CONTROLLING 1. Controlling Controlling is monitoring, comparing and correcting work performance. 2.
Controlling
description
Transcript of Controlling
SAP CO NOTES
INDEX
PARTICULARS Page No.CO Areas and Basic Settings for Controlling 3Cost Center Accounting 11Online Reconciliation Leger 23 1. Creation of GL Masters 2. CO Customization 3. FI Customization
252728
Cross Company Code Postings 31Maintain Overhead structure 34Statically Key Figures (SKF) 38Assessment 42Internal Orders 46Budgeting and Availability Control 60Profit Center Accounting 64Integration 76
1. Transaction Key /Process Key2. Valuation Class3. Assignment of accounts 4. MM Customization 5. FI Consultant job in MM 6. Assignment of Accounts for Automatic Postings(MM
to FI)7. FI Consultant job in SD8. SD Steps9.
7778899097100
115
Co-Profitability Analysis (CO-PA) 1. Data flow in CO-PA 2. Customization 3. SD End user area
120120122126
Report Painter 129Product Costing 132
1. Co Consultant Job (Activity based costing)2. PP Consultant job3. CO End User area4. MM End User area5. PP End user area
134144146147149
Actual Costing 1531. CO Consultant job 153
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2. PP consultant area3. Asset Accounting area
167174
New General Ledgers (ECC 6 New Features ) 1. Customization 2. Document Splitting
179180188
Central Excise and Sales Tax 1. Central Excise Customization (Purchase) 2. Central Excise customization (Sales) 3. SD End user area
192195211217
Financial Statement Version 228Asset Accounting Area 237Project Report 238
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CONTROLLING (CO)
This is used for internal reporting in Co organizational Hierarchy – Highest node is controlling area. In FI Highest node is company , Company code
CO AREAS :
1. Cost Elements Accounting: To update Co records / sub modules cost elements are required.
There are two types of cost elements1. primary cost elements2. Secondary cost Elements
2. Cost Center Accounting: This is used to view department wise costs.
3. Internal orders: This is used to view costs for specific task.
Eg: Vehicle wise running expenses / Petrol expenses, Repairs to that Vehicle, Telephone wise expenses production order costs / Exhibition costs.
Create each vehicle as n order and capture the costs
Production order:Create production order as on internal order and capture the costs.
Exhibition costs: Sales men salaries , Advertisement discounts to customers conveyance. Create a exhibition order
4. Profit center accounting : This is used to view profitability product wise / Division wise / Location wise if business area is not used in FI
5 Product Costing :This is used for valuation if inventoriesEg: Finished goods and work in process.
6. Profitability analysis: This is used to view profitability for number of parameters at a time.Eg. Sales order wise / Customer wise / Product wise / Plant wise / Sales organization wise profitability this is reporting tool
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BASIC SETTINGS FOR CONTROLLING:Maintain controlling area
FI Organization Structure CO. Organization Structure
Company Controlling| |
Company code || |
Business area Cost Center
Scenario – 1
Company|
Company code = Controlling Area| |
Business area --- Cost Center
(a)Controlling area at company code level, b)Business area will be assigned in cost centers.)
Scenario -2
Company = Controlling Area| |
Company code || |
Business area --- Cost Center
(a )Controlling area at company (group) level no. of company codes will have one controlling area, b) Business area will be assigned in cost centers.
1) When management wants to view number of company codes cost centers data at a time – It is not possible in 1st Scenario – It is possible 2nd scenario.
In report it will ask only one controlling area and not multiple controlling area.
2) When management wants to view number of cost centers data of company code – Directly it is possible in 1st scenario.
Also it is possible in 2nd Scenario – By creating cost center groups.
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It means 2nd Scenario is more flexible.
MAINTAIN CONTROLLING AREA:
Path : SPRO – Controlling – General controlling – Organization – Maintain controlling area (Tr.Code is OKKP)
If we go for 1st scenario – company code should be the controlling area.
If we go for 2nd scenario we can use any code for controlling area code.
Double click----- maintain controlling area.
Select new entries button
Controlling area :BILName :controlling area forBILCompany code to controlling area : Select--- controlling area same as company code Currency type : select--- 10 company code currency.
Once we select 10 company code currency , currency field, Chart of Accounts filed and Fiscal year variant filed will be updated automatically.
Cost Center standard hierarchy : BILHIERSaveSelect--- yes button for the message system to create as a standard hierarchy Select--- create request buttonShort description : Co customization for BIL
Press enter Press enter once again to save in the request.
COST CENTER STANDARD HIERARCHY:Cost center standard hierarchy : BILHIER
|Cost centers Dept. A Dept.B Dept.C
At the time of cost center creation – It will ask under which hierarchy we are creating the cost centers.
In the report – when we give cost center Dept.A – It gives only Dept.A date. When we give cost center Dept.B – It gives only Dept.B date.
When we give cost center hierarchy BILHIER – It gives all the cost centers data.
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Double click---- on assignment of company codes folder
Select---- new entries button
Give the company code : BIL
Select---- save button or Ctrl+S
Press enter--- to save in your request
Double click---- on a activate components / control indicators folder
Select---- new entries button
Fiscal year :2007
Cost center : Select component active
Select----- active type check box
Order management select component active.
Select---- profit center accounting check box
Save
Ignore the warning message press enter
MAINTAIN NUMBER RANGES FOR CONTROLLING DOCUMENTS:
1. CO through posting from FI (Business transaction – COIN
CO No rang interval for the business transaction –COIN
FI Document type CoAnd no.ranges
SA COIN| |01 ||
1-100000 1-00000Manual posting F-02 Automatic posting
1. Repost Co line items (Business transaction –RKU3)
Option 1
Posting in FI
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Wages A/c Dr 100000 Dept.AWages A/c Dr 200000 Dept.BWages A/ Dr 300000 Dept C
To bank 600000
1 FI Document 1 Co Document – COIN
Note :Automatic posting is a business transaction
Option 2
Posting in FI Posting in CO
Wages A/c Dr 600000 Dept common Dept A 100000Dept.common Dept B 200000Dept. Common Dept C 300000
To Bank 600000 Post Co line item
2 Documents1 FI Document No FI document 1 CO Document –COIN 1 CO Document – RKU3
Transfer document wise/line item wiseTotal documents generated
1. FI Document 2. CO Documents
Wages A/c Dr 600000 Dept Common Dept A 300000Dept Common Dept B 200000Dept Common Dept C 300000
Rent A/c Dr 50000 Dept ATo bank 650000 Repot CO line item
Transfer line item wise
Transfer document wise / Line item wise
Report costs ( Business transactions – RKU1)
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This is used when we split the cost center into number of cost centers or transfer for wrong cost center postings.
No FI document will be generated
CO document only will be generated
Transfer cost element wise (GL Account wise) 01/07/2007 split into Dept A and Dept X
Dept A Dept X
30/04/2008 400100 Salaries 20000030/05/2008 400100 Salaries 25000030/06/2008 400100 Salaries 275000
----------400100 total 725000 400100 Salaries 200000
30/04/2008 400101 wages 10000003/05/2008 400101 wages 15000030/06/2008 400101 wages 125000
----------Total 400101 375000 400101 wages 125000
30/04/2008 400300 Rent 50000031/05/2008 400300 Rent 5000030/06/2008 400300 Rent 50000
--------400300 Total 150000 400300 Rent 40000
Planning primary costs ( Business transaction RKP1)
Planning cost center wise or no. range interval for all the types , budgeting cost center wise for each cost element.
Path: SPRO- Controlling – General controlling – Organization- Maintain number ranges for controlling document (T.Code is KANK)
Controlling area : BILSelect maintain groups buttonFrom the menu select group – InsertText: Co doc no. range interval for BILFrom number : 1To number :100000EnterDouble click on business transactions COIN
RKU3
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RKU1RKP1
Select Co.No.range interval for BIL check boxFrom the menu select Edit – Assignment element groupSaveIgnore the message press enter
Note :Usage of Version locked authorized person only Eg; Cost Accountant
MAINTAIN VERSIONS:
Version are nothing but budgets
Original budgets Version 0Revised budget version 1Re revised budget Version 2
We can compare actual with original budget, Revised budget and Re revised budget
Path: SPRO – Controlling –General controlling – Organization – Maintain versions
Select version 0 (Plant /actual version )
Double click on settings for each fiscal year folder
Give the controlling area : BIL
Enter
Select new entries button
Fiscal year :2008
Exchange rate type :select B (Bank selling rate)
Once budgeting is completed at end user are a select version locked – So that no body
can change budget figures.
Select save button or Ctrl+S
Press enter to save in your request
Select bank arrow
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Planning is made attend user area after planning’s completed we select version locked
check box , no body can change planned figures.
COST ELEMENT ACCOUNTING:
To update CO records / sub modules cost elements are required
There are 2 types of cost elements
1. Primary cost element 2 Secondary cost elementsA)Primary cost elements are our general ledger accounts
A)Secondary cost elements are other than general ledger accounts
B) Posting to primary cost elements are possiable
B) Postings to secondary cost elements are not possible. They are used to allocations / Settlements
Dept C Dept A Dept B(Service Dept) (Production Depts)Salaries 100000Wages 200000Power 5000In the month end, by using secondary cost element, we allocate costs from service to production Depts.
COST ELEMENT CATEGORIES
PRIMARY COST ELEMENT CATEGORIES:1. Primary cost / costs redacting revenues. This used for expenditure accounts3. Accrual / Deferral per surcharge :This is used for month end provisions only in
CO 11. Revenues: This is used for income accounts12. Sales Deduction: This is used for expenditure accounts like sales commission
Trade discount where CO-Profitability analysis module is activated22. External settlement( Settlement from CO – FI): This is used for allocation of
internal order settlement to GL Accounts / Assets.
SECONDARY COST ELEMENT CATEGORIES:
21. Internal settlement (Settlement from CO to CO) This is used for allocation of internal order settlement cost to cost centers.
31. Order/ Project Results analysis: This is used for work in process calculations is product costing.
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41. Overheads rates :This is used for calculation of raw material overhead rate / Production overhead rate in product costing .
42. Assessment: This is used for allocation of primary cost element posing and secondary cost postings from one cost center to other cost centers.
43. Internal Activity Allocation: This is used for calculation of activity types in production cost.Eg: Machine hours rate / labour hour rate in product costing.
COST CENTER ACCOUNTING
This is used to view department wise costs we use cost center accounting.1. Creation of primary cost elements, we can create
A) FI Area |B)CO Area |- Co Area C)Automatic creation |
2. Display cost elements created3. Creation of filed status group by making cost center required entry field4. Assign new filed status group in GL expenditure accounts5. Creation of cost centers.6. Creation of cost center groups.7. Creation of cost element groups8. To enter exchange rate for type M for INR to Euro9. Posting of transaction in FI10. To view cost center wise report.11. To view CO documents
1. A) Creation of primary cost element at FI areaUse to FS00 – GL masters creation Give the GL account number : 400100 Salaries AccountCompany code : BILForm the menu select GL Account displayNow select edit cost element buttonValid from date :01.04.2008To date :31.12.9999 comes automaticallyEnterCost element category : Select 1 (Primary cost / cost reducing revenues)Select save button or Ctrl+S
1. B) Creation of Primary cost element at CO area:Use transaction code FS00
Path: Accounting- Controlling- Cost element accounting-Master data-Cost element –Individual processing-Create primary (Tr.code KA01 )
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Cost element : 400300 Rent AccountValid from :01.04.2008 to 31.12.9999EnterCost element category :1 (primary cost /cost reducing revenue)Save
1. C) Automatic creation of primary cost elements:
1) Marked default settings (OKB2)
path : SPRO-Controlling-Cost element accounting-Master data – Cost elements –Automatic creation primary and secondary cost elements-Make default settings.(Tr.code is OKB2)
Give the chart of Accounts : BILEnterAccount from :400301Account to :499999Cost element category select 1SavePress enter to save in your request
Create batch input session (OKB3)Same path as above
Give the controlling area : BIL
Valid from :01.04.2008
Valid to :31.12.1999
Session name :BIL (This is text field)
Execute
Execute batch input session (Tr code is SM35)
Same path as above
Select session name : BIL
Select process button
Select session :BIL
Select display errors only radio button
Select process button
We get a message processing of batch input session completed.
Ignore the message & select exit batch input button
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Display primary cost elements created (KA03)
Path: Accounting-Controlling-Cost element accounting-Mater data-Cost element –Individual processing – Display- (Tr code is KA03) Select drop down button beside cost element Give the Controlling area : BILEnter
Creation of field status group by making cost center required entry field: (Tr.Code is OBC4)
Select field status variant: BILDouble click on filed status groups folder
100000 equity share capital G001 We can’t make cost center required for balance sheet accounts
400100 Salaries Account G001For G004 we make cost center required and assign in salaries account (i.e in expenditure accounts)
Double click on field status group G004 cost accounts
Double click on General data
Text make it required entry field
Select next group button
Cost center select required entry filed
Select next page or page down button two times.
Business area make it option entry filed
Save
Press enter to save in your request
Assign group new field group in GL expenditure accounts (FS00)
Give the GL account 400100 salaries account
Company code :BIL
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From the menu select GL account change select create / Bank / Interest tab
Filed status group change to G004
Save
Give the GL Account No.400300 Rent A/c
Company code :BIL
From the menu select GL account change
Change field status group to G004
Save
Creation of cost centers:
Path: Accounting-Controlling-Cost center accounting-Master data-Cost center-Individual processing-create (Tr.code is KS01)
Cost center : Dept A
Valid from :01.04.2008 to 31.12.9999
Enter
Give the name : Dept A
Give the description : Dept A
Person responsible :Mr.A
Cost center category : Select 1 production
Hierarchy area : select BILHIER
Business area :BILH
Currency :INR
Select save button or Ctrl+S
Ignore the warning message press enter
One more cost center : Dept B
Valid from :01.04.2008 to 31.12.9999
Reference cost center : Dept A
Controlling area : BIL
Enter
Change the name to Dept B
Change the description to cost center Dept B
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Change the person responsible : Mr B
Other fields are common
Select save button
Ignore the warning message press enter
Cost center : Dept C
Valid from :01.04.2008 to 31.12.9999
Reference cost center : Dept A
Controlling area : BIL
Enter
Change the name to : Dept C
Change the description to cost center : Dept C
Change person responsible to Mr.C
Cost center category : Select to 2 (service cost center)
Select save button or Ctrl+s
Ignore the warning message press enter
Creation cost center groups:Hierarchy : BILHIERCost centers Dept A Dept B Dept C Dept X Dept Y Dept ZCategory Production Prod Service Production Production ServiceBusiness Area HYD HYD HYD BGL BGL BGL
If we want to see all cost centers data – BILHIER
If we want to see production cost centers data – Create a cost center group and assign Dept A . Dept B, Dept X and Dept Y.
If we want to see HYD cost centers data cost – cost center group and assign Dept A, Dept b and Dept C
If we want so settled production cost centers data – create A cost center group and assign Dept A and Dept B
Path : Accounting – Controlling – Cost center accounting – Master data- Cost center group – Create (Tr.code is KSH1)
Give the cost center name : BILHYD PROD
Enter
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Description Hyderabad production cost centers BIL
Select Edit Cost Center Insert cost center button
Select the cost centers Dept A
Dept B Save
Creation of cost Element group:
FI : Account groups Personnel cost CO:Dept wise personal cost or Administration
400100 salaries Create cost element group personnel and assign 400100 -400199
400101 Wages
400102 Bonus
400103 Staff welfare and Administration Create cost element group administration and assign 400300-400399
400300 Rent400301 Telephone exp400302 Petrol exp In the report center Dept A Dept C
OrCost center GRPCost elementOrCost element GRP personnel administration
Path: Accounting –Controlling-Cost center accounting-Master data-Cost element group –Create (Transaction code: KAH1)
Cost element group name : BILADMIN
Enter
Description : Administration expenses for BIL
Select insert cost element button (Shift+F4) (Edit –Cost element –Insert cost element)
From 400300 to 400399
Save
To enter exchange rate for type M for INR to EURO (Tr.Code is OB08)
Select new entries button
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Exchange rate type : M (Average rate)
Valid from :01.10.2008
From currency : INR
To : EUR
Direct quotation :0.02
Select save button or Ctrl+S
Press enter to save in your request
Posting of transaction in FI Transaction code:F-02
Give the document date : Today’s dateType :SACompany code :BILPosting key :40Account :400100 salaries accountEnterGive the amount :500000Cost center : Dept AText :Salaries posting
One more expenditure
Post key :40Account :400300 Rent accountEnterAmount :100000Cost center : Dept AText : Rent postingPosting key : 50Account :200105 SBI current accountEnterAmount :*Business area :BILHText : Expenditure postingFrom the menu select Document Simulate Select save button or Ctrl+S
To view cost center wise report:
Path: Accounting –Controlling-cost center accounting –Information system-Report for cost center accounting-Line items –Cost centers: Actual line items (Transaction :KSB1)
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Cost center select Dept A (if you want change the posting dates)
Select--- execute button
Keep the cursor and the first line item
Select--- document button
Select--- back arrow
Select--- change layout button (Ctrl+F8)
Select--- Document no.under column set
Select---- value in reporting currency under displayed columns
Select---- left arrow or show selected filed button
Select--- reference document no.under column set
Select---- value in report current under displayed columns
Select---- left arrow
Select---- business transition under column set
Select----- document no. under displayed columns
Select---- left arrow
Enter
To view co documents:Path :Up to reports for costs center accounting path is same -Line items – Co documents :Actual costs (transaction code is KSB5)
Document no. :1 to 100000ExecuteSelect folder button for document no.1
Re-post co line items:
Business transaction RKU3FI doc.13001 400100 Salaries 500000 Dept A 150000 Dept B
50000 Dept C
Re-post co line item002 400300 Rent 100000 Dept A003 200105 SBI 600000
Re-post co line item
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Transfer document wise /line item wise , transfer line item wiseNo FI document will be generatedOnly document will be generated
Path: Accounting – Controlling-Cost center accounting –Actual postings-Repost line items-Enter (Transaction code is KB61)
Select document no. :13Company code :BILFiscal year :2008ExecuteDouble click on line item no.1Amount under new account assignment 150000Cost center :Dept BSelect--- new item buttonSelect--- next buttonAmount under new account assignment 50000Cost center : Dept CSave
Go and see the cost center report KSB1
Give the cost center Dept A
Select execute button
To view cost element wise to total
Select cost element column
Select sub totals button
(Note:That is dues cost element wise total)
Repot costs (Business transaction RKU1)
This is used when we split a cost center in to number of cost centers or wrong cost center postings.No FI document will be generatedOnly CO document will be generatedTransfer cost element wise (GL account wise)
Path : Accounting-Controlling-cost center accounting –Actual postings-manual reporting of costs – Enter (Transaction code is KB11N)
Cost center (old) : Dept A
Cost element 400100 Salaries
Amount :100000
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Cost center new : Dept C
One more cost center (old) : Dept A
Cost element :400300 Rent
Amount :25000
Cost center (new) : Dept C
Enter
Select save button or Ctr+S
Period lock:
FI COA) Transaction which effect FI and CO eg:COIN
To open To open
B) Transaction which effect only CO Eg.RKU3, RKU1
No check To open
C) Transaction which effect only FI Eg.Debit balance sheet and credit balance sheet
To open No check
Sept .08 March Oct 2008 to March 2009
An expenditure posting in FI for September. We can’t post since periods are not open.
Path: Accounting – Controlling-cost center accounting-Environment –Period lock-chang (Tr.code is OKP1)
Controlling area : BIL
Fiscal year :2008
Select actual button
Select period :01
Select lock period button
Save
Set controlling area :(OKKS):
Path :up to Environment the path is same Set controlling area
Give the controlling area :BILEnter
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Real time integration of controlling with FI on line reconciliation ledgerThis is used when we get for 2nd scenario (no.of company codes having one controlling area ) all the company codes should use same Char of Accounts.
Planning cost center wise
Path :Accounting –Controlling cost center accounting –Planning –Cost and Activity inputs –Change (KP06)
Version :select 0 (Original budget)
From period :1
To period :12
Fiscal year :2008
Select --- next page or page down button
Cost center group :BILHIER
Cost element From :400000
Cost element To :499999
Free Form BsedIf we select radio button If we select from based radio button We have to select cost element from the drop down list and plan against the Climents
The cost element list in a available on screen plant against cost elements
Select--- form based radio button
Select---- overview screen button
For cost element 400100 Plan Fixed cost 1500000
Distribution key 1 Equal distribution
Select---- cost element 400100
From the menu select Goto –Period screen
Select---- back arrow
Fro cost element 400300 Plan fixed cost 960000
Distribution key 1
To plan for Dept B –Select next combination button
To go back to previous dept –select previous combination button
Save
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To view variance report cost center wise
Path :Accounting – Controlling-Cost center accounting –Information system –Reports for cost center accounting –Plan /Actual comparisons –Cost centers: Actual /Plan/Variance (Tr code is S_ALR_87013611)
Controlling area :BIL
Fiscal year :2008
From period :10
To period :10
Plan version :0
Cost center Value :Dept A
Execute
Keep the cursor on Salaries A/c actual costs amount
Select call up report button
Double click on cost centers : Actual line items keep the cursor on the first line item.
Select document button
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ONLINE RECONCILIATION LEDGER
Reconciliation used when when number of company codes having one controlling area – 2nd Scenario It can be at controlling area All the company codes should use the same Chart of Accounts due to online reconciliation ledger, it generated in a document in FI
BIL Controlling area|
------------------------------------------------------------------------| |
Company code BIL company code BSL| |
------------------------------------ ------------------------------------ | | | | | |
Dept A Dept B Dept C Dept X Dept Y Dept Z
If salaries paid and posted FI at (F-02)
Salaries A/c----------------------------------100000 |
|Out of 100000 salaries 20000 belongs to company code BIL
If we use the reconciliation account at cost center level and the 20000/- is transfer to company code BSL (Dept X) it passes the entry in financial automatically Here Reports at – No FI recordsIn BIL BooksBSL Dr 20000
To Salaries a/c 20000In BSL books
Salaries account Dr 20000To BIL a/c 20000
Customization at Finance:
To copy company code BIL customization including accounting to BSL
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Path :SPRO-Enterprise structure – Definition –Financial accounting –Edit, copy, Delete, Check company code(T.Code EC01)
Double click on copy, delete, check company codeFrom the menu select organization object – copy organization object
From Company code :BIL
To company code : BSL
Enter
Select Yes for the message (for copy the GL accounts)
Select No button allocate a different local currency
Ignore the message press enter
Select create request button
Short description :Customization for Birla Steel Limited
Press enter
Enter once again to saving the request
Go on press enter till you got the message company code BIL copied to BSL with out 75
number range object
Ignore the message press enter
Select back arrow
Double click on edit company code data
Select position button
Give the company code :BSL
Enter
Select company code : BSL
Select address button
change the company name to : Birla Steel limited
Enter
save and Save in your request button
Assign company code to company
Path :SPRO-Enterprise structure-Assignment –Financial accounting-Assign company code to company
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Select position buttonGive the company code : BILEnterFor the company code :BSL assign BIL(group name)Select save button or Ctrl+SPress enter to save in your request
Document type SA should allow inter company postings: (OBA7)
Select type : SA
Select details button
Select inter company postings check box
Save
Press enter to save in your request
Creation of GL Masters FS00
BIL Books BSL Books1) FI/CO reconciliation account under only expediter group which should not be a cost element 400150 –Personnel group
1)FI/CO reconciliation account under any expenditure group which should not be a cost element 400150 personnel group
2) Birla Steels limited, current assets, Loans & Advances 200160 Birla Steel Limited
2)Birla Industries Limtied current Assets, Loans & Advances 200161 – Birla Industries Limited
Same chart of accountsBIL chart of accounts BILBSL chat of accounts BILWhen we use same chart of accounts, account description should be same in all the company codes.
In BSL books – If we create account No.200160 – It takes Birla Steels Limited- we can not crate our account in our books.
Creation of GL masters FS00
Give the GL account no. :400150
Company code :BIL
Select with template button
Give the GL account o. :400100 Salaries
Company code : BIL
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Enter
Change short text & GL account long text to FI/CO reconciliation account
Select create / bank /interest tab
Field status group change to ‘ICCF’ CO < -> FI reconciliation posting
Save
Give the GL Account No.200160
Company code : BIL
Select with template button
Give the GL Account No.200100 Cash A/c
Company code :BIL
Enter
Select type/Description /tab
Change short text GL account long text to BIRLA STEEL LIMITED
Select create / Bank/Interest tab
Filed status group change to G067
Deselect relevant to cash flow check box
Save
Give the GL account No.400150
Company code :BSL
Select with template button
Give the GL account 400150
Company code :BIL
Enter & Save
Give the GL account 200161
Company code :BSL
Select with template button
Give the GL account 200160
Company BIL
Enter
Select type / Description tab
Change short text +GL long text to Bila Industries limited
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Save
Prepare cross company code Transaction (Transaction code is OBYA)
Path :SPRO-Financial accounting-GL accounting –Business transactions-Prepare cross company code transactions
Company code 1 BILCompany code2 BSLEnterPosted in BILcleared against BSLDebit posting key :40Account debit :200160 ( Birla Steel Limited)Credit posting key :50Account credit :200160Posted in BSLCleared against BILDebit posting key :40Account debit :200161 Bilra Industries LimitedCredit posting key :50Account credit :200161SavePress enter to save in your request
CO customization ( tr code is OKKP)
Maintain controlling area
Assign company BSL to controlling area BIL
Select--- controlling area :BIL
Select--- details button
Company code to controlling area: Select cross company code cost accounting
Reconciliation ledger document type :SA (GL accounts document)
Double click---- on activate components / control indicators folder
Select---- company code validation check box
Double click--- on assignment of company codes folder
Select---- company code :BIL
Select----- copy as button
Change the company code to BSL
Enter & save
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Ignore the warning message press enter
Activate reconciliation ledger (Tr code KALA) Note: Follow through path
Path:SPRO –Controlling –Cost element accounting-Reconciliation ledger-Activate deactivate reconciliation ledger
Double click -----on activate reconciliation ledger
Controlling area :BIL
Select----- Execute button
Ignore the warning message press enter
Define adjustment accounts for reconciliation posting (Tr code is OK17)Same path
Double click---- on define accounts for automatic postings
Select---- change account determination button
Save
Reconciliation account: Give the account no.400150 FI/CO
Save
Press enter to save in your request
FI CUSTOMIZATION
Define variant for real time integration:
Path :SPRO-Financial accounting (new) Financial accounting global setting (new) – Ledger-Real time integration of controlling with financial accounting –Define variants for real time integration
Select----- new entries button
Variant for real time integration B1
Select--- real time integration active check box
Select--- account determination active check box
Key date active from :01.04.2008
Document type :SA
Ledger group (FI) :0L
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Text variant for :BIL
Select -------cross company code check box
Select------- cross business area check box
Select------ cross profit center check box
Save
Press enter to save in your request
Assign variants for real time integration to company code:
Same path.
