CONSOLIDATED CONFERENCE REGISTRATION REPORT · experience, I do herby agree to allow my child to...

CONSOLIDATED CONFERENCE REGISTRATION REPORT

BRANCH/COURT NAME UNIT No.

LAST NAME FIRST NAME EMAIL

ADDRESS CITY STATE ZIP

HOME TELEPHONE WORK TELEPHONE CELLULAR TELEPHONE

( ) ( ) ( )

No. Name of Attendee Office/Title Committee

1 2 3 4 5 6 7 8 9

10 11 12 13 14 15 16 17 18 19 20

Registration Deadline: January 31, 2014

No Personal Checks Accepted

Total Number Registered: ___________

Request for Refund Deadline: January 31, 2014

Refund checks will be issued after the Conference

Total Amount Paid: $ ______________

Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress

REGISTRATION FORM

STATUS (Check all that apply) UNIT NUMBER UNIT NAME

JR KNIGHT JR DAUGHTER KPC KPCLA DISTRICT OR NATIONAL OFFICER

UNIT NUMBER COMMANDER/COUNSELOR NAME

LAST NAME FIRST NAME OFFICE/TITLE (…Junior Grand Knight, Secretary,

Guard)


TELEPHONE EMAIL EMERGENCY CONTACT TELEPHONE

( ) ( )

In consideration of the wholesome recreation and/or learning in which my child (whose name appears above) will experience, I do herby agree to allow my child to accompany the Knights of Peter Claver and Ladies Auxiliary Branch/Court No. _______to the 2014 KPC Gulf Coast District Junior Conference in Jackson, MS.

In consideration of the opportunity for my child to participate in this activity, I agree to release and hold harmless and indemnify the Knights of Peter Claver, Incorporated, its successors, a corporation and their directors and offices from any liability, claims, actions, and causes of action arising out of or relating to any loss, damage, or injury sustained in connection with my child’s participation in this activity.

I hereby grant permission to the organization’s adult leader in charge of this event to obtain medical care from licensed physicians, hospitals, or medical clinics for my child in the event that I cannot be reached.

I am covered for hospitalization and medical care. ______ Insurance Name (Optional) Policy Number

I do not have medical coverage and assume responsibility for the costs of hospitalization and medical care for my

son/daughter.

Please list any other pertinent medical information (…allergies, dietary

needs, etc.)

Please list any physical limitations

I understand and accept that I remain fully responsible for any legal responsibility, which may result from any personal actions taken by my child. I also understand that if my child does not conform to established code of behavior, my child may be scheduled to return home before the end of the event, and transportation costs incurred for my child and the chaperone will be my responsibility.

By signing this form, I declare that I am the legal guardian of the minor child listed above and I am authorized to grant such permission. __________________ Printed Name of Guardian Signature of Guardian Date Contact Phone Number

MAIL PAYMENT & REGISTRATION FORM TO: 2014 KPC GCD Junior Conference

P.O. Box 1120 Jackson, MS. 39215

Payments may be made only in the form of a council/court check or money orders. Personal checks will be returned. Checks should be made payable to: 2014 KPC Gulf Coast District Conference

CONFERENCE REGISTRATION FEE IS $100.00 PER PARTICIPANT REGISTRATION FORMS MUST BE POSTMARKED BY JANUARY 31, 2014.

THERE IS A LATE FEE OF $25.00 FOR THOSE RECEIVED AFTER THE DUE DATE

Cancellation Policy: All cancellations, substitutions, and requests for refunds must be submitted in writing. Registrants who are unable to attend the conference must mail a written notice of cancellation or refund request to the 2014 KPC Gulf Coast District Junior Conference Committee at the address provided above. It must be postmarked by JANUARY 31, 2014. Requests postmarked after January 31 will not be considered.

CONSOLIDATED COMMITTEE SIGN-UP WORKSHEET


COMMANDER/COUNSELOR NAME EMAIL



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CONFERENCE COMMITTEES

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JUNIOR NAME

Deadline: January 31, 2014


BRO. QUENTIN HUTCHINS, DIRECTOR LADY CHEVONNE BRAWNER, DIRECTRESS

3947 Magnolia Lane 43 Championship Court

Forest Park, Georgia 30297 Fayetteville, Georgia 30215

CREDENTIALS FORM


LAST NAME FIRST NAME EMAIL



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DELEGATES

JR GRAND KNIGHT/LADY NAME EMAIL HOME PHONE CELLULAR PHONE

( ) ( ) JR DEPUTY GRAND KNIGHT or JR VICE GRAND LADY NAME

DELEGATES ALTERNATE DELEGATES

Commander/Counselor:

Assistant Commander/Counselor:

District and National Officers:






BRANCH/COURT OF THE YEAR AWARD





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Criteria to be judged:

Outstanding or Noteworthy Contributions to the Church

Outstanding or Noteworthy Contributions to the Community

Special or noteworthy projects by Junior Knight / Junior Daughter

Expansion Activities

Please provide the above information on separate sheets. Information provided should be no more than three (3) pages (one side only). Copies of awards may be attached.

