.

Name:

Signature:

Date:






Form )A-5 ( ومنذجMonthly Student’s Progress Report

Semester - Year

Note: this form is filled by the student and sent to the coop advisor.

Name: First name: Father’s name: Family name: Nationality:

Major: ID#

Mentor’s name:

Tasks:

Acquired skills:

Meetings:

References:

(websites, booksmagazines,

periodicals, etc)

Problems and


difficulties

Signature: Date:

Notes:

1- This report summarizes the coop training for 6 weeks. The weekly report must be used toprepare this report.

2- Extra pages can be attached.3- 4 reports must be sent: by the end of the 6th week, 12th week, 18th week and 24th week.


Dar Al-Uloom UniversityP.O.Box:3535, Riyadh 1334-7222Kingdom of Saudi Arabia


السوعدية عالریبة الممكلةPhone: +966 1 4949000Fax: +966 1 4949490

00966149490000096614949490

: هاتف: كافس

Email: [email protected] Email: [email protected]

Form )B-1( ومنذجCoop Training Program Form of Class …..

Semester - Year

Template letter for the Training Company

Dear ...

We are kindly requesting your good institution to offer the below mention student(s) cooptraining opportunity for the period of 28 weeks, starting <date>. The student should betreated as a regular employee in terms of work load and attendance.

<List student IDs, names, and programs>

We are hopeful that your reply is in favor of the student and therefore we need the name ofthe training supervisor who will act as a field mentor for the students. Also, the examiningcommittee at DAU will need a training timetable show dates and training tasks as shown inthe following table.

# week Date Required task1 Coop training beginning of class …….

2 End ofweek 1

The last day to send the Student’s Commencement Notice Form no. …..

3 End ofweek 2

The last day to send the Work Plan Form during the coop period by theemployer.

4 End offirst month

Submitting the Student’s Attendance Form of the 1st month andcontinues sending it according to the schedule below.

5 End ofweek 14

The last day to send the Student’s Performance Evaluation Form.

6 End ofweek 28

Submitting the Student’s Final Evaluation Form

7 End ofweek 28

The last day of the coop training.

Note: we recommend that the student starts to write his/ her final report before the set date.


Important Contact information:

Position Name Phone Email

Head of Coop Committee

Dr. Awni Hamori

In College ofComputer

Engineering & IT


In College ofBusiness


Coop Academic Advisor

Coop Coordinator0552532542 [email protected]

The filed mentor duties include

Ensure that the student follows the training plan provided by the company andapproved by the department.

Ensure that the progress reports provided by the student are prepared accurately.The mentor needs to read and sign the report before the student submits it to hisDAU academic advisor.

Complete the student training evaluation forms (see the appendix) at the end of week8 and week 28 of the coop training period.

Sincerely yours,

Dr.AbhinnBhatnagar






Form )C-1( ومنذجStudent’s Coop Advisor Visit Report

Semester - Year

Visit Number: Date:

Student’s Info.

Name: ID#

College: Major:

Note: if there are any changes on this work plan, the Coop advisor must be informed.

(1 is Weak/ 5 is Excellent)

Evaluation Criteria 1 2 3 4 5

Performance Meeting work plan requirements

The ability to acquire and applyknowledge

Productivity

Personalitytraits

responsibility

Problem solving and decisionmaking

Cooperation

Communication skills

Reports Monthly Student’s Progress Report( A- 5)

Student’s attendance ( D-1)

Notes:

…………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………Coop Advisor’s Name: Signature:






Form )C-2( ومنذج

Student’s Final Evaluation Form(Filled by Coop advisor)

Semester - Year

Student’s Info.

Name: ID#

College: Major:

Phone No. Mobile No.

Email:

Coop begnning date: Coop ending date:

Evaluation criteria score

The employer(Field mentor) – ( Form D-4 )

Student’s final evaluation ……../ 60

Coop final report(Form E-1)

……../ 10

Presentation(Form E-2)

…../ 10

Meeting work planrequirements

……../ 5

Monthly progress and dailyreports (Form E-1)(2.5x4=10 marks)

……../ 10

Acquired knowledge and skills ……../ 5

Total ……../ 100

Notes:………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………Name of the coop advisor: Signature:

Name of the coop coordinator: Signature:

The university(Evaluated by Coop advisor)






Form )D-1( ومنذجStudent’s Commencement Notice Form

Semester - Year

Note: this form filled by the Mentor and sent to the Coop coordinator and Coop advisor.

Student’s Info.

Name: ID#

College: Major:

Employer: Location:

Dear Coop Coordinator\

We would like to inform you that the student mentioned above has joined our coop program on:

Day: Date:

And his/her mentor is:

Name: Department:

Email:

Contact Info.

Office:

Mobile:

Fax:

Sender: Position: Signature: Stamp:






Form )D-2( ومنذجTraining Plan Form

Semester - Year

Student’sInfomation

Name: ID#

College: Major:

Mobile No. Email:

Coop advisor Info.

Name: Email:

Contact info. Office:

Mobile:

Head of the Coop Info.

Name: Email:

Contact info. Office:

Mobile:

Fax:

Note: if there are any modifications on this training plan, the coop advisor must be informed.


#Job

DescriptionDepartment

Commencementdate

Duration Mentor EmailContact

Info.

1

2

3

4

5

6

7

Coop advisor’s signature: Student’s signature: Head of the Coop Signature:

Note: this form must be sent no later than the second week of the beginning of the coop trainingprogram to the coop advisors email (………………………)






Form )D-3( ومنذجStudent’s Attendance Form

Semester - Year

Note: this form is filled by the Mentor every month and sent to the coop advisor.