Select new entries button
Company code :BIL
Variant :B1
Company code :BSL
Variant :B1
Save
Press enter to save in your request
Creation of cost center for company code BIL (KS01)
Give the cost center department X
Valid from :01.04.2008
To date :31.12.9999
Reference cost center :Dept A
Controlling area :BIL
Enter
Change the name to :Dept X
Change the description to cost center dept X
Change company code to BSL
Select save button or Ctrl+s
Ignore the warning message press enter
Repost costs (F-02)
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Cost center old :Dept ACost element :400100 Salaries Amount :20000Cost center new Dept XSave
To make text filed optional for field status group G004 cost accounts(Tr.code is OBC4)Select field status variant for BIL
Double click on field status groups folder
Double click field status G004
Double click on General data
Text make it optional entry field
Press enter to save in our request
Go and see the FI documents (Tr.code is FB03)
Select document list button
Give the company code :BIL
Enter the date :From date To Date
Execute
Double click on document no.
Select back arrow
Chang the company code to BSL
Execute
Double click on document no.
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CROSS COMPANY CODE POSTINGS
Company code :BIL BSL
Outstanding expenses of BSL paid by BIL
BSL Dr 25000 Outstanding 25000To Bank 25000 To BIL25000
Paying company code : BILCredit Bank :BIL 25000Debit outstanding exp :BSL 25000
Use the Transaction code :F-02
Give the document date :Today’s date Type :SACompany code :BILPosting key :50Account no. :200105 SBI CAEnterAmount :25000Business area :BILHText :outstanding expense payment on behalf of BSLPosting key :40Account no :100500 out standing exp.New company code :BSLEnterAmount :*Business area :BILHText :+From the menu select document SimulateDouble click third line itemBusiness area :BILHText :+Select next item buttonBusiness area :BILHText :+Select save button or Ctr+SPosting byCompany code :BILCross company code no. :15 08
FI posted by
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Company code :BSLCross company code no. :2 08
By viewing the cross company code document number – We know which company code has initiated the posting.
Select continue button
Accrual orders (Imputed cost calculation)
This is used for month end provision only in COThis is used for irregular expenses like BonusCost element category should be 3Accrual/ Deferral per surchargeDefine CO.No.range in interval for business
Transaction :KAZ1 – Actual cost center accrual
FI Month end provision1. Accrual / Deferral document
A. Bonus provision for Nov30.11.2008 Bonus A/c Dr.10000
To Out standing exp. 10000 Dept AB. Reverse next month 1st 01.12.2008
01.12.2008 Outstanding Exp. Dr.10000To Bonus A/c 10000 Dept A
C. Bonus provision for Dec.31.12.2008 Bonus A/c Dr 20000
To Out standing exp 20000 Dept A
2. Open item management A). Bonus provision for Nov.
30.11.2008 Bonus A/c Dr10000To Outstanding exp. 10000 Dept A
B). Bonus provision for Dec.31.12.2008 Bonus Dr.10000
To Outstanding exp 10000 Dept A
Month end provision
Number of companies will not prepare profit & loss and Balance sheet every month, the will not make provision in the books every month in year end, companies follow accrual basis of accounting. They make provisions for the whole year.
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Expenditure for all the months Less (other than March)Expenditure for March More
In SAP when we take production an accounting entry will be generated automatically – Finished goods valuation will be based on costs for the month.
Stock valuation will be accrual orders Lower in all month other than March
Accrual orders Higher in March
Create overhead structureSalaries 100000Bonus -10% on salaries 1000 Debit cost center credit cost center
Dep Dummy (No accounting entry)
In the month end Dept A
Bonus 1000 allocation to Dept A costs will be allocated to production orders – There by Dept A will be zero- production valuation will be correct.
Dept DummyBonus 1000
In the year end – in FI when we make bonus provision for the whole year.
31.03.2009 Bonus A/c Dr 1200000To Outstanding 1200000 Dept Dummy
Dept dummy values in the year end
31.03.2009 Dept dummy 1200000 April to March 10000*12 = 120000====== =====
In the year end Dept dummy values will be zero.
Creation of GL master bonus account – personnel cost (FS00) group:-
Give the GL Account No. :400105Company code :BILSelect with template buttonGive the GL account no. :400100 (salaries)Company code :BIL
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EnterChange short and GL account long text to Bonus accountSaveSelect edit cost element button (F8)Valid from date :01.04.2008 to 31.12.9999EnterCost element category :Select 3 accrual deferral per surchargesave
Creation of cost center – Dept dummy (KS01)
Give the cost center : Dept dummy
Reference cost center : Dept A
Controlling area :BIL
Enter
Change name to Dept dummy
Change description to cost center: Department dummy
Select save button
Ignore the warning message press enter
Maintain overhead structure:
Path:SPRO-Controlling –Cost element accounting-Accrual calculation –percentage method-maintain overhead structure (Transaction code is KSAZ)
Select create over head structure button (F7)Over head structure :BIL1Description :BIL overhead structureSelect save buttonRow Base
10 B1EnterGive the name salariesSelect create buttonRow O/H rate (Over head rate) Description FR To CR20 B2 Bonus 10 10 B3EnterGive the name BonusDependency :KRS1(controlling area)Select create buttonSaveIgnore the message press enter
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Keep the cursor on overhead structure BIL1Select----- assignment button (F5)Controlling area :BILSelect--- actual accrual radio buttonSelect----- continue button
Valid from valid to overhead structure1 2008 12 2008 BIL1
SaveDouble click---- on overhead structure BIL1
Keep the cursor on B1
From the menu select----- Goto calculation base
From cost element 400100
Save
Kept the cursor on B2
From the menu select ----Goto overhead rate
Valid from Valid to Actual overhead1 2008 12 2008 10%SaveFrom 10 To 10 Crdit B3
Keep the cursor on B3
From the menu select go to credit
Company code :BIL
Business area :BILH
Valid to :12 2008
Cost element :400105
Cost center :Dept Dummy
Save
Define CO.no range interval for the business transaction KAZ1-Actual cost Center accrual:(Transaction Code KANK)
Give the controlling area :BIL
Select maintain group button
Double click on KAZ1- Actual cost center accrual
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Select CO.No range interval for BIL check box
From the menu select Edit-Assigned element group
Save
Ignore the warning message press enter
1. Posting of salaries for the month of August F-02
Give the document date end posting date :03.08.2008
Date :03.08.2008
Type :SA
Company code :BIL
Posting key :40
Account no. :400100 Salaries A/c
Enter
Ignore the warning message press enter
Amount :100000
Cost center Dept A
Text :Salaries posting
Posting key :50
Account no :200105 SBI current Account
Enter
Amount :*
Business area :BILH
Text :+
From the menu select document Simulate and save
Accrual calculation (KSA3)
Accounting – Controlling –Cost element accounting-Actual postings –Accrual calculation select cost center radio buttongive the cost center : Dept Aperiod :5fiscal year :2008deselect test run check box
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select details list check boxExecuteSelect next list level button
Go and see the cost center report KSB1
Give the cost center :Dept A
Posting date :01.08.2008 to 31.08.2008
Execute
Select back arrow
Give the cost center : Dept dummy
Execute
Bonus provision in the year end in FI Transaction F-02
Give the document date & Posting :31.03.2009Type :SACompany code :BILPosting key :40Account no. :400105 bonus accountEnterIgnore the warning message press enter Amount :10000Cost center :Dept dummyText :Bonus provision for the year 2008-09Posting key :50Account :100500 outstanding exp.EnterAmount :*Business area :BILHText :+Document – Simulate and save
Go and see the cost center report KSB1Give the cost center :Dept dummyPosting date :01.04.2008 to 31.03.2009Execute
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STATICALLY KEY FIGURES (SKF)
This is used as a basis for allocation of costs from one cost center to other cost centers.Eg. Employee / Area/ Telephone callsDept C Dept A Dept B(service Dept) (Production departments)Salaries 500000 No.of employee of A and BRent 100000 Sq.meter are of A & BTelephone Exp25000 No.of telephone calls of A & BEnter CO. No range interval for the business transaction.
RKS (Enter statistical key figures)SKF category Fixed Total
Fixed TotalIf we choose fixed, values If we choose totalTo SKF are common for all months in the year, if we don’t make changes in between Eg: Employee / Area
We have to enter values for SKF, for each and every monthEg: Telephone calls
No.of Employees No.of Telephone callsApril 2008 100 100 Aprl 2008 1000May 2008 | | May 1500June | | June 2000July | | JulyAug | | AugSep | | Sep
Oct | 150 Oct
Dec | | Dec Jan.’09 | | Jan 2009 Feb | | Feb March | | March
Define co.no range interval for the business transaction RKS-Enter Statistical key figures Transaction Code is (KANK )
Give the controlling area : BILSelect----- maintain groups button
Double click--- on RKS
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Select----- Co.No.range interval for BIL check box
From the menu---- select Edit Assignment element group.
Save
Ignore the warning message press enter.
Create Statistical key figures
Path :Accounting – Controlling –cost center accounting master Data-Statistical key figures – Individual processing – Create (Tr.Code is KK01)
Give the statistical key figure :EMP
Enter
Give the Name :Employee
Statistical key figure unit of measurement : Select--- EA each
Key figure category :Select---- fixed values under radio button
Save
Path : Accounting –Controlling – Cost Center accounting –actual postings-statistical key figures-Enter (Tr.code is KB31N)
Received cost center : Dept A
Statistical KF : EMP
Total quantity :500
Received cost center : Dept B
Statistical KF :EMP
Total quantity :250
Save
Period end closingIn the month end, we allocate costs from one cost center to other cost centers
Dept C Dept A Dept B(Service department) (Production departments)
Salaries 500000 no.of employee of A and BWages 300000 No.of employee of A and BRent 50000 Percentage basis
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Basis of allocation can be percentage method statistical key figures method /activity type (machine hour / labour rate)
Allocation methods:1. Assessment :
A) Transfer primary cost postings and secondary cost postings.Dpt X Dept C Dept A Dept BWages 100000 Salaries 500000 Salaries 400000 Salaries 300000
Wages 300000 Rent 50000 Add all 85500 Add all from C 95000 10%
All from Dept X 100000 ---------- ----------- -----------
Less 950000 1255000 395000===== ======= =======
Allocation Primary cost postingsSecondary cost postings
B) Receiving cost centers can’t track original cost element Dept A and B will not show the transfer value –how much salaries wages and rent.
C) Define Co.No.range interval for business transaction RKIU actual overhead assessment.
2. Distribution
A) Transfer only primary cost postings B) Receiving cost center can track original cost elements.C) Sender should be only cost center D) Define Co.No.range interval for the business transaction RKIV actual
overhead distribution.
3. Periodic reposting: A) Transfer only primary cost postingsB) Receiving cost center can track original cost elements.C) Sender can be a cost center or interval order.D) Define Co.No.range interval for the business truncation.
RKIB periodic reposting.
4. Indirect activity allocation. A)Transfer only primary cost postings.B) Receiving cost center can track original cost elements.C) Sender should be only cost center.D) Transfer quantities as well as values.E) Define Co.No.range interval for the business truncation.
RKIL Indirect activity allocation .
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Which over method we follow, we have to create cycles.
When the allocation basic is different for the cost elements in the cost center, we have to create number of cycles for number of segments for a cycle.
Dept C Dept A Dept B(Service Department) (Production departments)
Salaries 500000 No.of employees of A and BWages 300000 No.of employees of A and BRent 50000 Percentage basis
Option 1:
Cycle 1 Cycle 2(Salaries and wages allocation) (Rent allocations)
| |Segment 1 Segment 1
Option 2
Cycle 1 |
----------------------------------------------| |
Segment1 Segment2(Salaries and wages allocation) (Rent allocation)
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ASSESSEMENT
1. Creation secondary cost element : i.e (that is) assessment cost element :
Path: Accounting –Controlling –Cost element accounting-Mater data-Cost element –Individual processing –Create secondary (KA06)
Give the controlling area :BIL
Enter
Cost element :1000000
Valid from :01.04.2008 to 31.12.9999
Enter
Name and description :Assessment cost element.
Cost element category :42 (Assessment )
Save
2. Define Co.No.range interval for the business truncation- RKIU-Actual overhead assessment
Use the Truncation code :KANK
Give the controlling area :BIL
Select--- maintain groups button
Double click--- on RKIU
Select--- Co.No.range interval for BIL check box
From the menu select--- Edit –Assignment element group.
Ignore the message press enter
Creation of assessment cycle:
Accounting –Controlling –Cost center accounting-Period and closing –Current settings–Define assessment (T.code S_ALR_87005742) Give the cycle :BIL1Start date :01.04.2008EnterText : Assessment cycleSelect---- iterative check box.Select---- save button or Ctrl+SPress enter to save in your request
42
Select iterative check boxDept C Dept A 60% 300000 54000Salaries 500000 Dept B 30% 150000 27000Less :Allocation 500000 Dept Z 10% 50000 9000
--------0
Add: Allocation 90000Less :Allocation 90000
-------0
Add: Allocation 1800
Dept ZWages 400000 Dept X 50% 225000 4500Add: Allocation 50000 Dept Y 30% 135000 2700
--------450000 Dept C 20% 90000 1800
Less : Allocation 450000-------0====
We have to run number of items to make both cost center values zero. If we select iterative check box, system will run number of items automatically till both cost center values become zero.
Select--- attachment segment button.
Segment name : Segment 1
Description : Salaries allocation
Assessment cost element :select 1000000
Sender rule :select posted amounts
Share in % :100
Select---- actual value origin radio button
Receiver rule :Select variable portions
Variable portion type :Select------ actual statistical key figures
Select----- sender / receivers tab
Sender cost center :Dept C
Under Cost element :400100 (Salaries a/c)
Under Receiver cost center group :BILHYDPROD
Select---- receiver tracing factor tab
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Statistical key figure :EMP
Select ---- receiver weight factors tab
Select ------ save button or Crl+S
Press enter to save in your request
Select ------attaché segment button
Segment name segment2
Description :Rent allocation
Assessment cost element :1000000
Sender rules :Posted amount
Sharing in % :100%
Select -- - actual value origin radio button
Select---- receive rule :Fixed percentages
Select----- senders/ receivers tab
sender cost center :Dept C
Cost element :400300 (Rent )
Receiver cost center group : BILHYDPROD
Select----- receiver tracing factor tab
Dept A 70
Dept B 30
Save
Press enter to save in your request
Go and see the cost center Report (Tr code is KSB1)
Give the cost center :Dept CPosting date :01.10.2008 to 31.10.2008ExecuteSelect---- cost element columnSelect---- sub totals button
Dept C A BSalaries 1500000 No. Of employees
500 250100000 50000
Rent 25000 Percentage basis70 3017500 7500
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Execution of assessment cycle:
Path :Accounting –Controlling –Cost center accounting –Period end closing-Single functions-Allocations –Assessment (KSU5)
Give the period :7 (October)
Fiscal year :2008
Deselect--- text run check box
Select---- details list check box
Cycle select :BIL1
Execute
Select ---receiver button
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INTERNAL ORDERS
This is used to view costs for a specific task.Eg. A) Vehicle wise running expenses Management has to task decision whether to sell the (or) keep the vehicle in company
A) petrol expenses for the vehicle B) Repairs to the vehicle
It we take GL accounts in FI –we will not create each vehicle wise petrol expenses and repairs account.
In cost center accounting –vehicles will be under administration cost center and the petrol expenses repairs and administration expenses will be posted to administration cost center.
By creating vehicle as an internal order we can get the costs.
B) Telephone expenses: If we want to know telephone wise expenses in FI –we will have one account for all telephones.If we take cost center –It will be entered in administration cost center - We can not get telephone wise expenses directly.By creating telephone as an order we can get telephone wise expenses.
C) Production order costs In a month no. of production orders will be executed. Some production orders consume more raw material and same production orders consume less raw material.If FI we have only GL account raw material consumption – We don’t know order wise consumption.By crating production order, we can get order wise costs.
D) Exhibition costs Company is conducting an exhibition
Salesmen salaries One account Conveyance Different accountAdvertisement Different accountDiscounts Different account
We don't know the exhibition costs by creating an order we can get exhibition costs
Orders will be of 2 types1)Real orders 2)Statistical orders
Settlement is possible settlement not possible
46
We can settle order statistical orders are used for decision making
To Cost Center (Internal settlement)
From Co to Co GL Accounts Assets (External settlement )
(From CO to FI)When we transfer from cost center –To cost centers allocation by assessment / Distribution periodic reposting / Indirect activity allocation.
When we transfer from Internal order settlement.Eg. Telephone expenses Dr 50000 Cost center Dept
Order Tel no.66110883To Bank 50000
The cost will be allocation to production orders from CO
In the production order valuation we can’t take.(50000+50000)We have to take only one time 50000
When we are posting to no. of cost objects are will be real and others will be statistical.
At the time of order creation there is a statistical order check box.A) When we select statistical order is statistical order check box.
Order is statistical (Automatically cost center will be real) B) If we don’t select statistical order check box
Order is real (Automatically cost center will be statistical )
Statistical order :Telephone wise expenses order we create as statistical order.
Telephone expense Dr 50000 Cost center Dept AOrder Telephone no.66611983 Statistical
To Bank 50000
Cost Center Dept ATelephone expenses 50000 Allocation to paid order 50000Cost center Dept A – ZeroIn the month end we allocation costs from Dept A to production orders there by cost center Dept A will be zero.
Order telephone no.66611983Telephone expenses 50000
47
Management can see telephone wise expense at any point of time afterwards.
Suppose we create order as real order Telephone expenses Dr 50000 Cost center Dept A
To Bank 50000 order telephone no.66611983 Real
Cost center c dataTelephone Expenses 50000 Order Telephone no.6661987Telephone expenses 50000 Allocation to production 50000
Order will be zeroIn the month end we allocate cost from order telephone no.66611983 to production order there by order will be zero.
Afterwards management can’t see telephone wise expense.
Creation of order types:
Path : SPR O –Controlling –Internal orders – order master data-Define order types (KOT2_OPA)
Select----- new entries button
Order category :Select 01 Internal order (Controlling)
Enter
Order type :BILT
Description :Telephone orders for BIL
Planning profile :select 000001 (General budget /plant profile)
Object class :Select Over head cost
Select---- release immediately check box
Save
We get message no. Range not processed
Ignore the message press enter
Select---- assign /change interval button beside no.reage interval
Double click--- order type :BILT
Select---- motor pool A-ZZZZZZZZZZZZ(External)
From the menu-- select Edit Assign element group
Save
Ignore the message press enter
48
Creation of filed status group by making cost center and internal order required entry fields (OBC4)
Select----- field status variant :BIL
Double click on---- field status group folder
Select----- field status group G004 cost accounts
Select---- copy as button
Change--- the filed status group to G002
Change---- the text to cost accounts (CC & IO required) IO =Internal order
Enter
Save CC=Cost Center
Press enter to save in your request
Double click on ----G002
Double click on---- additional account assignment
CO /PP order make it required entry field.
Save
Creation of GL master telephone expense (FS00)
Give the GL account no.400305
Company code :BIL
Select---- with template button
GL account 400300 Rent account
Company code :BIL
Enter
Change---- short text and GL a/c long text to Telephone expenses
Select ----crate / Bank/Interest tab
Change--- the filed status group to G002
Save
Select ---edit cost element button
Valid from date :01.04.2008
Enter
49
Cost element category :Select 1
Save
Creation of Internal orders:
Path :Accounting –Controlling-Internal orders-Master data-Special functions –Order –Create (Tr code is KO01)
Order type :Select BILT
Enter
Order no. :BIL 66611983 (Telephone no.)
Description :Telephone order no.66611983
Company code :BIL
Business area :BILH
Select--- control data tab
Select--- statistical order check box
Save
One more order
Order type :BILT
Enter
Order :BIL66611984
Description :Telephone order no.66611984
Company code :BIL
Business area :BILH
Select---- control data tab
Select---- statistical order check box
Save
Creation order group
Up to master data the path is same Order group Create (Tr code is KOH1)Give the order group name :BILHYDTELEnterDescription :Hyderabad order group (GRP)for BILSelect----insert order button(Select menu bar Edit Order Insert Order) Select -----to orders :BIL66611983
50
:66611984Save
Posting of transaction in FI (F-02)
Document date :Today’s date
Type :SA
Company code :BIL
Posting key :40
Account no. :400305 Telephone exp
Enter
Give the amount :100000
Cost center :Dept A
Order :BIL66611983
Text :Telephone expenses
Posting key :50
Account no. :200105 (SBI current account )
Enter
Amount :*
Business area :BILH
Text :+
From the menu select –Document –Simulate and save
To view internal order wise report
Path :Accounting –Controlling-Internal order-Information system-Reports for Interval orders -Line items –Order -Actual line items-(Tr. Code is KOB1
Give the order no.BIL66611983Remove the order group ExecuteKeep the cursor and telephone expense line item select ----document button
Planning order wise
Path :Accounting –Controlling –Internal orders –Planning –Cost and activity inputs –Change (KPF6)Version :0
51
From period :8 (November)
To period :8
Fiscal year :2008
Select---- next page or page down button
Give the order no. :BIL66611983
Cost element :400305 Telephone expense
Select---- from based radio button
Select---- view screen button
Cost element :400305
Total plan cost :75000
Select ---save button or Ctrl+S
To view variant report order wise
Path :Accounting Controlling-Internal order –Information system-Reports for internal order-Plant /Actual comparisons-Order :Actual / plan / Variance (S_ALR_87012993)
Controlling area :BIL
Fiscal year :2008
From period :8 (Current month)
To period :8
Pant version :0
Order values :BIL66611983
Execute
Real orders:They are used for vehicle wise expenses
Petrol expenses Dr 50000 Order no.AP9Z1234To Bank 50000
In the month end:Cost center Dept A
Order no.AP9Z1234 Settle to Cost center Dept BCost center Dept C
Settlement can be percentage basis / ratio basis /Amount basis
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Order No AP9A1234Petrol expenses 50000 Allocation Dept A 25000
Dept B 15000 Dept C 10000
------- ------50000 50000==== ====
Order will be zero
Petrol expense Dr 50000 Cost center: CommonOrder No.AP9Z1234 Statistical
To Bank 50000
In the month end from cost center common allocate to Dept A, Dept B and Dept C by assessment / Distribution / Periodic posting /Direct activity allocation.
Cost center commonPetrol Expenses 50000 Allocation to Dept A 25000
Dept B 15000 Dept C 10000
--------- -------50000 50000==== =====
Cost center will be zero
Order no.AP9Z1234Petrol expense 50000
=====
Management can see vehicle wise expenses at any point of item afterwards.
Creation of filed status group by making only internal order required entry filed (OBC4)
Select--- filed status variant :BIL
Double click on filed status group folder
Select field status group G002
Select copy as button
Change field status group to G010
53
Change the text to cost accounts (IO required )
Enter and save
Press enter to save in your request
Double click on G010
Double cock ----additional account assignments
Cost center----- make it optional entry field
Save
Creation of GL master petrol expense under administration group (FS00)
Give the GL Account no. :400310
Company code :BIL
Select with template button
Give the GL account no.400300 Rent account
Company code :BIL
Enter
Change short text and long text to petrol expenses
Select create/bank /interest tab
Field status group :G010
Save
Select edit cost element button
Valid from date :01.04.2008
Enter
Cost element category :01
Save
Creation of secondary cost element i.e. Statement cost element (KA06):
Give the cost element :1000001EnterName and description settlement cost element Cost element category :Select 21 internal settlement Save
54
Maintain allocation structure: (OKO6 )
Path :SPRO-Controlling –Internal orders-Actual posting- Settlement-Maintain allocation structures (OKO6)
Select--- new entries button
Allocation structure :B1
Text :BIL allocation structure
Save
Press enter to save in your request
Select :B1
Double click--- assignments folders
Select---- new entries button
Assignment :01
Text :Vehicle expenses settlement
Save
Select :01
Double click on source folder
From cost element :400310 Petrol expenses
Save
Press enter---- to save in your request
Double click ----on settlement cost elements folder
Select--- new entries button
Receiver category :Select CTR cost center
Settlement cost element :1000001
Save
Petrol expenses will be settled to cost center by using secondary cost element settlement cost element.Through orders.
