CONFERENCES WITH A QUALITY FEEL

Welcome

The University campus has a variety of meeting rooms and specialist areas which will suit the needs of most clients. Details of these may be found within this Information Pack. Most of our rooms are equipped with audio-visual equipment (data projector, screen and PC) the use of which is included within the delegate package rates. Other equipment such as flipcharts, slide projectors and video-conference facilities may be available for a supplementary charge. Our qualified and experienced in-house catering team ensure that meals and refreshments served as part of our conferencing and meeting packages enhance the experience of our clients and their delegates. Menus vary on a day-to-day basis, and we can of course, cater for vegetarians, vegans and those with special dietary requirements as long as we know about these in advance. For special conference dinners, etc., our qualified chef will meet with clients beforehand to plan a menu to suit the occasion. In keeping with other conferencing and meeting venues, and to ensure that we operate safely and hygienically within the law, we regret that clients are not permitted to bring their own food & drink onto the campus. We are delighted to receive enquiries and will help with the planning and delivery of your meeting or conference to ensure it is exactly what you want, so do please contact us if you require any further information, or if you would like to discuss availability.

The BG Venues team.

BG Venues BG (Lincoln) Limited

Bishop Grosseteste University Lincoln

LN1 3DY

01522 583703 [email protected]

www.bgvenues.co.uk

Thank you for your enquiry about BG Venues

We hope that this Information Pack will provide you with the information you require. The pack contains full details of our delegate rates and of room hire rates (for those clients who do not require refreshments or lunch). BG Venues operates as part of BG (Lincoln) Ltd, the trading arm of Bishop Grosseteste University.

Conference Rooms

BG Futures

BG Futures, our Business Incubation Centre has three seminar and meeting rooms. All rooms feature full audio-visual equipment (with the latest SMART technology). The rooms are of different sizes, with capacities varying up to 56 dependent upon layout.

Our Art-Deco style Eliot suite (the Eliot Room and the Lewis Room) is located in the Constance Stewart building. Accommodating up to 112 people cabaret style, the suite can also be used for formal dinners and func-tions as well as for conferences and meetings.

The Eliot Suite

The main Lecture Theatre is situated in the Robert Hardy building and seats up to 176 people in tiered seating. Equipped with full IT equipment, the room provides an ideal location for more formal presentations or conference addresses.

The Lecture Theatre The Robert Hardy Building

The Robert Hardy building houses four Seminar and two Teaching Rooms which, whilst primarily used for teaching and for academic purposes, are often available during the evenings, at weekends and during holiday times. The rooms accommodate from 24 people (boardroom style) to up to 400 people (theatre style) when the two teaching rooms are opened up as one room. The flexibility of these rooms lends itself well to conferences requiring a number of break-out rooms.

Conference Rooms

The Old School House is usually available during vacation periods and weekend, and during term-time eve-nings. There are three rooms, the two larger of which can seat up to 60 theatre style, with the smaller room seating up to 30 people.

The Performing Arts Studio is also usually available during weekends, vacation periods and during term-time evenings. The room comprises a professional dance floor, a full sized mirrored wall, and black tab curtains to all walls.

The University Chapel may also be hired at certain times for use as a con-cert/recital venue. A Grand Piano is available at an extra charge. Please contact us for further details.

3DY is our function room situated im-mediately above the Student Union Bar! It will comfortably seat 200 theatre style.

The Music Room is one of our special-ist academic rooms which we are often able to hire out during the evenings, at weekends and during vacation periods.

We often have other rooms available throughout the year. Please do con-tact us if there is any further infor-mation about the rooms which you require.

The Old School House The Performing Arts Studio

The University Chapel The Music Room

3DY

BG Venues


Conference Management

BG Venues offers a complete Conference Management Service to work with you right from the initial planning stages through to final delivery and follow-up of your conference.

Services available include: Delegate Booking. Accommodation Booking. Development and Preparation of Conference Materials. Facilitation of the Event. Collection and Collation of Feedback after the Event.

We invite potential and existing clients who would like to explore this service to discuss their exact requirements with us in more detail.

To discuss the options available with us, or for more information, please contact us at [email protected] or telephone us on 01522 583703.

Eat with BG Venues BG Venues is delighted to be able to offer great, fresh local produce. Prepared in-house by our qualified Hospitality Chef and his team, you can be sure that your food and refreshments will hit the mark with your guests and delegates. Our Day Delegate rates in-clude a variety of options; from the Bronze package with a “working sandwich lunch”, to our Gold package restaurant served lunch with a menu ar-ranged by our chef especially for your event.

We are also able to offer a wide variety of bespoke food and refreshment packages to meet your exact requirements; whether for that extra special conference dinner or for a product launch reception; for an awards ceremony celebra-tion or simply because you want to push the boat out that little bit further!

Our hospitality team can cater for special diets and requests, and are very flexible in their approach, enabling you to have the confidence that all of your delegates will enjoy their BG Venues meals.

