Conference Planning:

Success fromContract Negotiation

to theBanquet

BUILDING CAP’S TEAM ... FOR TODAY AND TOMORROW

Goal

To ensure each member attending a Wing or Region conference feels that the time they spent was of value, all their questions were answered and they are more equipped to execute the missions of the Civil Air Patrol.

This is the time for members to become re-energized about THEIR organization!

Purpose

Ensure the Commander’s vision for the Wing is communicated

Make members feel valued

Disseminate information

Train members

Socializing with members from other areas

Major Players

Wing Commander

Project Officer

Directors

Presenters

Staff

Major Components

Date and Location

Staff Selection

Marketing to maximize attendance

Facility and Meals

Program and Sessions

Fees and Expenses

Member Recognition and Awards

Marketing

When to begin Develop web site

Marketing venues Send out electronic announcements and post information

on web site

How to promote activity Continual conference teasers

Targeted audiences

Marketing

Maximizing Attendance What is your normal attendance?

How can you get more to come?

Who are you targeting?

Senior vs. cadet members

Facilities

Contract Negotiations

Location and size of facilities

Venue competition

Costs

Program

Conference Theme

Conference program topics

Presenters and vendors

Schedules: Assembly, Seminars, Banquet

Guest speakers

Registration

Develop application process

Disseminate application / post on web site

Contact local Chamber of Commerce

Commander's Welcome letter

Packet materials

Staff registration desk

Program

What is the main thing you most want your members to come away with?

What program elements are musts?

Pre-conference training opportunities.

Finance

Conference registration fee

Package deal, Conference only, cadet fee

Payment options

Paypal, Eventbrite

Room rates

Food costs

Logistics

Food / Meal Options

Friday night reception

Lunch on Saturday

Banquet: buffet or sit down

No-host bar

Guests

Who should you invite to the conference?

How do you invite guests?

Awards

Award Committee

Year-of and special awards

Order / engrave plaques

Print certificates

Award presentation

Summary

Conference needs a Purpose

Wing Commander must be engaged

Staff need to be do-ers not talkers

Plan early, communicate often

It’s the little things that will make it a success.

Please complete the 2015 survey online for a chanceto have your conference registration fee refunded

https://www.surveymonkey.com/r/15NatCon

Civil Air Patrol