Approved by vote of the Branch/Court at the meeting.

(Date)

Signature of Junior Grand Knight/Lady

Signature of Commander/Counselor

Signature of Grand Knight/Lady






(Branch or Court Seal)

JUNIOR KNIGHT/DAUGHTER OF THE YEAR AWARD

JUNIOR KNIGHT/DAUGHTER NAME





( ) ( ) ( )

Criteria to be judged:

Outstanding or Noteworthy Contributions to the Church

Outstanding or Noteworthy Contributions to the Community

Special or noteworthy projects by Junior Knight/Junior Daughter

Expansion Activities

Please provide the above information on separate sheets. Information provided should be no more than three (3) pages (one side only). Copies of awards may be attached.

Approved by vote of the Branch/Court at the meeting.

(Date)

Signature of Junior Grand Knight/Lady









SPEECH RULES, REGULATIONS, AND ENTRY FORM





HOME TELEPHONE CELLULAR TELEPHONE AGE

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THEME: “WORSHIP LIKE A ROCK STAR…through Christ Who strengthens me”. 1. Speech should be between 1-2 minutes long.

A speech less than one minute and over two minutes will be disqualified. 2. Age Groups will be (7-9), (10-11), (12-13), (14-15) and (16& Up) 3. Criteria for judging:

Interest Level Organization Transition Verbal Support Effectiveness of Delivery Eye Contact Enthusiasm Overall Effectiveness

4. Note cards and props may be used.

5. Speech and Entry Form must be submitted together by Deadline January 31, 2014

Send Junior Knights Speech and Entry Form to the Director, Junior Daughters to the Directress




POETRY RULES, REGULATIONS, AND ENTRY FORM






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THEME: “WORSHIP LIKE A ROCK STAR…through Christ Who strengthens me”. 1. The Poetry must be presented on the Conference Theme.

2. Juniors will be judged on the following criteria:

Originality Presentation Introduction Time Limit Voice and Diction Interpretation Conference Theme

3. The time limit for each presentation will not exceed 2 minutes. Junior will be disqualified if the 2

minutes is exceeded. 4. Poem and Entry Form must be submitted together by Deadline January 31, 2014

Send Junior Knights Poem and Entry Form to the Director, Junior Daughters to the Directress




POSTER RULES, REGULATIONS, AND ENTRY FORM






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THEME: is “WORSHIP LIKE A ROCK STAR…through Christ Who strengthens me”. 1. The Poster must depict the Conference Theme.

2. Age Groups will be (7-9), (10-11), (12-13), (14-15) and (16& Up)

3. On the day of judging Saturday, March 8, 2014

Poster must be in designated area between by 9AM Saturday, March 8, 2014 Junior’s name or Branch/Court number should not appear on the Poster





ESSAY RULES, REGULATIONS, AND ENTRY FORM

Please complete this information and attach it to the Essay:






( ) ( ) ( )

1. Essay must be written on the theme of the Conference

Theme: “WORSHIP LIKE A ROCK STAR…through Christ Who strengthens me”.

2. Essay must be legibly handwritten or typed.

3. Essays will be judged on the following criteria:

a. Theme

b. Originality

c. Spelling/Punctuation

d. Sentence Structure/Grammar

e. Word usage / Vocabulary

f. Organization of essay: introduction, body and conclusion

4. Junior’s name, Branch/Court name and number should NOT be mentioned in the essay. City, state or church name should NOT appear in the essay Commander’s/Counselor’s name should NOT be used in the essay.

5. Essay and Entry Form must be submitted together by Deadline: January 31, 2014

Send Junior Knights Essay and Entry Form to the Director, Junior Daughters to the Directress

BRO. QUENTIN HUTCHINS, DIRECTOR LADY CHEVONNE BRAWNER , DIRECTRESS



Length of paper should meet the following criteria: Age Group Minimum

Number of Words Maximum

Number of Words

7-9 50 75

10 - 11 75 100

12 - 13 100 150

14 - 15 150 200

16 - Up 200 250

GUARDIAN HOUSING RELEASE FORM



I give permission for my child to be housed with the following children/youth:

I recognize the following adult(s) will be housed with my child/youth:

By signing this form, I declare that I am the legal guardian of the minor child listed above and I am authorized to grant such permission. Printed Name of Guardian Signature of Guardian Date Contact Phone Number



Send Junior Knights Form to the Director, Junior Daughters to the Directress





CHILD PROTECTION POLICY CERTIFICATE



KPC CHILD PROTECTION POLICY I understand that any action inconsistent with the policy listed above, or my failure to take action mandated by the policy and programs may result in disciplinary action, up to and including the termination of my voluntary service. By signing this form, I declare that I have received, read, and understand and agree to comply with the following policies in effect for the Knights of Peter Claver, Inc. Printed Name of Chaperone Signature of Chaperone Date Contact Phone Number

