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CONSTRUCTION COMMITTEE FEBRUARY 19, 2015

SUBJECT: REHABILITATION OF LANKERSHIM DEPOT PHASE TWO

ACTION: APPROVE RECOMMENDATION TO INCREASE CONTRACT MODIFICATION AUTHORITY

RECOMMENDATION

32

Approve an increase in Contract Modification Authority (CMA) to Contract No. C0984R with DRP National, Inc., for the Lankershim Depot Rehabilitation Project Phase Two, to provide funding for differing site conditions, extra work and plan modifications identified in the amount of $150,000 increasing the current CMA from $332,034 to $482,034. The remaining Life-of-Project (LOP) budget after this action is $123,934.

ISSUE

Contract C0984R is a firm fixed price contract funded by Prop. C funding and the City of Los Angeles for completing the second phase of the restoration construction work on the historic train depot. The first phase of the construction was completed under a previous environmental contract. It included removal, abatement of hazardous materials including contaminated soils, roofing asbestos and lead-based 'paint. The current Phase Two reconstruction work by DRP National includes seismic strengthening of the structure, new electric and plumbing systems, restoration of the platforms and signage as well as rehabilitation of damaged siding, eaves, windows and doors to bring the building up to current code.

During the Phase Two construction of the project, various potential contract changes for design modifications have been identified and require additional CMA. Approval of additional CMA will allow staff to process contract modifications for work performed by the Contractor and who submitted Requests for Change that have now been found to have merit by Metro staff. No additional funds are required for the (LOP) budget. The approved LOP Budget of $3,600,000 is sufficient to complete the project.

Rehabilitation of Lankershim Depot Phase 2-Approve Increase in CMA

DISCUSSION

Metro is rehabilitating the historic Lankershim Depot as approved by the Board under Project Number 800118 Lankershim Depot Transit Center Rehabilitation Project.

During the current Phase Two construction effort, a number of differing site conditions were discovered that required re-design, replacement, or renovation of the structural and architectural components of the building once these areas were exposed. The most significant impacts involve structurally deficient members, including framing and support members due to the age of the building. The impacts ranged from extensive lumber replacement at the platform area -this area had existing concrete cover, to new concrete foundations, rotted out joists and sill plates, the need to strengthen perimeter brick walls, providing a connection between the existing columns and foundations, and reframing inadequate shear walls. There is currently insufficient CMA to cover the identified Contract Modifications. Staff requests approval of an additional $150,000 of CMA for the Rehabilitation of Lankershim Depot Phase Two Project 800118 to complete this project. A detailed matrix of Contract Modifications/Change Orders is shown in Attachment B.

DETERMINATION OF SAFETY IMPACT

This Board action will not have an impact on established safety standards for Metro's Construction Projects.

FINANCIAL IMPACT

The funds for this action are included in the FY14 Budget in Cost Center 8510, Construction Contract under Project 800118. The approved LOP Budget of $3,600,000 is sufficient to complete the project. Since this is a multi-year project, the Project Manager and the Executive Director, Transit Project Delivery is responsible for budgeting in future years.

Impact to Budget

The funding for this action will come from Prop. C 10% funding and from the City of Los Angeles. No other source of funds was considered since this action is within the Life-of­Project Budget. The funds are not eligible for bus or rail operating expenses, but are eligible for specific capital expenses.

2 Rehabilitation of Lankershim Depot Phase 2-Approve Increase in CMA

ALTERNATIVES CONSIDERED

The Board may decline to approve the recommended actions. This is not recommended as it will prevent the issuance of Modifications for work performed by the Contractor who submitted Requests for Change that have now been found to have merit by Metro staff.

ATTACHMENTS

A. Procurement Summary B. Contract Modification (CMA) Summary

Prepared by: Aspet Davidian, Director Projects Engineering (213) 922 5258

Sam Mayman, Executive Officer Projects Engineering (213) 922-7289

Rehabilitation of Lankershim Depot Phase 2-Approve Increase in CMA 3

Bryan Pe Executive

Arthur T. Leahy Chief Executive Officer

/Contract Management

Rehabilitation of Lankershim Depot Phase 2-Approve Increase in CMA 4

ATTACHMENT A

1. 2. 3. 4. 5.

6.

7.

