Contractors Site Induction Denmark Hill

Contractors Site InductionDenmark Hill

October 2019

Welcome

The Denmark Hill site consists of a number of buildings which is a mix of teaching, office space, research facilities and libraries.

Denmark Hill Campus provides facilities for the Faculty of Life Sciences & Medicine, the Dental Institute, and is the home of the Institute of Psychiatry, Psychology and Neuroscience and the Champion Hill Residence. Denmark Hill is situated in Camberwell, in the London Borough of Southwark.

In the last few years this and the neighbouring areas have undergone an incredible process of regeneration and are now one of the most exciting places in London to live, study and work.

Further information about the area is available on the Institute of Psychiatry, Psychology & Neuroscience webpages.

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About Denmark Hill Campus

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Campus BuildingsSee underlined buildings for Engineering office.

East Side of Campus• Institute of Psychiatry, Psychology

& Neuroscience (IoPPN) - 16 De Crespigny Park, London, SE5 8AF

• Addiction Sciences (4 Windsor Walk)

• Centre for Neuroimaging Science (CNS)

• Child & Adolescent Psychiatry Buildings

• David Goldberg Centre• 103 Denmark Hill• Henry Wellcome Building• Neurology (1 Windsor Walk)• Portacabin on the Green • Social, Genetic & Developmental

Psychiatry Centre (SGDP)

West Side of Campus• Weston Education Centre (WEC) - 10

Cutcombe Road, London SE5 9RL • Academic Neuroscience Building• Arthur Levin Building• Cicely Saunders Institute (CSI)• CHP Building• Dental Institute • Institute of Hepatology (IoH)• James Black Centre (JBC)• Maurice Wohl Clinical Neuroscience• On Call Residence• Respiratory Medicine & Allergy

Building• Rayne Institute• Wellcome Foundation Building• Wellcome Trust Clinical Research

Facility

Site Information

NO PARKING ON CAMPUS.

Pay and Display Car Park (Woodstock Car Park - West site) opposite the Weston Education Centre

Nearest Rail:

Denmark Hill (adjacent to the Campus) serves trains from Victoria, London Bridge, Blackfriars and Elephant and Castle. Loughborough Junction is about 15 minutes walk away and is served by Thameslink trains from London Blackfriars via Elephant and Castle.

Nearest Tube:

Oval (Northern Line) and Elephant and Castle (Northern and Bakerloo Lines) from where the journey has to be completed by bus.

Nearest Bus:

King's College Hospital, Denmark Hill: 40, 68, 176, 185, 468, 484. Camberwell Green (about 10 minutes walk): 12, 35, 36, 42, 45, 345, 171.

Coldharbour Lane (about five minutes walk): 35, 45

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Site Information

• Delivery Points:

• Weston Education Centre Car Park (see WEC Security) & James Black Centre Court Yard for goods inwards (Support Services loading bay)

• Rear of Institute of Psychiatry (see IoPPN Security) & IoPPN Main Car Park for goods inwards (Support Services post room)

• Goods Lifts:

• James Black Centre

• Maurice Wohl Clinical Neuroscience

• Cafeteria

• Located on the 2nd Floor, IoPPN

• Located on Ground Floor, WEC

• Located on the Ground floor of the Wohl Building

• Coffee Shops:

• Located on Ground Floor, King’s College Hospital

• Located by the Denmark Hill train station

• Toilets:

• Reception, WEC

• Reception, IoPPN

• Wireless Access:

• Via access to Eduroam (login required) or for external visitors, please access via The Cloud

• Local shops and cafés:

• Within a 10 minute walk

• Cash machine:

• Located at Ground Floor, King’s College Hospital 5

Site facilities available to contractors: Please note this is a 24 hour site.