****TO BE COMPLETED BY THE COMMANDER/COUNSELOR AND GRAND KNIGHT/LADY****

I certify that the above individual has completed arch/diocesan child protection training and background checks in compliance with the National KPC Child Protection Policy. Signature of Commander/Counselor


Send Junior Knights Form to the Director, Junior Daughters to the Directress





SOUVENIR BOOKLET ADVERTISEMENT PRICES

Full Page $100.00

Half Page $75.00

Quarter Page $50.00

Patron $25.00

Outside Back Cover $250.00

Inside Covers $150.00

SOUVENIR BOOKLET ADVERTISEMENT AND PATRONS INFORMATION

Dear Friends,

Please support the Junior and Junior Daughters of the Knights of Peter Claver and Ladies

Auxiliary on the occasion of the 2014 KPC Gulf Coast District Junior Conference. We are

appreciative of your support as we take this opportunity to embody our theme: “WORSHIP

LIKE A ROCK STAR…through Christ Who strengthens me”.

Name: ____ _

Company/Affiliation: (Cn/Ct No.): ____ _

Address: ___ __ _

City: State: __ Zip: _____ _

Telephone: Fax: _ ____ _

E-mail: _ ____ _

Please attach a camera ready copy of your business card, advertisement, or other appropriate

information as you want it to appear in the souvenir

book. The prices are listed to the left. Please indicate

by marking a check in the box next to the desired ad.

NOTICE: Please be advised and note that all

ads are due postmarked by February 07, 2014. Thank

you for your patronage. Souvenir Booklet Committee

** No ad will be placed until money is received

Make certified checks, business and personal checks,

and money orders

payable to the: 2014 KPC Gulf Coast District Junior Conference and send to:

P.O. Box 1120

Jackson, MS. 39215

CHILD WATCH REPORT





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List activities (religious, community service, seminars, workshops, etc.) the Senior Council/Court has

done for the Branch/Court.





COMMUNITY SERVICE REPORT





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List activities (religious, community service, seminars, workshops, etc.) of the Branch/Court.





CONFERENCE DRESS CODE

JUNIOR DAUGHTERS DRESS CODE JUNIOR KNIGHTS DRESS CODE

FRIDAY – CASUAL ATTIRE

KPC Shirt is permissible

(No shorts or Cut – Offs if indoors)

FRIDAY – CASUAL ATTIRE

KPC Shirt is permissible

(No shorts or Cut – Offs if indoors)

SATURDAY – MEETING ATTIRE

Dress or skirt (should be knee length – no

half skirts, tank dresses, backless dress, strapless

sundresses and no micro – mini skirt dresses)

Shoulders, back or midriff should be covered at all times

Pant suit (no shorts, jeans of any kind or color

Dress shoes (no gym shoes, thongs or flip-flops)

MASS ATTIRE: (Turn Out)

White dress, plain (not after five), white suit or skirt and blouse, white hat (Kufi) or chapel veil, one set of small white earring, skin tone hosiery (no designer hosiery) and white gloves, white shoes closed toe. All accessories MUST BE WHITE.

SATURDAY – MEETING ATTIRE

Dress shirt

Necktie

Dress pants with belt (no jeans or sagging pants)

Coat

Dress Shoes (no sneakers or tennis shoes)

Dance attire (formal)

Note: Earrings are not allowed at any time.

MASS ATTIRE: (Turn Out)

Black suit

Black slacks with belt

White shirt

Black tie

Dress shoes

SATURDAY - BANQUET ATTIRE:

(FORMAL / SEMI-FORMAL)

Formal, Semi-Formal or Dressy Dress

(Shoulders, back, or midriff should be covered at all times. Splits should not be higher than the top of knee)

Dress Shoes

SATURDAY - BANQUET ATTIRE:

(FORMAL / SEMI-FORMAL)

Shirt and Necktie


Coat

Dress Shoes

SUNDAY – MEETING ATTIRE

Dress or skirt (should be fingertip length – no

half skirts, tank dresses, backless dress, strapless

sundresses and no micro – mini skirt dresses)

Shoulders, back or midriff should be covered at all times

Pant suit (no shorts, jeans of any kind or color

Dress shoes (no gym shoes, thongs or flip – flops)

SUNDAY – MEETING ATTIRES

Dress shirt

Necktie


Coat

Dress Shoes (no sneakers or tennis shoes)

Dance attire (formal)

Note: Earrings are not allowed at any time.