Maintain settlement profiles: (OKO7)
Same path
55
Double click on---- maintain settlement profiles
Select---- new entries button
Settlement profiles :BIL1
Description :BIL settlement profile
Allocation structure :B1
Select--- to be settled in full radio button
Double click ----on CTR cost center
Select--- % settlement check box
Select ---equivalence number check box
Select--- amount settlement check box
Under valid receivers
For cost center :Select--- settlement required
Max.no. distribution rules :999
Residence time :12 months
Save
Press enter to save in your request
Rule 1:Order no.AP9Z1234 settle cost center Dept A 30000Petrol expenses 50000 settle cost center Dept B 15000
Dept C 5000
Rule 2Order No.AP9Z1234 Settle to cost center Dept A 85%Petrol expenses 50000 Settle to cost center Dept B 10%
5%Order no.AP9Z1234 settle to cost center Dept 4:Petrol exp 50000 Dept 3:
Dept 1:
Maintain number range for settlement documents:Go through Same path (T.code is SNUM)
Select---- maintain groups button
Double click ---on controlling area BIL
Select---- Standard accounting document check box
From the menu select EditAssign element group
56
Save
Ignore the message press enter
Creation of order type (KOT2_OPA)
Select----- new entries button
Order category :Select 01 Internal order (controlling)
Enter
Give the order type :BILV Vehicle order type BIL
Settlement profile :BIL1
Budget profile :0000001 (General budget profile)
Object class select :Overhead costs
Select---- release immediately check box
Save
Ignore the message press enter save in your request
Select----- assign /Change intervals button beside no. Range interval
Double click---- on BILV
Select motor pool A-ZZZZZZZZZZZZZZ external check box
From the menu -----select Edit –Assign element group.
Save
Ignore the message press enter
Define co.no.range interval for the business truncation K0A0-Actual settlement. Use the transactions code (KANK)
Give the controlling area :BIL
Select--- maintain groups button
Double click ---on KOAO actual settlement
Select--- co.no.range interval for BIL check box
Form the menu select Edit –Assign element group.
Save
Ignore the warning message press enter
57
END USER AREA:
Creation of internal order (KO01)Give the order type :BILVEnter
Give the order :AP9Z1234
Description :Vehicle no.AP9Z1234
Company code :BIL
Business area :BILH
Select----- control data tab
Deselect---- statistical order check box
Select---- settlement rule button
Category :CTR cost center
Settlement receiver :Dept A
Give the percentage :70
One more
Category :CTR
Settlement receiver :Dept B
Percentage :30
Save
Ignore the warning message press enter
Posting of petrol exp F-02
Give the document date :Today’s date
Type :SA
Company cod :BIL
Posting key :40
Account no. :400310 petrol exp.
Enter
Give the amount :100000
Give the order no. :AP9Z1234
Text :Petrol exp.
58
Posting key :50
Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
From the menu select menu document –Simulate and save
Actual settlement :
Path :Accounting –Controlling-Internal order-Period end closing-Single functions-Settlement –Individual processing (K088)
Give the order :AP9Z1234
Settlement period :8 (current month)
Fiscal year :2008
Deselect---- test run check box
Select---- check transaction date check box
Select----- execute button
Select---- details list button
Note : Order means overall expenses Eg: Vehicle Expenses
Cost Element means each item wise :Eg.Vehical expenses for Petrol, Repairs, Driver salary etc
59
BUDGETING AND AVAILABILITY CONTROL
Planning Budgeting1. We can plant cost element wise in the order
1.Budgeting will be done order wise
2. We can do planning period wise in a year (Month wise)
2. Budgeting should be done year wise
3.Micro level (Lower level) 3. Marco level (High level)For budgeting SAP has given availability controlOrder no.AP9Z1234Budget amount 500000
Option 1 Option2 Option 3Give Give warning GiveWarning To the user Error1 To the user And inform to
Budget managerIf actual amount exceeds 85% of budget 425000
OrIf the variance is above 20000 i.e actual 5200000
OrBoth Whichever activity comes first
OrIf a actual amount exceeds 70% of budget go for option1If actual amount exceeds 85% of budget go for option 2If actual amount exceed 100% of budget go for option 3
When we do budgeting it generate a document –We have to give budgeting –No. range interval only for 04 (Hard coded by SAP)
This is given at client level and not at controlling area level –it is not year specify.
Note : Order Eg.Vehicle Expenses
Cost element :Eg.Vehicle for petrol, repairs, Driver salary etc.,
Maintain no.range for budgeting:
Path :SPRO-Controlling-Internal orders-Budgeting / availability control-Maintain no. ranges for budgeting (Tr code is OK11)
Select ---change intervals button
Define tolerance limits for availability control (OKOC)Same path
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Select ---new entries button
Controlling area :BIL
Profile :select 000001 General budget profile
Tr.group :++ all activity groups
Action :select 2 warring with mail to person response
Usage :85
Save
Press enter to save in your request
Specify exempt cost elements from availability control (OPTK)
Same path
Petrol expensesRepairsDrivers salary is Fixed cost
We can specify when we post to driver’s salary all with order AP9Z1234 –Even if, it exceeds 85% of budget no. message need to be given.
It is known expenditure
Select-- new entries buttonControlling area :BILCost element :400100 Salaries accountSavePress enter to save in your request
Maintain budget manager (OK14)Same path
Select--- new entries button
Controlling area :BIL
Order :BILV
Object class :O Cost (Overhead cost)
User name :SAP user (budget manager)
Save
Press enter--- to save in your request
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Budgeting order wise (END USER AREA)
Path :Accounting-Controlling –Internal order-Budgeting-Original budget –Change (Tr code is K022)
Order :AP9Z1234
Enter
For the period :500000 (Budget amount)
Over / budget also 500000
From the menu select Extras –Availability: Control –Activate
Save
Posting of petrol expenses (F-02)
Give the document date :Today’s date
Type :SA
Company code :BIL
Posting key :40
Account no. :400310 Petrol expenses
Enter
Give the amount :350000
Order :AP9Z1234
Text :Petrol expense
Posting key :50
Account no. :200105 SBI current account
Enter
Give the amount :*
Business area :BILH
Text :+
From the menu select –Document –Simulate and save
Ignore the message press enter
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To view in box of the budget manager
Path :SAP MenuOffice –Work place (Tr code is SBWP)
Select--- inbox folderWe get a message accounting document no.
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PROFIT CENTER ACCOUNTING
This is used to view profitability division wise /product wise /location wise if business area is not use in FI
Idea scenario
Company FI |Company code FI
|Business area FI(Location)
|----------------------------------------------------------------------------------------| | | |Steel Cement Pharma Co-profit centerDivision Division Division Accounting| |Product wise Co profitability
Analysis
Option 1 Option 2Hyderabad location HYD BGL MOM
| | | |Steel Cement Pharma Steel cement Pharma
Profitability Profitability Balance sheet
The advantage of profit center accounting is it derives profit center automatically though derivation rules.A) In case of expenditure Tough cost centersB) IN case revenues Automatic account assignmentC) In case of balance Though business area
Sheet it items (Applicable for option 2)Eg:a) At the time of creation of cost center assign profit center
Dept A-Assign profit center steel b) At the time of posting
wages a/c Dr 500000 Dept A To Bank 500000
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It updates cost center Dept A as well as profit center steel.
We have to create dunning profit center. At the time of posting, when there is no derivation rules, system updates dummy profit center. Transfer form dummy profit center to respective center. Create derivation rule so that future transactions will not go to dummy profit center. They will go to respective profit centers.
Set controlling area (OKKS)
Path :SPRO-Controlling –Profit center accounting-Basic settings-Set controlling area Give the controlling area :BILEnter
Maintain controlling area settings: (0KE5)(Follow through path )
Path :Up to base settings the path is same- Controlling area settings-Maintain controlling area settings
Standard hierarchy :BIL
Select----- elimination of business volume check box
Profit center local currency type :Select 20 Controlling area currency
Select---- confirm button
Select---- store truncation currency check box
Save
Elimination of internal business volume
Purchase Material no. 1 Profit center steelOrder Vendor no. 1234| Plant HYD| Profit center Steel| Qty 1 Kg| Rate 100GoodsReceipt
It should no take in steel profit center 100+100It should take only one time
Create dummy profit center
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Path :SPRO-Controlling-Profit center accounting-Master data-Profit center-Create dummy profit center(Tr code is KE59)
Double click-- on dummy profit center
Give the dummy profit center :BIL dummy
Select ---basic data button
Name :BIL dummy
Description :Dummy profit center for BIL
Profit center group :BIL
Save
Set control parameters for actual date
Path : Up to basis settings the path is same Controlling area settings -Activate direct postings-Set control parameters for actual data (Tr code is 1KEF)
Select new entries buttonFrom year :2008Select--- Line items check boxSelect--- online transfer check boxSave
Maintain plan versions
Up to activate the path is same
Plan version Maintain plan version
Select version :0 Plan /Actual Version
Double click on settings for profit center accounting folder
Select new entries button
Year :2008
Select online transfer check box
Select line items check box
Exchange rate type :B (bank selling rate)
Save
Press enter to save in your request
Define no. ranges for local documents
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A) At the time of creation of cost center –Assign profit centerDept A-Assign profit center
B) At the time of postingWages A/c 500000 Dept A
To Bank 500000When there is no derivation rule –It updates dummy profit centerTransfer from dummy profit center
To Profit center steel
No FI document will be generated No co document will be generated once profit center document will be generated (local)
Path :SPRO-Controlling-Profit center Accounting-Actual postings-Basic settings: Actual –Define number ranges for local documents (Tr code is GB02)
Select---- maintain groups button
Select---- actual document from direct posting with GB01 check box
From the menu select interval Maintain
Give the company code :BIL
Enter
Select---- interval button
Year :2008
From no :1
To :100000
Enter and save
Press enter to save in your request
Select---- back arrow
Select----- planned doc.with direct posting with GB01 check box
Form the menu select interval maintain
Give the company code :BIL
Enter
Select---- interval button
Year :2008
From no. :100001
To no. :200000
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Enter and save
Creation of profit center:
Path :Accounting-Controlling-Profit center accounting-Master data-Profit center-Individual processing-Create (Tr code is KE51)
Give the profit center :Steel
Select master data button
Analysis period to :01.04.2008 to 31.12.9999
Name :Steel
Long text :Profit center steel
Person responsible :Mr A
Profit center group :BIL
select activate button (Shift+F1)
One more profit center
profit center cement select--- master data buttonname :Cementlong text :Profit center cement person responsible :Mr Bprofit center group :BILselect---- activate button
Create account groups
up to master data the path is sameAccount group create (Tr code is KDH1)
Give the account group name :PLITEMS ( Profit & Loss)
Enter
Description :P & L accounts for BIL
Select--- insert account button
From :300000
To :499999
Save
Select--- Back Arrow
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Account groups :BSITEMS
Enter
Description :Balance sheet accounts for BIL
Select----- insert account button
Form A/c :100000
To A/c :299999
Save
Assign profit center in cost center
Path :Accounting-Controlling-Cost center accounting-Master data-Cost center-Individual processing-Change (KS02)
Give the cost center :Dept A
Select----- master data button
Give the profit center :Steel
Select----- save button or Ctrl+S
Ignore the warning message press enter
Cost center :Dept B
Enter
Profit center :Cement
Save
Ignore the warning message press enter
Creation of sales account as revenue element (FS00)
Give the GL account no. :300000 Sales A/c
Company code :BIL
Select edit cost element button
Enter
Cost element category :Select 11 Revenues
Save
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Maintain automatic account assignment of revenue elements
Path :SPRO-Controlling –Profit center accounting –Actual postings-Maintain automatic account assignment of revenue elements (Tr code is OKB9)
Select -----new entries button
Company code :BIL
Cost element :300000 Sales A/c
Account assignment details :Select 2 Business area is mandatory
Save
Press enter to save in your request
Select :BIL with cost element 300000
Double click on---- detail per business area /valuation area folder
Select--- new entries button
Option 1 Option 2HYD location
|Steel cement Pharma HYD BGL MUM 300000 | | |HYD Steel Steel Cement Pharma 300001 Sales cement 300000 Sales accountHYD Cement 300002 Sales pharma HYD SteelHYD Pharma BGL Cement
Mum Pharma
Business area : BILHProfit center : SteelBusiness area : BILBProfit center : CementSave
Choose addition balance sheet and p & L accounts
Applicable for second scenario: Application for second option
Same path Select choose accounts (Tr code is 3KEH)
select new entries button
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Account from :100000
Account to :299999
Default profit center :Steel
Save
Press enter to save in your request
Select--- profit center determination button
Select---- create step button
Step description :Profit center derivation though business area for balance sheet
items.
Select ---drop down button under name column
Select---- GSBER businesses area
Save
Select--- maintain rule values button
Select--- source field intervals on /off button
Account no.100000
To account no.299999
Business area :BILH
Profit center :Steel
Account no :100000
To account no. :299999
Business area :BILB
profit center :Cement
Save
END USER AREA1) Planning profit center wise for p & L items
Path :Accounting –Controlling –Profit center accounting –Planning –cost /Revenues-Change (Tr code is 7KE1)
Version select :0
From period :8
To period :8
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Fiscal year :2008
Company code :BIL
Select next page or page down button
Profit center :Steel
Account group :PLITES
Select from based radio button
Select overview screen button
Per account no.300000 Sales account
Profit center reporting currency :600000 (Minus report currency)
For account no.400100 salaries A/c without any sign
Save
Planning profit center wise for balance sheet items (Only for second scenario)
Up to planning the path is same Balance sheet accounts change (Tr code is 7KE3)
Version :0
From period :8
To period :8
Fiscal year :2008
Company code :BIL
select next page or page down button
Profit center steel
Account group :BSITEMS
Select form based radio button
Select overview screen button
For account :100300 SBI rupee term loan
Profit center reposting currency 20000- with minus sign
For 200105 SBI current account profit centers reporting currency 200000 without any
sign
Save
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Posting of cash sales (F-02)
Give the document date :Today’s date
Type :SA
Company code :BIL
Posting key :40
Account no. :200105 (SBI current account)
Enter
Amount :550000
Business area :BILH
Text :sales posting
Posting key :50
Account no. :300000 (Sales a/c)
Enter
Amount :*
Business area :BILH
Text :+
Form the menu select Document –Simulate and save
Posting of salaries (F-02)
Document date :Today’s date
Type :SA
Company code :BIL
Posting key :40
Account no. :400100 Salaries a/c
Enter
Give the amount :475000
Cost center :Dept A
Text :Salaries posting
Posting key :50
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Account no. :200105 SBI current account
Enter
Amount :*
Business area :BILH
Text :+
Document –simulate and save
To View variance report profit center wise for P & L items
Path :Accounting –Controlling –Profit center accounting-Information system-Repost for profit center accounting-Interactive reporting –Profit center group:Plan /actual /variance (Tr code is S_ALR_87013326)
From period :8 (Current /Running month)
To period :8
Fiscal year :2008
Plan version :0
Profit center values :steel
Profit center accounts groups :PLITEMS
Select execute button
To view variance report profit center wise for balance sheet items:
Up to interactive reporting the path is same Profit center group: Balance sheet accounts plant / Actual /Variance (Tr code S_ALR_87013336)
From period :8 (Running month)
To period :8
Fiscal year :2008
Plan version :0
Profit center values :Steel
Balance sheet account group :BSITEMS
Execute
Transfer of values from one profit center to another profit center
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One cost center works for no.of profit centers we an assign only one profit center is cost center.In dept A Profit center steelFrom profit center steel transfer to cement Manual transfer through cycles
No.FI document will be generatedNo.CO document will be generatedOnly profit center document will be generated.
Path :Accounting –Controlling-Profit center accounting-Actual postings-Profit center document –Enter (Tr code is 9KE0)
Layout select 8A-001 document :Profit center /account
Select execute button
Company code :BIL
Select Enter screen button
Profit center :Steel
Account no. :400100 Salaries
In profit center local currency 500000 –(with minus sign)
Profit center :Cement
Account no. :400100 Salaries
Amount :500000 (without minus sign)
Save
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INTEGRATION
Organization structure :
FI: Business area
Company |
Company code MM:- Structure SD: Structure
Business area | Factory / Sales organization Company code level /| Plants Branch/Port | Regional location| | |
Storage locations Raw material / Finished goods Distribution-> Direct sales through/Packing material Channel Agents
| |Division Product groups/
products
Why we create port as a plant:
Keep the material on shipHYD Chennai CustomerFactory Port
Export sale – Terms of delivery-FOB (Free on Board) ownership will be transferred once we kept the martial on ship.
Business area will be assigned to plants, plants will be assigned to sales organization business area will be assigned to sales organizations.
In SD module, combination of sales organization, distribution channel and division –One sales area.
Sales Area 1 Sales Area 2Hyd sales Org. Hyd Sales org
| | Direct sales Through agents
| | Steel Steel
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Movement types: Similar to posting keys in FI101 Material receipt against purchase order /production order102/122 Reversal of 101
201 Issue to cost centers202 Reversal of 201261 Issue to orders262 Reversal of 261521 Production receipt without production orders.522 Reversal of 521561 Opening stocks taking562 Reversal of 561601 Delivery (sales)602 Reversal of 601
Difference between 201 and 261
Cost centers Dept A Dept B Dept CIssue material Production order 1(Movement type 261)
Stores items to issue Production order 2(Mov.type 201)(cost center 201) Production order 3
Material issue is identifiable to production orders use movement type 261Material issue is not identifiable to production orders use movement type 201
Transaction key /process key
a) BSX Inventory postingsb) WRX Goods receipt /Invoice receipt (GR/IR)c) PRD Price difference /Production order differences d) GBB Offsetting entry for inventory postings
(i) VBR consumption(ii) VNG Scrapping(iii) BSA Opening stocks(iv) ZOF Production receipt without production order(v) AUF Production receipt with production order(vi) VAY Delivery where sales account is created as revenue element (CO implemented)(vii) VAX Delivery where sales account is not created as revenue element (Co not implemented)(viii) AUA production order differences
Eg: 400000 Raw material consumption 200121 Inventory raw material
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For consumptionRaw material consumption Dr
To Inventory raw material
For GBB VBR Assign account no.400000For BSX Assign account no.200121
Valuation class:Valuation class determines the GL accounts to be posted automatically.A) Raw materials Local
ImportedInter unit purchasesInter company purchases 4Valuation class
B) Stores :Local 2 valuation classC) Finished goods own manufacturing 1 valuation class
Valuation grouping code / valuation modifier /Valuation modification key:
Company codes BIL BCL BSLChart of accounts BILPlants HYD-BGL BGL-MUM HYD-MUMLocal raw materials RM1 RM2 RM3-RM1 RM2-RM3
Incase of purchases, 200121 –Inventory raw material local
When we follow same chart of accounts for numbers of company codes, Instead of assigning accounts number of times, assign only one time by using valuation grouping code.
Valuation Chat of accounts Company code Valuation Areas Plants Grouping
HYD BIL BIL XBGL BIL BIL XBGL BIL BCL XMUM BIL BCL XHYD BIL BSL XMUM BIL BSL X
For X in case of RM local purchases assign account number 200121, inventory Raw material local.
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This is similar to posting periods in FI
A) Define posting period variant XB) Assign posting period variant to company codes X to BIL
X to BCLX to BSL
c) Define posting periods for variant Xfor X—1, 2008 –12,2008
Material types Price controls
Raw materials ROH V-Moving average price purchase priceStores & spares ERSA V-Moving average price purchase pricePacking & material VERP V-Moving average price purchase priceFinishing goods FERT S-Standard price Raw materials +Semi finished goods HALB OverheadsPurchased V-Moving average price Purchase priceProduced S-Standard price Raw material OverheadsTrading goods HAWA V-Moving average price Purchase priceServices DIEN
Semi finished goods purchasedDept A Dept B Dept C Dept D
15 days FGSales order –To be delivered with in 2 days
Purchase an item where with In 2 days purchase an item Where processing of A,B and C is completedD processing of D
Semi finished goods produced Dept A Dept B Dept C Dept D
Issue RM 15 days timeSales Dept –got an order for sale where the processing of A and B is completed
Take production After completionOf B and sell
Trading goods: Purchase FG and sell FG without doing any processing.Services: Plant is having operating capacity
No sales ordersJob work for othersWe get job work changes –MaterialDoes not belong to us
- Material types are similar to account groups in FI- There we create GL masters here we create material masters.
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- GL master are created under account group where as material masters are created under material type.
- Material master is created at plant level-when number of plants are using the same material it will be extended(copied) to other plants.
- For materials we can open 2 periods at a time.Oct Nov.
When we open Dec.-Automatically Oct will be closed.Where we crate material master –We will have number of tabs (Views)Basic dataPurchase viewSales viewMRP viewQualityWare house managementAccountingCosting
MM Flow A) Material requisition By production Dept to StoresB) Purchases requisition By stores to purchasesC) Call for enquiries, Get quotations and do price comparisons By purchase Dept.D) Create purchase order Vendor number, Material
Quality, Rate, Plant, Company codeDelivery terms, payment terms,Purchase organization
E) Release It is optionalIt will work through work flow
If P.O value is less than Rs.10000 To be released by manager purchases
If P.O value is Rs.10000 and above To be released by GM(Purchases)And less than 100000 if P.O value is 10000 and above To be released by Director
Once we save the purchase order, based on the value it goes to the inbox of the command authorized person, till is releases we can’t take goods receipt.
F) Goods receipt –With reference to P.OInventory RM local DR 100
To GR/IR clearing RM local 100Balance sheet current asset BSXBalance sheet current liability WRX(Qty in GR*Rate as per P.O)
G) Invoice verification-Against PO/GRGR/IR clearing RM local DR 100 Balance sheet CL WRX
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To party 100 Balance sheet CL From PO, Party no. will be taken
i) Raw material consumptionRM Consumption Local DR 100 P & L Debit GBB VBR
To inventory RM local 100 BS C/A(Current Asset) BSXJ) Wages payment Wages A/c DR 20 P & L Debit
To Bank 20 BS CAK) Production Receipt At product cost
Inventory FG DR 120 BS C/A BSX(FG =Finished goods)
To INC/DEC in stocks FG 120 P & L Credit GBB
ZOF – In case of on production order /CPP module not implement GBB AUF –in case of production order (PP module implemented)
SD steps
L) Delivery –At product costINC /DEC in stocks FG DR 120 P & L CreditGBB VAX –If sales account is not created as revenue element (Co not implemented /GBB VAY –If sales account is created as revenue element (Co Implemented)
To Inventory FG 120 BS C/A
M) Sales billing
Customer A/c DR 150 BS C/A From sales order, customer number will be taken
To Sales 150 P & L credit ERLLCL=LocalInventory FG=Raw material consumption local +wagesGR=Goods receiptINC/DEC STK FG=Increase /Decrease stock finished goods
P & L account
H) RM can local 100 L)Sales 150Wages 20 J)INC/DEC STKFG 120Net profit 30 K)INC DEC STK FG -120 0
------- -----150 150=== ===
Balance Sheet
Surplus in P & L Account 30 F) INV RM LCL 100
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F) GR/IR CLG RM LCL 100 H) INV RM LCL -100E) GR/IR CLRG RM LCL -100 0 ---------
0a) Sundry creditors RM 100 I) Bank -20
j) INV FG 120K)INV FG -120 0
L)Sundry debtors 150---- --------130 130=== ===
Integration rules
A) In material master we specify valuation classB) For valuation class we assign GL accounts based on the nature of transactionC) At the time of material receipt/Issue stores person enters movement type, material
number and quantity. Our accounts will be up dated automatically based on accounts assignment to valuation class which is specified in material master
Eg: Material no. Valuation Inventory postings GR/IR ConsumptionBSX Clearing (GBB VBR)
(WRX)RM1 (local) 3000 RM local 200121-INV-RM 100520-GR/IR 40000-RM
Local CLRG RM LOCAL Consumption-IMPLocal Raw Material1. Purchase order Material –RM1
Vendor -1234Qty-100 KgsRate 5 Rs Save P.O.No.1
2. Goods receipt with reference to P.O-P.O No.1 Movement Type:101 Debit BSX 200121
Credit WRXMaterial RM1Qty 60 kgsSave
Material Doc no.200001200121 –Inventory RM local DR 300100520 GR/IR CLR RM Local 300(Qty IN GR *Rate as per P.O)60*5
Raw material consumption
Movement type 201 Debit GBB VBR Debit A/c No. 400000 Credit BSX 200121Material RM1 3000
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Qty 10 Kgs400000 RM Consumption LCL DR 50200121 Inventory RM Local 50(Qty issued * Moving average rate)
Imported raw material
1. Purchase order Material -RM2Vendor -4567Qty-1KgRate -100 PO No.2
2. Goods receipt- with reference to PO-PO No.2Movement type:101 Debit BSX 200122
Credit WRX 100521Martial RM2 3001Qty 1 KgSave Material Doc No.200003200122- Inventory RM IMP DR 100100521 GR/IR CLRG RM IMP 100(Qty IN GR* Bate as per P.O)1*100
Raw material returns Material doc no.200003
Movement Type 102 Debit WRX 100521Credit BSX 100122
Material RM2 3001Qty 1 KgSave Material doc no.200004100521 GR/IR CLR RM IMP DR 100200122 Inventory RM IMP 100
Why SAP does not support purchase accounting why it supports inventory accounting:
RM –Local raw material 1 2 3 Not included in purchase Bill received Less stock reported Provision statement by stores
RM consumption=Qty ValueOpening stock 0 0 0 0Add purchase 0 516.50 516.50
_____________________________516.50 516.50
Less :Closing stock 300 300 200------------------------------------------
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Raw material consumption X X X========================Wrong wrong wrong
1. Purchase order material no. RM1 Vendor 1234
Qty 100 KgsRate 5 RsExcise 10%CST 2%Other change 1%
Material receipt:
We get excise invoice to claim cenvat –Final invoice many come or may not come.Only excise invoice receivedBasic price 500Excise 50Stores person updates his records with the above data.
