Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington,...

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676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • www.mountrichmondhotel.co.nz Conference Info Pack

Transcript of Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington,...

Page 1: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • www.mountrichmondhotel.co.nz

Conference Info Pack

Page 2: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Vineyard Room - Classroom set-up

Richmond Room

Vineyard Room Poolside Area

Conference Rooms

• Room hire• Data projector, screen & whiteboard• Free unlimited wifi• Free parking• Tea & coffee on arrival• Morning tea• Lunch• Afternoon tea

Daily Delegate Rate

just $69.95 PP

Page 3: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Brighton RoomFeatures natural light on two opposite walls and has a high ceiling with pitched roof. Handy access to the café/bar and poolside area for a change of scenery during break times. Soundproof doors can be opened between the Brighton and adjoining Vineyard room. Suitable for small conferences and private dining. Individual room control air-conditioning.

Vineyard RoomFeatures natural light on two adjacent walls, high ceilings with pitched roof. The room overlooks the hotel gardens and car parking area. Handy access to the café/bar and poolside area for a change of scenery during break times. Soundproof doors can be opened between the Vineyard and adjoining Brighton room. Suitable for smaller weddings, conferences/functions, private dining and cocktail parties. Individual room control air-conditioning.

Richmond RoomHas ground level access from the car park. Is suitable for those larger conferences for up to 220 guests. Vehicle and machinery access. Plenty of natural light along entire length of the room. Separate toilet facilities and full bar facilities available. Reception area is ideal for guest welcome or registration. Directly adjacent to the hotel swimming pool area which is ideal for refreshment breaks. Ideal for product releases, exhibitions, trade displays, AGMs, Christmas functions, weddings, cocktail parties and larger conferences. Individual room control air-conditioning.

Poolside AreaAvailable as a function area suitable for family functions, poolside BBQs, Christmas functions and corporate entertaining. This area is fully covered and adjoins the café/bar. Featuring attractive tropical landscaping, drop down café curtains, outdoor heaters, mood lighting, and projector screen.

THEATRE U-SHAPECLASS ROOM CAFE STYLEBOARD ROOM

Configurations & Capacity

Available Rooms For Hire

Name Size m2 Ceiling height Theatre Classroom U Shape Board Room Cafe Style

Brighton Room 38 4.0m 32 20 16 16 -

Vineyard Room 65.5 4.0m 60 40 30 20 -

Brighton & Vineyard 104 4.0m 80 52 - - -

Richmond Room 181 2.7m 180 100 60 - 160

Poolside Area - - - - - - 80

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Page 4: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

All Inclusive Conferences - Daily Delegate Rate

Name Half day Full dayBrighton Room $250 $315

Vineyard Room $315 $400

Brighton & Vineyard $450 $550

Richmond Room $550 $800

Poolside Area - $300

Room Hire • Half day means a maximum of 4 hours (either finishing no later than noon, or commencing noon or later).• Full day means any time from 7am to 10pm

Fully catered and equipped conferences offer great value for your next corporate gathering. With inclusions of FREE parking and wifi, venue hire and set up and catering throughout the day, our Daily Delegate package is a popular choice.

Item Cost Item CostConference pads and pens (per person) $3.50 Projector and screen $200.00

Whiteboard, markers and duster $35.00 32” LCD TV w/USB inputs $85.00

Flipchart pad, stand and markers $85.00 Unlimited wifi (per room) $50.00

Additional Flipchart Pad $85.00

Equipment & Inclusions Catering Rate• Free onsite Parking• Free unlimited wifi• Room hire and setup• Data projector and screen • Whiteboard

• Tea and coffee on arrival• Iced water and mints throughout the day• Morning tea with scones or muffins, tea and coffee• Buffett lunch with tea and coffee• Afternoon tea with cake, tea and coffee

$69.95 pp(min. 15 people)

Essentials Room hire includes iced water, mints and setup with chairs and tables. All catering and equipment hire are an additional cost. See below for commonly requested equipment - please contact us if you require anything not listed.