Campus Map

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Campus MapEAST SIDE CAMPUS MAP

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Campus Map

WEST SIDE CAMPUS MAP

For Accidents/Incidents Including:

• SUSPICIOUS PACKAGES• CHEMICAL/BIOLOGICAL SPILLAGES• DISCOVERY/ACCIDENTAL DAMAGE OF SUSPECT ASBESTOS MATERIAL • Contact SECURITY on 020 7848 85500 (WEC) or Tel: 020 7848 80008 (IoPPN) for

assistance.

Security Desks are located at:

• Ground Floor, Weston Education Centre (WEC), Reception.

• Ground Floor, Institute of Psychiatry, Psychology & Neuroscience (IoPPN), Main Building Reception.

Emergency Arrangements

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Accidents/Incidents Reporting:

• Advise KCL local security for support and where applicable contact the emergency services as directed.

• Contact your KCL representative to inform them of accident/incident.

• There is an A&E department in King’s College Hospital (located on West Site).

• All Accidents or incidents, including near misses must be reported firstly through your own company’s system. Then through the KCL project manager or KCL Airsweb found here (no login required –select Enter Accident/Incident Tab).

• RIDDOR events should be brought to the attention of KCL as soon as possible.

Accidents/Incidents

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Fire Alarm Bell Test

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Fire Alarm Tests are carried out every Wednesday

• Social, Genetic & Developmental Psychiatry Centre (SGDP): 08:10am• IoPPN Main Building (Inc. Maudsley Portacabins): 08:30am• Weston Education Centre (WEC): 09:00am• Cicely Saunders Institute (CSI): 09:20am• Maurice Wohl Institute/Institute of Hepatology: 09:30am• James Black Centre (JBC): 10:00am• Rayne Institute: 10:20am• Centre for Neuroimaging Science: 10:50am• Child & Adolescent Psychiatry Building: 11:10am• Henry Wellcome Building: 11:30am• David Goldberg Centre: 11:50am• Portacabin on the Green: 12:10pm• Addiction Sciences (4 Windsor Walk): 12:30pm• Neurology (1 Windsor Walk): 12:50 pm

Fire and Evacuation

The Fire Alarms on this campus are electronic sounders.

When it sounds:

• Stop work and evacuate if the fire alarm sounds for more than 30 seconds (or if told to do so) by following the fire exit signs and wait at the fire assembly point.

• Foreman/Supervisors ensure that you have accounted for all personnel.

• Inform the evacuation marshal of this at the fire assembly point (evacuation marshals will be identifiable by wearing a high visibility vest).

• Once at your fire assembly point, please report to your line manager.

• Do not re-enter the building until you’re told it’s safe by an Evacuation Marshal or Evacuation Controller.

• Always keep fire escape routes clear.

• Never leave a fire door open.

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Please ensure you familiarise yourself with the emergency procedure’s and fire assembly points for the building/buildings you may be working in. Fire assembly points are listed at the entrance of all buildings and on fire notices throughout the building/buildings you may be working in.

Evacuation Assembly Points• IoPPN Main Building: Opposite side of the road on De Crespigny Park.

• Neurology (1 Windsor Walk): Outside the SGDP Building.

• Addiction Sciences (4 Windsor Walk): Outside the SGDP Building.

• Portacabin on the Green: IoPPN South Wing car park.

• Child Psychiatry: Opposite side of the road on De Crespigny Park.

• SGDP Building: IoPPN Main car park.

• Maudsley Portacabins: Opposite side of the road on De Crespigny Park.

• David Goldberg Building: Opposite side of the road on De Crespigny Park.

• Henry Wellcome Building: Opposite side of the road on De Crespigny Park.

• Centre for Neuroimaging Science: Opposite side of the road on De Crespigny Park.

FOR:

• James Black Centre: By the WEC Bike Shed.

• Rayne Institute: WEC Car Park.

• Weston Education Centre: The Woodstock Car Park which is owned by KCH.

• On-Call Residences: The Woodstock Car Park which is owned by KCH.

• Cicely Saunders Institute (CSI): The Woodstock Car Park which is owned by KCH.

