Congratulations on your wedding!

The Regency Hotel has been hosting wedding receptions for over

25 years and we are sure that this venue provides you comfort

with character.

We have three wedding packages for you; all at an affordable

rate, to suit most budgets, weddings can be a very expensive

time which is why we have put together these packages.

The team here have vast experience in organising events and

functions and your special day is in good hands, from the

moment you walk through the door as fiancé to the moment you

leave as a married couple!

Please have a look over the various packages and menu choices,

please note price is as a whole and not per person, we do have a

children’s menu should you have children attending your special

day, please let us know as soon as possible and we can reflect

this in the price for you.

All of our packages are for a maximum of 60 daytime guests and

any additional evening guests for the buffet is extra and up to

100 guests, we cannot accommodate any more in the evening

due to health and safety policies.

Kind Regards

The Regency Hotel Events Team.

Package A

£2500 this includes:

Exclusive use of the hotel for you and your guests Access the day before

14 En-suite bedrooms (including the bridal suite) Light and Full English Breakfast the next morning

A cake knife Tablecloths and Napkins in white

Buffet

The above price is for 60 guests, any additional guests (please note sit down functions we can only cater for 60 guests) for the evening reception is priced at £11.00 per

person (up to 100 guests), the above price does not include welcome drinks etc.

You can have the buffet as a sit down buffet after the

wedding ceremony and add another buffet in the evening for £11.00 per person or add bacon or sausage rolls for

£5.00 per person.

Package B

£4100 this includes:

Exclusive use of the hotel for you and your guests Access the day before

14 En-suite bedrooms (including the bridal suite) Light and Full English Breakfast the next morning

A cake knife Tablecloths and Napkins in white

Welcome drinks (bucks fizz) 3 Course Wedding Breakfast

Buffet

The above price is for 60 guests, any additional guests (please note sit down functions we can only cater for 60 guests) for the evening reception is priced at £11.00 per

person (up to 100 guests).

Package C

£5000 this includes:

Exclusive use of the hotel for you and your guests, Access the day before

Complimentary Hotel Room for the bride the night before the wedding*

14 En-suite bedrooms (including the bridal suite) Light and Full English Breakfast the next morning

A cake knife Tablecloths and Napkins in white

Welcome drinks (bucks fizz) 3 Course Wedding Breakfast

Toast Drinks White Seat Covers

Buffet

*Discount available to guests staying the night before the wedding.

The Menus

The Menus below has been chosen by our team

here at The Regency Hotel, if you don’t see

something you would like, please let us know and

we will see what we can do for you.

Each menu has one option each, you can mix and

match your menu if you wish to suit your taste,

We do ask to keep the menus strictly to one

appetizer, main and dessert (please let us know

of any dietary requirements).

We are only too happy to help with your menu

choice and if you only want sausage and mash,

this can be arranged!

Appetizers

Farmhouse Pate

Served with Melba Toast

Main course

Breast of Chicken

Wrapped in Parma Ham with Mozzarella

Desserts

Chocolate Fudge Cake

Served with cream

Coffee and Mints

Appetizers

Prawn Cocktail Served on a bed of green leaf salad

Main course

Honey Roasted Gammon Served with Roasted New Potatoes and Seasonal

Vegetables

Desserts

Strawberry Gateaux

Coffee & mints

Appetizers

Parma Ham Served with Fan of Melon

Main course

Poached Salmon Served with New Potatoes and Seasonal Vegetables

Desserts

Black forest Gateaux

Finger Buffet

Select your own buffet from the following choices

Assorted sandwiches

Quiche

Scotch Eggs

B.B.Q. Chicken drumsticks

Sausage rolls

Spicy chicken wings

Mini Vegetable Spring Rolls

Vegetable Samosas

Lamb Samosas

Chicken Samosas

Pork Cocktail Sausages

Onion Bhajis

Crisps & Nuts

Choose any seven selections for £11.00 per head

Any additional items will cost £1 per item

FAQ

Please see below for common questions and our answers!

Q: I have below 60 for my wedding, what can I do?

A: Please talk to us! All of our packages have a ‘price per head’.

Q: But not all of the guests I am paying for are staying overnight; I don’t want to pay full

price for those not staying!

A: A lot of our couples charge their guests staying instead to cut costs, this is completely up

to you if you decide to do this, doing it this way reduces the price per head for everyone,

meaning less you will pay yourself but all the rooms must be paid for in advance when you

pay the remainder of your balance.

Q: Can I bring my own welcome drinks/ toasts if I don’t opt for the top package?