Conference Rates

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Page 5: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

A great location for any eventWhether you are celebrating a special occassion, such as a birthday, wedding or anniversary, or are looking to host an event, like a conference, trade show, product launch or activation, Mount Richmond Hotel offers a range of spaces that will suit your needs. We can host up to 180 guests. Our site has plenty of off-street and on-street parking, is fully licensed with onsite caterers, and has both indoor and outdoor spaces, including our lovely pool and pool side area.

• Free onsite parking

• Fully licensed bar

• Onsite restaurant and catering

• Indoor and outdoor event spaces

• Breakout areas

• Spaces to suit 8 to 180 guests

• Event co-ordinator for all events

• Range of event equipment available

• On Site Accommodation

On-Site Features

Events

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Page 6: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

All rooms at Mount Richmond Hotel include: free unlimited wifi, flatscreen TVs with SKY, air conditioning, tea and coffee making facilities and a mini fridge. Conveniently located near Sylvia Park and Mount Smart Stadium, it is easy to get to Auckland Airport and Auckland CBD from our accommodation. Available for our guests convenience are the following facilities: free onsite parking, outdoor swimming pool and spa, Poolside Restaurant & Bar (room service available), guest gymnasium, business centre with internet kiosk and printer, gaming room.

For a comfortable, relaxing sleep

Economy Rooms - One Super King Bed or Two King Single Beds • 17sqm • Max. 2 x GuestsBest value for money. These rooms offer a large Super King bed or two King SIngle beds on on lower floors and are smaller than our other rooms. Renovations completed in 2017 incl new bathrooms. Sleeps 2 guests.

Studio Rooms - One Super King Bed or Two King Single Beds • 18sqm • Max. 3 x GuestsComfortable rooms located on various floors. Enjoy a large, Super King bed or two King Single beds. Smaller than our Executive Rooms. Renovations completed in 2017 incl new bathrooms. Sleeps 2 guests – An additional bed can be added to the room for $35 per night

Executive Rooms - One Super King Bed • 19sqm • Max. 2 x GuestsOur finest accommodation. Spacious rooms located on the top floor of our accommodation with luxurious Super King Bed or two King Singles. Fully renovated in 2017 incl new bathrooms. Sleeps 2 guests

Family Suite - Sleeps up to 5 in various configurations • 34sqm • Max. 2 x GuestsGreat for travelling families or close friends, our Family Suite offers two adjoining rooms with Super King or two King Single beds in each room. Renovations completed in 2017 incl new bathrooms. Sleeps 4 guests – An additional bed can be added for $35 to sleep 5.

• Air conditioning• Complimentary parking • Daily housekeeping service • Electronic key card access security• En-suite Bathroom

• Free Unlimited WiFi• Iron & Ironing board• LCD TVs with SKY TV• Mini fridge• Room service

• Storage cupboard• Tea and coffee making facilities• Work Desk & Telephone

All Apartments Feature:

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Accommodation

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Delicious food from our on-site Kitchen & RestaurantCateringMount Richmond offers a full catering service for conference attendees via our on-site professional kitchen and talented staff. Breakfast, Morning Tea, Lunch Afternoon Tea, Canapé, Dinner and Desert can all be arranged with a variety of options to suit all tastes and budgets. Find out more about our Catering options on the following pages.

PoolSide Restaurant In addition to catering, guests of the hotel or visiting conference attendees are welcome to dine at our fully-licensed PoolSide Restaurant. With indoor and alfresco dining options next to our fresh water swimming pool, the PoolSide Restaurant offers hearty classic English Pub style food, fresh, full of flavour and generously portioned. Breakfast and Dinner is available from the PoolSide Restaurant, and lunch can be pre-ordered through our Restaurant or Reception team members.

Open 7 days a week. Breakfast: 6:30am - 9:30am Weekdays. 7:00am - 10:00am Weekends. Dinner: 6:00pm - 9:00pm.

Room ServiceOur PoolSide Restaurant menu is available to hotel guests delivered to their room for a small additional fee of $5. Available during usual Restaurant hours.

