CONSOLIDATED HOMELESS GRANT

FUNDING WORKSHOPCity of Wenatchee and

Chelan-Douglas Counties

GRANT OVERVIEW

Administrator is the Washington State Department of Commerce.

The Consolidated Homeless Grant (CHG) combines state homeless resources (THOR, ESHP AND HGAP) into a single grant.

Funding focused is on providing emergency shelters to homeless households, rent assistance and at-risk households.

CHG is designated to support an integrated system of housing assistant to prevent homeless and quickly re-house households who are unsheltered.

TOTAL GRANT FUNDS 2012-2014 $387,737.00

$179,000.00Allocation

funds

69,790.00Incentive

funds

2012 FUNDS AVAILABLE

2012 CHG FUNDING SCHEDULE

WORKSHO

P

• SEPTEMBER 15, 2011 • WENATCHEE COMMUNITY CENTER, VETERANS HALL• STARTS AT 3:30 PM

WORKSHO

P

• SEPTEMBER 19, 2011• WENATCHEE COMMUNITY CENTER- SOCIAL HALL• STARTS AT 10:30

APPLICATION

• SEPTEMBER 22, 2011 DEADLINE 5PM• CITY OF WENATCHEE, PUBLIC SERVICE CENTER• 1350 MCKITTRICK,

REVIEW & AWARD SCHEDULE

REVIEW

• SEPTEMBER 23-OCTOBER 7, 2011• Applications reviewed by staff

AWARD

• OCTOBER 13, 2011 (TENTATIVE)

• City Council approves applications

APPROVAL

• OCTOBER –DECEMBER 2011• Recipients sign contracts

Funding Requirements

HOUSING STATUS

1. HOMELESS: Person or family must be unsheltered or living with friends or family

2. Person or families who are at risk and need

TEMPORARY RENT or

UTILITY RENT ASSISTANCE

TO PREVENT BECOMING HOMELESS

OR

INCOME ELIGIBILITY

• NOT required for Emergency Shelter Facility Support

• Required for Transitional Housing Facility Support and Rent Assistance:– Families with Children – 50% AMI– Individuals, No Children – 30% AMI

Allowable Costs

ADMINISTRATIVEAD

MIN

ISTR

ATIO

N

• SALARIES

• EXECUTIVE DIRECTOR

• ACCOUNTING• HR• IT• BENEFITS• OFFICE SUPPLIES• GEN. ORG.

INSURANCE• ORG. WIDE

AUDITS• BOARD EXPENSES• ORG. WIDE

MEMBERSHIPS & DUES

FACILITIES EXPENSES

• RENT

• BUILDING USE ALLOWANCE

• OPERATIONS and MAINENANCE COST

• JANITORIAL & UTILITIES

MET

HO

D O

F CH

ARG

ING • BILLED

DIRECTLY

• ALLOCATION PLAN

• INDIRECT COST

*Expenses that benefit the organization as a whole and can’t be specifically attributed to a particular program/service.

PROGRAM OPERATIONS

• Costs specifically related to the CHG, such as:

• Cost specifically attributed to case managers, outreach workers &/or Housing locators/supervisors

• Shelter staff, overnight staff hours, daytime activities, staff that issues rent assistance

• Office space, utilities, supplies, HMIS data collection and reporting

FACILITY SUPPORT

OVERNIGHT EMERGENCY SHELTERSDAY SHELTERS

EMERGENCY SHELTERSHOTEL-MOTEL VOUCHERS

TRANSITIONAL HOUSING UNITS for Families with Children

ALLOWABLE EXPENSES

LEASE or RENT payments on a

building

UTILITIESGas, water,

sewer, electricity, internet, garbage,

phone land line

MAINTENANCEJanitorial,

cleaning supplies, pest control, fire safety, staff main.

salary

ALLOWABLE EXPENSES

SECURITY & JANITORIALSalaries &

benefits for these svcs

TOILETRIES & FOOD SERVED IN

EMERGENCY SHELTERS

TRANSPORTATION Bus Tokens

Fuel for Shelter Van

ALLOWABLE EXPENSES

HOTEL/MOTEL VOUCHERS(emergency

shelters only)

ON & OFF SITE MANAGEMENT

COSTRelated to Building

FACILITY Specific

INSURANCE, etc(Exempts Mortgage Insurance)

NOT ELIGIBLE FOR FACILITY SUPPORT

• DIRECT CLIENT SERVICES OTHER THEN STAFF

TIME FOR HOUSING SUPPORT

• REPLACEMENT OR OPERATING RESERVES

• DEBT SERVICE• CONTRUCTION OR REHABILITATION OF

SHELTER FACILITIES• CAN’T BE USED IN COMBINATION WITH RENT

ASSISTANCE• COSTS THAT ARE TENANT’S RESPONSIBILITY

MAINTENANCE ? KEEP UP OF THE BLDG, SYSTEMS & GROUNDS Cleaning, protecting & preventative maintenance FIX & RESTORE IS AN ALLOWABLE CHARGE TO THE GRANT NO IMPROVEMENTS THAT ADD VALUE NOR REHABILITATION CAN BE CHARGED TO THE GRANT

HOUSING STABILITY PLANREQUIRED FOR TRANSITIONAL HOUSING FACILITY

SUPPORT (households residing in units beyond 3 months)

• AIDS HOUSEHOLDS IN TRANSITIONING TO STABLE HOUSING AND SELF SUFFICIENCY.