Code of Ethics (Rules & Regulations)

2014 Gulf Coast District Junior Conference

1. All Juniors, Commanders, Counselors and adult chaperones must be pre-registered

2. Juniors, Commanders, Counselors, and adult chaperones must wear Conference name badge at all time.

3. All Juniors are expected to attend all Conference functions. All curfews must be followed. All Juniors and their chaperones should be in their room immediately after the close of all evening events. Security will be monitoring the hall and other areas of the hotel. Chaperones are to have room checks and are responsible for all Juniors assigned to them.

4. Adult Chaperones must accompany Juniors at all times. If possible, chaperones should be members of the Knights of Peter Claver/Ladies Auxiliary Senior Divisions. The Branch/Court should provide adequate chaperones for the entire conference. There should be (1) chaperone per (4 Juniors).

5. Each Jr. Branch / Court is allowed to send a delegation of (5) representatives plus Jr. Grand Knight / Jr. Grand Lady, alternate delegates should be indicated on credential and registration forms in the event your elected representatives are unable to attend the Conference.

6. Juniors are not allowed to leave the hotel premises, unless accompanied by an adult chaperone (KPC Sr. Division member) or parent.

7. Alcohol, cigarettes, marijuana, or other illegal drugs are not permitted at the Conference. If a Junior is caught in or around the usage of these drugs, their parents will be called to remove them from the Conference premises. Special permission will be granted for Juniors taking special medication and this should be noted on the “Medical Release Form”.

8. Courtesy and politeness will prevail at all times in meetings and workshops.

9. There should be no running, yelling, or playing in the hotel lobby, hotel halls, between floors and elevators. Respect for other hotel guests must be given. Juniors should have a low, respectful voice/tone at all times (no loud talking or outburst)

10. Boom Boxes and large radios should be left at home because loud music is not allowed. Headphones will be allowed, but will not be the responsibility of the hotel or the Knights of Peter Claver, Inc.

11. Juniors caught damaging hotel property will have to pay any financial costs assessed by the hotel.

12. Juniors are expected to conduct themselves accordingly at all times in a manner that will be a credit to our organizations. Good manners and proper attire will be expected.

13. Respect should be given to all Commanders, Counselors, chaperones, assistant commanders/counselors, and all senior members of KPC.

14. All adult chaperones are expected to conduct themselves in the proper manner that would display the fine character of our organization.

15. Conduct not adhering to the stated rules of the Conference will be investigated and a decision will be made as to the proper action that will be taken.

16. Swimming is not permitted during the conference.

17. The Code of Ethics (Rules & Regulations) will be binding on all Delegates, Chaperones, Commanders, Counselors, and Senior members attending the Conference.

18. Each Branch/Court will be responsible for making Juniors, Chaperones, and others aware of the Code of Ethics (Rules & Regulations)

SAFETY AND SECURITY GUIDELINES

2014 Gulf Coast District Junior Conference The following guidelines should be reviewed carefully by the Commanders and Counselors and shared with your Juniors and Chaperones: 1. The Security Team shall be made up of Knights and Ladies from all zones that are attending the Conference and would like to volunteer. 2. The Security Team will be on duty Friday – Sunday 3. Security will work in teams to patrol the hotel around the clock especially after the curfew hours. 4. Juniors should not be moving around the hotel after the curfew hours. If an emergency occurs that you must leave your room, the Commander, Counselor or Chaperone must accompany the Junior and notify security (when possible). 5. Commanders and Counselors are obligated to know the whereabouts of their Juniors at all times. The safety of our Juniors is all of our responsibility. A Junior that is not chaperoned in a strange place is dangerous. 6. The Security Team will be identified at the Joint session on Friday. Security will provide the Conference body with additional information or security procedures if necessary. 7. Junior will show respect to security and anyone that is helping them.

8. All juniors, commanders, counselors and adult chaperones must be pre-registered.

9. Juniors, Commanders, Counselors and adult chaperones must wear Conference name badges at all times.

10. Swimming will not be permitted at any time during the conference.

11. The code of ethics, rules & regulations will be binding on all Delegates, Chaperones, Commanders, Counselors and senior members attending the conference.

12. Conduct not adhering to the stated rules of the conference will be investigated and a decision will be made as to the proper action that will be taken.

13. Juniors caught damaging hotel property will have to pay any financial cost(s) assessed by the hotel.

2014 Junior Conference Deadline Check-Off List

Use to check-off as you mail forms. Make copies of all forms for your records. ** Indicates Early Bird Contests

FORM DEADLINE MAIL TO Check-Off

Conference Registration 01-31-2014 2014 KPC GCD Junior Conference

P.O. Box 1120 Jackson, MS. 39215

Consolidated Registration Form 01-31-2014 Junior Director/Directress

Conference Dues**

If not participating in

Early Bird Contest

01-31-2014 Knight Mahone or Lady Sturgis

Hotel Registration 01-31-2014 Last Day to Make Reservation with Hotel

Conference Credentials**

If not participating in

Early Bird Contest

01-31-2014 Junior Director/Directress

Jr. Knight/Daughter of Year 01-31-2014 Junior Director/Directress

Jr. Branch/Court of Year 01-31-2014 Junior Director/Directress

Committee Sign-Up Form 01-31-2014 Junior Director/Directress

All Contest Entry Forms & Agreements (No Onsite Registration.)

