February 2007 1

Contribution Agreement Workshop

National RAP Conference Vancouver, February, 2007

February 2007 2

How does CIC fund Service Providers?

Types of funding contributions vs. grants

CIC funding always contributions!

February 2007 3

Treasury Board Policy on Transfer Payments

Outlines the rules and principles governing government grants and contributions

February 2007 4

Highlights of the TB Transfer Payment Policy

designed to ensure sound management of, control over, and accountability for grants and contributions

developed in response to the government’s continuing focus on improving management practices and accountability

February 2007 5

Highlights of Treasury Board Policy (cont’d)

Transfer payments made for the specific purpose of furthering the department’s objectives

Explicit requirements for effective management, financial and administrative practices

emphasis on responsibilities for due diligence for grants and contributions

February 2007 6

Highlights of Treasury Board Policy (cont’d)

Requirement for clear statement of program objectives and expected results

Results-based Management and Accountability Framework

Risk-based Audit FrameworkCash management emphasisLevel of assistance/stacking

February 2007 7

Recent Accountability Measures

On 21 October 2005, the government announced its commitment to proactively disclose the awarding of grants and contributions over $25,000 as part of its Management Improvement Agenda

Every three months, the CIC website is updated to include information on grants and contributions awarded in the previous fiscal year quarter

February 2007 8

Treasury Board Announcements

June 2006 – creation of an independent Blue Ribbon panel to review administrative barriers to accessing and managing grants and contribution programs and identify measures required to enhanced the efficiency and accountability of the grants and contributions programs

February 2007 9

Report of the Independent Blue Ribbon Panel

Report From Red Tape to Clear Results, released February 14, 2007

Outlined findings and recommendations to make delivery of Grants and Contribution programs more efficient, while ensuring greater accountability.

February 2007 10

Key Conclusions of Independent Blue Ribbon Panel

Fundamental Change

Simplify Administration while strengthening accountability

Sustained leadership at the political and public service levels

February 2007 11

Recommendations to cut red tape and strengthen accountability:

Simply Definitions Clearly define

Program Objectives Single view of Client Streamlined

Application process Clear service

Standards Information Sharing

Address funding issues

Risk Management Accountability

Documents Reporting

Requirements Audit Evaluation

February 2007 12

Recommendations to cut red tape and strengthen accountability:

Business Processes

Data Improvement

Implementation

February 2007 13

Actions to focus on three streams:

Sustained Leadership

Clarify Rules and Strengthen Accountability

Citizen-centred approach to managing programs

February 2007 14

Program Terms and Conditions

are the general and specific requirements which must be approved by Treasury Board prior to creating or renewing a transfer payment program.

Terms and conditions are the parameters within which the department must operate with respect to a transfer payment program

February 2007 15

Resettlement Programs (RAP)

directly contributes to the following objective in IRPA3(2)b) to fulfill Canada’s international legal obligations with respect to refugees and affirm Canada’s commitment to international efforts to provide assistance to those in need of resettlement.

February 2007 16

Contribution AgreementsAgreements are based on the approved

program terms and conditions.

A written agreement between the department and the recipient of a transfer payment describes the obligations of each party and the conditions for payment

February 2007 17

Resettlement Programs (RAP) Terms & Conditions

There are two types of eligible recipients under the RAP program

Eligible clients (refugees) Income Support

Service providers – Client Service Delivery

February 2007 18

Contribution Agreement

Contribution Agreement and Schedules were reviewed and revised in 2006 incorporating RAP Stream A and B for implementation in 2007/08

February 2007 19

Contribution Agreement Life Cycle

Agreement Closeout

Evaluate Outcomes

ManageMonitor

Follow-up

Negotiate & Sign

Agreement

Recommend&

Approve

ReceiveAssess

Planning(Proposals are

Developed)

LIAISON

February 2007 20

Changes to Contribution Agreement Document:

Common Look:

Program terms and conditions in one agreement

Schedule 1, 3 and 4 used for all

February 2007 21

Consistent Look

Consistent approach applied to:

HOST, ISAP, RAP B Schedule 2.1LINC Schedule 2.2 RAP A Schedule 2.3. Forecast of Cashflow matches the

Schedule