As well as servicing your meeting or conference, BG Venues also has, on-campus, two great food outlets where your guests can enjoy a varie-ty of teas, coffees and snacks in any “down-time”. Curiositea, our wonderful Alice in Wonderland themed coffee shop is open throughout the day on weekdays, and Refec-tory, our new “industrial themed” coffee shop and res-taurant is open on most days from early until late.

Both Curiositea and Refectory are available for private hire - please contact a member of the BG Venues team for more information. With great tasting food, sourced locally in Lincoln and Lincolnshire, and with the pride and expertise of our team, we are certain that we can give you a food experi-ence to remember…..for all the right reasons!

Accessibility

At BG Venues it is our policy to make our physical access, facilities and services as accessible as possible to all visitors. Diversity and equality is recognised, encouraged, promoted and valued at all levels of the BG Venues and Bishop Grosseteste University and in all its functions. Disabled Access

Ramps - we have ramp access to all ground floor rooms

Door access - automatic/push button access available to all buildings

Handrails - on all buildings

Lifts - are located in the Skinner Building, the Science Block (Newton Building), the Student Union Building and Constance Stewart and Wickham Halls

Two wheelchairs are available if required (subject to availability) Hearing Loops All of the rooms in the Robert Hardy Building, The Venue, Main Reception and the Eliot/Lewis Room are fitted with a hearing loop. If you require this service, please switch your hearing aid to the T position. Toilets Disabled toilet facilities available in the Hardy Building, Constance Stewart Hall, The Venue, Skinner Building, the Sports and Fitness Centre, the Student Union Building and the Old School House. Parking Disabled parking bays for the use of blue badge holders may be found outside The Venue, by the Sports and Fitness Centre and by Main Reception. Personal Assistance Dogs Personal assistance dogs are welcome at BG Venues. We welcome any comments or suggestions on how we can improve our accessibility on campus, please contact BG Venues on 01522 583703 or email [email protected] to share your views and thoughts. If you do have particular personal requirements which are not listed here, please do contact us in advance of your visit and we will do our best to accommodate your needs.

BG Venues


"Having worked in the disability field for years, and sampled it

first hand myself, this has been the best experience I have come across" - Association of Guilds of Weavers, Spinners and Dyers member

mailto:[email protected]

http://www.bishopg.ac.uk/?_id=10502&page=0

What our clients say...

Thank you for a wonderful evening Saturday. Please extend my sincere thanks to the staff they did a great job also to the Chef for the fantastic food. A lot of people commented on it being the best Ladies Evening they had attended in many years and you and your team helped to make it the success it was.

Katrina Bradley. Lindum Masonic Lodge

I’m always impressed with the staff at the University and the way they go out of their way to help.

….. thanks are due to yourself and your staff for all your help in getting our convention off the ground.

The British Chiropody & Podiatry Association

BG provide exactly the right venue to help us achieve our goal. They are friendly, reasonably priced, flexible and do everything they can to help make our meetings a success – thank you for all of your assistance and support.

The Marketing Club, Lincoln

The Accommodation and Conference facilities... were outstanding! Paul & Pat Mabbott, Cursillo National Ultreya

As always, the Venue and Catering were highly praised. Ann Adams, School Library Association

Everyone appreciated the attractive campus gardens and the facilities in the Hardy Build-ing. The catering was excellent and the catering staff friendly and efficient, contributing to the relaxed but purposeful atmosphere.

Joseph Conrad Society

Thank you so much for all your help in setting up Pirate Gold Live and for allowing us to use the Theatre...

The show was a great success and raised £1300 for Children In Need. Your theatre is a superb venue.

Graham King, Pirate Gold, BBC Lincolnshire

Having worked in the disability field for years, and sampled it first-hand myself, this has been the best experience I have come across.

Association of Guilds of Weavers, Spinners and Dyers member

At BG Venues, we always try to put our customers and clients first….. Here’s a few of the

comments we have received back.

Day Delegate Rates

Half-Day Delegate Package From £12.00 per person including VAT

Tea, coffee and biscuits on arrival

Mid-morning, or mid-afternoon tea, coffee and biscuits

Use of one of our conference/meeting rooms

Data projector, laptop or PC and screen

Bronze Day Delegate Package From £25.00 per person including VAT


Mid-morning tea, coffee and biscuits

Working Sandwich Lunch

Mid-afternoon tea, coffee and biscuits



Silver Day Delegate Package From £29.00 per person including VAT


Mid-morning tea, coffee and biscuits

Tastes of Lincolnshire buffet lunch

Mid-afternoon tea, coffee and biscuits



Gold Day Delegate Package From £37.50 to £55.00 per person including VAT

Our Gold Day Delegate Package will be tailor made to your exact requirements in consultation with a member of the Conference team and our Hospitality Chef.

Ideal for those events where you want something special.

Please contact us for more information

All prices are inclusive of VAT at 20%. Any change in the prevailing VAT rate at the tax point will be reflected in actual rates

charged.

Prices valid until 31st August 2015.