01-31-2014 Junior Director/Directress

Souvenir Booklet Ad 02-07-2014 2014 KPC GCD Junior Conference, P.O. Box 1120 Jackson, MS. 39215

Housing Release/Permission Forms 01-31-2014 Junior Director/Directress

Child Protection Certificate(s) 01-31-2014 Junior Director/Directress

Child Watch Report 01-31-2014 Junior Director/Directress

Community Service Report 01-31-2014 Junior Director/Directress

Conference Raffle Tickets** If not participating in fundraiser or if not attending Conference

01-31-2014 Knight Mahone or Lady Sturgis

Literacy Book Project Conference Literacy Project Table

Jr./Parent Dress Code

Signature Form

Conference Junior Director/Directress

Photo/Media Release Form Conference Junior Director/Directress

T-Shirt Order Form 01-31-2014 2014 KPC GCD Junior Conference , P.O. Box 1120 Jackson, MS. 39215

Nominations Form 01-31-2014 Junior Director / Directress

Knight Quentin Hutchins District Director

3947 Magnolia Lane Forest Park, GA 30297 404.438.1249

Lady Chevonne Brawner District Directress

43 Championship Court Fayetteville, GA. 30215 678.216.2348

Knight Oliver Mahone Treasurer, Gulf Coast District Conference

P.O. Box 896 Ellenwood, GA. 30294

Lady Thayes Sturgis Treasurer, Gulf Coast District Conference

1651 Altedena Place S.W. Atlanta, GA 30311 404.375.0838

2014 Junior Gulf Coast Conference

Junior / Parent / Guardian Signature Form





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My signature indicates that I have been informed of the Dress Code; Code of Ethics and Safety and Security Guidelines. SIGNATURE OF JUNIOR MEMBER SIGNATURE OF PARENT/GUARDIAN

. Send Junior Knights Form to the Director, and send Junior Daughters Form to the Directress




2014 JUNIOR GULF COAST CONFERENCE TALENT SHOW RULES

EACH ACT WILL BE ALLOWED A MAXIMUM OF 3 MINUTES INCLUDING SET UP

Each Commander/Counselor should submit Talent Show registration form

Only Juniors registered at the Conference will be allowed to be a participant

Each act must furnish their own props

A piano (if needed ) and a microphone will be provided

Accompanying music used for the act must be put on a CD.

CD’s should by given to the Emcee before performance

CD’s must be labeled

CD’s must be cued to the music for the performance

No hazardous materials may be used in any act

No lip syncing allowed

Acts should check in 30 minutes prior to the beginning of talent show

Dress attire or customs should display the modesty of a Christian Organization

Dance Acts and songs should display the modesty of a Christian Organization CRITERIA FOR JUDGING

POSSIBLE POINTS

ACT AHERED TO TIME LIMIT ______YES _____NO (DISQUALIFIED)

ORIGINALITY 30 20 10 5 POINTS

APEARANCE 20 15 10 5 POINTS

PERFORMANCE 35 30 25 15 POINTS

AUDIENCE APPEAL 20 15 10 5 POINTS

2014 JUNIOR GULF COAST CONFERENCE

BANNER REGISTRATION FORM





( ) ( ) ( )

BANNER

Banners must illustrate the conference theme: “WORSHIP LIKE A ROCK

STAR…through Christ Who strengthens me”.

There will be only one banner entry from a Junior Branch or Junior Court.

The Banner can be made of any type of material that measures 18 inches in height

and 30 inches wide. You will be responsible for setting up your banner display.

Banner must be in designated area between by 9AM Saturday, March 8, 2014





2014 JUNIOR CONFERENCE RULES AND REGULATIONS

Arts and Crafts; Photography / Collage; Science Competitions

Arts and Crafts

1. Piece must depict Conference theme: “WORSHIP LIKE A ROCK STAR…through Christ

Who strengthens me”.

2. Judging shall include the following

Originality of piece

Clarity of piece

Neatness 3. On the day of judging

Piece must be in designated area by 9AM Saturday, March 8, 2014

Junior’s name or Branch/Court number should not appear anywhere on the art or craft being submitted.