Food and Drink

View our latest Poolside Restaurant Menu online: www.mountrichmondhotel.co.nz

Page 8: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Description Cost Per Person (+gst) Minimum pax

Quick Breakfasts from $7.00 -

Cooked Breakfasts from $15.00 -

Big Breakfast $22.50 -

Quick Breakfasts• (Served with bottomless Tea or Coffee)

• Freshly baked mini croissant and danish

• Weetbix, Museli, Corn Flakes, Just Right or Nutri Grain with Full or Trim Milk

• White or wholemeal toast with a selection of spreads

Cooked Breakfasts• Eggs on toast

• Bacon and Eggs

• French toast

• Three egg omelette

• Big breakfast

• Pancake Stack

• Continental breakfast

• Eggs Benedict

Breakfast

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Holding a Conference?

Make sure your attendees are alert through the morning - Start your day with a Breakfast in Mount Richmonds PoolSide Restaurant

Page 9: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Description Cost Per Person

Tea and Coffee $4.50

Coffee and Gorumet Biscuits $6.50

Coffee and Muffins $8.00

Coffee and Scones $8.00

Coffee and Cake or Slice (choose one of below options) $8.00

Cake or Slice (choose one of below options) $5.00

Coffee,Scones and Sandwiches $13.00

Coffee, Cake and Fruit $13.00

Continuous Tea and Coffee $13.00

Carafes of Orange Juice $20.00

Bottle Mineral Water (still) $4.00

Soft Drinks (cans) $4.00

Fresh Fruit Platter $5.00

Cake options: • American fudge brownie• Coconut date slice• Cranberry pecan slice• Macadamia apricot slice

• Caramel slice• White chocolate brownie• Banana cake• Carrot cake

Coffee Break

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Page 10: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Description Cost Per Person Minimum pax

Choice of 3 items (min) $14.00 5

Each additional item $5.00 5

Tea/Coffee $4.50 5

Fresh Fruit Juice $4.50 5

• Fresh seasonal fruit platter• Home baked mini quiches with assorted fillings• Thai fish cakes with sweet chilli sauce• American fudge brownie• Cranberry pecan slice• Macadamia apricot slice• Lemon tart slice• Grilled Camembert & cranberry jelly in filo cases• Oven baked bread cases with assorted fillings• Oven baked gourmet savouries• Whole prawn cutlets with spicy Thai chilli sauce• Vegetable slices with guacamole and salsa dips• Freshly baked mini croissants with assorted fillings• Char-grilled chicken kebabs with spicy peanut sauce• Tempura vegetables in a soy and sweet chilli sauce

Light Lunch

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• Freshly made club sandwiches with assorted fillings• Marinated beef kebabs with bok choy and peanut satay• Hummus, dips and pickles served with assorted crackers• Turkish wraps with assorted fillings• Selection of New Zealand cheeses, dried fruits and crackers• Baked chicken tenderloins marinated in soy, garlic and honey• Chips, dips & nut selection• Slices of French bread served with olive oil, balsamic and hummus dips• Scallop & bacon mini satays with pineapple, pawpaw & champagne

sauce• Toasted French bread slices topped with basil or sun-dried tomato

pesto• Crumbed fish goujons with lemon slices and tartare dipping sauce• Asian platter (mini spring rolls, won tons and samosas) with Thai chilli

dipping sauce

Page 11: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Option #1• Freshly baked selection of bread rolls• Sweet & sour pork with pineapple, capsicum and onion• Steamed Jasmine rice• Mesculin salad with cucumber, tomatoes & fresh herbs• American fudge brownie• Seasonal fresh whole fruit• Selections of fine leaf and herbal teas & freshly brewed coffee

Option #2• Freshly baked selection of bread rolls• Lightly crumbed boneless chicken breast with either creamy

mushroom sauce or Alfredo sauce• Penne pasta with olives, feta, sundried tomatoes, baby spinach,

mushrooms and olive oil • Grilled vegetable salad served over mesculin leaves with balsamic

vinaigrette• White chocolate brownie• Seasonal fresh fruit kebabs• Selections of fine leaf and herbal teas & freshly brewed coffee

Option #3• Freshly baked selection of bread rolls• Crumbed fish fillets with lemon slices and tartare sauce• Homemade kumara and potato chips• Salad greens with cucumber, tomatoes, alfalfa and carrot curls • Macadamia apricot slice• Platter of sliced fresh fruit• Selections of fine leaf and herbal teas & freshly brewed coffee