PROCUREMENT SUMMARY

LANKERSHIM DEPOT REHABILITATION PHASE TWO CONTRACT NO. C0984R

Contract Number: C0984R Contractor: DRP National Inc. Work Description: See list of pending changes in Attachment B. The following data is current as of: 12/16/14 Contract Status:

Bids/Proposals 4/11/13 Contract Award 1,320,340 Opened: Amount: Contract 7/11/13 Total of $313,213 Awarded: Modifications

Approved: NTP: 8/23/13 Current Contract $1,618,749

Value: Original Complete 6/22/14 Current Est. 10/28/14 Date: Complete Date:

Contract Administrator: Diana Telephone Number: (213) 922-7243 Sogomonyan

Project Manager: Aspet Davidian Telephone Number: (213) 922-5258

A. Procurement Background

On July 11, 2013, Contract No. C0984R was awarded to DRP National Inc., the lowest responsive and responsible bidder, in the amount of $1,320,340, for the shell and core rehabilitation of the Historic Lankershim Depot, including hazardous soils removal. The project site is located at 11275 Chandler Boulevard, in North Hollywood, Ca.

Attachment B shows that thirteen (13) modifications and one (1) change order have been issued to date to add and/or delete work and nine (9) modifications are currently in negotiation.

B. Cost/Price Analysis

The recommended price of any future changes will be determined to be fair and reasonable based upon an independent cost estimate, cost analysis, technical evaluation, fact finding, and negotiations.

5 Rehabilitation of Lankershim Depot Phase 2-Approve Increase in CMA

C. Small Business Participation

The Diversity and Economic Opportunity Department (DEOD) established a 10% Small Business Enterprise (SBE) goal for this procurement. DRP National, Inc. made a 0% SBE commitment. DRP indicated that their efforts to secure Metro certified SBE contractors yielded no responses due to the historic nature of this project. At the time of award, achieving the goal was neither a condition of award nor an issue of responsiveness.

Rehabilitation of Lankershim Depot Phase 2-Approve Increase in CMA 6

Mod. No. CO No.1

MOD No.1

MOD No.2

MOD No.3

MOD No.4

MOD No.5

MOD No.6

MOD No.7

MOD No.8

MOD No.9

MOD No. 10

MOD No. 11 MOD No. 12 MOD NO. 13

TBD TBD TBD TBD TBD TBD

TBD

ATTACHMENT B CONTRACT MODIFICATION/CHANGE ORDER LOG

LANKERSHIM DEPOT REHABILITATION PHASE TWO CONTRACT NO. C0984R

Description Status Cost Extra Work: Revisions to Truss Joist Approved $33,822 Parallam (RFC 3) Different Site Condition: (Type 2) Approved $6,505 Concrete Slabs & Additional Soil Beneath Floor between lines 11 & 12 (RFCs 1 & 2) Different Site Condition: Replacement Approved $20,812 of Platform Framing Joist (RFC 4) Different Site Condition: Replace Approved $60,435 Platform Decking (RFC 14) Different Site Condition: Replacement Approved $22,091 of 6x6 Posts (RFC 6) Different Site Condition: Add beam Approved $14,626 supports under rooms 101 and 102 (RFC 16) Different Site Condition: Shoring and Approved $11,808 replacement around Grid 6 (RFC 13} Different Site Condition: Add Beam Approved $24,664 Support in Rooms 101 & 102 (RFCs 5,12,15 & 17) Emergency Plumbing Repairs and Approved $17,974 Domestic Water Sill Plate & Floor Joist Replacement Approved $30,397 (RFC 23) Different Site Condition: Existing still Approved $21,906 plate, concrete curb at security screen, and existing roof fascia (RFCs 18, 21, and 22) Handrail Sleeves (RFC 28) Approved $23,052 Deteriorated Wall Framings (RFC 24) Approved $10,317 Roofing: Roof sign, roof underlayment Approved $14,804 removal, and roof strap. Low platform sleepers and Rim Joist Pending $11,542 Additional disposal cost including soil Pending $29,405 Exterior siding Pending $5,351 Door and Hardware Pending $13,363 Roof Strap Pending $13,164 Excess Contaminated Soil Disposal - Pending $20,524 102.6 tons Additional Overhead (July, August, Pending $69,534 Sept., October)

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TBD Access Door Hardware - 1 03A Pending $2,039 TBD Low Voltage Transformer Pending $3,899

Subtotal -Approved Modifications $313,213 Subtotal- Pending Changes/Modifications $168,821 Subtotal Totals: Mods. + Pending Changes/Modifications $482,034 Subtotal - Pending Claims $0 Total: Mods+ Pending Changes/Mods+ Possible Claims $482,034

$ Previous Authorized CMA $332,034 CMA Necessary to Execute Pending Changes/Mods + Possible $150,000 Claims

Total CMA including this Action $482,034

CMA Remaining for Future Changes/Mods after this Action $0

8 Rehabilitation of Lankershim Depot Phase 2-Approve Increase in CMA