• IF THE HOUSEHOLD HAS AN EXISTING PLAN W/ANOTHER AGENCY – THIS CAN BE USED. • UPDATES MUST BE DONE UPON

ENROLLEMENT IN THE PROGRAM – INCLUDE SPECIFIC GOALS

RENT ASSISTANCE

1 MODEL PER

PROGRAM

HOUSEHOLD INCOME

FLAT RATE

% OF RENT

Graduated Subsidy

PROGRAM MUST INCLUDE….• Min. Tenant payment• How Utilities impact subsidy• Income change impacts

RENT ASSISTANCE Lease Req.

• Lease between the Sub Grantee &

the Landlord or between the Household & the Landlord

• Review for Landlord-Tenant Law compliance

• Copy retained in client files

RENT ASSISTANCE ALLOWABLE EXENSES

• Monthly rent, utilities, 1st and last months rent

• Cost for Parking if connected to unit

• New Unit, Health or Safety Relocation Deposits: Security, Phones, Utilities, Svc Animals

• Permanent Housing or Time limited housing Facility to transition in place rental assistance model (Housing Stability Plan)

• Credit checks -Reasonable storage -LL incentives (written policies & procedures explaining LL Incentives determinations)

• Cannot be combined with CHG funded facility support or Sect 8 based projects. Unless approved by Commerce.

• Household’s share of rent & utilities cannot exceed 50% of household monthly income

• Household assistance cannot be more than 24 months of rent & utility assistance

• Transportation costs related to initial move are not eligible

EXPENSES NOT ELIGIBLE FOR RENT ASSISTANCE

RENT REASONABLENESS

• Total rent charged for a Unit must be reasonable in relation to comparable units during the same time period.

• Required for ALL Units

RENT LIMIT/PAYMENT STANDARD

•Must set a RENT Limit/Payment Standard for each unit size based on the number of bedrooms•May be no less than 80% FMR•May be no more than 120% FMR

RENTAL ARREARS

• RENTAL ASSISTANCE CAN BE USE TO PAY FOR UP TO 3 MONTHS OF RENTAL ARREARS.

• MAY BE PAID IF PAYMENT ENABLES THE

HOUSEHOLD TO REMAIN IN THE HOUSING UNIT OR MOVE INTO ANOTHER UNIT.

• MAY NOT EXCEED 24 MONTHS

HOUSING STABILITY PLAN

• IS REQUIRED IF THE ASSISTANCE IS BEYOND 3 MONTHS

The household with assistance of the case manager must establish a …..

HOUSING STABILITY PLAN that aids in transitioning to stable housing & self sufficiency. If there is an existing plan it may be

used, but updated upon enrollment

HOUSING QUALITY INSPECTIONS & LANDLORD-TENANT ACT…

o Tenants must be made aware of the Washington Residential Landlord-Tenant Act RCW 59.18 and be informed on how to use this law when a problem arises.

o Housing Quality inspections are required in units into which a household will be moving in to.

o Inspection must pass before paying subsidy.

HOUSING QUALITY INSPECTIONS

o Inspections less than 12 months old performed by other housing providers can be used.

o Records required of inspections and follow-up actions MUST be maintained in household file

o SUB-GRANTEES may adopt HUD housing quality standards (HQS)or the Commerce Housing Safety Standards (HSS) procedure

QUALITY INSPECTIONS & LANDLORD TENANT ACT…

o IF HQS is adopted, inspectors must be certified

Commerce DOES NOT exempt units from having to be compliant with local housing codes . Sub-Grantee must comply with the more stringent of the two

LEAD-BASED PAINT VISUAL INSPECTION

VISUAL ASSESSMENT must be completed prior to CHG assistance, annually thereafter, for all units that meet the 3 following conditions Household moving into or living in the unit is

being assisted with CHG rent assistant The unit was constructed prior to 1978 A child under the age of 6 is or will live in the

unit

EXCEPTIONS

Zero bedrooms or SRO- size unit X-ray or Laboratory testing of all painted

surfaces by certified personnel has been conducted in accordance to HUD regulations, unit is officially certified to NOT contain lead-base paint

Unit has undergone a visual assessment within the last 12 months (obtain docs stating assessment

It meets any of the other exemptions described in 24 CFR Part 35.115 (a)

If any conditions outlined above are met, Sub-Grantees need to document

the conditions for a Step-by Step Guide to Compliance

INCENTIVE FUNDS

• 69,000 available