Description Cost Per Person Minimum pax

Lunch Options $27.50 10

Buffet Lunch

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Option #4• Freshly baked selection of bread rolls• Flame-grilled beef meatballs with onions & spices blended

to taste, flame grilled and served with a yoghurt, cucumber & mint sauce

• Egg noodles with vegetables• Garden fresh salad with tomatoes, mustard vinaigrette &

roasted almonds • Cranberry pecan slice• Platter of sliced fresh fruit• Selections of fine leaf and herbal teas & freshly brewed

coffee

Option #5 (weekdays only)• Freshly baked focaccia bread• Sliced beef with wholegrain mustard and horseradish

sauce• Creamy garlic potato bake• Salad of baby greens, bean sprouts, feta & aioli dressing• Coconut date slice• Seasonal fresh whole fruit

Optional Extras $5.00 per person, per item• Freshly baked baps with assorted vegetarian fillings• Tortilla wraps with assorted vegetarian fillings• Ciabatta rolls filled with assorted vegetarian fillings• Club sandwiches with assorted vegetarian fillings • Mini croissants filled with assorted vegetarian fillings

Page 12: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Breads• Selection of freshly baked bread rolls

Seafood (choice of one seafood dish)

• Pacific oysters on ice• Prawns sautéed in brandy cream sauce• Whole BBQ snapper with capers, lemon and butter sauce• Green lip N.Z. mussels steamed in garlic, shallots, white wine

and lemon juice with diced tomatoes

Salads & Vegetables• Potato and egg salad with creamy mayonnaise• Tomato, cucumber and olive salad with olive oil dressing• Hawaiian coleslaw with pineapple and coconut dressing• Tossed mixed leaf salad served with mustard vinaigrette

Choice of 1 Potato Dish:• Jacket potatoes with sour cream & chives• Potato Bake

Barbeque selections (choice of three)

• Pure pork gourmet sausages• Chargrilled garlic infused sirloin steaks• Hawaiian ham steaks with chargrilled pineapple• Pork spare ribs marinated in a spicy soy & garlic sauce• Chargrilled chicken breast marinated in ginger, sesame oil and

spring onion• Grilled Portobello mushrooms filled with a tomato, cheese &

olive stuffing

Desserts• Chocolate brownie• Baked spiced apple strudel• Tropical fresh fruit salad• Pavlova topped with fresh fruit and whipped cream

After Dinner• Selections of fine leaf and herbal teas & freshly brewed coffee

Barbeque Buffet

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Description Cost Per Person Minimum pax

BBQ Buffet Lunch or Dinner $50.00 20

Page 13: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Deluxe Buffet

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Bakery• Freshly baked dinner bread rolls

Seafoods (choice of one seafood dish)• Pacific oysters on ice• Prawns sautéed in brandy cream sauce• Whole snapper barbequed with capers, lemon and butter sauce• Green lip N.Z. mussels steamed in garlic, shallots, white wine

and lemon juice with diced tomatoes

Hot Dishes (choose three from the following)• Authentic Thai green chicken curry• Marinated chicken thighs with a chilli sauce• Hearty beef stroganoff with paprika & sour cream• Baked fish fillets with an orange and lemon citrus sauce• Baked Malaysian five spice chicken with honey & ginger• Oven roasted pork loin stuffed with feta, spinach and red

onions, drizzled with a plum sauce• Italian style rotelli pasta with olives, shaved fennel, red onions,

mixed peppers and mustard vinaigrette

Vegetables• Steamed jasmine rice• Creamy garlic potato bake• Steamed or roasted seasonal vegetables

Salads (choose three from the following)• Tossed green salad• Tomato, red onion, feta cheese & basil salad• Baby potato salad with chives & mustard vinaigrette• Pasta salad with bacon, peas & asparagus with an olive oil

lemon dressing• Streaky bacon & egg salad served over mesculin leaves with a

mustard vinaigrette &garnished with roast almonds

Desserts• Chocolate brownie• Cappuccino cheesecake• Baked spiced apple strudel• Grand Marnier fresh fruit salad