Issue: Not included in purchase provision statement: Account Dep gets a statement from stores in the month end material received bills not received to make purchase provision.Stores person –By mistake he has not included the above item in the purchase provision statement.Account Dept.gets closing stock statement from stores-in the statement he is showing 60 kgs stock at 5Rs.300
Issue2 –Closing stock valuation wrong We have received invoice after words in invoice
wrongBasic 500 500Excise 50 50CST2% 11 11Other 1% 5.5 5.5
------- -------- ---Bill amount 566.50 516.50 50
Purchase a/c cenvat receivableIn the month end stores person sends closing stock statement 60 kgs at Rs.5Should be value 516.5/100*60=309
*Issue less stock reported by storesIf this month production is more, profitability will be more.If this month production is less, profitability will be less.Physical stock available -60 Kgs
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Reporting to accounts only 40 kgs 40*5=200Inventory accounting
1. Purchase order Material no.RM1Vendor 1234Qty 100Rate 5Tax code A1 (10% Excise +2% CST) other charges 1%PO no.1
2. Goods receipt with reference to PO no.1 Movement type 101 Material RM1 Qty 100 Save
Entry will be passed automaticallyInventory RM local DR 516.50
To GR/IR CLR RM Local 516.50 Qty in GR*Rate as per PO
Store records : Material RM1Qty :ValueReceipt :100 Kgs 516.50Account records 200121 Inventory RM local
516.50 DR3. Raw material consumptionMovement type 201Material RM1Qty 40 KgsSave
Accounting entry will be generated automatically RM consumption local DR206.5 (516.5) 100*40To Inventory RM local 206.6Qty issued moving .AVG price
Stores records: Material RM1Qty Value
Receipt 100 Kgs 516.50Issue 40 Kgs 206.6
------ ------60 Kgs 309.9
Accounts records 200121 Inventory RM local516.50 DR 206.60 DR
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CL stock value 309.9
Price differences are two types1)Batch method 2)Moving average method
| -------------------------------------------------------
| | |Stock fully available Stock partly available Stock no available
1 st method –Batch method: RM1 PO PR 10 RS BILL for 12Rs
1.Material ReceiptBatch Qty Rate Amount Inv RM local DR 1000 BSX1 100 10 1000 To GR/IR CLR RM LCL/100 WRX2 50 40 2000 2. Raw Material consumption
----- ----- RM consumption local DR 100 GBB VBR 150 3000 To INV RM local 100 BSX10 10 100--- ----140 2900 3. Invoice verification
180 GR/IR CLRG RM LCR DR 100 WRX----- ----- INV RM LOCAL DR 180 BSX 90*2140 3080 Price diff RM LCL 20 PRD 100*2
To Vendor 1200 form PO vendor no. is taken
Break up1 90 12 10802 50 40 2000Preparation in P & L account :Raw material consumption :Raw material consumption +/ price difference RMEg: RMC 100 PD RM 20
----120===
For the truncation key PRD –We can assign raw material consumption account or price difference RM A/c
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Moving average method: stock fully available
RM1 PO Price :10 Final Bill for Rs.12
Qty rate amount 1. Goods receipt
Bill qty 100 10 1000 Inv.RM local DR 1000 BSX50 40 2000 To GR/IR CLRG RM LCL 1000
---- ------ 2. Raw material consumption150 3000 RM consumption local DR 400 GBB VBR
20 20 400 To INV RM local 400 BSX---- -----
Average bill 130 2600 3.Invoice verification GR/IR CLRG RM LCL DR 1000 WRX
200 GR/IR CLRG RM LCL DR 1000 WRX---- -----130 2800 INV RM Local DR 200 BSX 100*2
To Vendor 1200 form PO Vendor no.is taken
Consumption rate:Value / Qty 3000/150=20Next consumption rateValue / Qty 2800/130=21.54
3 rd method moving average method: Stocks partly available
RM1 PO Price 10Rs Bill for 12Rs1.Material receipt
Qty Rate Amount 1. Goods receiptBill qty 100 10 1000 INV RM local DR 1000 BSX
50 40 2000 To GR/IR CLRG RM 1000 WRX--- -----150 3000130 20 2600 2. Raw material consumption ----- ------ RM comp local DR 2600 GBB VBR
AVBL QTY 20 400 40 TO inv RM local 2600 BSX
---- ----20 440
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3.Invoice verificationGR/IR CLR RM LCL DR 1000 WRXINV RM Local Dr 40 BSX 20 *2Price diff RM DR 160 PDR
To Vendor 1200 from PO vendor no.is taken
Consumption rate Value / Qty 30000/150=20
Next consumption rate: Value qty 440/20=22.00Incase of batch method –It has checked batch wise for the material.In case of moving average method –if has checked material wise.4th Method-moving average method: Stocks not available safety socks
RM1 PO Price 10 Rs Bill for Rs121. Material receipt
Qty Rate Amount Inv RM local DR 1000 BSXBill Qty 100 10 1000 To GR/IR CLRG RM LCL 1000WRX
50 40 2000 2. Raw material consumption---- ---- ------ RM Consume local DR 3000 GBB VBR150 3000150 20 3000 To INV RM Local---- ----- 3. Invoice verification
AVBL Qty 0 0 GR/IR CLRG RM LCL DR 1000 WRXPrice Diff RM DR 200
To Vendor 1200 form PO vendor no.is taken
Sales and Distribution Flow:
1. Inquiry and quotation:2. Sales order : Product, Plant, Sales organization, customer no., quantity, rate
delivery terms, payment terms.
3. Delivery :With reference to sales orderA) Delivery without post goods issue (Delivery without PGI) ownership is
not transferred.Eg. Export sales –Terms of delivery –FOB (Free on board)
Hyderabad Factory Chennai Port CustomerDelivery without PGI Delivery with PGI
No FI document only FI document material material document document
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FI document :At product cost
Increase /Decrease in stocks FG DR GBB VAY-If sales account is created as revenue element (Co implemented)1
GBB VAX if sales account is not created as revenue element (Co not implemented)To inventory FG BSX
B) Delivery with Post Goods Issue (Delivery with PGI)Eg. Local sales terms of delivery –Ex works
Hyderabad factory CustomerDelivery with PGI
Sales Billing : With reference to delivery
Customer account DR From sales orderTo Sales :ERLSD-Pricing procedure
Eg: 1 2 3 4From R egion Andhra Andhra Andhra AndhraTo Region Andhra Tamilnadu Andhra TamilnaduCustomer Taxable Taxable Non-taxable Non-taxableMaterial Taxable Taxable Non-taxable Non-taxable
Basic priceExcise % on basicVAT % on Basic+Excise CST % on basic+ Excise
From H sales
Condition type: KOFI (Account assignment-FI) KOFK (Account Assignment –CO)
Assignment of accounts
1 2 3 4 5 6 7 8Application area
Condition type
Chat of accounts
Sales origination
Account assignment group for customers
Account assignment group for materials
Account keys
V-Sales & Distribution
KOFI BIL HYD 01 03 ERL 300001 – Sales Local
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own goodsV-Sales & Distribution
KOFI BIL HYD 02 03 ERL 300002-Sales exports own goods
V-Sales & Distribution
KOFI BIL HYD 01 01 ERF 300003 Sales local trading goods
V-Sales & Distribution
KOFI BIL HYD 01 03 ERL Sales revenue
400350 –Freight Local own goods
01-Domestic revenues
01 Traded goods
ERF Freight Revenues
02-Foreign revenues
02 Services ERB-Rebates /Trading Discounts
03-Afflicated company revenues
03 Finished goods
ERS Sales Deductions
Note :ERS :Sales commission
Bank 5000 From customer 5000Reimbursement of expenses
MM CUSTOMIZATION
MM consultant job
1. Define Plants (OX10)
Path: SPRO-Enterprise structure- Definition –Logistic general-Define copy, delete check plant.
Double click--- on define plant
Select---- new entries button
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Plant :BILP
Name :BIL HYD Factory plant
Factory calendar :Select B2 or 01 (B2=BIL HYD Factory Calendar)
Save (01=Standard calendar)
Give the name :BIL Hyderabad factory plant
Country :IN
Enter
Select---- create request button
Short description :MM customization for BIL
Press enter
Enter once again to save in the request
Define division:
Path :Up to logistic –General the path is same-Define copy, Delete, check division.
Double click ---on define division
Select---- new entries button
Division :BS (It is a text filed)
Name :Steel Division
Save
Press enter to save in your request
Maintain storage location
Path :SPRO-Enterprise structure –Definition- materials management –Maintain storage location (OX09)
Give the plant :BILP
Enter
Select----- new entries button
Give the storage location :HYD
Description :Hyderabad storage location
Save
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Press enter to save in your request
Maintain purchasing organization (OX08 )Same path
Select--- new entries button
Purchase organization :BIR
Description :BIL Purchase organization
Save
Press enter to save in your request
Assign plant to company code:
Path : SPRO-Enterprise structure –Assignment- logistics General –Assign plant to company code ( Tr code is OX18)
Select ---new entries button
Company code :BIL
Plant :BILP
Save
Press enter to save in your request
Assign business area to plant/valuation area and division
Path :Same path -Select plant /valuation area –Division button (OMJ7)
Select--- new entries button
Plant :BILP
Division :BS
Business area :BILH
Save
Press enter to save in your request
Assign purchasing organization to company code
Path :Up to assignment the path is same –Materials management –Assign purchasing organization to company code (OX17)
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Select ----position button :Give the purchase org:BILR
Enter
For BILR for assign company code BIL
Save
Press enter to save in your request
Assign purchasing organization to plant: (OMKI)
Same pathSelect--- new entries buttonPurchasing org :BILRPlant :BILPSavePress enter to save in your request
Create purchasing groups (OME4)
Path :SPRO-Materials management –Purchasing –Create purchasing groups.
Select---- new entries button
Purchasing group :BIL
Description :BIL RM purchasing group
Save
Press entr to save in your request
Define material groups:( OMSF)
Path :SPRO-Logistic general –Material master-Settings for key fields –Define Material groups.Select new entries button
Material group :BILC
Material groups description :Chemicals
Press enter to save in your request
Maintain company code for material management: (OMSY )
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Path :SPRO-Logistic General –Material master-Basic settings-Maintain company code for materials management
Select---- position button
Give the comp code :BIL
Enter
Year :2008
Period :7 (October)
Note : This period enter carefully, if you once enter not modified
Select--- ABP check box (ABP stands for Allow Back Period Posting)
Note: September entries allowed
Save
Ignore the warning message press enter
Press enter to save in your request
Define attributes of material types: ( OMS2 )
Path:up to the material master the path is same – Basic settings –Material type-Define attributes of material types.Select---- position button
Select---- material type :ROH (Raw materials)
Enter
Select ROH
Double click---- on quantity / Value updating folder
Select---- position button
Valuation area :BILP ( Nothing but plant)
Enter
For BILP select quantity updating, value update check box
Save
Press enter to save in your request
Select--- back arrow
Select--- material FERT for finished product
Double click---- quantity / value updating folder
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Select ----position button
Valuation area :BILP
Enter
For BILP select quantity updating check box value updating check box
Save
Set tolerance limits for price variance for purchase order
Path: SPRO-Material management –Purchasing –Purchase order –set tolerance limits for price variance
Select --TIKY :PE & SE for company code 1000
Select-- copy as button
Enter the company code to BIL
For tolerance key :PE
Enter
Change the company code to :BIL
For tolerance key :SE
Enter and save
Press enter to save in your request
Plant parameters:
Path :SPRO-Materials management –Inventories management –Physical inventory –Plant parameters
Select plant :1000
Select copy as button
Change the plant to BILP
Enter and save
Press enter to save in your request
Set tolerance limits for goods receipt (OMC0 )
Path :Up to inventory management and physical inventory the path is same -Goods receipt-Set tolerance limits
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Select--- tolerance key B1,B2,VP for company code 1000
Select--- copy as button
Change the company code to BIL for B1
Enter
Change the company code BIL for B2
Enter
Change the company code to BIL for VP
Enter and save
Press enter to save in your request
Maintain default values for tax codes ( OMR2 )
Path: SPRO- Materials management –Logistics invoice verification-Incoming invoice maintain default values for tax codes
Select--- new entries buttonCompany code :BILSavePress enter to save in your request
Set tolerance units for invoice verification (OMR6 )
Path:Up to logistics invoice verification the path is same – Invoice block-Set tolerance limits
select-- tolerance key BD, ST for company code 1000
select---- copy as button
change the company code to BIL for BD
enter
change the company code to BIL for ST
save
Define automatic status change (OMRV )
Path :Up to the logistic invoice verification the path is same – Invoice verification in back ground –Define automatic status change
Select--- new entries button
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Company code :BIL
Select--- save button or Ctrl+S
Press enter to save in your request
Group together valuation areas: (OMWD )
Path :SPRO-Material management –Valuation and account assignment-Account determination-Account determination without wizard-Group togather valuation areas.
Select--- position button Valuation :BILP
Enter
Give the valuation grouping code :X
Save
Press enter to save in your request
Define valuation classes: (OMSK)
Path :Same path – Select valuation class button
Select----- valuation class 3000 Raw materials local
Select---- valuation class 7920 Finished products
Select--- copy as button
Change valuation class 3000 to BIL1
Change the description to Raw materials local
Change valuation class 7920 to BIL2 – Finished product
Enter and save
Press enter to save in your request
FI consultants job:
1. Creation of GL masters FS00A) Inventory RM local Current assets loans & advancesB) Inventory finished goods -do-C) GR/IR clearing RM local Current liabilities & Provisions
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D) RM consumption local RM ConsumptionE) INC/DEC in stocks FG Increase /Dec in stocks
Give the GL account no. 200121
Company code BIL
Select--- with template button
Give the GL account no.200120 Inventory RM
Company code :BIL
Enter
Change the short text to Inventory RM local
Change the GL a/c long text also inventory RM local
Select--- control data tab
Tax category :select * (All tax allowed)
Select--- posting without tax allowed check box
Select--- create/Bank/Interest tab
Field status group change to G006 Material accounts
Save
Note :Before post select automatically only check box 200121
Ignore the warning message press enter
GL account no. :200122
Company code :BIL
Select---- with template button
Give the GL a/c no.200121
Company code :BIL
Enter
Select---- type/description tab
Change short text and GL a/c long text to inventory FG
Save
GL account :100520
Company code :BIL
Select--- with template button
GL account :100500 outstanding exp.
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Company code :BIL
Enter
Change short text and GL account and long text to GR/IR clearing RM local
Select--- control data tab
Tax category :*
Select--- posting without tax allowed check
Sort key :014 Purchase order
Select---- create /bank /interest tab
Field status group change to G045 goods/Invoice received clearing accounts
Save
G/L account :400000
Company code :BIL
Select ----with template button
Give the GL account no.400100 Salaries a/c
Company code :BIL
Enter
Select ----type/description tab
Change the account group to RM consumption
Change short text and GL account long text to RM consumption local
Select---- create /bank /interest tab
Field status group to change to G003 Material consumption accounts
Save
Select---- edit cost element button
Valid from :01.04.2008
Enter
Cost element category :Select 01
Save
GL account :300200
Company code :BIL
Select------ with template button
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Change the GL a/c no.300100 Exchange gain
Company code :BIL
Enter
Select--- type/Description tab
Change account group to Increase /Decrease stocks
Change short text and GL account long text to Increase/Decrease in stocks FG
Select---- create/Bank/Interest tab
Change field status group to G030 change in stock accounts
Save
*Assignment of accounts for automatic postings
Path :Up to account determination without wizard the path is same – Configure automatic postings (Tr code is OBYC) (MM to FI Integration )
Select--- cancel button
Select--- account assignment button
Double click--- on transaction BSX inventory posting
Give your Chart of Accounts :BIL
enter
Select--- valuation modifier check box
Select---- valuation class check box
Save
Valuation modified Valuation class Account
X BIL1 RM local 200121 Inventory RM local
X BIL2 Finished products 200122 Inventory FG
Save
Press enter to save in your request
Select ---back arrow
Double click----- on transaction WRX GR/IR clearing account
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Select---- valuation modifier check box
Select ----valuation class check box
Save
Valuation modifier :X
Valuation class :BIL1 RM local
Account no. :100520 GR/IR clearing local
Save
Press enter to save in your request
Select--- back arrow
Double click---- on GBB offsetting entry for Inventory posting
Select---- General modification check box
Valuation modifier check box
Valuation class check box
Save
Valuation modifier
General modification Valuation class Account
X VBR (consumption) BIL1 RM local 400000 RM consumption local
X ZOF (Production receipt without production order)
BIL2 Finished products
300200 Increase / Decrease stocks FG
X AUF with production BIL2 300200X VAY (Delivery where
sales account is created as revenue element Co implemented)
BIL2 300200
X VAX Delivery where is sales account is not created as revenue element CO not implemented
BIL2 300200
SavePress enter to save in your request
Document types and no. Ranges (OBA7)WE :Goods receipt
WA :Goods issue
RE :Grass invoice receipt
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Tr code is OBA7
Select WE :Goods receipt
Select details button
Number rage :50
Select number range information button
Company code :BIL
Select change intervals button
Select interval button
No.range :501
Year :2008
From no. :800001
To no. :900000
Enter and save
Ignore the warning message press enter
Select back arrow 3 times
Select type WA Goods issue
Select details button
Number range :49
Select no.range information button
Company code :BIL
Select change intervals button
Select interval button
No.range :49
Year :2008
From no. :900001
To no. :1000000
Enter and save
Ignore the warning message press enter
Select back arrow three times
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Select RE gross invoice receipt
Select details button
No. range :51
Select no.range information button
Company code :BIL
Select change intervals button
No.range :51
Year :2008
From no. :1000001
To no. :1100000
Enter and save
Ignore the warning message press enter
MM end user area
Creation of vendor master XK01
Give the company code :BIL
Purchasing organization :BILR
Account group :BIL2 MM vendors for BIL
Enter
Give the name :Nagarjuna Steels Limited
Country :IN
Select next screen button 3 times
Reconciliation account :select 100501 Sundry credit RM
Sort key :012 vendor
Select next screen button
Payment terms :0001
Select next screen button 2 times
Order currency :INR
Select GR based invoice verification check box
Save
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Creation of RM material master
Path :Logistics –Materials management –Material master-material-Create(Genral) –Immediately (Transaction code MM01)
Material :BILRM1
Industry sector :Mechanical engineering
Material type :Raw material
Press select views button
Select basic data1, purchasing, general plant data/storage1/accounting1
Select organization levels button (bottom side)
Give the plant :BILP
Storage location :HYD
Enter
Give the description :Raw material 1
Basic unit of measurement :KG
Material group :BILC (Chemicals)
Division :BS (Steel)
Select purchasing tab
Purchasing group :BIL
Select accounting one tab
Valuation class :select BIL1 (RM local)
Price control :select V moving average price
Moving price :50
Select save button or Ctrl+S
To open material periods for November:
Up to material master the path is same –Other-Close period (Transaction code is MMPV)
From company code :BIL
Give the period :8 (November)
Fiscal year :2008
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Select check and close period radio button
Execute
Purchase order creation
Path :Logistics – Material management –Purchasing –Purchase order-Create-Vendor/supplying plant known (The transaction code is ME 21N)
Give the purchasing organization :BILR
Company code :BIL
Enter
Give the purchasing group :BIL
Item :10
Material :BILRM1
PO quantity :100 Kg
net price :75
Plant :BILP
Give the currency :INR
Vendor no. :2001
Save
Note the purchase order no.4500017092
Goods receipt:
Path :Logistics –Material management –Inventory management –Goods movement –Goods receipt- for purchase order –PO number known (The transaction code is MIGO)
Select goods receipt
Give purchase order no.4500017092
Enter
Storage location select :HYD
Select quantity tab
Quantity in delivery note :100
Select item ok check box
Select save button or Ctrl+S
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Select display button
Enter
Select document information tab
Select FI documents button
BSX200121 Inventory RM local 7500 BILRM1 BIL1
WRX100520 GR/IR CLRG RM local -7500 BILRM1 BIL1
Qty .Received(GR) *Rate as per PO100*75
Note: change USTAX to GTAX
Invoice verification:
Path :Logistics –Materials management –Logistics-Invoice verification –Document entry-Enter invoice (Transaction code is MIRO)
Give the invoice date :Today’s date
Reference :Party bill no.1234
Text :Invoice verification
Purchase order :4500017092
Select----- payment tab
Payment terms :0001
Baseline date :today’s date
Select---- base data tab
Tax code :select V0
Enter
Business area :BILH
Select -----beside data tab
Amount :7500
Enter
Select save button or Ctrl+s
From the menu select invoice document –Display
Select follow on document button
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2001 Nagarjuna Steels Limited 7500 –From party no is taken100520 GR/IR CLRG RM local 7500 BILRM1 BIL1
Raw material consumption
Path :Logistics –Materials management –Inventory management –goods movement –goods issue (Transaction code is MB1A)
Movement type :201
Plant :BILP
Storage location :HYD
Enter
Give the cost center :Dept A
Material :BILRM1
Quantity :30
Select save button or Ctrl+S
From the menu select goods –Issue display
Enter
Select accounting documents button
Select accounting document number
BSX
200121 Inventory RM local 2250-BILRM1 BIL1
GBB VBR
400000 RM consumption LCL 2250-BILRM1 BIL1
Qty consumed * moving average price
30*75
To view stock ledger
Path :Logistics –Materials management –Inventory management –Environment –Stock for posting date (Transaction code is MB5B)
Material no. :BILRM1
Company code :BIL
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Plant :BILP
Selection date :01.04.2008 to 31.03.2009
Select valuated stock radio button
Execute
SD CUSTOMIZATIONSD consultant’s job
1. Define region:(State) Path :SPRO-SAP netweaver-General settings-Set countries –Insert regions (OVK2)
Select new entries button
Country :IN
Region :AP
Description :Andhra Pradesh
Save
Select create request button(F8)
Short description SD customization for BIL
Save in your request
Define sales organization
Path :SPRO-Enterprise structure –Definition –Sales and contribution –Define,copy,delete,check,-Sales organization(OVX5)
Double click on define sales organization
Select new entries button
sales organization :BILS
Description :BIL HYD Sales organization
statistics currency :INR
save, Ignore the warning message press enter
Give the name :BIL HYD sales organization
country :IN
region :AP
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press enter
To save in your request
Define distribution channel
Same path -Sales & distribution –Define,copy, delete,check distribution channel (OVXI)
Double click on define distribution channel
Select new entries button
Distribution channel :BD
Name :Direct sales
Save
Press enter to save in your request
Define shipping point
Path :SPRO-Enterprise structure –Definition-Logistic execution –Define, copy, delete, check shipping point (OVXD)
Double click define shipping point
Select new entries button
Shipping point :BISH
Description :BIL HYD shipping point
Save
Name :BIL HYD shipping point
Country :IN
Enter
Press enter once again to save in the request
Assign sales organization to company code:
SPRO-Enterprise structure –Assignment-Sales & Distribution –Assign sales organization to company code (OVX3)
Select---- position button
Sales organization :BILS
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Enter
For sales organization :BILS
Assign company code :BIL
Save
Press enter to save in your request
Assign distribution channel to sales organization (OVXK)
Same path
Select new entries button
Sales organization :BILS
Distribution channel :BD
Save
Press enter to save in your request
Assign division to sales organization (OVXA)
Same path
Select new entries button
Sales organization :BILS
Division :BS
Save
Press enter to save in your request
Setup sales area: (OVXG)
Same path
Select new entries button
Sales organization :BILS
Distribution channel :BD
Division :BS
Save
Press enter to save in your request
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Assign sales organization –distribution channel- plant: (OVX6)
Select new entries button
Sales organization :BILS
distribution channel :BD
Plant :BILP
Save
Press enter to save in your request
Define rules by sales area: (OVF2)
Path :Up to sales and distribution the path is same –Business area account assignment –Define rules by sales area
Select position button
Sales organization :BILS
enter
For sales organization :BILS
Rule select :001 (Business area determination from plant /
division )
Save, press enter to save in your request
Assign shipping point to plant:
Path :SPRO-Enterprise structure –Assignment-logistic execution –Assign shipping point to plant ( OVXC)
Select find button
Enter :BILP
Press enter
Select :BILP
Select assign button
Select BISH check box
enter
Save
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Press enter to save in your request
Define common distribution channels:
Path :SPRO-Sales & Distribution –Master data –Define common distribution channels (VOR1)
Select position button
Give the sales organization :BILS
Enter
Distribution channels for condition :BD
Distribution channels for customer master :select BD
Save
Press enter to save in your request
Define common divisions: (VOR2)
Same path
Select position buttonSales organization :BILSEnterDivision for conditions :select BSDivision for customer master :select BSSavePress enter to save in your request
Maintain s
Path :SPRO-Sales and distribution –Basic functions –pricing –Pricing control –Define and assign pricing procedures
Double click on maintain pricing procedures
Select pricing RVAA01 standard
Double click on control data folder
Condition type SKTV cash discount
Condition type MWST output tax
Deselect----- required check box
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Save
Ignore the warning message press enter to save
Define pricing procedure determination:
Upto define and assign pricing procedures the path is same
Double click on define pricing procedure determination
Select new entries button
Sales organization :BILS
Distribution channel :BD
Division :BS
Document pricing procedure :select A standard
Customer pricing procedure :select 1 standard
Pricing procedure :select RVAA01 standard
Condition type :select PR00 price
Save
Press enter to save in your request
Define tax determination rules: (OVK1)
Path :SPRO-Sales and distribution –Basic functions- Taxes –Define tax determination rules
Select new entries buttonTax country :IN for IndiaSequence :1Tax category :UTXJ Tax Jursdict code Save
Setup partner determination:
Partner functionsCustomer No.