• Maurice Wohl Building: By the WEC Bike Shed.13

Estates & Facilities Procedures

The following work requires at least 5 days notice

• Access to ceiling voids• Work involving noisy or dusty procedures• Work requiring isolation of fire detectors• Working with or altering building fabric• Installation of Services (including IT)• Construction Works

Do NOT move or disconnect any security devices without prior notification and approval of the Estates & Facilities and Security Departments.

• Hand tools and plant must be 110v and PAT tested• Trailing leads must be covered in high visibility tape• All equipment must be provided by you and may NOT be left in any building• In the event of unscheduled work/unforeseen circumstances staff need to be aware of the

conditions of the risk assessment.

No noisy works are to be carried out unless prior authorisation has been confirmed

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Permit to WorkTo obtain a Permit to Work You must supply a Method Statement and Risk Assessment to Estates & Facilities at least 5 working days prior to works commencing.

• You must have completed a contractors site induction within the last 12 months (this document).• You must have authorisation from Estates & Facilities to start work.

• Permits are issued from the Estates & Facilities Engineering Office Room WO.01 IoPPN• On completion of works, you will need to complete the hand back section on your permit and sign out of

the building.

Works requiring Permit to Work include:

• Work in confined spaces• Work in operational laboratories• Hot works• Work on high or low voltage electrical systems• Mechanical line breaking (pressure)• Fire alarm isolation• Work at height

No such work should commence without authorisation from Estates & Facilities.

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No works will be allowed to begin without:

• A Risk Assessment and a Method Statement, specific to the task at hand• Viewing and discussing the Asbestos Register with the Estates & Facilities Department on site• Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules indicate

King’s College London has sites that are away from the main Campus; you will still need to sign in and collect your permit at the Estates & Facilities Engineering Office or at the local security desk on site.

The College CANNOT accommodate storage of materials/tools within the buildings.

• Tools/materials should be stored in work area compounds. These are to be agreed and assigned (if necessary) in advance.

• Any tools/materials left unattended can be disposed of without notice• Discuss any combustible or explosive articles with the Estates & Facilities Department before

they are brought on site.• Oxy/acetylene is NOT allowed on College premises

KCL Contractors rules must be obeyed at all times https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors

Permit to Work

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Permission to Access

Permission to Access Documents are designed for managing contractors carrying out low risk activities around the College estate.

Tasks that may be covered by Permission to Access Document includes:

• Routine Planned Maintenance• Visual Site Surveys• Utility Meter Readings etc.

All activities are carried out on a risk based approach which will determine the level of controls required.

• To obtain a Permission To Access you must have completed a contractors site induction (this document).

• You must have authorisation from Estates & Facilities to start work.• Permission to Access Documents are issued from the Estates & Facilities Engineering Office

Contractors rules must be obeyed at all timeshttps://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors

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Use of Subcontractors

If your contract with the College allows the use of subcontractors, the following is required:

• Your managers and/or supervisors must ensure that all subcontracted personnel have completed a contractors site induction (this document). Which should be sent to assurance at assurance-estates@kcl.ac.uk

• All Sub-Contracted personnel must be covered by a valid Permit or Permission To Access

• All rams must be received from and accepted by main contractors including a counter signatory or cover letter.

Personnel found working on site without having attended an induction and not covered by a valid permit will be suspended from site.

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Site Security

• You will be issued with an ID card upon completion of the induction process• Your ID card must always be visible to and from the site and kept on your person • ID cards to be returned to the Estates & Facilities Office upon leaving site

ACCESS CONTROL

• DO NOT leave external doors open and unattended.• DO NOT let anyone in without asking them to produce their pass.• Inform Security on Tel: 020 7848 85500 (WEC) or Tel: 020 7848 80008 (IoPPN) if Access Control doors

need to be kept open or if a Fire Door needs to be used.

SECURITY

• Scaffolds and builders’ lifts must not be accessible out of hours to students, staff, security or other contractors.

