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Transcript of CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance...
![Page 1: CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media Services Eva Smith – CIS Faculty Kevin.](https://reader035.fdocuments.net/reader035/viewer/2022062517/56649edc5503460f94bec439/html5/thumbnails/1.jpg)
CONTENT SYSTEM ADOPTIONINSTITUTIONAL CONSIDERATIONS
Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media ServicesEva Smith – CIS Faculty
Kevin Shanley – Distance Learning Program Coordinator
![Page 2: CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media Services Eva Smith – CIS Faculty Kevin.](https://reader035.fdocuments.net/reader035/viewer/2022062517/56649edc5503460f94bec439/html5/thumbnails/2.jpg)
Session Focus
• The purpose of this session is to describe an approach for analyzing and determining organizational readiness for Content System adoption.
![Page 3: CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media Services Eva Smith – CIS Faculty Kevin.](https://reader035.fdocuments.net/reader035/viewer/2022062517/56649edc5503460f94bec439/html5/thumbnails/3.jpg)
Session Focus
• We will share:– Methods used by Edmonds Community
College to plan and pilot a Content System adoption strategy
– Lessons learned– Planned next steps based on this
analysis
![Page 4: CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media Services Eva Smith – CIS Faculty Kevin.](https://reader035.fdocuments.net/reader035/viewer/2022062517/56649edc5503460f94bec439/html5/thumbnails/4.jpg)
Approach
• Typical implementation of technology– Turn it on….thud….$$$$….
• Is there a better way?– An ecological approach– Information ecology model
![Page 5: CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media Services Eva Smith – CIS Faculty Kevin.](https://reader035.fdocuments.net/reader035/viewer/2022062517/56649edc5503460f94bec439/html5/thumbnails/5.jpg)
Approach
![Page 6: CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media Services Eva Smith – CIS Faculty Kevin.](https://reader035.fdocuments.net/reader035/viewer/2022062517/56649edc5503460f94bec439/html5/thumbnails/6.jpg)
Approach• Understand organizational ecosystem
– People– Information/Content– Processes and Culture– Tools/Technology Environment
• Understand the “species”– Do “SWOT” Analysis
• Identify Strengths and Weaknesses• Identify Opportunities and Threats
• Determine next steps
![Page 7: CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media Services Eva Smith – CIS Faculty Kevin.](https://reader035.fdocuments.net/reader035/viewer/2022062517/56649edc5503460f94bec439/html5/thumbnails/7.jpg)
Leadership and Change
• External knowledge – Bb Consultants– Content Management Research
• Strategy– Avoid the THUD!!! …. $$$$– Avoid poisoning the environment– Create positive change– Sow the seeds for future success
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Institutional Readiness
• Internal knowledge– Focus Groups– Interviews– User Surveys
• Organizational culture– Social and Political Factors– Policies and Practices– People - Spheres of Influence
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Policies and Practices
• Content lifecycle– Defined policies– User practices
• Information security– Who has access?– Who manages privileges?
• Content ownership– Consistency of practices
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Technology Infrastructure• Technology landscape
– Where content currently resides• Cost benefit analysis
– Data storage models• Local vs. outside (i.e. ASP)
– Traffic & bandwidth• Pilot projects
– Instructional– Institutional
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Tools
• Technology (Bb Content System)– Usability testing– Feature & integration testing– Is the tool ready?
• People– Attitudes– Needs– Capabilities
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Content Types
• Documents– Word processing, spreadsheets, etc.
• Images, audio & video• Databases• Etc.• Why does this matter?
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Content Uses• Content inventory audit
– What exists & why?
• Use cases– Who manages the CRUD– Why & how content is used
• Metadata– Information architecture
• Natural patterns of organization• Labels
– Findability
![Page 14: CONTENT SYSTEM ADOPTION INSTITUTIONAL CONSIDERATIONS Charleen Khane – Sr. Assoc. Dean of Distance Learning & Media Services Eva Smith – CIS Faculty Kevin.](https://reader035.fdocuments.net/reader035/viewer/2022062517/56649edc5503460f94bec439/html5/thumbnails/14.jpg)
Phased Adoption
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Lessons Learned
• Risk is greater when more are involved• Institutional content management
requires more discipline & structure• Testing the waters is worth the time,
reduces the risk, and identifies the value• Analysis is tool independent• Ask the “why” questions before the
“what” and “how”
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Is your ecosystem ready?
• For Us: – We’re proceeding cautiously– Continuing to identify the value of
shared content– It’s evolving…
• Questions?