SP Sold to Party 1 1 Not modifiableSH Ship to party 1 2 ModifiableBP Bill to party 1 2. ModifiablePY Payer 1 2 Modifiable
If we don’t specify separately (SP,SH,BP and PY)all we be only customer
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Path :Up to basic functions the path is same-Partner determination –Set up partner determination
Double click---- setup partner determination for customer master
Double click---- on partner functions folder
Select------ position button
Partner function :SP
Enter
Select----- partner function SP
Double click------ on account group function assignment folder
Select--- new entries button
Partner function :SP
Account group :BIL2
Partner function :SH
Account group :B1L2
Partner function :BP
Account group :BIL2
Partner function :PY
Account group :BIL2
Ignore the warning message press enter to save in your request
Double click---- on partner determination procedures folder
Select----- new entries button
Partner determination :BIL
Name :BIL partner determination procedure
Save
Ignore the warning message press enter
Select---- partner determination :BIL
Double click ----partner functions in processor folder
Select new entries button
Partner function :SP
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Select---- not modifiable check box
Select----- mandatory check box
Select------ partner function :SH
select------ mandatory function check box
Select---- partner function:BP
select----- mandatory function check box
Select----- partner function :PY
select---- mandatory function check box
Save
Press enter to save in your request
Double click----- on partner determination procedure assignment folder
Select position button
Account group :BIL2
Enter
For BIL2 Assign partner procedure BIL
Save
Assign shipping points (OVL2)
SPRO-Logistics execution-Shipping –Basic shipping functions –Shipping point and goods receiving point determination –Assign shipping point
Select new entries button
Shipping conditions :select 01 as soon as possible
Loading group :0003 manual
Plant :BILP
Propose shipping point :BISH
Save
Press enter to save in your request
FI consultant job:
Creation of GL master sales local own goods under sales group –FS00
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Give the GL a/c no. :300005
Company code :BIL
Select with template button
Give the GL a/c no. :300000 sales account
Company code :BIL
Enter
Change short text and GL a/c long text local own goods
Select control data tab
Tax category :*
Select----- posting without tax allowed check box
Select------ create /Bank /Interest tab
Field status group G029 revenue accounts
Save
Select edit cost element button
Valid from :01.04.2008
Enter
Cost element category :11 Revenues
Save
* Assignment of account for automatic postings:
Path :SPRO-Sales and Distribution –Basic function-Account assignment/costing Revenue account determination –Assign GL accounts (Transaction code is VKOA)
Note : This is Important Tr code
Double click on table one
Select---- new entries button
Application area :Select V Sales & Distribution
Condition type :KOFI account data
Chart of accounts :BIL
Sales organization :BILS
Account assignment group of customer :Select 01 domestic revenues
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Account assignment group of material :03 Finished goods
Account key :Select ERL sales revenues
GL account :300005 sales local own group
Save
Press enter to save in your request
SD end user areaCreation of customer master :XD01
Company code :BIL
Sales organization :BILS
distribution channel :BD
Division :BS
Account group :SD customer for BIL
Enter
Name :DLF Industries Ltd
Country :IN
Region :AP
Select------ company code data button
Reconciliation account :200110 sundry debtors
Sort key :031 customer no.
Select------ payment transaction tab
Terms of payment :0001
Select------ sales area data button
Customer pricing procedure :select 1 standard
Select------- shipping tab
Delivery priority :select 02 normal
Shipping conditions :select 01 as soon as possible
Delivery plant :BILP
Select--- billing documents tab
Select---- price determination check box
In CO terms under delivery and payment terms :select---- EXW form plant
Terms of payment :0001
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Account assignment group :select 01 domestic revenues
For Tax category UTXJ Tax classification :select 1 liable for tax
Save
Creation of finished goods material master (MM01)
Give the material :BILFG
Industry sector :Mechanical engineer
Material type :Finished product
Press -----select views button
Select---- basic data 1
Select----- Sales :Sales organization data 1
Select-- Sales :sales org.data 2
Select---- Sales :General /plant data
Select---- MRP1
Select--- general plant data /storage 1
Select---- accounting 1
Select---- organization levels button
Plant :BILP
Storage location :HYD
Sales organization :BILS
Distribution channel :BD
Enter
Description :Finished product
Base unit of measurement :KG
Division :BS
Gross weight :1 kg
Select--- sales :select 1
sales :Sales org.1 tab
Division :BS
Tax classification :select 1 (Taxable)
Select sales :sales, sales organization 2 tab
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Account assignment group :select 03 finished goods
Select--- sale:General /plant tab
Available check :select KP no check
Transportation group :select 0003 container
Loading group :select 0003 manual
Select MRP1 tab
MRP type :select ND no planning
Select---- accounting 1 tab
Valuation class :select BILL2 finished product
Price control :select S standard price
Standard price :400
Save
Creation condition types:
Path : Logistics –Sales & Distribution –Master data-Conditions –Select using conditions type-create (Transaction code is VK11)
Condition type :PR00 price
Select--- key combination button: Select---- material with release status radio
button
Enter
Sales organization BILS
Distribution channel :BD
Material :BILFG
Amount :600
Valid from :01.04.2008
Valid to :31.03.2009
Save
Select back arrow
Condition type :select UTXJ tax Jursdict code
Select----- key combination button
Select----- domestic taxes radio button
Enter
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Country :IN for India
Tax classification for customer :1
Tax classification for material :1
Valid from :01.04.2008
Valid to :31.03.2009
Tax code :A0 (0% output tax)
Save
Ignore the message press enter
CO –PROFITABILITY ANALYSIS (CO-PA)
Co for Controlling PA for Profitability Analysis
This is used to view profitability for number of parameters at a time:
Eg: Customerwise /Productiwise /Sales order wise plant wise, Sales organization profitability.
Account based profitability /costing based profitability analysis / both (in India we use both)
PP ModuleMM ModuleFI Module product costing SD module CO-PA CO ModuleDefine an operating concertOperating concern can be equal to controlling area or above controlling area Controlling area can be equal to our company code or above company codeCompany code =controlling area =operating concern
Data structure
Characteristics Value fields
Customer ------Product |Sales order |Plant |- Sales cost of goods sold net profitSales organization |Sales employee |
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Country | ----
Profitability segment It consists of A) System defaulted characteristics
Eg: customer / Product / Sales order /Plant /Sales organization B) Client required characteristics
Eg: Sales employee / Industry
Data flow in SD module:
1. Inquiry and quotation2. Sales order –customer /product /plant sales organization /quantity /rate delivery
terms payment terms.3. Delivery with reference to sales order.
A) without posting goods issue (without PGI)B) with post goods issue (with PG1)
4. Sales billing with reference to delivery
Data flow in Co-PA
SD condition types CO-PA value fields
PR00 Price VV 010 – RevenuesVPRS Costs VV 140 – Cost of goods sold(Product costs)(up to COGM level) CO - +FI
COGM Admin & SD Exp.(Both –costing based and account based)
We are going to MAP:PR00 =VV010VPRS=W140Product cost : BILFG1Cost sheet: BILFGRaw materials xxxRaw material overheads xxxProduction costs xxx
----- Production valuation will be at COGM level or COGM+ admin exp. Level
Cost of goods manufactured xxx(COGM)Administration xxxSales & Distribution xxx
-----Cost of goods sold (COGS) xxx
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In client 800 –for company code 10001 controlling area -1000 operating concern IDEAIn IDEA –All SD condition types and equivalent CO-PA value fields
We check IDEA and do customization the same way for our operating concern also IDEA is a references to all the CO consultants
CUSTOMIZATION :
Maintain operating concern
Path :SPRO-Controlling –Profitability analysis –Structures –Define operating concern –Maintain operating concern (Tr code is KEA0)
Give the operating concern :BIL1 (It is a text field)
Select create button
Ignore the warning message press enter
Description :Operating concern for BIL
Select costing based check box
Select account based check box
select attributes tab
operating concern currency INR
select company code currency check box
fiscal year variant :V3
save
select data structure tab
select create button under data structure
select KMVTNR sales employee
select left arrow
select value fields tab
select VV010 revenue
select VV140 cost of goods sold
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select left arrow
select save button
from the menu select data structure save
from the menu select data structure activate
Select back arrow
Select yes button for the message to generate the operating concern environment.
Ignore the message press enter
Save
Define profitability segment characteristics (Segment –level characteristics)
Path: Up to structures the path is same -Define profitability segment Characteristics (Tr code is KEQ3)
Give the operating concern :BIL1
Enter
For product and customer
Select costing base and account base radio button
Save
Press enter to save in your request
Assign controlling area to operating concern:
Path :SPRO-Enterprise structure –Assignment –Controlling –Assign controlling area to operating concern.
Select position button
Give the controlling area :BIL
Enter
For controlling area :BIL
Assign operating concern :BIL1
Save
Press enter to save in your request
Define no.range for actual postings
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Path :SPRO-Controlling –Profitability analysis –Flows of actual values –Initial steps –Define no.range for actual postings (Tr code is KEN1)
Operating concern :BIL1
Select maintain groups button
Select generated groups check box
From the menu select interval maintain
Select interval button
From no. 1
To no. :9999999999 (10 times)
Save
Ignore the message press enter
Maintain assignment of SD conditions to CO-PA value fields:
Path :Up to flows of actual values the path is same –Transfer of billing documents –Assign value fields .(TR code is KE4I)
Double click on maintain assignment of SD conditions to CO-PA value fieldsSelect new entries button
Open one more session with SPRO-Controlling-Profitability analysis –Structures –Set operating concern
Give the operating concernSelect operating concern :IDEAEnterUser the Tr code is KE4I
Come to the first session
Condition type :PR00
Value field :VV010 (Revenues)
Condition type :VPRS (cost)
Value field :VV140 (Cost of goods/ Sold)
Save
Press enter to save in your request
Notes : Direct posting from FI/MM
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PR00 price :VV010 RevenuesScrap sales/waste sales –Posting only in FI, only FI-No Co account base , if we post manually in FI If we post directly in FI-for account no.300000-399999 up date VV010 revenues
VPRS costs :VV140 cost of goods sold
If we post directly in FI for account no.400000-499999 up date VV140 cost of goods sold
Up to flows of actual value the path is same (Through path )
Direct posting from FI/MM:Maintain PA transfer structure for direct postingsTr code is KEI2
Select structure FI (Financial accounting COPA)
Double click assignment lines folder
Give the controlling area :BIL
Enter
Enter once again
Select assignment :20 (Direct revenues from FI)
Double click on source folder
From :300000
To :399999
Double click on value fields folder
Select new entries button
Quality /value :Select value filed
Fixed /variable :Select 1 fixed amounts
Value field :select VV010
Save
Press enter to save in your request
Double click on assignment lines folder
Assignment select :10 Direct cost from FI
Double click on source folder
From :400000
125
To :499999
Double click on value fields folder
Select new entries button
Quantity /value :select value field
Fixed /variable :select 1 fixed amount
Value field :VV140
Save
Activate profitability analysis
Path :Up to flows of actual values the path is same Activate profitability analysis (KEKE)
Select position button
Give the controlling area :BIL
Enter
For controlling area :BIL
Activate status :select 4 (component activate for both types of
profitability analysis)
Save, press enter to save in your request
SD END USER AREA1. Creation of sales order
Path: Logistics –Sales and Distribution – Sales –Order –Create (Tr code is VA01)
Order type :select OR (Standard Order)
Sales organization :BILS
Distribution Channel :BD
Division :BS
Enter
Sold to party :200101
P.O.No. :1
P.O.Date :To days date
Required delivery date :Today’s date
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Delivery plant :BILP
Payment terms :0001
Item :10
Material :BILFG
Order quantity :10 kg
Enter
Ignore the message press enter
Select item :10
From the menu select------ Goto Item Conditions
Select----- shipping tab
From the menu select----- Edit in complication log
We get a message document is complete ,no errors
Select save button or Ctrl+S
Note the order no.11764
Production receipt :
There are two types of production receipt.
1. Production receipt without production order 2. Production receipt with production order
MVT Type:521 MVT Type:101
Path :Logistics –Materials Management –Inventory management –Goods movement –Goods -receipt –Other (Tr code is MB1C)
Moment type :521 (Receipt w/o production order into unrest –use stock)
Plant :BILP
Storage location :HYD
Enter
Give the material :BILFG
Quantity :50
Save
Ignore the warning message press enter
Note : Check it GL A/c 200122 Inventory, select automatic posting check box
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From the menu select other goods receipts Display-Enter
Select accounting documents button
Select accounting document no.
BSX
200122 Inventory FG 20000 BILFG BIL2
GBB
300200 INC/DEC in stocks FG 20000-BILFG BIL2 ZOF
Qty *Standard Price 50*400
Delivery: Path : Logistics –Sales & Distribution –Sales –Order –Sub request functions –Outbound delivery (Tr code is VL01N)Shipping post :BILH
Give the order no. :11764
Enter
Actual goods issue date :Today’s date
Select item :10
Select picking tab
Picked quantity :10
Select post goods issue button
From the menu select outbound delivery display
Enter
From the menu select Environment Document flow keep the cursor on goods issue
delivery document no. (down side in document column)
Select display document button
Select accounting documents button
Select accounting document no.
Double click on accounting document no.
200122 Inventory FG 4000-BILFG BSX is assign this A/c BIL2
300200 INC/DEC in stocks FG 4000 BILFG GBB VAY assigned to BIL2
Qty delivered *Standard price10*400
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Sales billing
Path :Up to sub sequent functions the path is same –Billing document(Tr code is VF01)(Through path)
Select Delivery document no.Execute SaveFrom the menu select Billing document-Display-Select accounting buttonDouble click on accounting document no.200100 DLF Industries Limited 6000 customer no.is taken from sales order
300005 Sales local own goods 6000-ERLQty sold *Sale price10*600
REPORT PAINTER
Report to view customer wise/product wise /Sales organization wise /plant wise profitability
Define forms for profitability reports :
Path :SPRO-Controlling –Profitability analysis –Information system –report components –Define forms –Define forms for profitability reports-(The Tr code is KE34)
Double click on creation Form
Give the operation concern form :AML
Form description : From AML profitability
Select two axes (matrix) radio button
Select create button
Select operating concern currency radio button
Enter
Double click on row 1
Select value field with characteristics radio button
Enter
Value field select VV010 – Revenue
Select confirm button
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Double click on row 2
Select value field with characteristics radio button
Enter
Value field select VV140 –cost of goods sold
Select confirm button
Double click on row 3
Select formula radio button
Enter
Select Y001
Select minus button
Select Y002 cost of goods sold
Enter
Short text Net profit
Select copy short text button
Enter
Double click on column 1
Select characteristics radio button
Enter
Select plant /Actual indicator for available characteristics
Select left arrow
For plant /actual indicator
From :Select 0 actual data
Select confirm button
Save
From the menu select Edit-General data selection
Once again general data selection
From the available characteristics column
Select record type, period /year
Select left arrow
For record type
For form column :Select B direct posting from FI
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For To column :Select F billing data
For period /year : For from column :Select variable on /off check box
Local variable :Enter 1
Press enter
For to column select variable on/off check box
Local variable :2
Enter
Select confirm button
From the select Extras –variables –variable definition
For name 1 : Give the description from period /year
For name 2 Description :To period /year
Enter & save
Create profitability report:
Same path Double click on crate profitability reportTr code is KE31
Give the report :BILREPORT ( This is a text field)
Description :BIL Profitability Report
Select report with from radio button
Give the form name :BIL1
Select create button
Select operating concert currency radio button
From the characteristics list :Select customer /plant /product ,Sales organization
Select left arrow
Select output type tab
Select classic drill down radio button
Select available on selection screen check box
Save
Ignore the message press enter
Select execute button
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Form period/year :01.2008
To period /Year :12.2008
Execute
Ignore the message select press enter
To view product wise profitability from the menu select navigate-with drill down
Double click on product
This called date cube
PRODUCT COSTING
This is used for valuation of inventories i.e. Finished goods and Work in progress
PP ModuleMM Module |FI Module | Product costingCO Module |
Note: SAP lab :Product costing made easy BPB publication –Not covered product costing Crate a cost estimate with quantity structure
Cost element with quantity structure At standard cost In the month end we get actual cost
Variable will be settled to accounts
How standard cost will be arrived at :
Sales budget for next month Production budgetMaterial requirement Planning | |
(Make to orders (confirmed orders) (This is same men budget) +And make to stock (expected orders)) Overhead planning =
Standard cost Cost sheet for the product BILFG1Raw materials xxRaw material overheads xxProduction costs xxCost of goods manufactured (COGM) xxAdministration Expenses xxSales & Distribution exp. xx
----Cost of goods sold (COGS) xx
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To check with client at what level he wants to value stocksAt COGM level or At COGM +Admin level
Raw material standard costFor each product –we find out materials requiredFor BILFG1 We required BILRM1
BILRM2MM Module :Material MasterAccounting view –moving average priceBIL RM1 75BILRM2 125
PP Module: Bill of Material (BOM)
To produce BILFG1 what materials are required and how much quantity BILRM1 1KgBILRM2 1KgRaw material standard cost =Quantity from BOM (PP)*Rate from Material Master (MM) (1*75)+1*125)=200
Raw material overheads
Overheads like freight charges :At the time of receipt it will be added to material –At the time of consumption the material cost includes freight also.
Overhead like loading and unloading normal amounts change directly to P & L account clients will tell us-how much percentage can be taken on raw material cost (consumption.) 5% of raw material costs
Eg: 250*5%=12.5
Production costs:Cost centers in PP Module :Work centers
Dept A Dept B Dept C Dept D
Dept A Dept B Dept C Dept DRaw material Issue Issue Issue finished product
All products need not go through all the Departments
Process flow for each product in PP module we call as routing.
PP Module: Routing (Process flow)
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Dept A Dept B Dept DRaw material Issue Issue Finished product
Wages 300000Salaries 100000Power 320000
-------Planned cost 720000
=====Planned hours availableMachines 100 working for 3 shifts (24 Hours )No.of days 30 Days
100*30*24=72000Machine hour rate 720000/72000=10 Rs(Activity type)To Produce BILFG1Hours required 5HrsProduction cost 10*5=50
Production cost : (Hours required in Dept A * Machine hour rate)+(Hours required in Dept B* Machine hour rate )+ (Hours required in Dept D * Machine hour rate)
Example :Why can’t we allocate based on production
Production Qty Hrs Req CostBILFG1 999 Kgs 1BILFG2 1 Kg 999
------ -----1000 1000 720000
If we allocate cost based on production
BILFG1 720000*999/1000=719280BILFG2 720000*1/1000= 720
-------- 720000 ======
If we allocate cost based on hours required
BILFG1 720000*1/1000 =720BILFG2 720000*999/1000 =719280
-----------720000========
ACTIVITY BASED COSTING
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Co –Consultants job:
1. Creation of 2 secondary cost elements (Use Tr.code is KA06)
A) RM overhead rateB) Activity allocation
Give the cost element 1200000
Valid from 01.04.2008 to 31.12.9999
Enter
Give the name and description :RM Overhead rate
Cost element category : Select 41 overhead rates
Save
Cost element :1200001
Enter
Name and description :Activity allocation
Cost element category :select 43 Interval activity allocation
Save
Creation of activity type –Machine hour:
Path :Accounting –Controlling –cost Center accounting –Master data –Activity type-Individual processing –create (Transaction code KL01)
Activity type :BIL
Valid from :01.04.2008 to 31.12.9999
Enter
Give the Name & Description :Machine hour
Activity unit :select H
Cost center categories :Select * (All cost center categories)
Active type category :select 1 (Manual entry , Manual allocation)
Allocation cost element :1200001
Save
Creation of cost centers: (Tr.code is KS01)
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Give the cost center :Dept G
Valid from : 01.04.2008 to 31.12.9999
Reference cost center :Dept A
Controlling area :BIL
Enter
Change the name to Dept G
Change the description to cost center :Dept G
Person responsible :MrG
Other things are common
Select save button
Cost center :Dept H
Reference cost center :Dept A
Controlling area :BIL
Enter
Change the name to Dept H
Change the description to cost center:Dept H
Change person responsible to Mr.H
Cost center category :select 9( Allocation cost center)
Save
Create of cost center group (Tr code is KSH1)
Give the cost center group :BILPROD
Enter
Description :BIL Production cost center group
Select insert cost center button
Select cost center Dept G
Save
Define overhead keys: (OKOG)
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Path :SPRO-Controlling –Product cost controlling –Product cost planning basic settings for material costing - overheads-Define overhead keys
Select--- new entries
Overhead key :BIL1
Description :BIL Overhead key
Save
Press enter to save in your request
Define overhead groups (OKZ2)Same path
Select--- new entries button
Valuation area :BILP
Overhead group :BIL1
Overhead key :BIL1
Name of overhead group :BIL over head group
Save
Press enter to save in your request
Note:
Overhead rate will be given to overhead key
Overhead key will be assigned to overhead group
Overhead group will be specified in material master
Define calculation basis (KZB2)
Path :SPRO-Controlling- Product cost controlling –Product cost planning-Basic setting for material costing –Over head –costing sheet components –Define calculation bases
Select--- new entries button
Base :D1 (Text filed)
Name :Raw materials
Base :D2
Name :Production cost
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Save
Press enter to save in your request
Select--- D1 double click on details folder
Controlling area :BIL
Enter
Select--- new entries button
From cost element :400000
To cost element :400099 RM consumption
Save
Select-- back arrow two times
Select--- base D2 Production cost
Double click ---on details folder
Controlling area :BIL
Enter
Select-- new entries button
From cost element :400100
To cost element :400299 Personnel & Manufacturing group
From cost element :400500
To cost element :400599 Depreciation a/c
From cost element :1200001 Activity allocation
To cost element :1200001
Save
Define percentage overhead rates:Same path
Select--- new entries button
Overhead rate :D3
Name :RM overhead rate
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Dependency :Select D010 Overhead type/Overhead key
Save
Press enter to save in your request
Select D3
Double click on details folder
Ignore the warning message press enter
Select new entries button
Valid from To Controlling area Overhead type Overhead key Percentage
01.04.2008 31.03.2009 BIL Select 2 BIL1 5 (Planned overhead rate) RM key
01.04.2008 31.03.2009 BIL 1 (Actual overhead rate) BIL1 10
Select save button or Ctrl+SPress enter to save in your request
Define CreditsSame path
Select new entries button
Credit :D4
Name :BIL RM credit key
Save
Press enter to save in your request
Select :D4
Double click on details folder
Controlling area :BIL
Enter
Select new entries button
Valid to :31.03.2009
Cost element :1200000 RM overhead rate
Fixed percentage :100%
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Cost center :Dept H (Allocation cost center)
Save
Actual over head rate 10%
Credit key D4 -1100000 Cost Dept.
1. RM1 Purchase/Receipt (Freight including)
Inventory RM local DR 600000To GR/IR clearing RM local 600000
2. Loading & Unloading charges
Loading & Unloading charges Dr 7000 Dept HTo Bank 7000
3. RM 2 Purchase
Inventory RM local DR 300000To GR/IR clearing RM local 300000
4. Loading & Unloading charges for RM 2
Lodging & unloading charges DR 3000To Bank 3000
5. RM Consumption for production Order 1-RM1 and RM2
RM consumption local DR 40000 Order 1RM Consumption local DR 20000 Order 1
To Inventory RM local 40000To Inventories RM local 20000
6. RM consumption for production order 2 RM-1 and RM2
RM consumption local DR 10000 Order 2RM Consumption local DR 30000 Order 2
To inventory RM local 10000To Inventory RM local 30000
In the month end
RM material consumption 100000Lodging & Unloading charges 10000
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% on consumption 10% actual overhead rate
Cost center Dept H(Allocation cost center)
Loading & Unloading for RM1 7000 DR Order 1 6000 DRLoading & Unloading for RM2 3000 DR Order 2 4000CR
H Value will be zero
Order 1 Order2RM Consumption 60000 40000RM overhead rate 6000 4000(Actual 10%) ----- -----
66000 44000===== =====
Indirectly we are allocating cost center Dept H values to production orders based on the consumption values.
Define costing sheets: (KZS2)
Path :Up to overhead the path is same- Define costing sheets
Select-- new entries button
Costing sheet :BIL
Description :BIL Costing Sheet
Save
Press enter---- to save in your request
Select :BIL
Double click ---on costing sheet rows folder
Select---- new entries button
Row Base Overhead Description
10 D1 Raw materials20 400000-400099
D3 RM Overhead rateFrom :10To Row :10
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Credit :D4
Row :30Base :D2Description :Product cost
Row :40Description :Cost goods manufacturer From :10To row :30Save
Assign costing sheet to plant :
Path :SPRO-Controlling –Product cost controlling –Product cost planning –Material
cost estimate with quantity structure- Define costing variants (TR code is OKKN)
Select--- position button
Cost variant :Select PPC1 standard cost estimate (Materials)
Enter
Select--- PPC1
Select--- details button
Select ----valuation variant button
Select--- create beside valuation variant /plant
Select--- new entries button
In plant :BILP
Save
Press enter ----to save in your request
Select--- back arrow
Select-- valuation variant :001 with plant BILP
Select-- details button
Select--- overhead tab
Give the costing sheet :BIL costing sheet both in the places
Save
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Define cost component structure:
To know the break up of standard product costWhat is raw material cost?What is RM overhead cost ?What is production cost ?