A: You can, with prior arrangement at the time of booking but you have to pay for corkage

fee’s which is £9.00 per bottle.

Q: What kind of decorations can I have?

A: You can decorate how you wish, providing you do not nail anything to any walls etc.

We do not allow sprinkles on the tables or candles (battery operated are fine)

Q: Can I have the fire on?

A: Due to health and safety, We cannot allow the fire to be lit.

Q: Can I use the pool?

A: We do not use the pool currently and due to large numbers if it was to be operational,

we would have to decline due to health and safety.

Q: Can my guests use their cards to pay for drinks?

A: Only guests staying at the hotel overnight can open ‘tabs’ up and pay for their drinks at

the end of the day, it is strictly cash on the night.

Q: Can I bring my own caterers in?

A: All food must be supplied by The Regency Hotel, anyone with a strict specialist diet,

please let us know and with prior arrangement this can be waivered.

Q: Can I get into the room early to decorate?

We start setting the room up from around Wednesday (if a weekend wedding), you can feel

free to come down and drop items off anytime (please let us know in advance), you can get

things delivered here if easier for you, within reason, please do not have flowers sent here

any earlier than 24 hours as we have no way to keep them fresh, we would prefer the

morning of your wedding.

Q: Are children ok to come?

A: Of course! However we do ask that there is a parent/adult supervising them at all times,

that they do not run up and down the stairs or in the corridors and outside areas (unless

supervised).

Q: I have 55 adults and 5 children coming, do I still need to pay for the 60 full priced

adults?

A: There will be a reduction of £20.00 per child attending, so 5 children would be a

£100.00 saving on your overall bill.

Q: Can I come and taste the food before the wedding?

A: Unfortunately as we are a small hotel we do not have a chef on site all the time and

cannot cater for this.

Q: It seems very expensive!

A: You are paying for room hire essentially from the day before, staff, chef, table cloths and

cleaners to come in afterwards, plus hotel rooms (unless you opt for your guests to pay),

breakfast the next day and any hire items we may need for your big day!

Q: Can I fit a few more in for dinner?

A: Unfortunately our maximum capacity due to fire regulations is 60 people.

To help us on the day, would you be so kind to fill this out for us and bring it

with you to your last meeting with us?

Name of Bride and Groom:

Married Name (would you like us to use this when any announcements are

made):

Name of Best Man: ……………………………………………………

Head Bridesmaid/Maid of

Honor:……………………………………………………

point of contact if different to above:

……………………………………………………

Time of wedding ceremony:

……………………………………………………

Place of marriage: ……………………………………………………

Approximate time of arrival to The Regency Hotel:

……………………………………………………

Would you like to be announced on arrival, if so by whom?

……………………………………………………

Drinks

Welcome Drinks: ……………………………………………………

Cash Bar: Y/N Limit:…………… Evening Guests: Y/N

Would you like us to open the bar and your guests make use of the cash bar

before your arrival to The Regency Hotel? Y/N

Wedding Breakfast

Would you like the Wedding Breakfast announced, if so by

whom?....................................................................

Time of Wedding Breakfast:

……………………………………………………

Speeches and Toasts

Approx time of speeches:

……………………………………………………

Evening Guests

Time of arrival: ……………………………………………………

Numbers of additional guests:

……………………………………………………

Approximate time to cut the cake:

……………………………………………………

Would you like us to cut the

cake:…………………………………………………………

Would you like us to place the cake out with the buffet/later in the night or

other:……………………………………………………………………

…………………………………………….

Evening buffet, which time would you like this?

……………………………………………………

Additional information:

…………………………………………………………………………

…………………………………………………………………………

…………………………………………………………………………

…………………………………………………………………………

…………………………………………………………………………

…………………………………………………………………………

The Regency Hotel

Old Hollow,

Worth,

Crawley

West Sussex,

RH10 4TA

01293 887433

reception@regencyhotelgatwick.co.uk

Terms and Conditions of business

A. Definitions

The company: The Regency Hotel Trading Limited, Old Hollow, Worth, Crawley, West Sussex, RH10 4TA.

The Premises means The Regency Hotel, Old Hollow, Worth, Crawley, West Sussex, RH10 4TA

You, ‘The Client’ is responsible for commissioning and payment of the function

The contract is between Us/We ‘The Regency Hotel’ and You ‘the client’.

The functions means the party/reception/wake is to be held at The Regency Hotel, Old Hollow, Worth, Crawley, West Sussex, RH10 4TA.

B. Function Please provide us with the following information:

Date of function:………………………………………………………..