• Security measures must be agreed before erection of the equipment.• Ladders must be secure when not in use.• Inform Security if you require out of hours or weekend working.• DO NOT leave waste anywhere onsite e.g. in stairwells, corridors, cleaners cupboards etc.

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SustainabilityPollution:• Any activities requiring the discharge to the drainage system should be identified prior to the commencement of any

work and discussed with the University Project Manager or the Operations Sustainability Manager.• Any person discovering a spillage that could cause pollution must take immediate action to contain at source, to prevent

the spillage from entering drains. Spillages must not be flushed to drains but cleaned up using appropriate spill kit materials.

• Such incidents must be reported to the University Project Manager the same day, explaining appropriate action taken, and KCL Airsweb found here (no login required – select Enter Accident/Incident Tab).

Waste Storage and Disposal:• Contractors are responsible for arranging removal of all waste generated from their works by a registered waste carrier,

in accordance with Duty of Care provisions and must NOT use University waste bins or skips.• Records including Waste Transfer Notes (or Consignment Notes for hazardous waste) must be kept, and a

monthly report on waste volumes provided to the University Contract/Project Manager on request.

Conservation of Biodiversity:• All trees, hedges, ponds, streams and other wildlife features should be protected from damage

during construction works.• No works to trees should be carried out without prior confirmation that it is not covered by a Tree Preservation Order

(TPO), • The University has an active Biodiversity Action Plan found here; this document can help inform decisions about

habitat enhancements during a development. Additional sustainability policies can be found here

Further advice can be obtained from the Sustainability Team:Sustainability Team: 020 7848 86229 or sustainability@kcl.ac.ukSustainability: https://internal.kcl.ac.uk/about/ps/estates/Sustainability/index

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Asbestos

• Due to the age and nature of our buildings many of them contain asbestos containing materials (ACMs).

• Request a copy of the asbestos register for the area where you are working.

• Signage may also be present on doorways or panelling to prohibit access due to asbestos contamination.

Asbestos warning labels are used throughout the Estate but these must not be relied on as they can be accidentally removed or covered.

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Asbestos

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• STOP WORK• Evacuate all personnel from the immediate area to a suitable waiting

area. • (E.g. a suitable place to minimise/confine potential contamination,

where communication by phone is possible. Avoid populated areas).• As you leave, close windows, doors etc. only if this is possible without

causing further disturbance to the material or delaying evacuation.• Leave all tools and belongings behind• Invoke a “stay put” protocol i.e. do not wander from the waiting area

until help arrives and any decontamination process is actioned.• Immediately report to the manager of the works by phone.

In the event of an unplanned disturbance of suspected (ACM) asbestos containing material:

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Site Safety Rules

If you see this sign anywherearound the Denmark Hill Campus, please do NOT enter the area

You may see these signs throughout the buildings that kcl manage. There are others so please ensure you familiarise yourself with the health and safety signage that you may come across

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Denmark Hill – Key Contacts

Security/Estates and Facilities Desk:

Weston Education Centre (WEC)

Tel: 020 7848 85500

Institute of Psychiatry, Psychology & Neuroscience (IoPPN)

Tel: 020 7848 80008

Maintenance Team Leaders (Hard Services):

Tel: 0207 848 81778

Maintenance Manager (Hard Services):

Tel: 0207 848 82718

Maintenance Team Leader (Soft Services):

Tel: 0207 848 80113/IoPPN 0207 848 85338/JBC

Emergency Contact Number:

Tel: 020 7848 85501

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Induction AcknowledgementDenmark Hill Campus

FIRST NAME SURNAMEINDUCTION

DATE

MOBILE NUMBER

SIGNATURE

A copy of the completed form must be returned to your College contact prior to employees attending site, or works may be delayed. (Inductions valid for 12 Months only)

Company Name

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COMPLETE THIS FORM IN CAPITALS. OR IT WILL NOT BE ACCEPTED

Signing this document confirms that you have read and understood this induction.

October 2019

For more information please contact: assurance-estates@kcl.ac.uk

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