Path :SPRO-Controlling –Product cost Controlling –Product cost planning –Basic settings for material costing –Define cost component structure . (OKTZ)
Select--- cost component structure :01
Double click--- on cost components with attributes folder
Select ---component structure :01 with cost component 10 raw materials
Double click---- on assignment:Cost component –cost element interval folder
Select--- new entries button
Cost competent structure :01
Chart of Accounts :BIL
From cost element :400000
To cost element :400099
Cost component :select 10 RM
Save
Ignore the warning message press enter
Press enter-- to save in your request
Select--- back arrow
Double click--- on cost components with attributes folder
Select--- cost component structure 01 with cost component 80 Material over head
Double click--- on assignment:Cost component cost element –Interval folder
Select-- new entries button
Cost component structure :01
Chat of Accounts :BIL
From cost element :1200000 RM overhead
Cost component :80 Material overhead
Save
Press enter--- to save in your request
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Double click--- on cost components with attributes folder
Select ---cost component structure :01 with lost component 50 production machine
Double click ----on assignment cost component –cost element interval folder
Select---- new entries button
Cost component structure :01
Chat of Accounts :BIL
From cost element :400100
To cost element :400299
Cost component :select 50 production machine
One more
Cost component structure :01
Chat of Accounts :BIL
From cost center :400500
To cost center :400599
Cost component :50
One more
Cost component structure :01
Chat of Accounts :BIL
From cost element :1200001
Cost component :50
Save
Double click ---on cost component structure folderFor cost component structure 01 select active check boxSave For cost component structure assignment structure 02 also for cost componentNote: The above procedure is to be followed to 02 also
PP CONSULTANT JOB:
Define MRP controller
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Path :SPRO-Production –material requirements Planning –Master data-Define –MRP controllers (OMD0)
Select--- new entries buttonPlant :BILPMRP controller :Mr.ASavePress enter to save in your request
Notes:Define floats (Scheduling margin key)
Floats –Buffer days or grace days2 days grace days
Production order creation 08.12.2008 10.12.2008Production order release 10.12.2008 12.12.2008Production start date 11.12.2008 13.12.2008Production end date 15.12.2008 17.12.2008
Path :SPRO-Production –Material requirements planning –Planning –Scheduling and capacity parameters –Define floats (Scheduling margin key)
Select new entries button
Plant :BILP
Margin key :BIL
Opening period :2 days
Float before production :2 days
Float after production :2 days
Release period :2 days
Save
Press enter to save in your request
Define production scheduler
Path :SPRO-Production-Shop floor control- Master data-Define production scheduler
Select new entries buttonPlant :BILPProduction scheduler :B
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Description :Mr.BSavePress enter to save in your request
Determine person responsible for work center
Path :SPRO-Production –Basic data –Work center –General data –Determination person responsible
Select new entries buttonPlant :BILPResponsible person : Mr.CPerson responsible for work center :Mr.CSavePress enter to save in your request
CO END USER AREA:
Planning cost center wise (KP06)
Version :0
From period :9 (December)
To period :9 (December)
Fiscal year :2008
Give the cost center :Dept G
Select page down button or next page button
Cost element :400100 Salaries A/c
Select from based radio button
Select overview screen button (F5)
For 400100 Plant fixed cost :720000
Save
Planning for machine hours
Path :Accounting –Controlling –Cost center accounting –Planning-Activity output /Prices-Change (KP26)
Version :0
From period :9
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To period :9
Fiscal year :2008
Select next page or page down button
Cost center :Dept G
Activity type :BIL
Select--- form based radio button
Select--- overview screen button
Plant activity :72000
Save
calculation of Machine hour rate
Path :Up to planning the path is same – Allocations –Price calculation (KSPI)
Select cost center group radio buttonCost center group select :BILPRODExecuteSelect save buttonIgnore the message press enter
MM END USER AREA
Creation of material master (MM01)
A) Raw material 2B) Finished product 1
Give the material :BILRM2
Industry sector :Mechanical Engineering
Material type :Raw material
Press select view button
Select basic data1 :Select purchasing Select general plant data /storage /Accounting
Select organization levels button
Plant :BILP
Storage location :Hyderabad
Enter
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Give the description :Raw material 2
Base unit of measurement :KG
Material group :BILC
Division :BS
Select purchasing tab
Purchasing group :BIL
Select accounting 1 tab
Valuation class :BIL1 RM Local
Price control :select V moving
Moving price :150
Save
One more material :BILFG1
Industry section :Mechanical engineering
Material type :Finished product
Press select view button
Select basic data1, MRP1, MRP2,MRP3, Work scheduling, general plant data /storage1,
accounting , Costing 1
Select organizational levels button /enter
Enter
Plant :BILP
Storage location :Hyderabad
Enter
Description :Finished product 1
Base unit measurement :KG
Division :BS
Select MRP1 tab
MRP type :select PD (MRP)
MRP controller :A
Lot size :select EX lot for –lot order quantity
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Select MRP 2 tab
In –house production :0 days
Schedule margin key :select BIL
Select MPR 3 tab
Ignore the warning message press enter
Availability check :select KP (no check )
Select work scheduling tab
Production scheduler :B
Select accounting tab
Valuation class :BIL2 Finished products
Price control :S (Standard price)
Standard price :300
Select costing one tab
Overhead group :select BIL1
Save
Note :BOM=Bill of Material
PP END USER AREA
Creation of Bill of Material
Path :Logistics –Production –Master data –Bills of material –Bill of material –Material BOM –Create (CS01)
Give the material :BILFG1
Plant :BILP
BOM usage :select 1 production
Enter
For item :10
Give the component :BILRM1
Quantity :1
Item :20
Give the plant :BILRM2
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Quantity :1
Save
Creation of work center
Path :Up to mater data the path is same –Work centers –then work centers-create (CR01)
Plant :BILP
Work center :Dept G
Work center category :select 0001 Machine
Select basic data button
Give the description :Dept G
Person responsible :Mr.C
Usage :009
Under standard value maintenance
Standard value key :SAP1 Normal production
Select costing tab
Start date :01.04.2008
Cost center :Dept G
For machine activity :Give activity type BIL
Activity unit :H (Hour)
Formula key :SAP002 (Production machine time)
Save
Creation of routings
Path :Up to master data the path is same –Routings –Routings –Standard routings –Create (Tr code is CA01)
Give the material :BILFG1
Plant :BILP
Enter
Usage :select 1 production
Status ;select 4 (released (general))
150
Select operation button
For operation 10 give the work center :Dept G
Control key :select PP01 in hour production
Double click on operation :10
Machine standard value :5
Unit :H (Hour)
Save
Note: Routing is process flow as a department wise
CO –END USER AREA
Creation of cost estimate with quantity structure:
Path :Accounting –Controlling –Product cost controlling –Product cost planning-Material costing –cost estimate with quantity structure –Create (Tr code is CK11N) Give the material :BILFG1
Plant :BILP
Costing variant :select PPC1 (standard cost estimate for material )
Enter
Costing date from :Today’s date
Note :In live environment next month first day date, this is planning date, In training
institution use today’s date
Costing date to :31.12.9999
Quantity structure date :08.12.2008
Valuation date :08.12.2008
Enter
Cost sheet Raw materials
BIL RM1 1 Kg 75BILRM2 1Kg 150 225
RM overhead cost -5% 11Production costs 5*10 50Machine hours 5 Hrs
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Machine hour rate 10Rs -----286
From the menu select Costs –>Display cost components Select save button or Ctrl+SEnter
Marking and releasing
Display material master
Path :Logistics –Materials management –Material master-Material –Display –Display current (MM03)
Material :BILFG1Press select views buttonSelect costing 2 viewEnterPlant :BILPEnter
A) Marking and releasing
Display material master1. Making updates future price in live environment on 21st February create estimate for March and store in the System.
2. Realizing updates current price on 1st of March release stock valuation will be at the new rate from 1st of March
B) Marking and releasing :
Path :Accounting –Controlling –Product cost controlling –Product cost planning –material costing –Price update (CK24)
Posting period :9
Fiscal year :2008
Company code :BIL
Plant :BILP
Material :BILFG1
Select test run check box
Select marking allowance button
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Select company code :BIL
Costing variant :select PPC1
(Standard cost estimate for materials)
Save
Select back arrow
Deselect test run check box
Execute
Select material :BILFG1
Select costing to tab
Select back arrow two times
Select release button
Execute
Select material :BILFG1
Select costing to tab
ACTUAL COSTING
CO consultant Job
Check costing variants for Manufacturing orders (PP)
Path :SPRO-Controlling –Product cost controlling -Cost object controlling –product cost by order –Manufacturing orders –Check costing variants for manufacturing orders(PP) (Tr.code is 0PL1)
Select costing variant PPP1 Production order plan
Select details button
Select valuation variant button
Select create button beside valuation variant /plant
Select new entries button
In plant :BILP
Save
Press enter to save in your request
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Select back arrow
Select valuation variant :006 with plant BILP
Select details button
Select overhead tab
Give the costing sheet :BIL costing sheet
Save
Select back arrow
Select costing variant PPP2 production Order Actual
Select details button
Select valuation variant button
Select create beside valuation variant/plant
Select new entries button
In plant :BILP
Save
Press enter to save in your request
Select back arrow
Select valuation variant 007 with plant :BILP
Select details button
Select overhead tab
Costing sheet :select BIL costing sheet
Save
Define goods received valuation for order delivery:Same path
Select new entries buttonValuation area :BILPValuation variant :007 production order -ActualSave Press enter to save in your request
Work in process customization
Creation of 5 secondary cost elements (Tr code is KA06)
Give the cost element :1100000
154
Valid from :01.04.2008 to 31.12.9999
Enter
Name & Description :Order /Project result analysis
Cost element category :select 31 (order /project results analysis)
Save
Cost element :1100001
Reference cost element :1100000
Controlling area :BIL
Enter & Save
Cost element :1100002
Reference cost element :1100000
Controlling area :BIL
Enter & Save
Cost element :1100003
Reference cost element :1100000
Controlling area :BIL
Enter & Save
Cost element :1100004
Reference cost element :1100000
Controlling area :BIL
Enter
Save
Define results analysis keys
Path :SPRO-Controlling –Product cost controlling –Cost object controlling –Product cost by order –Period end closing –Work in process –Define results-Analysis keys (Tr code is OKG1)
Result analysis key :FERT WIP calculation for production orders
Define results analysis versions(Tr code OKG9)Same path
155
Select new entries buttonSelect controlling area :BILTechnical result analysis cost element :select 1100000SavePress enter to save in your request
Define valuation method (Actual cost) ( Tr code is OKGC)Same path
Select new entries button
Select actual cost button
Controlling area :BIL
Result analysis version :0
Result analysis key :FERT
Enter & Save
Press enter to save in your request
Define line Id’sSame path Purchase of to get the break up of WIP (Work In Progress)value
Select line ID EL (Revenues)
EK Direct cost
FK Production cost
ABR settled cost for controlling area 1000
Select copy as button (F6)
Change the controlling area to BIL for all line ID’s
Enter & Save
Press enter to save in your request
Define Assignment (OKGB)Same path
Select line ID EL that is revenues for controlling area :1000
Select copy as button
Change the controlling area to BIL
156
Change masked cost element to 00003+++++ (5 times plus)(300000 to 399999)
Enter & Save
Press enter to save in your request
Select line ID :EK Direct cost for controlling area 1000
Select copy as button
Change the controlling area to BIL
Change mass cost element to 00004000++
Enter and save
Select line ID FK that is production cost for controlling area 1000
Select copy as button
Change the controlling area to BIL
Production cost elements:400100 -400199 Personnel 00004001++400200-400299 Manufacturing 00004002++400500-400599 Depreciation 00004005++1200001 Activity allocation 00012+++++
Change master key cost element to 00004001
Enter & Save
Notes: for define assignment line ID brak up of WIP
Dept A Dept B ept C
Issue RM work in progress
RM over head
Production costs 100000 200000
Calculate internally WIP by using secondary cost elements and transfer to financial
accounting require the break up of WIP by using line ID’s and account assignments to
line ID’s.
Select line ID FK production cost for controlling area BIL
Select copy as button
Change the mass cost element to 00004002++
Enter & Save
157
Select 2FK line ID’s for controlling area BIL
Select copy as button –Change masked cost element from first line ID 00004005++
Change to 00012+++++
Enter & save
Select bank arrow
Select line ID ABR Settled cost for controlling area 1000
Select copy as button
Change the controlling area to BIL
Change mass cost element to 0001000001 :(settlement cost element)
Enter & save
Define update; (Tr.code is OKGA)
Same path
Select new entries button
Controlling area :BIL
Version :0
Result analysis key :FERT
Line ID :select EL revenues
Category :select N (costs not to be included)
Controlling area :BIL
Version :0
Result analysis key :FERT
Line ID :Select EK (Direct cost)
Category :select K cost
WIP :1100001
Revenues :1100002
Controlling area :BIL
Version :0
Revenues analysis key :FERT
Line ID :FK production cost
158
Category :select K cost
WIP creation :1100003
Reserves creation :1100004
Select page down button
One more controlling area :BIL
Version :0
Result analysis key :FERT
Line ID :ABR settled cost
Category :select A (Settled cost )
Save
Press enter to save in your request
Creation of two GL Masters:
WIP entry
Work in process DR BS CA(Current assets, Loans & Advances)
To Increase /Decrease in WIP P & L Credit INC/DEC in stocks
FS00
Give the GL Account no. :200123
Company code :BIL
Select with template button
Give the GL A/c No.200121 INV RM local
Company code :BIL
Enter
Change short text to and GL A/c long text to work in process
Other fields are common
Save
GL A/c No.300201
Company code :BIL
159
Select with template button
Give the GL A/c no.300200 Increase /Decrease stocks FG
Company code :BIL
Enter
Change short text and GL A/c loge text to INC/DEC stocks – WIP (Work in Progress)
Save
Define posting result for setting work in process
Path :Up to period end closing the path is same –Work in process –Define posting results for setting work in process (OKG8)
Select new entries button
Controlling area :BIL
Company code :BIL
Result analysis version :select 0
Result analysis category :WIPR (Work in Process with requirement to Capitalized)
P & L A/c :300201
Balance sheet :200123
Save
Press enter to save in your request
Define results analysis version (OKG9)Same path
Select controlling area :BIL
select details button
Select transfer to Financial accounting check box
Save
Ignore the warning message press enter
Press enter to save in your request
RM issue overhead production costs Dept A Dept B Dept DFG not received
Settle to accounts by using secondary costs elements break up WIP (BY using line IDs)
160
Define variance keys:
Path :Up to period end closing the path is same –Variance calculation :Define variance keys (OKV1)
Select variance key 00001 Production order
Select copy as button
Change the variance key to BIL1
Change the name also variance key for BIL
Enter & Save
Define default variance keys for plants (OKVW)Same path
Select position buttonGive the plant :BILPEnterFor plant :BILPAssign variance key :BIL1SavePress enter to save in your request
Define target cost version: (OKV6)
Notes:Budgeted cost =Budgeted production Qty * Standard price
Standard cost =Standard quantity * Standard price
Target cost =Actual production qty * standard price
Actual cost =Actual Production * actual price
Path :Same path
Select controlling area 1000 with target cost version 0
Select copy as button
Change the controlling area to BIL
Change the description to target cost version for BIL
Enter & Save
161
Press enter to save in your request
Assign variance key in Material master
Path :Logistics –Material management-Material master –Material –Change –Immediately (MM02)
Give the material no.BILFG1
Press select views button
Select costing 1 view
Enter
Give the plant :BILP
Enter
Variance key :select BIL1
Save
Creation of cost element group (KAH1)
Give the cost element group :BILPRODNEnter Description :Production cost element for BILSelect Edit-Cost element -Select insert cost element button400100 400299 Personnel & Manufacturing400500 400599 Depreciation 1200001 Activity allocation Save
Create allocation structure:
Path :SPRO-Controlling –Product cost controlling- Cost object controlling –Product cost by order-Period end closing –Settlement –create allocation structure
Select new entries button
Allocation structure :B2
Text :BIL Production differences allocation structure
Save
Press enter to save in your request
162
Select :B2
Double click on assignments folder
Select new entries button
Assignment Text
01 Direct costs(Raw materials)
02 Material overheads
03 Production costs
Save
Select assignment 01
Double click on source folder
From cost element :400000
To cost element :400099
Double click settlement cost elements folder
Select new entries button
Receiver category :select G/L, GL account
Select by cost element check box
Save
Double click on assignments folder
Select assignment 02 Material overheads
Double click on source folder
From cost element :1200000 RM overhead rate
Double click on settlement cost elements folder
Select new entries button
Receiver category :select G/L , GL Account
Select by cost element check box
Save
Double click on assignment folder
Select assignment 03 production cost
Double click on source folder
163
Give the cost element group :BILPRODN
save
Double click on settlements cost elements folder
Select new entries button
Receiver category :select G/L
Select by cost element check box
Save
Create settlement profile:Same path
Select new entries button
Settlement profile :BIL
Description :BIL production order differences settlement profile
Select to be settled in full radio button
Allocation structure :B2
Default object type :select G/L
Select % settlement check box
Select equivalence number check box
Select amount settlement check box
Under valid receivers for GL account :Select settlement required
Document type :SA
Maximum no.of distribution rules :999
Residence time :12 months
Save
Press enter to save in your request
Define CO.No.range interval for the business transactions
RKL -Actual Activity Allocation
KZPI- Actual overhead (Periodic)
User transactions code :KANK
164
Give the controlling area :BIL
Select maintain groups button
Double click on RKL
Double click on KZPI
Select Co. No. range interval for BIL check box
From the menu select –Edit –Assign element group
Save
Ignore the warning message press enter
Define exchange rate for type P (Standard truncation for cost planning for INR to EURO
(Transactions code OB08)
Select new entries buttonExchange rate type :PValid from :01.12.2008From currency :INRTo currency :EURDirect quotation :0.02SavePress enter to save in your request
FI Consultant job BILRM2 receipt
Purchase order Opening stock|GR|IV
Inventory RM local DR BSXTo Stock taking GBB BSA Current liability & provision
Production order differences are to be settled to accountsProduction order differences manufacturing DR PRD
To INC/DEC in stocks FG GBB AUA
Creation of 2 GL masters (FS00)
165
Give the GL A/c No.400201
Company code :BIL
Select with template button
Give the GL A/c No. :400200 Conversion charges
Company code :BIL
Change short text and GL account long text to production order differences
Select create /bank/Interest tab
Field status group change to G014 MM adjustment account
Save
GL A/c No. :100599
Company code :BIL
Select with template button
Give the GL A/c No.100500 VAT payable
Company code :BIL
Enter
Select type /Description tab
Chang short text and GL account long text to Stock taking
Select create /bank /interest tab
Change the field status group G049 (manufacturing cost accounts)
Save
Give the GL account no.300200 INC/DEC stock in FG
Company code :BIL
Select edit cost element button
Valid from :01.04.2008 to 31.12.9999
Enter
Cost element category :select 22 external settlement
Save
Assignment of account for automatic postings (OBYC) (See the material )
Double click on transaction PRD Cost (Price) differences
166
Give the Chart of Accounts :BIL
Enter
Save
Give A/c No.400201 production order differences
Save
Press enter to save in your request
Select back arrow
Double click on GBB offsetting entry for inventory posting
Valuation modifier :X
General modification :BSA opening stock taking
Valuation class :BIL1
Account no. :100599 stock taking account
Valuation modifier :X
General modification :AUA production
Valuation class :BILL
Account :300200
Save
Press enter to save in your request
PP CONSULTANTS AREA
Define order type –Dependent parameters
Path :SPRO-Production –Shop floor control-Master data –Order-Define order type dependent parameters. (Tr code is OPL8)
Select plant :1000 with order type PP01
Select copy as button
Change the pant to BILP
Enter and Save
Press enter to save in your request
Define scheduling parameters for production orders
167
Path :Up to Shop floor control the path is same- Operations-Scheduling –Define scheduling parameters for production orders (Tr code is OPU3)
Select plant :1000 with order type PP01
Select copy as button
Change the plant to BILP
Enter and save
Press enter to save in your request
Define confirmation parameters
Path :Up to shop floor control the path is same –Operations-Confirmation-Define confirmation parameters (OPK4)
Select plant 1000 with order type PP01
Select copy as button
Change the plant to BILP
Enter and Save
Press enter to save in your request
Define checking control
Path :Up to shop floor control the path is same –Operations –Availability check –define checking control (OPJK)
Select business function :1 & 2 for order type PP01 for plant 1000
Select copy as button
Change the plant to BILP
Enter
Change the plant to BILP
Enter and save
Press enter to save in your request
END USER AREA
Creation of production order:
168
Path :Logistics –Production-Shop floor control-Order –Create –with material (Tr code is CO01) Give the material :BILFG1
Production plant :BILP
Planning plant :BILP
Order type :select PP01 Production order
Enter
Give the total Qty under quantities :10
Start date & end date :Today’s date
Select cost order button (Ctrl+F7)
From the menu select Goto Costs –Analysis
Select back arrow
Select release order button (Ctrl+F1)
Save
From the menu select order display note the order no.60003225
Enter
Select assignment tab
Not to the reservation no.66076
Raw material receipt by way of opening stock
Path :Logistics –Materials management –Inventory management –goods movement –Goods receipt –Other (Tr code is MBIC)
Give the movement type :561
Plant :BILP
storage location :HYD
Enter
Give the material no. :BILRM2
Quantity :100 kgs
Select save button or Ctrl+S
From the menu select other goods receipts display
Enter
Select accounting documents button
169
200121 Inventory RM LCL 15000 BILRM2 BIL1 BSX
100599 Stock taking 15000 BILRM2 GBB BSA BIL1
100*150
Raw material issue to production order:(Tr code is MB1A)
Select to reservation buttonGive the reservation no.66076Enter
QtyBIL RM1 :15 BIL RM2 :15SaveFrom the menu select goods issue displayEnterSelect accounting documents buttonSelect accounting document no.
200121 Inventory RM local 1125 BILRM1BSX BIL1
400000 RM consumption local 1125 BILRM1 GBB VBR BIL1Quantity consumed * Avg rate ( 15 *75)
200121 Inventory RM local 2250 BILRM2 BSX BIL1
GBB VBR400000 RM consumption local 2250 BILRM2 BIL1
Qty consumed * Avg. rate (15*150)
Actual overhead calculation
Path :Accounting –Controlling –Product cost controlling –Cost object controlling –product cost by order –Period end closing –single functions –Overhead –Individual processing (Tr code is KGI2)
Give the order no. :60003225
Period :9
Fiscal year :2008
Select text check box
Select dialog display check box
170
Execute
Select back arrow
Deselect text run check box
Execute
Work in process calculation
Path :up to single functions the path is same –Work in process –Individual processing –Calculate (Tr code is KKAX)
Give the over no. :60003225
WIP period :9
Fiscal year :2008
Result analysis version :select 0
Select test run check box
Execute
Select back arrow
Deselect test run check box
Execute
Settlement of work in process to accounts (31.12.2008 (month end date) Path :Up to single functions the path is same –Settlement of individual processing (Tr code is K088)
Give the order no. :60003225
Settlement period :9
Fiscal year :2008
Deselect text run check box
Select check transaction date check box
Execute
Select detail lists button
Select accounting documents button
Select accounting document no.
171
300201 INC/DEC in stock WIP 3713 P &L Account
200123 Work in Process 3713 Balance Sheet
(Actual RM +Actual RM overheads)
To view work in process report
Path :Accounting –Controlling –Product cost controlling –Cost object controlling –Product cost by order –Information system –Reports for product cost by order –Object list –Order selection (Tr code is S_ALR_87013127)
Plant :BILPMaterial number :BILFG1From period :01 2008To Period :9 2008ExecuteSelect report call button
Confirmation of production orderPath :Logistics –Production –shop floor control –Confirmation –Enter-For operation –time ticket (Tr code is Co11N)
Give the order no. :60003225
Operation /Activity :10 kg
Confirmation type :select final confirmation
Yield to confirm :10 kg
Fro activity 2 to confirm :60 Qty
Unit :H (Hour)
Save
Production receipt
Path :Logistics –Material management –Inventory management –Goods movement –Goods receipt for order (Tr code is MB31)
Give document date :31.12.2008
Posting date :31.12.2008
Give the movement type :101 (Goods receipt for order into ware house)
172
Order :60003225
Plant :BILP
Storage location :HYD
Enter
Ignore the warning message press enter
Select save button or Ctrl+S
From the menu select goods receipt display
Document no.5000011861
Enter
Select accounting documents button
Select accounting document no.
200122 Inventory FG 2860 BILFG1 BSX BIL2
GBB AUF300200 INC/DEC in stocks FG 2860 BILFG1 BIL2
Qty produced * standard rate 10*286
To make production order technically complete (TECO)
Path :Logistics –Production –shop floor control –Order –Change (Tr code is CO02)
Give the order no.60003225EnterFrom the menu select functions –Restrict processing –Technically completeSave
Calculation of variances
Path :Accounting –Controlling-Product cost controlling –Cost object controlling –Product cost by order - period ending closing –single functions- Variances –Individual processing (Tr code is KKS2)
Give the order no.60003225
Select execute button
Select back arrow
Deselect text run check box
Execute
173
Double click on variance amount
Open one more session for order display (CO03)
Give the order no.60003225
Enter
From the menu select go to cost analysis
Calculation of work in process (KKAX)
Path :Upto single functions same path –Work in Progress –Individual processing-Calculate
Work in process for Dec
Production for Dec
To calculate WIP once again work in process will be reserved and variances will be
settled to accounts
Give the order no. :60003225
WIP to Period :9
Fiscal year :2008
Result analysis version:0
Deselect text run check box
Execute
Settlement of work in process to accounts :KO88
Give the order no. :60003225
Settlement period :9
Fiscal year :2008
Deselect test run check box
Select check transaction date check box
Execute
Select details list button
Select accounting documents button
Select accounting document no.