Student’s Info

Name: ID#

College: Major:

week Absence Late min/ hrs Notes

First week

Second week

Third week

Fourth week

Mentor’s name:

Department:

Date: Signature:

Note: the Mentor fills the form by the end of the month and sends it to the coop advisor.






Form )D-4( ومنذج

Student’s Info.

Name: ID#

College: Major:

Employer: Place of Employer:

Coop Department Info.

Employer:

Head of Coop department :

Email:

Contact Info.

Office:

Mobile:

Fax:

Date: Signature:

Semester - Year

Student’s final Performance Evaluation Form (By field mentor) م20 /20 لعام الفصل الجراسي


Evaluation Criteria 1 2 3 4 5

Performance

Attendance and punctuality

Meeting work plan requirements

The ability to apply knowledge

Implementation of instruction

Quality of prepared reports

Organized work

Responsibility

Confidence and independency

Problem solving and decisionmaking

Creativity

Cooperation

Communication skills/behavior

Would you like to hire this student after graduation? Yes No

Notes:

……………………………………………………………………………………………………………………………………………………………

GRADING RULE:

A. 1 Means weak and 5 means excellentB. Performance criteria (Max marks= 12x5=60


Appendix A

Cover page for all coop reports

The following MUST appear on the cover page of all coop reports (in order):

Dar Al Uloom UniversityCollegeName

Deparent

coop [progress/summary/final]Report

Companyname

Studentname

StudentID

coop Serial number (current term-Student ID: example 200910-2091408)

AdvisorName

AdvisorName

Date <month, Year


Appendix B

Be brief and tothe point

The following MUST be addressed inyour presentation:

Presentation OutlineIntroductiono Identify yourselfo Training companyo Academic departmento Training area(s)

Work descriptiono Training programo Weekly breakdown

• Tasks assigned to you during each of the 28 weeks.• Identify each task undertaken and state whether it was

fully accomplished, partially accomplished, or notaccomplished.

• Your role in each task.

Gained Benefitso Experience gainedo Techniques learnedo Problems facedo Solutions or attempted solutions

Conclusion & Recommendationso Overall evaluation of the training period.O Evaluation of the training organization.o Recommendations for future trainees.


Appendix- F-1Contents of Coop FULL REPORT

The following MUST appear in your coop full report (in order)

Cover Page Coop plan approved by the company Coop progress reports approved by the supervisor Coop final report (updated) Coop summary report (updated) Coop presentation (updated)

1. Disclaimer

DAU claims no credit from these guidelines. The guidelines are adopted from KFUPM, theinstitution that developed the COOP course as part of a full set of programs for the COB and theCEIT at DAU. Any third party who intends to use these guidelines should give credit to thedevelopers of the original guidelines (KFUPM).


COOP TRAINING STUDENT’S EVALUATION FORM(Form E-1)

Evaluation for ReportsTo be separately by the each examining committee member

The completed forms must be submitted to the Chairman of the Academic Department

Student ID:Student Name:Major:Brief training description:

Overall rating for the student’s performance:

Poor Marginal Good V. Good Excellent

Comments if any:

Examiner name and signature:

Rate the coop student for the following items Max ScoreProgress Report-The adequacy of the submitted reports in terms ofnumbers and deadlines (4 progress reports- 2.5X4=10 marks)

10

Final Report (Contents & relevancy -5 marks, format of report-2.5marks,discussion, conclusion & comments-2.5 marks)

10

Total marks for progress and final reports 20


COOP TRAINING STUDENT’S PRESENTATION EVALUATION FORM(Form E-2)

Evaluation of presentationTo be separately by the each examining committee member

The completed forms must be submitted to the Chairman of the Academic Department

Student ID:Student Name:Major:Brief training description:

Overall rating for the student’s performance:

Poor Marginal Good V. Good Excellent

Comments if any:

Examiner name and signature:

FINAL PRESENTATIONRate the coop student for the following items Max ScoreContents of presentation 5Flow of presentation 2.5Question answer around 2.5Total presentation 10


Appendix- F-2

FINAL REPORT FORMAT

The following MUST appear in your coop report.

Cover Page Abstract Acknowledgments Table of Contents, List of Tables, List of Figures Part One: Work Place

o Company (max of 5 pages): Organizational structure, Main product, Market, Sizeo Department (max of 5 pages): Structure, Role/function of the department.

Part Two: the worko Objective or statement of the problem.o List of Project/Projects assigned to you with brief descriptiono For each task state the following:

Theoretical background (literature review, related theoretical areas etc). Approach (This includes partitioning of the problem into tasks and subtasks,

scheduling of these tasks over the training period, determining milestones tomonitor progress, needed tools and equipment, and expected results).

Data collection and analysis (if applicable). Model (if applicable). Problems faced Solutions or attempted solutions Experience gained Techniques learned Tasks accomplished, partially accomplished or unaccomplished, Analysis and discussion of actual results versus the expected ones.

Part three:o a. Overall experience gainedo b. Relationship to your courses and your academic background.o c. Conclusions and Recommendations

References Appendices Letter from the company (if any): appreciation, offer, certificates, etc.


Appendix- F-3

Progress Report Format

The reports must be brief (should not exceed 5-pages excluding the cover page).

MUST be SIGNED by Company Supervisor

MUST be submitted on time

The following MUST be included in each progress report:

Cover page Schedule: Table showing dates, duration and status of various tasks for :

o The period from your joining the coop company until currento The remaining weeks until the end of coop.

Description of the work accomplished during the report periodo Tasks accomplishedo Approach taken to accomplish taskso Experience gainedo Techniques learned

Description of the unaccomplished worko Partially accomplished and unaccomplished tasks (schedule slip). Explain.o Problems facedo Solutions or attempted solutions

Work Plan for the Coming Period

COOP Program Guidelines

Documents

Transcript of COOP Program Guidelines