---------------------------------------------------------------------------------------------------------------- Photography / Collage


Who strengthens me”. 2. Judging shall include the following


Clarity of piece




4. A competition number will be assigned at the conference ------------------------------------------------------------------------------------------------------------------ Science Competition 1. No Junior may enter more than one science project 2. The project must be current work of the Junior registered for the competition. Piece must be in

designated area by 9AM Saturday, March 8, 2014 3. The name of the Junior MUST APPEAR only on the back of the project with the Junior’s Branch

/Court name, number and their hotel room #. 4. Juniors MUST DEMONSTRATE to judges, through written reports, pictures, charts, graphs,

diagrams, that the research was accomplished. Juniors MUST be present during judging. 5. No commercial models or kits will be allowed as exhibits 6. No live animals, preserved animals, dangerous chemical or equipment cell cultures and

microorganisms may be exhibited at the competition. Pictures of research previously done may be used on the display.

7. All projects will be judged on Scientific Thought, Creative Ability, Clarity Experimental Design, Understanding, Dramatic Value and Technical Skill.

Categories (Enter only one) Astronomy; Behavioral Science; Biology Botany; Chemistry; Computer Applications; Earth/Space Science;

Engineering; Environmental Science; Mathematics; Physics; Zoology

2014 JUNIOR CONFERENCE

Science Competition Junior / Parent / Guardian

Registration and Consent Form

PROJECT TITLE UNIT NO.

JR. KNIGHT/JR. DAUGHTER’S NAME EMAIL



( ) ( )

1. Will your project require electricity? Yes ___________ No ___________ 2. Entry Agreement: I enter this project at my own risk and will not hold the Knights of Peter Claver/ Ladies Auxiliary or Junior Division responsible for the loss or damage to the exhibit or harm to myself. This project will not include any live or preserved animals. This project will not have any potentially dangerous chemicals or equipment. It is my understanding that pictures may be displayed, if any of the above criteria has been done before the convention. I also agree to remove my project at the designated time. Piece must be in designated area by 9AM on Saturday, March 8, 2014. I understand and have read all of the guidelines of this competition. Juniors Signature ________________________________________________Date__________ Parent/Guardian Signature _________________________________________Date_________ Commander / Counselor Signature ___________________________________Date_________ PROJECT NO. ___________






Photo / Publication / Media Parental Consent Form

I, ___________________________________ (your full name), do hereby certify that I am the parent/legal guardian/custodian of __________________________ (full name of child), a minor. I am fully qualified and authorized to execute this Parental Consent Form. In my aforementioned capacity, I do hereby consent to the photographing and videotaping, as well as the use, portrayal, posting, publishing or otherwise displaying of the above-named minor’s image, likeness, photograph, video footage and/or other depiction at or in conjunction with the 2014 Gulf Coast District Junior Conference. The foregoing consent is given with the understanding that the published depiction of the said minor shall be tasteful and in compliance with the law and/or any other applicable regulation. I shall retain the right to revoke this consent following the execution hereof, upon 30-days written notice to Knights of Peter Claver, Inc. Knights of Peter Claver, Inc. shall have the exclusive right to the design and to the manner by which the minor’s name and/or image shall be displayed in the final publication. This Parental Consent Form constitutes a knowing waiver of any right, claim or legal cause of action I or the above-named minor may have arising from the use, portrayal, posing, publishing or otherwise displaying of the minor’s image, likeness, photograph, video footage and/or other depiction at or in conjunction with the 2014 Gulf Coast District Junior Conference.

I HAVE READ THE ABOVE AND FOREGOING PARENTAL CONSENT FORM AND FULLY UNDERSTAND THE TERMS THEREOF: ____________________________________________ ____________________ (Signature of Parent/Legal Guardian/Custodian) (Date)





2014 CONFERENCE SNAPSHOT The 2014 Junior Conference begins the second weekend in March. We generally meet at the

conference site on Friday for conference registration get together activities, and some

preliminary meetings. We encourage all Commanders and Counselors to please be present for

the Commanders/ Counselors meeting on Friday night. The Official start of the conference

begins on Saturday morning with the first plenary session and concludes with the third plenary

session on Sunday morning.

FRIDAY:

Registration Credentials Competition Display Set-Up Charity Project Drop-Off – Book for Literacy Project Board Meetings Joint Board Meeting Committee Meetings (Guards; Steering; Credentials; Nom & Elections) Prayer Service / Welcome Conference Kick-Off Talent Show Contest (Dramatic Interpretation, Instruments, Dance Group, Individual Dance, Singers Steppers) Senior-To-Senior (Graduating Jr. Knights & Jr. Daughters) Commanders/Counselors Meeting

SATURDAY: Registration Credentials Competition Display Set-Up Charity Project Drop-Off – Book for Literacy Project Prayer Service / Joint Opening Session Plenary Session I & II Committee Meetings Candidates Forum Workshops - “Your Future” Competition Judging Contests (Arts & Crafts, Photography, Banner, Collage, Poster, Science Fair) Contest / Competitions (Speech, Poetry, Essay, Spelling Bee, Debate) Conference Mass Banquet / Ball

SUNDAY: VOTING Plenary Session III Joint Session Prayer Service / Installation of Officers Check – Out