GBB AUA
174
300200 INC/DEC in stocks FG 853 BILFG1 BIL2400201 Production order diff 853 period300201 INC/DEC in stock WIP 3713 P & L debit200123 work in process 3713 –Balance sheet credit
ASSET ACCOUNTING AREA
Capital work in progress line item settlement Machine purchase Debit to CWIP Machine no.1501.12.2008 Commission 13/12/2008
Freight charges 05.12.2008 settle from CWIP to respective assetCommissioning charges 12/12/2008
Define settlement profile:
Path :SPRO-Financial accounting –Asset accounting- Transactions-Capitalization of assets under construction –Define /Assign settlement profiles (TR code is OKO7)
Double click on define settlement profile
Select settlement profile AI Settlement assets under construction
Select details button
Select to be settled in full radio button
Allocation structure :select A1( CO allocation structure)
Default object type :select FXA asset
Select % settlement check box
Select equivalence numbers check box
Select amount settlement check box
Under valid reserves for fixed assets :Select settlement required
Document type :AA (Asset Posting)
Max no. distribution rules :999
Residence time :12 months
Save
Select back arrow two times
Double click on assign settlement :Profile to company code
175
Select position button
Give the company code :BIL
Enter
For company code BIL assign settlement profile AI
Save
Press enter to save in your request
Creation of capital work in progress asset master (AS01)
Give the asset class :BIL4000 capital work in progress
Company code :BIL
Enter
Description :CWIP –General
Capitalized on :01.12.2008
Select time dependent tab
Business area :BILH
Select depreciation areas tab
Depreciation key :0000 (no depreciation)
Save
Note down the asset no.500001-0
Asset purchase posting (F-90)
Give the doc .Date & Posting date :01.12.2008
Type :KR
Company code :BIL
Posting key :31
Vendor account :2001
Give the amount :600000
Business area :BILH
Text :Machinery purchase posting
Posting key :70
Account no. :500001-0
176
Transaction type :100 External acquisition
Remove the TDS codes
Enter
Amount :*
Text :+
Document –Simulate & Save
Freight payment (F-02) Give the Doc date & Posting date :15.12.2008
Type :SA
Company code :BIL
Posting key :70
Account :500001-0
Transaction type :100
Enter
Give the amount :10000
Text :Freight payment
Posting key :50
Account no. :200105 SBI current a/c
Enter
Amount :*
Business area :BILH
Text :+
Document –simulate & save
Creation of machinery master (AS01)
Give the asset class :BIL 2000 Dept A
Company code :BIL
Enter
Description :Machine no.15
Capitalized on to days date
177
Select time dependent tab
Business area :BILH
Select depreciation area tab
Depreciation key :BIL1
Useful life :15 years
Period :6 months
Ordinary depreciation start date :Today’s date
Save
Note: the asset no.200004-0
Settlement of CWIP to machine no.15
Path :Accounting –Financial accounting –Fixed assets –Posting-Capitalized asset under construction –distribute (Tr code is A1AB) Company code :BIL
Asset :500001
Sub number :0
Execute
From the menu select Edit –select –select all (F5)
Select enter button
Category :select FXA asset
Settlement receiver :200004-0
Give the percentage :100
Select back arrow
Save
Select settlement button (Shift +F8)
Give the asset value date :13.12.2008 (Today’s date)
Text :CWIP settlement
Deselect text run check box
Execute
Go and see the document (FB03)Enter
178
Note :In live environment you take a purchase of machinery don’t enter directly Asset account, first enter in Capital Work in Progress after commissioning added all charged convert to asset accounting.
NEW GENERAL LEDGERS ( ECC 6 NEW FEATURES)
New general ledger (Multiple ledgers)
Accounting group V3 India group April –March B1 Leading ledger –0LAccounting group K4 US Group Jan –Dec K4 Non leading ledger –M1Accounting group V6 UK Group July-June V6 Non leading ledger 2 –M2
When we create ledgers automatically ledger group will be created
We can assign in ledger group number of legers for 0L we can assign all and M2
At the time of posting –If we don’t specify ledger group –It updates all legers.
FC (Foreign currency)Revaluation –Gain /Loss to charge to P & L account -For leading ledger 01 and non leading ledger M1-For UK group purpose it is to be added to asset and calculate depreciation for ledger group 0L-Assign M1 ( 0L is already assigned) –At the time posting it updates ledgers 0L and M1
Representative ledger and non-representative ledger
When we create legers ledger group will be created that ledger will be called representative ledger – we are assigning for 0L ledger group M1 –This is called non representative ledger.
At the of posting system checks representative ledger periods are open or not –we need not open non-representative ledgers periods.
Eg: Ledger GRP (Group)-0L
Ledger 01 Representative ledger(April 2008- March 2009)
January 2009 period should be openLedger M1 Non-representative ledgerJanuary 2009 –December 2009January 2009 period can be closed.
We are creating M1 ledger –Automatically M1 ledger GRP is created –we are assigning ledger 0L (0L=Leading ledger) –Always leading ledger only should be the representative ledger.
179
Document types and no.ranges are required non-leading ledgers –All non-leading ledgers we specify all document types and given only one number range –we give number range interval only for one number range.
CUSTOMIZATION
Activate new general ledger accounting:
Path :SPRO-Financial accounting –Financial accounting global settings –Activate new general ledger accounting
Select new general ledger active check boxSave(This is one time job work at client place)
Define ledgers for general ledger accounting
Path :SPRO-Financial accounting (new) -Financial accounting global settings (new) –Legers –Ledger-Define ledgers for general ledger accounting
Select new entries button
Ledger :M1 ( Text filed)
Ledger name :Non leading ledger for BIL
Totals table :FAGLFLEXT
Ledger :M2
Ledger name :Non leading ledger for BIL
Totals table :FAGLFLEXT
Save
Save in your request
Ignore the message press enter
Define and activate non-leading ledgers:Same path
Give the ledger :M1
Enter
Select new entries button
Company code :BIL
180
Fiscal year variant :K4
Posting period variant :BIL
Save
Press enter to save in your request
Select back arrow
Give the ledger :M2
EnterSelect new entries buttonCompany code :BILFiscal year variant :V6 (July to June)Posting period variant :BILSave
Define ledger group:Same path
Select---- ledger group :0L
Double click---- on ledger assignment folder
Select------ new entries button
Ledger :M1
Deselect------- representative ledger check box
Save
Ignore the warning message press enter
Press enter to save in your request
Define document types for entry view in a ledger
Path :SPRO-Financial accounting (new)-Financial accounting global settings (new) –Document –Document types –Define document types for entry view in a ledger.
Give the ledger :M1EnterSelect new entries buttonType Number rangeSA 40 (give it any number range)KR 40DR 40WE 40
181
WA 40RE 40RV 40WI 40AA 40SavePress enter to save in your requestSelect back arrow
Give the ledger :M2EnterSelect new entries button
Type Number rangeSA 41KR 41DR 41WI 41WA 41WE 41WL 41RE 41RV 41AA 41
Save
Define document types for general ledger viewSame pathGive the ledger :M1EnterSelect new entries buttonType Number rangeSA 45KR 45DR 45WA 45WI 45WL 45WE 45RE 45RV 45AA 45Save
Press enter to save in your request
182
Select back arrow
Ledger M2
EnterSelect new entries button
Type Number rangeSA 46KR 46DR 46WA 46WE 46WI 46WL 46RE 46RV 46AA 46Save
Define document number ranges for entry view:
Path :Up to document the path is same – Document number rages –Documents in entry view –Define document number ranges for entry view
Give the company code :BIL
Select----- change intervals button
Select----- interval button
No.range :40
Year :2009
From no. :1100001
To no. :1200000
Enter
Select interval button
No.range :41
Year :2008
From no. :1200001
To no. :1300000
Enter and save
183
Ignore the warning message press enter
Define document no.range for general ledger view:
Path :Up to document the path is same –Document no.rages –Documents in general ledger view –Define document no.range for general ledger view
Give the company code :BIL
Select---- change intervals button
Select---- interval button
No.range :45
Year :2009
Form number :500001
To number :600000
Enter
Select interval button
No.range :46
Year ;2008
From number :600001
To number :700000
Enter & save
Ignore the warning message press enter
END USER AREA
Posting of transaction :
Path :Accounting –Financial accounting-General ledger –Posting –Enter general posting for ledger group (Tr code is FB01L)
Give the document date :Today’s date
Type :SA
Ledger group :blank
Company code :BIL
Posting key :40
184
Account number :200100 Cash A/c
Enter
Give the amount :100000
Business area :BILH
Text :Equity share capital receipt
Posting key :50
Account no. :100000 Equity share capital
Enter
Amount :*
Business area :BILH
Text :+
Document –Simulate & Save
Document date :Todays date
Type :SA
Ledger group :0L
Company code :BIL
Posting key :40
Account no. :200100 Cash A/c
Enter
Amount :50000
Business area :BILH
Text :Equity share capital receipt
Posting key :50
Account no. :100000 Equity share capital
Enter
Amount :*
Business area :BILH
Text :+
Document –Simulate & Save
0L Leading ledger April 2008- March 2009 10th Period 105000 2008
185
M1 Non-leading ledger Jan 2009-Dec 2009 1st Period 105000 2009
M2 Nonleading ledger July 2008 –June 2009 7th Period 100000 2008
To view the ledger
Path :Accounting –Financial accounting –General ledger –Account –Display balances (new) (Tr cod is FAGLB03)
Account number :100000
Company code :BIL
Fiscal year :2008
Ledger :0L
Execute
Double click on balance 105000
To view the document
Select--- document no.check box
Select--- display document button
Select--- call up document overview button
Select ---back arrow 3 times
Select--- choose ledger button
Change the ledger to M1
Enter
Change the Fiscal year to 2009
Execute
Select back arrow
Select choose ledger button
Change the ledger to M2
Enter
Change the fiscal year 2008
Execute
Segments Creation
186
Scenario Future scenarioCompany code :BIL Company code BIL
| |Business area :HYD Segment HYD
| |Profit centers :Cement, Steel Profit center Cement , Steel
In future there will not be any developments Segments will be assigned in the for Business areas profit center
In case of automatic line items generation business Area will not be picked up
Profit center –through derivation rulesProfit center is updated automatically segment also will be updated.
Segment creation
Path :SPRO-Enterprise structure –Definition –Financial accounting -Define segment
Select new entries button
Segment Description BGL Bangalore segment HYD Hyderabad segment Select save button or Ctrl+SPress enter to save in your request
Assign segment in profit centers:
Path :Accounting –Controlling profit center accounting –Master data profit center –Individual processing change (Tr code is KE52)
Profit center :select Steel
Enter
Segment :select HYD
Enter
Select activate button (Shift +F1)
One more profit center
187
Profit center :Cement
Enter
Segment :select HYD
Select activate button
DOCUMENT SPLITTING
In document splitting, line items are split according to selected dimensions –so that we can draw financial statements for the selected dimensions at any time.
Eg: Profit Center wise, Segment wise
Sales Party X Account Dr 100000
To Sales Steel 80000 Steel profit centerTo Sales cement 20000 Cement profit center
Due to document splittingParty X Account Dr 80000 SteelParty X account Dr 20000 Cement
To Sales Steel 80000 SteelTo Sales Cement 20000 Cement
Creation of 3GL masters :FS00
A) Sales –Steel SalesB) Sales –Cement SalesC)Zero balance clearing a/c current liabilities & provisions
FS00
GL Account no. :300010
Company code :BIL
Select with template button
Give the Gl A/c No. :300005 Sales local own goods
Company code :BIL
Enter
Change short text and GL account long text to sales Steel
Save
Select edit cot element button
188
Valid from 01.04.2008 to 31.03.9999
Enter
Cost element category :11 Revenues
Save
Second a/cGive the GL A/c No. :300011
Company code :BIL
Select with template button
Give the GL A/c :300010
Company code :BIL
Enter
Change short text and GL a/c long text to sales Cement
Save
Select edit cost element button
Cost element category :11 Revenues
Save
GL A/c No. :100530
Company code :BIL
Select with template button
Give the GL A/c No.100505 VAT payable
Company code :BIL
Enter
Change short text and GL account long text to Zero balance clearing
Select create /Bank /Interest tab
Change field status group to G067 (Reconciliation account)
Save
Classify G/L Accounts for document splitting:
189
Path :SPRO-Financial accounting (new)-General ledger accounts(new) –Business transactions –Document splitting-Classify G/L accounts for document splitting
Give your chart of accounts :BILEnterSelect new entries button
Account from Account to Category Description 100000 299999 01000 Balance sheet account300000 399999 30000 Revenue400000 499999 20000 ExpenseSavePress enter to save in your request
Define Zero balance clearing account Same path
Select account key :000
Double click on accounts folder
Chart of Accounts :BIL
Enter
Select new entries button
Give the G/L account :100530 Zero balance clearing A/c
Save
Press enter to save in your request
Activate documents splittingSame pathSelect document splitting check boxSavePress enter to save in your request
END USER AREA
Posting of sales (F-22)
Give the document date :Todays date
Type :DR
Company code :BIL
190
Posting key :01
Customer Account :100000
Enter
Amount :80000
Business area :BILH
Text :Sales invoice posting
Posting key :50
Account :300010 Sales Steel
Enter
Business area :BILH
Text : +
Select profitability segment button (right arrow button profit center steel)
Ignore the warning message press enter
Give the profit center Steel
Select continue button
One more item
Posting key :50
Account no. :300011 Sales Cement
Enter
Amount :*
Business area :BILH
Text :+
Select profitability Segment right arrow button
Give the profit center :Cement
Select continue button
Document –Simulate
From the menu select Document –Simulate
General ledger button
Save
From the menu select Document –Display
191
Select general ledger View button
CENTRAL EXCISE AND SALES TAX
CIN: Country India Version
MM Consultant SD consultantFI consultant –Creation of accounts and assignment of accounts
Central excise is an Indirect Tax
This will be charged at the time of sales, sales men (Removal of goods)
Central excise registration :15 digits code
(10 digits will be income tax PAN + 5 digits central excise)
Central excise registration will be plant wiseCentral excise rates are given in central excise tariff chapter IDs :8 digits codeUnder chapter id we have material description and rateBasic Excise Duty (BED) 14% maximum (now changed to 10%)Additional excise duty (AED) –Products like textiles
15% of basic amount –Now no AEDSpecial Excise Duty (SED)- Tobacco related products
8% on invoice original value Education cess 2% (on 8% excise duty)Higher and secondary education cess 1% (on 2% ED)
CEN VAT (Central Excise Value Added Tax) –Earlier MODVAT
Where we pay excise duty at the time of purchase, the excise amount can be adjusted when we pay excise duty on sales to excise dept.(Though collected from customer)
RG23A Part 1 Quantity updation - Excise duty on consumablePart 2 value updation - 100% CENVAT same year
RG23C Part 1 Quantity updation – Excise duty on Capita Goods
192
Part 2 value updation - 50% current year 50% next year
PLA Personal Ledger AccountBank excise credits and debits
ER1 (Excise return 1) (Earlier it was RT12 monthly return)To pay excise before 5th of next monthTo file the return before 10th next month
RG1 Finished goods register
Purchase scenario:
Consumable purchase capita goods purchase (stores)
Basic price 100 200Excise 8% 8 10% 20
---- ----108 220
VAT 4% 4.32 8.8----- ----112.32 228.8
Goods receipt for consumables
A) Goods receipt entry
Inventory RM local DR 100To GR/IR clearing RM LCL 100
B) Excise entry
RG 23 A BED DR 8To CENVAT clearing 8
Invoice verification for consumables
GR/IR clearing RM LCL DR 100CENVAT clearing A/c DR 8VAT Receivable DR 4.32
To party 112.32
Goods receipt for capital goods
A) Goods receipt entry
193
Inventory stores local DR 200To GR/IR clearing stores Local 200
B) Excise entry
RG 23C BED DR 10CENVAT on hold DR 10
To CENVAT clearing a/c 20
Invoice verification for capital goods
GR/IR clearing stores LCL DR 200CENVAT clearing a/c DR 20VAT Receivable DR 8 .08
To party 228.08
Sales scenario Basic price 1000Excise rate 14% 140
-----1140
VAT 12.50% 142.5-------1283
Sales billing :Customer A/c Dr 1283
To Sales 1000To CENVAT suspense 140To VAT payable 142.50
Excise invoice creation CENVAT suspense a/c Dr 140
To Excise duty payable 140
Excise Balances:
RG23A RG23C PLAPurchase 8 10Payable on sale 140
To pay 5 6 129
PLA Deposit PLA A/c Dr 150
To Bank 150
194
Excise utilization Excise duty payable DR 140
To RG23A BED 5To RG23C BED 6To PLA 129
10) Sales tax Payment to Dept
VAT Payable 143VAT Receivable 13
To Bank 130
VAT Payable Dr 143To VAT Receivable 13.10To Bank 129
11) Final balances in excise registers
RG23A RG23C PLAPurchase /Deposit 8 10 150Utilized at the time of sale 5 6 129
-----------------------------------------------------------------Closing balance 3 4 21
======================================SAP:
Tax procedures TAXINJ: Formula based TAXINN condition based
In new implementations –TAXINNClient 000-SAP has given TAXINN and TAXINJExcise conditions /Service tax conditions / Education cess conditions /Sales tax conditions.
CENTRAL EXCISE CUSTOMIZATION
Activate Country Version India for specific fiscal year
Path :SPRO-Financial accounting –Financial accounting global settings –Tax on sales /purchases –Basic settings- India-Activate country version India for specific fiscal years
Select position button
195
Component :select INDEnterFor component IND select active check boxSavePress enter to save in your request
Check and change settings for tax processing
Path :Up to tax on sales / purchases the path is same –Basic settings-Check and change settings for tax processing
Select new entries buttonProcess :B1
Description :A/P Basic Excise duty (A/P BED)
Tax type :select 2 (input tax)
Posting indicator :select 2 (separate line item)
Save
Press enter to save in your request
Select back arrow
Select process :B1
Select copy as button
Change the process to B2
Change the description :A/P CST
Posting indicator :select 3 (Distribute to relevant expense /revenue items)
Enter & Save
Select :B1,B2
Select copy as button
Change the process to B3
Change description to APVAT
Enter
Change the description to AR VAT
Other things are common
Press enter and Save
Change process to B5
196
Change description to AR CST
Change tax type to :1
Posting indicator :2 separate line item
Enter and Save
Select B5
Select copy as button
Change the process to B6
Change the description to AR VAT
Other things are common
Press enter & Save
Define condition types:
Path :Up to tax on sales /purchases the path is same -Basic settings-Check calculation procedure –Double click on define condition types
Select new entries button
Condition type :BIL1
Description :AP Excise BED
Access sequence :select JTAX (IN: Excise Access)
Condition class :select D (Taxes)
Calculation type :select A (percentage)
Condition category :select D (Tax)
Select item condition check box
Save
Press enter to save in your request
Select back arrow
Select :BIL1
Select copy as button
Change the condition type change to :BIL2
Change the description to :APCST
Access sequence :Change to JST1 (India Sales tax access)
Enter & Save
197
Select :BIL2
Select copy as button
Change condition type to :BIL3
Change description :A/P VAT
Other things are common
Enter & Save
Define procedures
Path :Up to tax on sales /purchases the path is same –Basic settings –Check calculation procedure
Double click on define procedures
Select new entries button
Procedure :TAXINN
Description :Sales tax India
Save
Press enter to save in your request
Select :TAXINNDouble click on control data folder
Select new entries button
Step Condition type
Description From To Statistics Print Base type
Account key
100 Select BASB
Base amount
Select 362
110 Calculated cell
100 100 Select static’s check box
120 BIL1 AP Excise BED
100 100 Select X
B1
150 Basic +Excise
110 140 Select static check box
160 BIL2 A/P CST 150 150 Select B2
198
X170 BIL3 A/P VAT 150 150 Select
XB3
Save
Assign country to calculation procedure
Path :Up to tax on Sales /Purchases the path is same –Basic settings –Assign country to calculation procedure
Select position button
Country :IN for India
Enter
For country IN assign procedure TAXINN
Save
Press enter to save in your request
Define tax codes for sales and purchases
Path :Up to tax on sales / purchases the path is same –Calculation –Define tax codes for sales and purchases (Tr code is FTXP)
Give the country :INEnterTax code :V0EnterGive the description :0% Input taxTax type :V (input tax)EnterSave
Tax code :V1
Enter
Description :V1 Dummy tax code for purchases
Tax type :V for input tax
Tax percentage rate :0
Enter & Save
199
Tax code :A0
Enter
Description :0% output tax
Tax type :A ( out put tax)
Enter & Save
One more tax code
Tax code :A1
Enter
Description :Dummy tax code for sales
Tax type :A (Out put tax)
Enter & Save
Creation of GL masters (FS00)To Copy
200156 RG23A BED A/c Current assets, Loans & Advances to copy 200155 VAT receivable
200157 RG23C BED A/c Current Assets, Loans and Advances to copy 200155 VAT
receivable
200158 CENVAT on hold Current Assets, Loans and Advances to copy 200155 VAT receivable
200159 PLA Account Current Assets, Loans & Advances to copy 200155 VAT Receivable
200155 VAT receivable already created
100506 CENVAT A/c clearing current liability provision copy 100505 VAT payable
100507 CENVAT A/c suspense current liability & provisions copy 100505 VAT payable
100508 Excise duty payable A/c current liability & provision copy 100505 VAT payable
200
100509 CST payable A/c current liabilities & provision X copy 100505
100505 VAT payable already created
Save
Note :In all accounts tax category * posting without check box
Define tax accounts
Path :Up to tax on sales /purchase the path is same posting –Define Tax accounts (Tr code is OB40)
Double click transaction B1 A/P Excise BED
Give the chat of accounts :BIL
Enter
Save
Select posting key button
Debit 40
Credit 50
Save
Press enter to save in your request
Select accounts button
Give the account no.100506 CENVAT clearing A/c
Save
Press enter to save in your request
Select back arrow
Double click on transaction B3 APVAT
Save
Select posting key button
Debit 40
Credit 50
Save
Press enter to save in your request
201
Select accounts button
Give the A/c no.200155 VAT receivable
Save
Press enter to save in your request
Maintain excise registration
Path :SPRO-Logistic general –Tax on goods movements –India –Basic settings –maintain excise registrations
Select new entries button
Excise registration :2
(ECC number means excise control code)
ECC no. 1234
Excise Registration no.(15 digits code)
(10 digits PAN other 5 Excise no.) :123456
Excise range :Kukatpally range
Excise division :Kukatpally division
Commissionerate :Hyderaba commissionerate
Excise invoice items(EI) :999
Select partial credit check box
Save
Press enter to save in your request
Maintain company code settingsSame path
Select new entries button
Select company code :BIL
Select details button
CENVAT document type :SA
Utilization FI document type :SA
202
Select debit account override check box
Select auto adjustment indicator check box
Select immediate credit on capital goods check box
First month “select April
Excise selection days :30 days
No.of excise invoice selection :999
Excise invoice selection procedure :FIFO
Save
Press enter to save in your request
Maintain plant settings:Same path
Select new entries buttonPlant :BILPExcise registration :002 (This is plant level)No.GRS per Excise invoice :select Multiple goods receipt multiple creditsSave
Maintain excise groups:Same path
Select new entries button
Excise group :2
Description :Excise group for BILP
Plant :BILP
Excise registration :2
No.GRS per excise invoice multiple goods receipts, multiple credits
Select default challan quality in GR check box
Select EI capture check box under MIGO settings
Select post excise Invoice MIGO check box
Select duty different at GR check box
Select update RGI at MIGO check box
Save
Press enter to save in your request
203
Note :MRO –Invoice verification
Maintain series groupsSame path Select new entries buttonSeries group :2Series description :BILP series groupExcise registration :2SavePress enter to save in your request
Maintain excise duty indicators:Same path Select new entries buttonExcise indicator 1 :100% TaxExcise indicator 2 :50% TaxExcise indicator 3 :Nil TaxSavePress enter to save in your request
Maintain excise defaults:
path :Up to India the path is same –Basic settings –Determination of excise duty –maintain excise defaults
select new entries buttonTax procedure :TAXINNCVD condition JCV1:A/P BED condition type :BIL1A/R BED condition type :BILABED percentage :BIL 4SavePress enter to save in your request
Maintain chapter ID’s:(8Digists excise code)
Path :Up to India the path is same –Master data –Maintain chapter Id’s
Select new entries buttonChapter ID :50000001Unit of measurement for excise kg Description as per law :ChemicalsSaveCreate request in your Work Bench Request for BILsaveSelect next entry (F8) button
204
Chapter ID :55000001Unit of measurement for excise kgDescription as per law SteelSave
Specify G/L Accounts per excise transaction
Path :Up to India the path is same –Account determination –specify GL accounts per excise transaction
Select new entries button
Excise group :select 2
Excise transaction type :GRPO (Excise Invoice for goods receipt against PO)
Company code :BIL
Chart of Accounts :BIL
RG23A BED :200156
RG23C BED :200157
MODVAT clearing :100506 (CENVAT clearing )
G/L account per PLA BED :200159
CENVAT on hold :200158
CENVAT suspense account :100507
PLA on hold :200159
Save
Press enter to save in your request
The same way the you send the accounts for all excise transaction types.