BG Venues


24-Hour Delegate Rates

24-Hour Delegate Package A From £85.00 per person including VAT

Two-course Dinner (Buffet Service)

Accommodation on campus in Constance Stewart Hall (single room with shared facilities)

Breakfast (English or Continental)

Mid-morning tea, coffee, Danish pastries and fresh fruit

Buffet Lunch

Mid-afternoon tea, coffee, cake and fresh fruit



Available from mid-June to mid-September only


charged.

Prices valid until 31st August 2015.

BG Venues


24-Hour Delegate Package B From £90.00 per person including VAT


Accommodation off campus in Crosstrend House (single room with en-suite facilities)



Buffet Lunch




Available from mid-July to mid-September only

24-Hour Delegate Package C From £95.00 per person including VAT


Accommodation on campus in Wickham Hall (single room with en-suite facilities)



Buffet Lunch




Available from mid-June to mid-September only

Bed and Breakfast Accommodation


charged.

Prices valid until 31st August 2015. Please note that whilst Longdales House is open all year, accommodation in Halls of Resi-

dence is restricted to the summer vacation period.

BG Venues


Constance Stewart Hall £37.50 per person including VAT Accommodation in one of our on-campus Halls of Residence. Single rooms with shared facilities. Choice of English or Continental Breakfast served in our on-campus restaurant.

Crosstrend House £49.95 per person including VAT Accommodation in one of our off-campus Halls of Residence—approximately 10 minutes walk from the campus. Single rooms with en-suite facilities. Choice of English or Continental Breakfast served in our on-campus restaurant.

Longdales House Prices from £55.00 per room including VAT Longdales House is our on-campus Bed and Breakfast Guest House. With 18 rooms (including singles, doubles and twins), Longdales House is open to the public and has its own web-site—www.longdaleshouse.co.uk Choice of English or Continental Breakfast served in our on-campus restaurant.

Extending your Conference stay It is possible to extend the 24-hour delegate rate to include a second night with bed and breakfast. Please talk to us about this when discussing your conference booking.

Longdales House

www.longdaleshouse.co.uk

Longdales House is our on-campus Bed and Breakfast Guest House. With single, twin and double rooms, all tastefully dec-orated, it’s a great place to stay whether you are just visiting Lincoln for a short-stay, or in the city on business.

Refectory, our brand new restaurant and coffee shop is located immediately next to Longdales House, and as well as providing a great breakfasts, gives guests the option of somewhere local to eat in the evening.

The Venue

www.thevenuelincoln.co.uk

The Venue is our very own independent cinema. Located opposite Longdales House, The Venue has recently been re-furbished to ensure that your visit is really enjoyable. With modern up-to-date digital projection and satellite receiving equipment, The Venue offers a full range of films and live screenings from events such as the Na-tional Theatre and from Glyndebourne.

Special screenings regularly take place, such as the World Premiere of the BSB film, I Superbiker, and our very own Family Film Club screens a regular programme of films suitable for all the family on Saturday afternoons throughout the year..

The City of Lincoln

Lincoln is one of the most stunning cities in Britain - steeped in history, but with all the facilities one would expect of a modern vibrant city.

The northern boundary of the city is marked by Newport Arch. Built in the 2nd century, the Arch marks the route of Ermine Street, and is the only Roman Arch in the country still in daily transportation use.

Leading from the arch towards the City Centre is Lincoln’s famous Bailgate with it’s se-lection of eclectic shops and restaurants.

This historic uphill area of the City has, as its centrepiece, a magnificent Norman Cathe-dral. Once the tallest building in the world, it was described by John Ruskin, ‘I have always held and proposed against all comers to maintain that the Cathedral of Lincoln is out and out the most precious piece of architecture in the British Isles’

On the opposite side of the Cathedral Close and the 14th century Exchequer Gate is

Lincoln Castle. Commissioned by William the Conqueror in 1068, some four years before he commissioned the building of the Cathedral, the Castle is currently undergoing a major restoration project and is due to reopen in 2015.

Lincoln Cathedral owns one of only four copies of the Magna Carta and one of two copies of the Charter of the Forest. The Castle re-development will en-able both to be on display to the public.

From Castle Square, Steep Hill leads down to the more modern City Centre. Voted Britain’s Best Street in 2012, this quaint cobblestone lane houses shops & restaurants in some incredible buildings.

Despite the modern shops to be found “downhill” in the cur-rent city centre, Lincoln’s his-tory is never far away - High Bridge is the oldest bridge in England to have houses/shops built on it and Brayford Wharf, the centre of Lincoln’s “chain restaurant” industry, sits alongside the Brayford

Pool and the Roman Fosse Dyke, a reminder of the days when Lincoln was a major port.

The city (and the county) are well known for local produce, and as well as frequent Farmer’s Markets across the city, there are plenty of shops specialising in the great taste of Lincolnshire.

BG Venues is just a 10 minute walk from the Bailgate and historic Lincoln - ideal for conferences and meetings with a quality feel.

CONFERENCES WITH A QUALITY FEEL

BG Venues BG (Lincoln) Limited

Bishop Grosseteste University Lincoln

LN1 3DY


www.bgvenues.co.uk

CONFERENCES WITH A QUALITY FEEL

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