T – SHIRT ORDER FORM


JUNIOR KNIGHTS AND JUNIOR DAUGHTERS





( ) ( ) ( )

YOUTH SIZES:

Small (6-8) _______ Med (10-12) _______ Large (YL) (14-16) ______

Quantity Youth T-Shirts Ordered _____ (A)

--------------------------------------------------------------------------------------------------------------------- ADULT SIZES:

Small _______ Med _______ Large ______ XL ______

Quantity Adult T-Shirts Ordered _____ (B) -------------------------------------------------------------------------------------------------------------------------------------------- (2X) XXL _______ (3X) XXXL ______ (4X) XXXXL ______

Quantity Adult T-Shirts Ordered _____ (C)

Add (A) + (B) + (C) = ______________ Total number of T-Shirts Ordered

Send T-Shirt Order Form:

2014 KPC GCD Junior Conference

P.O. Box 1120

Jackson, MS. 39215

T- Shirt ORDER DEADLINE: January 31, 2014

SPELLING BEE RULES & ENTRY FORM

Each Branch and Court is allowed one (1) contestant in each group to compete.

The Spelling Bee words have been selected from words that are age/grade appropriate.

Words will be pronounced according to diacritical markings in the Merriam Webster’s Collegiate Dictionary 11

th Edition.

Pronunciation – If a word has two or more acceptable pronunciations, both pronunciations will be given by pronouncer.

Contestants are allowed to pronounce the word once before spelling it.

A contestant may request the pronouncer to repeat the word or use it in a sentence before beginning to spell the word.

Judges may disqualify any contestant who ignores a request to start spelling.

A contestant may start over only once when spelling a word.

Upon missing the spelling of a word, the contestant is eliminated from the contest. The next word on the pronouncer’s list is given to the next contestant.

TIE BREAKER – When the contestants are reduced to two, each are called a word on the pronouncer’s list. If both contestants spell the words correctly, the pronouncer will begin the tie breaker list. If a speller misspells a tie breaker word, the second speller is to be given the same word. If word is spelled correctly, that speller is the winner. However, if both spellers miss the word, the pronouncer is to continue until a winner is determined.

PROTEST Questions relating to the spelling of a word should be referred to the judge immediately. A contestant should file a protest before receiving the next words. Any protest after a word has been given to the speller or another speller will not be accepted.

THE JUDGES DECISION SHALL BE FINAL ON ALL QUESTIONS.

SPELLING BEE REGISTRATION FORM BRANCH/COURT NAME UNIT No.




( ) ( ) ( )

AGE GROUP AGE GROUP AGE GROUP AGE GROUP

7-8 9-10 11-12 13- 14


2015 QUIZ BOWL ENTRY FORM

ZONE: ______BRANCH / COURT NAME: ______________________________NO: _____

Please list the members of your Quiz Bowl Team(s). Each Zone is entitled to a limit of no more

than Two (2) Teams. (It is not mandatory that you have two teams; but you are limited to no

more than two teams).

PLEASE PRINT CLEARLY TO ASSIST IN SPELLING ERRORS

TEAM ONE

TEAM TWO





G.C.D. JR. DISTRICT OFFICER NOMINATION FORM: This is an Election Year for the JR. Knights and JR. Daughters. Please enter nominee in the appropriate position.

PLEASE PRINT CLEARLY TO ASSIST IN SPELLING ERRORS

JR. KNIGHTS:

PRESIDENT: _____________________________________________ Certificate No: ____________________

VICE-PRESIDENT: ________________________________________ Certificate No: ___________________

SECRETARY: _____________________________________________ Certificate No: ___________________

TREASURER: _____________________________________________ Certificate No: __________________

SERGEANT-AT-ARMS:______________________________________Certificate No: ___________________

JR. DAUGHTERS

PRESIDENT: _____________________________________________ Certificate No: ____________________

VICE-PRESIDENT: ________________________________________ Certificate No: ___________________

SECRETARY: _____________________________________________ Certificate No: ___________________

TREASURER: _____________________________________________ Certificate No: __________________

MISTRESS – AT – ARMS: ___________________________________ Certificate No: __________________

All candidates seeking office must meet the age requirements not less than 7 years of age, and not older than 16

years of age. A Junior cannot hold office once he/she reaches the age of nineteen (19). At this time he/she must

relinquish his/her position.

I certify that the above named nominee(s):

Is a practicing Catholic in his / her local church

Is a financial member of the Junior Division _________________________________

Is an active member in his/ her local branch / court (Branch/Jr. Court Seal)

Signed by: _____________________________________ and __________________________________________

(COMMANDER / COUNSELOR) (SENIOR GRAND KNIGHT / GRAND LADY)

JR Branch / Court Name: _________________________________________________ No: ______________

I, ________________________________ give permission for my son/daughter to run for a District Office, in

(Signature of Parent)

the JR. Knights/Daughters Division of the Knights of Peter Claver Ladies Auxiliary.