For excise transaction type DLFC same as above
Save
Note : PLA on Hold Dr To Bank
PLA A/c DrTo PLA on Hold A/c
(This is used for next year carry forward)
205
Specify SAP Script forms
Path :Up to India the path is same –Business transactions –Excise registers –Specify SAP script forms
Select all the registers of company Code :IN01Select copy as buttonChange the company code to BIL for Registers and returnsSave press enter to save in your request
Maintain number rangesPath :Up to India the path is same –Tools-Number ranges
Object :Select J_1IINTNUM (Internally document number to be generated )Select number rages button
Select change intervals button
Select interval button
Number rage :01
Year :2008
From no. :1
To no. :100000
Save
Ignore the message press enter
Select back arrow two times
Object :Select J_1IRG23A1 (RG23A part 1 no. range object)
Select number rages button
Excise group :select 2
Select change intervals button
Select interval button
No. range :01
Year :2008
From number :100001
To number :200000
Enter & save
Ignore the warning message press enter
206
Select back arrow two times
Object :J_1IRG23A2 This is (RG23A part II Number rage object)
Select number rage button
Excise group :2
Select change intervals button
Select interval button
No.range :01
Year :2008
From no. :200001
To no. :300000
Enter & save
Ignore the warning message press enter
Select back arrow two times
Select object J_1IEXCLOC (Local excise invoice number rage for sales)
Select number ranges button
Series group :2
Select change intervals button
Select interval button
No.range :01
Year :2008
From number :300001
To number :400000
Enter & Save
Ignore the warning message press enter
Select back arrow two times
Select object :J_1IINTPR2 despatch series number
Select number ranges button
Excise group :2
Select change intervals button
Select interval button
No.range :01
207
Year :2008
From no. :500001
To no. :600000
Enter & save
Ignore the warning message press enter
Excise rates maintenance
Use the Tr code is J1ILN (India local menu) (This have no path)
Path :Indirect taxes -Master data -Excise rate maintenance (Tr code is J1ID)
Select material & chapter ID combination radio button
Select maintain button(F5)
Select new entries button
Material :BILRM1
Plant :BILP
Chapter ID :5000001 Chemicals
Material type :Raw materials
GR with reference :select multiple goods receipt , multiple credits
Declared :1
Declaration date :29.02.2008
One more
Material :BILFG
Plant :BILP
Chapter ID :5500001 Steel
Material type :RG1
GR with reference :Multiple goods receipts, Multiple credits
Declared :1
Declaration date :29.02.2008
Save
Select back arrow
208
Select CENVAT determination radio button
Select maintain button
Select new entries button
Give the plant :BILP
Input material :BILRM
Output material :BILFG
Intimation date :01.04.2008
Save
Select back arrow
Select vendor excise details radio button
Select maintain button
Select new entries button
Vendor :2001
Excise indicator for vendor :1 ( 100% Tax)
Type of vendor :select manufacturer
Save
Select back arrow
Select customer excise details radio button
Select maintain button (F5)
Select new entries button
Give the customer no. :200101
Excise indicator for customer :select 1 (100% Tax)
Save
Select back arrow
Select excise indicator for plant radio button
Select maintain button
Select new entries button
Company code :BIL
Plant :BILP
First month :select April
209
Excise indicator for company :select 1 (100% Tax)
Save
Select back arrow
Select excise indicator for pant and vendor radio button
Select maintain button
Select new entries button
First column excise indicator :select 1
Second column excise tax indicator for vendor :select 1 (100% Tax)
Third column excise tax indicator for vendor :Select 1 (100% tax)
Save
Select back arrow
Select excise indicator for plant & customer radio button
Select maintain button
Select new entries button
First column excise tax indictor for company :select 1 (100% tax )
Second column Excise indicator for vendor :Select 1 (100% tax)
Third column excise tax indicator vendor :select 1 (100% tax)
Save
Creation of condition records(FV11) (No path this one)
Condition type :select BIL1 AP Excise basic
Select key combination button
Select plant /vendor /material radio button
Enter
Plant :BILP
Vendor :2001
Material :BILRM1
Amount :8 (Excise rate & Tax rupees)
Valid from :01.04.2008
Valid to :31.03.2009
210
Tax code :V0
Save
Select back arrow
Condition type :BIL3 A/P VAT
Select key combination button
Select plant /vendor /Material radio button
Plant :BILP
Vendor :2001
Material :BILRM1
Amount :4
Valid from :01.04.2008
Valid to :31.03.2009
Tax code :V0
Save
SD Excise customization
SD consultant job
Define condition types
Path :SPRO-Sales & Distribution –basic functions –Pricing –Pricing control –Define condition types
Double click----- on maintain condition types
Select new entries button
Condition type :BIL4
Description :A/R Basic excise duty (AR BED)
Access sequence :JEXC (India Excise Access)
Plus/ Minus :Select A Positive
Condition class :select A discount or Surcharge
Calculation type :select A (Percentage )
Select------ Item condition check box
Select------ amount /percentage check box
211
Save
Press enter to save in your request
Select back arrow
Select :BIL4Select--- copy as button
Change the condition type to BILA
Description A/R Excise BED (100% copy)
Access sequence :select JDUM (India 100 copy of other fields are values)
Enter & Save
Select BIL4 & BILA
Select copy as button
Change condition type to BIL5
Description :A/R CST
Access sequence :select JCST (India Central Sales Tax :Access)
Plus / Minus : Blank
Calculation type :A (Percentage)
Condition class :change to D (Taxes)
Condition category :select D (Tax)
Enter
Change the condition type to BIL6
Description :AR VAT
Access sequence :change to JLST (India Local sales tax access)
Plus or Minus :Blank
Calculate type : A (Percentage)
Condition class :select D taxes
Condition category :select D tax
Enter & save
Define account keys:
Path :SPRO-Sales & Distribution –Basic functions –Account assignment/costing –Revenue account determination –Define and assign account keys –Double click define account key
212
Select new entries buttonAccount key :B4Name :A/R Excise BED
Account key :B5Name :AR CST
Account key :B6Name :AR VATSave Press enter to save in your request
Check and change settings for tax processing (OBCN)
Path :SPRO-Financial accounting –Financial accounting global settings –Tax on sales /Purchases –Basic settings –Check and change settings for tax processing
Select B2 and B3
Select copy as button
Change the process to B5
Change the description to A/R CST
Tax type :select 1 (Output tax)
Posting indicator :select 2 (separate line item)
Enter
Change process to :B6
Change the description to A/R VAT
Tax type :change to 1 Output tax
Enter & save
Save in your request
Define tax accounts:
Path :up to Tax on sales /Purchases the path is same –Posting –Define tax accounts (Tr code is OB40)
Double click on truncation :B5 AR CST
Give your Chart of Accounts :BIL
Enter
213
Save
Select posting key button
Debit :40
Credit :50
Select save button
Press enter to save in your request
Select accounts buttonGive the account no.100509 CST (payable)Save
Press enter to save in your requestSelect back arrowDouble click on transaction :B6 ARVATSave
Select posting key button
Debit :40
Credit :50
Save
Press enter to save in your request
Select accounts button
Give the account no.100505 VAT payable
Save
Press enter to save in your request
Maintain pricing procedures
Path :SPRO-Sales & Distribution –Basic functions –Pricing –pricing control –Define and assign pricing procedures
Double click------ on maintain pricing proceduresSelect new entries buttonProcedure :BILDescription :BIL domestic Pricing procedureSavePress enter to save in your request
214
Select :BILdouble click------ on control data folderSelect new entries button
Step Condition type
Description From To Require Statistics Print Account key
100 PR00 Price Select Check box (√)
X ERL
Subtotal 100 100 Select Check box (√)
Select Check box (√)
200 BIL 4 A/R Basic excise duty
100 100 B4
210 Basic +Excise
100 200 Select Check box (√)
400 Base value 100 -- Select Check box (√)
410 BILA A/R BED (100% copy) Basic +Excise
200 200 Select Check box (√)
X
420 400 410 Select Check box (√)
450 BIL5 AR CST 420 X B5460 BIL6 AR VAT 420 X B6500 Basic
+Excise+ Sales tax
420 460 Select Check box (√)
Save
Define pricing procedure determination
215
Path :Up to pricing control the path is same –Define and assign pricing procedures ( Tr code is OVKK)
Double click on define pricing procedure determination Select position button Sales organization :BILSenterFor BILS change the pricing procedure to BILSavePress enter to save in your request
Define tax determination rules
Path :SPRO-Sales and Distribution –Basic functions –Taxes –Define tax determination rules
Select new entries buttonTax country :INSequence :1Tax category :BIL5
Tax country :IN for IndiaSequence :2Tax category :BIL6 Name:A/R VATSavePress enter to save in your request
Define tax relevancy of mater records:Same path Double click on customer taxesSelect new entries button
Tax category Name Tax classification Description BIL5 A/R CST 0 Nil TaxBIL5 A/R CST 1 TaxableBIL6 A/R VAT 0 Nil TaxBIL6 A/R VAT 1 TaxableSavePress enter to save in your request
Select back arrowDouble click on material taxesSelect new entries button
Tax category Name Tax classification Description BIL5 A/R CST 0 Nil Tax
216
BIL5 A/R CST 1 TaxableBIL6 A/R VAT 0 Nil TaxBIL6 A/R VAT 1 Taxable
SavePress enter to save in your request
Assign delivering plants for tax determination (OX10)Same path
Select position button Plant :BILPEnterSelect plant :BILPSelect details buttonSelect address button(Shift +F5)Region :select AP (Andhra Pradesh)Enter & SavePress enter to save in your request
Assignment of accounts for automatic postingsTr code is VKOA
Double click on Table 1
Select new entries button
Application area :V
Condition type :KOFI
Chart of Accounts :BIL
Sales organization :BILS
Account assignment group for customer :01 domestic revenues
Account assignment group for customer :03 finished goods
Account assign group for account key :B4 AR Excise duty
GL Account 100507 (Send VAT suspense account)
Save
Press enter to save in your request
SD END USER AREA
Assign tax classification material master (Tr code is MM02)
217
Give the material no.BILFG
Press select view button
Select sales :sales organization data 1
Select organization levels button
Plant :BILP
Sales organization :BILS
Distribution channel :BD
Enter
For tax classification tax category BIL5 0 taxable
For tax classification tax category BIL6 1 taxable
Save
Enter tax classification in customer master (Tr code is XD02)
Select the customer :200101Company code :BIL
Division :BS
Select customer sales area button
Double click on sales organization :BILS
Enter
Select sales area data button
Select billing documents tab
For tax category :BIL6
Tax classification :1 (taxable)
Save
Creation of condition records (Tr code is VK11)
Condition type :select BIL4 A/R basic excise duty
Select key combination button
Select material radio button
Enter
218
Sales organization :BILS
distribution channel :BD
Material :BILFG
Amount :10
Valid from to :01.04.2008
Valid to :31.03.2009
Save
Select back arrow
Select condition type BILA (A/R BED 100% copy)
Select key combination button
Select sales organization radio button
Enter
Sales organization :BILS
Amount :100
Valid from :01.04.2008
Valid to :31.03.2009
Save
Select back arrow
Condition type :select BIL6 AR VAT
Select key combination button
Select country /Plant/Region /Material radio button
Enter
Country :IN
Plant :BILP
Region :AP
Material :BILFG
Amount :4 (Percentage)
Valid from :01.04.2008
Valid to :31.03.2009
Tax code :select A1 (Dummy tax code for sales)
Save
219
To check whether 0% input tax code and 0% output tax code assigned to company code to BIL
Path :SPRO-Financial accounting –Financial accounting global settings –Tax on sales /Purchases -posting -Assign tax codes for non taxable transactions(OBCL)
Select position button
Company code :BIL
enter
For company code :BIL
Input tax code :V0
Output tax code :A0
Company code :BIL
enter
For company code :BIL
Input tax code :V1
Output tax code :A1
Save
Press enter to save in your request
Creation of Purchase order (ME21N)
Purchase org :BILR
Company code :BIL
Vendor :2001
Enter
Give the purchasing group :BIL
Item :10
Material :BILRM1
PO Quantity :100 Kgs
Net price :75
Currency :INR
Plant :BILP
Enter
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Select--- invoice tab
Tax code :select V1 dummy tax code for purchases
Enter
Select---- Taxes button
Select---- back arrow
Save
Not the purchase order no.4500017094
To open material periods for January (MMPV)
From company code ;BIL
period :10
Fiscal year :2008
Select check and close period radio button
Execute
Ignore the warning message press enter
(Note : Use the Tr code J1EI for creation of Excise Invoice no’s following the other steps same above)Give the Excise invoice no. and date
Goods receipt ( Tr code is MIGO)Select goods receipt
Give the purchase order no.4500017094
Enter
Quantity in delivery note :100 kgs
Select----- item ok check box
Select---- where tab
Storage location :HYD
Press enter
Select------- excise invoice tab
Give the excise invoice no.1
Excise invoice Date :Today’s date
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Save
Select----- display button
Enter
Select----- document information tab
Select----- FI documents button
Select----- back arrow
Select----- excise invoice tab
Select------ more data button
Select---- part 2 tab
Select---- accounting document no.
Invoice verification (MIRO)
Invoice date :05.01.2009
Posting date :11.01.2009
Reference :51
Select calculate tax check box
Text :Invoice verification
Tax code :V1 (Dummy tax code)
Purchase order no. :4500017094
Enter
Give the amount :8424
Enter
Business area :BILH
Select payment tab :Base line date (Today’s date)
Payment term :0001
Enter & Save
From the menu select invoice document display
Select follow on documents button
To print excise registers: (Tr Code is J1ILN)
Path :Indirect taxes –Registers –Excise tax –Extract (J2I5)
222
Excise group :2
Start date :01.01.2009
End date :31.01.2009
Select any register radio button
Select RG23A part I check box
Select RG23A part II check box
Execute
Enter
Select back arrow
Select print utility program (TR code is J2I6)
Select RG23A part 1 radio button
Execute
Excise group :2Start date :01.01.2009
End date :31.01.2009
Execute
Output device :LP01
Select print preview button
Select back arrow two times
Select RG23A part II radio button
Execute
Excise group :2
Start date :01.01.2009
End date :31.01.2009
Execute
Output devise :LP01
Select print preview button
To view sales tax register (Tr code is J 1 I L N)
Indirect taxes –Registers –Sales tax –sales tax register (J1I2)
223
Company code :BILTax code :V1LST condition type :BIL3Execute
SD EXCISE
Creation of sales order (VA01)
Order type :OR
Sales organization :BILS
Distribution channel :BD
Division :BS
Enter
Sold to party :200101
PO Number :2
PO date :Today’s date
Required delivery date :Today’s date
Delivery plant :BILP
Payment terms :0001
Item :10
Material :BILFG
Order quantity :10 Kgs
Enter
Ignore the message press enter
Select item :10
From the menu select GotoItem conditions
From the menu select Edit –In complication log (Ctrl +F8)
Select save button
Note the sales order no.11771
Delivery (Tr code is VL01N)
224
Give the shipping point :BILH
Order no. :1171
Enter
Actual goods inward received date :Today’s date
Select item :10
Select picking tab
Picked quantity :10 Kgs
Select post goods issue button
From menu select out bound delivery –Display
Enter
From the menu select Environment-Document flow
Keep the cursor on go goods delivery no.
Select display document button
Select accounts document button
Select account document no.
Post : Inventory FG 700IN/DE Stock FG 700
Sales Billing (VF01)
Select the delivery no.
Select execute button
Save
From the menu select billing document –display
Select accounting button
Select accounting document no.
Excise invoice creation (Tr code is J1ILN)
Path :Indirect taxes –Sales /Out bond movements-Excise invoices –For sales order –Out going Excise invoice create /Change /Display (Tr code is J1IIN)
Select from billing button (F5)
225
Enter
Excise group to :2
Serious group :2
Select utilization button (F6)
Save
Ignore the warning message press enter
CENVAT suspense A/c DrTo Excise duty payable
Go and see sales billing display (VF03)
Give the billing document no.90036108Select accounting buttonSelect accounting document no.
RG23A BED posting (F-02)
Give the document date :Today’s date
Type :SA
Company code :BIL
Posting key :40
Account no. :200156 (RG23A BED)
Enter
Amount :50000
Business area :BILH
Text :RG23A Debit
Posting key :50
Account no. :200105 Bank account
Enter
Amount :*
Business area :BILH
Text :+
Document –Simulate & Save
226
PLA Deposit (F-02)
Give the document date :Today’s date
Type :SA
Company code :BIL
Posting key :40
Account no. :200159 (RG23A BED)
Enter
Amount :100000
Business area :BILH
Text :PLA deposit
Posting key :50
Account no. :200105 Bank account
Enter
Amount :*
Business area :BILH
Text :+
Document –Simulate & Save
Excise duty payment: (Tr code is (J1ILN)
Path :Indirect taxes –Sales /Out bond movements –fortnightly payment (J2IUN)
Company code :BIL
Plant :BILP
Excise group :2
Period :01.03.2009 to Today’s date
Business area :BILH
Execute
RG23A Utilized :6.60
Select duty button
227
Select Simulate button (F7)
Select right mouse button
Select continue button
Save
Go and see the document (FB03)
Document no. :38Company code :BILFiscal year :2008Enter
FINANCIAL STATEMENT VERSION
Balance Sheet and Profit & Loss account format creation
In India –Companies Act –Schedule VI format
Summary Schedules Amount
Share capital Equity share capital 100000Preference share capital 100001
Reserves & SurplusGeneral Reserves 100101Capital Reserve 100102
Secured loansUnsecured loans
By using 0-9 levels –we can get all 3 versions consultant creates 2 versions –Summary -Schedules
In 000 Client SAP has given for India Bain.
Path :SPRO-Financial Accounting –General ledger Accounting-Business transactions-Closing –Document-Define financial statement versions.
Select new entries button
Financial statement version :BIL1
228
Name Balance Sheet and Profit & Loss account
Maintain Language :EN
Select item keys automatic check box
Chart of Accounts :BIL
Save
Press enter to save in your request
Select financial statement item button
Keep the cursor on AML1
Select create items button
Give the items :Balance Sheet
:Profit & Loss account
:Net profit /Loss transfer to Balance Sheet
Enter
Kept the cursor on profit and loss account
Double click on No text exists against Liability +Equity
Give item :Liabilities
Enter
Double click no text exists against Assets
Give the item Assets
Enter
Keep the cursor on Assets
Press select button (beside reassign button)
Keep the cursor on Balance sheet
Select resign (Shift+F6) button
Select subordinate radio button
Enter
Keep the on liabilities
Press select button (F9)
Keep the cursor on Balance Sheet
Select resign button (Shift+F6)
Select subordinate radio button
229
Enter
Keep the cursor on Profit & Loss account
Select create item button
Give the items :Income
Give the items :Expenditure
Enter
Save
Press enter to save in your request
Keep the cursor on Liabilities
Select create items button
Give the Share capital
Reserves & Surplus
Secured loans
Unsecured loans
Enter
Keep the cursor on Assets
Select create items button
Give the items :Net Fixed Assets
:Net Current Assets
:Misc. expenditure to the extent not written off Eg: Preliminary
exp.
Enter
Keep the cursor on Income
Select create items button
Give the heads :Sales
:Other Income
:Inc/Dec in Stocks
Enter
Keep the cursor on expenditure
Select create item button
230
Expenditure :
Raw material consumption
Personnel expenses
Manufacturing expenses
Administration Expenses
Interest
Depreciation
Enter and Save
Double click no text existent against net result :Profit
Give the item :Net profit transferred from P & L Account
Enter
Keep the cursor on Net profit transfer from P & L Account
Press select button (F9)
Keep the cursor on reserves & Surplus
Select reassign button (shift +F6)
Select subordinate radio button
Enter
Double click on no text exists against net result loss
Item :Net loss transferred from P & L Account
Enter
Keep the cursor on net loss transferred from P & L Account
Press select button (F9)
Keep the cursor on Misc. Expense to extend not written off
Select reassign button
Select subordinate radio button
Enter
Save
Assignment of accounts are to be assigned to the last note
Keep the cursor on Share Capital
231
Select assign accounts button
Enter
From Account :100000
To Account :100099
Select debit check box
Select credit check box
From Account :100101
To :199999
Select debit check box
Select credit check box
Note :Expect 100000 all are same
Enter
Keep the cursor on net fixed assets
Select assign accounts button
From Account :200000
To Account :299999
Select debit check box
Select credit check box
Enter
Keep the cursor on sales
Select assign accounts button
From account :300000
To account :399999
Select debit and Credit check box
Enter
Keep the cursor on Raw material consumption
Select assign account button
From account :400000
To account :499999
Select Debit and Credit check box
Enter
232
Keep the cursor net profit/loss transferred to Balance Sheet
Select Assign account button
From account :100100
Select Debit & Credit Check box
Enter & Save
To check whether all accounts assigned or not
Select check button
Select non assigned account check box
Enter & Save
Liabilities Amount Sources of Funds:
100000100001100002
Share capital 100003------- X100100100101
Reserves & Surplus 100102Secured loans XUnsecured loans X
------Total Liabilities X
=====Double click on liabilities
Start of group Liabilities
End of group total liabilities
Select display total check box
Enter
Double click on share capital
Start of group :Source of funds
End of group :Share capital
Select display totals check box
Enter
233
Double click on Reserves & Surplus
End group :Reserves & Surplus
Select display total check box
Enter
Note :Same way secured and unsecured loans
Double click on assets
Start of group :Assets
End of group :Total Assets
Select display total check box
Enter
Double click on Net fixed Assets
Start of group :Application of funds
End of group :Net fixed Assets
Select display total check box
Enter
Double click on Misc. expenditure to extend not written off
End group Misc. expenditure to the expend not written off
Select display totals
Enter
Double click on Profit & Loss Account
End of Group :Net Profit /Loss for the year
Select display total check box
Enter
Double click on Income
Start of group :Income
End of Group :Total Income
Select display total check box
Enter
Double click on sales
End of Group :Sales
Select display total check box
234
Enter
Double click on Expenditure
Start of group :Total expenditure
Select display total check box
Enter
Double click on Raw material consumption
End of group :Raw material consumption
Select display total check box
Enter
Double click on net profit /Loss transferred to Balance sheet
Start of group :Net Profit /Loss transferred to balance Sheet
Select display total check box
Enter
Double click on No text exist against P & L result
Item :Net profit/Loss transferred to Balance Sheet
End of Group: Net profit/Loss transferred to Balance Sheet
Select display total check box
Enter & Save
Open one more session :
Path :Accounting-Financial Accounting –General Ledger-Information system—General Ledger reports-Balance Sheet/Profit loss Statement /Cash flow-General –Actual/Actual comparisons- Balance sheet/Profit Loss Statement (S_ALR_87012284)
Company code :BIL
Business area :BILH
Financial Statement version :BIL1
Reporting year :2008
Reporting period :1 to 16
Comparison year :2007
Comparison periods :1 to 16
Select classical list radio button
235
Select special evaluations tab
Balance sheet type :1 (Standard Financial Statement )
Select output control tab
Company code summarization :Select 1 (Balance sheet per company code)
Business area summarization :select 1(Balance Sheet per business area)
Summary report :3
Comparison type :1
Note :2 types of comparison in SAP2008 2007
Sales 100 751) Percentage of Increase Current year –Previous year *100
----------------------------------Previous year
100-75/75*100=33.3
2) Percentage of growth :Current year *100 -------------------- Previous year 100/75=133
Scaling :5/2
Scaling note :A) Only Rupees without paise 0/0
B) Rupees with paise 0/2
C)Rupees in lakhs –without decimals 5/0
D)Rupees in mission without decimals 6/0
E)Rupees in crores without decimals 7/0
F)Rupees in laksh –Thousands in decimals 5/2
Sales 987654321.55Rupees in lakhs (100000) 5 Decimals
2 decimals 2 decimals 9876.54
236
Select execute button
Select back arrow
Select special evaluations tab
Give the display currency dollar execute
ASSET ACCOUNTING REPORTS:
1.Depreciation forecast
Path :Accounting –Financial accounting –Fixed assets –Information system –Reports on asset accounting –Depreciation for cost –Depreciation on capitalized assets (Depreciation simulation) (Tr code is S_ALR_87012936)
Give the company code :BILReport date :31.03.2011Execute 2. Fixed asset schedule as per schedule VI of companies Act
Gross block in the beginning year
Additions during the year
Sales /Transfers during the year
Gross block in the year end
Dep.for the year end
Acc.Dep.in the beginning of year
Dep.for the year
Dep on sales /Transfer
Acc.Dep in the year
Net block in the year end
Net block in the beginning
Information systems –Accounting –Financial accounting –Fixed assets –Asset History sheet (Tr code is AR02
Give your company code :BILReport date :31.03.2009Select group totals only radio button Execute
(Note :Retirement mean sale of asset)
Select asset buttonDouble click on asset retirement
237
PROJECT
BIL group (to go for ERP)Packages available Cost / Feature/Time
ERP PackagesSAPOracle FinancialsJD EdwardsPeople soft
Decided to go for SAP –Consulting firms Cost/Support /Experience
1) WIPRO2) Infosys3) Satyam4) Intell5) Zensar
Buy SAP package from SAP-India –Bangalore with the support of WIPRO –Hyderabad vendors.
Implement all the modules at all locations (BIG Bang project) or in a phased manner
BIL WIPROA) Project Manager A) Project ManagerB) Accounts Manager B) FI Consultant C)Cost Accountant C)Co Consultant D) Purchase Manager D)MM Consultant E) Sales Manager E)SD Consultant F)IT Staff F) BASIS Consultant
G) ABAP Programmers
Kick of Date means Start date
Form a staring committee
BIL Senior peopleWIPRO Senior people
238
Project Mangers BIL and WIPRO
BIL core team members –As is process existing process and requirements from SAP
WIPRO- Study the process and prepare to be process
GAP reports –Write to SAP the requirement /through programmer/work around /user exits.
WIPRO-Customization based clients requirement .BIL core team –TestingWIPRO –Customization document
Before going live Training to the BIL company users will be given
Fix ago live date:Customization will be transported from development client to production client.
Up load masters in production client
Upload balances in production client
Give the number ranges in production client.
On go live date :Enter transactions in production client.
Support: For the issues raised by BIL end users.
Rollouts : Implementing SAP in different locations afterwards
ASAP Methodology (ASAP –Accelerated SAP)1. Project Preparation2. Business blue print 3. Realization4. Final preparation 5. Go and live and support
OSS mean Online Support Service
Land Scape1. Development Quality testing Production
Send box –All scenarios configuration selected scenario Testing
2. Development Production
239
R/ 3 StructurePresentation application data base SAP Package data stored in data base server
240