Type of function:………………………………………………………………………….

Time of Function: Start……………. End:……………………

Number of guests:……………………………………………….

Dietary requirement (if known at time of signing T&C’s, please let Us, The Regency Hotel aware as soon as possible)

You ‘the client’ are responsible for completing the information sheet for Us, ‘The Regency Hotel’: The information includes; lead name for point of contact, timings for the day etc.

Please note that all music must cease at the latest 00:00 hours, due to our licensing policy.

C.Terms

All bookings are provisional until the contract has been signed by both parties; Us ‘The Regency Hotel’ and You ‘The client’ and a non-refundable deposit of £500.00 is paid to Us, ‘The Regency Hotel’.

The balance of the function must be paid 1 calendar month before the function, if the function has less than 1 calendar month at time of booking, balance must be paid one week in advance.

If the balance is not paid at least 1 calendar month before the function (or one week if less than 1 month), the agreement will be void and the deposit fortified.

Cancellation Policy If you have to cancel or change the date of your booking 30 days prior to the function, Us ‘The Regency Hotel’ has the right to charge a cancellation fee as follows: 30 days and 8 days before the function: 90% 7 days or less before the function: 100% ‘The Cancellation fee’ will be the final balance you have paid to Us, ‘The Regency Hotel’. If a refund is due this will be made to You, ‘the client’ after the function.

Should the hotel for reasons beyond our control need to cancel or make any substantial changes to your booking, We ‘The Regency Hotel’ will find another hotel/venue within a 5 mile radius from The Regency Hotel, if You ‘the client’ accept the alternative, the deposit and balance (if paid) will be transferred to the new venue. If You ‘the client’ does not accept the new venue, all monies (including deposit) will be returned to you and the agreement ceased without any claim from either party.

C. General

The Regency Hotel does not book vendors for your function, any vendors must be booked by You ‘the client’ and any monies must be paid by You ‘the client’, the hotel accepts no liability for such items or costs.

DJ services, All DJ equipment must be PAT tested and full insured, We ‘The Regency Hotel’ will ask for a copy of this, The hotel has a PRS license but the DJ must be compliant.

Behavior within the hotel and grounds, We, ‘The Regency Hotel’ have the right to ask any one of your party to leave the premises if their behavior is unacceptable

All children at The Regency Hotel must be looked after by You ‘the client’ and your guests, We ‘The Regency Hotel’ wants you to enjoy your time here with us but We ‘The Regency Hotel’ is not responsible for any children while you are here this includes: running around the hotel, running up and down the stairs, Everyone’s comfort and safety is our main priority, around the pool area all children must be accompanied by an adult, if children continue to misbehave the parents might asked to leave.

In any of the above instances no money will be returned to You, ‘the client’.

You will be asked to reimburse Us ‘The Regency Hotel’ for any damages to the hotel or grounds, caused by you or your guests.

No wines, beers, spirits, soft drinks or food maybe be bought into the hotel, If any of your party is allergic to anything and wishes to bring any foods with them written consent by Us ‘The Regency Hotel’ must be made prior, this does not cover baby food, You ‘the client’ or your guests are welcome to bring baby food.

The Regency Hotel cannot be held responsible for any dietary or allergies not disclosed before the function, where possible, all food choices must be confirmed with The Regency Hotel 1 calendar month before your function.

The Regency Hotel must comply with local licensing laws and statutory regulations and You ‘the client’ must fully support Us ‘The Regency Hotel’.

If you would like to decorate the hotel, you may do so but where this may cause damage to the hotel please speak to the event host prior, any damage to hotel property will result in You ‘the client’ reimbursing, Us ‘the Regency Hotel’, We ‘The Regency Hotel’ strongly advise you to take out the relevant insurances against cancellation, third party claims or liability, your contract with the hotel is on the basis that you will indemnify the hotel against third party claims connected with the booking.

The Regency Hotel bar is cash only, card payments cannot be taken, anyone staying at The Regency Hotel as part of your group are welcome to add their purchases to their overall bill, We ‘The Regency Hotel’ highly recommend advising your guests of this prior to the function

Prices quoted include VAT at the rate prevailing when the contract was prepared and are subject to alterations should the rate change.

The Regency Hotel prohibits: Use of any candles/naked flames around in or around the hotel, electric candles/flames are allowed, Sprinkles or other confetti items on the table or around the room and confetti in general must be biodegradable if being used outside.

Signed:…………………………………………………………………Client

Signed:…………………………………………………………………The Regency Hotel

Date:……………………