Please Note Deadline January 31, 2014





TALENT SHOW ENTRY FORM






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Talent: CHECK ONE (1) per Jr. Knight /Jr. Daughter Dramatic Interpretation: _____________ Instrument: ___________ Dance Group: ____________ Individual Dance: _____________ Singers: _____________ Steppers: ___________ TALENT COMPETITIONS will be held on Friday, March 7, 2014 from 8:00PM until See TALENT SHOW RULES enclosed. Deadline January 31, 2014





ARTS AND CRAFTS ENTRY FORM






( ) ( )

Arts and Crafts


Who strengthens me”



Clarity of piece




5. A competition number will be assigned at the conference





PHOTOGRAPHY ENTRY FORM






( ) ( )

Photography

1. Pictures must depict Conference theme: “WORSHIP LIKE A ROCK STAR…through Christ Who strengthens me”



Clarity of piece









COLLAGE ENTRY FORM






( ) ( )

Photography

1. Collage must depict Conference theme: “WORSHIP LIKE A ROCK STAR…through Christ

Who strengthens me”



Clarity of piece









SCIENCE COMPETITION FORM JUNIOR KNIGHT/DAUGHTER NAME





( ) ( )

Science Competition 1. No Junior may enter more than one science project

2. The project must be current work of the Junior registered for the competition.

3. Piece must be in designated area by 9AM Saturday, March 8, 2014

4. The name of the Junior MUST APPEAR only on the back of the project with the Junior’s Branch /Court name, number and their hotel room #.

5. Juniors MUST DEMONSTRATE to judges, through written reports, pictures, charts, graphs, diagrams, that the research was accomplished. Juniors MUST be present during judging.

6. No commercial models or kits will be allowed as exhibits

7. No live animals, preserved animals, dangerous chemical or equipment cell cultures and microorganisms may be exhibited at the competition. Pictures of research previously done may be used on the display.

8. All projects will be judged on Scientific Thought, Creative Ability, Clarity Experimental Design, Understanding, Dramatic Value and Technical Skill.

9. No Science Project will be accepted without Science Competition Consent Form


Categories CHECK ONE (1) per Jr. Knight / Jr. Daughter

Astronomy _________ Behavioral Science _______ Biology Botany _______ Chemistry _____

Computer Applications _________ Earth/Space Science _________ Engineering _______

Environmental Science ________ Mathematics; ________ Physics; _______ Zoology _______





DEBATE RULES AND INFORMATION

1. Each Zone/Area may enter only one four-member team. Because each member must speak, points will be taken away if

the entire group does not participate. Other members can be used for research or speech preparation.

2. All times must be followed as stated below, or the team could be disqualified:

EVENT AFFIRMATIVE NEGATIVE Presentation of Position 3 min per Team 3 min per Team

Cross Examination 2 min per Team 2 min per Team Rebuttal 2 min per Team 2 min per Team

Closing Statement 2 min per Team 2 min per Team

3. Definition of Events:

Presentation of Position: Statements of fact relative to the affirmative or negative position on which one is speaking.

Cross Examination: Questions regarding statements made by the opposing team members (opposing member should

respond to question with brief answer).

Rebuttal: Provide further clarification regarding the questions asked or the statements presented by the opposing team.

Closing Statements: Team Members summarize their position.

4. Order of Debate:

Affirmative Presentation of Position Negative Cross Examination

Negative Presentation of Position Affirmative Cross Examination

Negative Rebuttal Affirmative Rebuttal

Negative Closing Affirmative Closing

5. The validity of the quotes or statistics can only be challenged by the opposing teams, NOT the judges.

6. Judges will use the following as a basis for judging each team:

a. Use of Character/Persuasive Power d. Knowledge of subject g. Group participation

b. Analysis Techniques/Voice Quality e. Rebuttal skills

c. Courtesy and respect for the other team f. Presentation of topic

7. Teams using Profanity or inappropriate language will be disqualified.

8. No team or team member may sit in during another team’s performance, until the final round.

9. Brackets for the debate tournament will be made available, prior to the start of the conference. Team placing will be

determined by the pulling of a number. Therefore, all teams must be present at least 15 minutes prior to the start of the

tournament.

10. Each team should be prepared to debate, upon completion of bracket placement. No team will be allowed to alter their

debate time, due to lack of preparation.

11. Debate on pros/cons and affirmative/negative will be determined by flipping of a coin.




DEBATE ENTRY FORM

BRANCH/COURT NAMES ZONE/AREA

No.

AREA COMMANDER/COUNSELOR NAMES EMAILS



( ) ( ) ( )

Debate Topic: Is Affirmative Action Still Relevant Today

AREA COMMANDER Send To Director, and AREA COUNSELOR Send Form to the Directress





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