After Dinner• Selections of fine leaf and herbal teas & freshly brewed coffee

Description Cost Per Person Minimum pax

Deluxe Buffet Lunch or Dinner $60.00 30

Page 14: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Polynesian Buffet

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Seafoods (choose two from the following)• Whole snapper barbequed with capers, lemon and butter sauce• Oka or Ika (Marinated fish in coconut cream, lemon juice,

onions and capsicum)• Marinated raw green lip New Zealand mussels with coconut

cream, onions, tomato and lemon juice

Carvery (choose one from the following)• Stuffed oven roasted chicken• Roast beef with horseradish and a rich gravy• Oven roasted pork loin stuffed with feta, spinach and red

onions, drizzled with a plum sauce • Guinness & honey glazed ham on the bone

Hot Dishes (choose two from the following) • Fried Corned Beed in Onion and Spinnach• Chicken chop suey with seasonal vegetables• Chow mien cooked with sautéed beef & vegetables• Mild lamb curry with assorted chutneys (tamarind, coconut &

tomato)• Lamb flap steamed and gently simmered with onions, tomatoes

and spinach

Salads • Coleslaw• Tossed green salad• Minus (Cook Island Potato Salad)• Poke (overripe bananas cooked in coconut cream)• Condiments & chutneys

Vegetables & Rice (choose three from the following)• Steamed rice• Steamed kumara• Cassava (Tapioca)• Roasted potatoes & pumpkin • Taro cooked in coconut cream

Desserts • Trifle• Tropical fruit salad• Baked apple crumble• Gourmet tropical cheesecake

Optional Extras • Spit-roast Pigs 15kg (for up to 50 guests) $ 517.50

Description Cost Per Person Minimum pax

Pacific Buffet Lunch or Dinner $65.00 30

Page 15: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Description Cost

Beer, Wine & Spirits

House Beers $7.00

Premium Beers $8.00

Low Alcohol Beers $7.50

House Wines ( Per Glass ) $8.00

Premium Wines ( Per Glass ) $10.00

House Spirits $8.50

Premium Spirits $9.50

Liqueurs $9.00

Soft Drinks

Coke, Diet Coke, Sprite $4.00

Ginger Beer $5.50

Apple Juice, Orange Juice, Pineapple Juice $4.00

Tea & Coffee

Short Black $4.00

Long Black $4.00

Flat White $4.50

Latte $4.50

Cappuccino $4.50

Tea $4.00

Hot Chocolate $4.50

Drinks

www.mountrichmondhotel.co.nz/conferences

Page 16: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Mount Richmond Hotel offers guests staying for a conference everything they may need while away from home. Our PoolSide Restaurant is open for Breakfast 7 days a week and offers a wonderful Continental Selection or choose from our menu of delicious Breakfast meals. A catered lunch can be arranged (see Food & Drink page) for conference attendee’s and the Licensed restaurant serves a great selection of Dinner and Desert items.

In your free time enjoy our Swimming Pool & Private Spa Pool or head across the road to Mount Richmond domain and enjoy a walk around the mountain or have a game of Tennis using our rackets and balls.

Everything you need while you’re away from home...

• Conference Rooms• Free WiFi• Guest Laundry • Swimming & Spa Pools• PoolSide Restaurant & Bar• Private Gymnasium• Guest Bike Hire• Gaming Room• Business Centre

• Tennis Court• Walking and jogging tracks• Children’s playground

On-site Facilities

Off-site Facilities

Hotel Facilities

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Page 17: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Attractions KM’s away

Auckland Airport 12Auckland City incl Waiheke Island Ferry 10Botanical Gardens - Manurewa 9Dressmart Factory Outlet Mall - Onehunga 5Ellerslie Racecourse 5Alexandra Park Raceway Expo Centre & Showgrounds 7Extreme Indoor Go Karts, Highbrook 6Extreme Edge Rock Climbing, Panmure 7Highbrook Business Park 4

Lloyd Elsmore Sports fields 9Megazone Laser Strike, Mt Wellington 2Mount Smart Stadium (formerly Ericsson Stadium) 4Mount Richmond Domain (sports fields & children’s playground) 0.1Otahuhu Tennis Club (complimentary court, racket & ball hire) 0.15Otara Pacific Markets (every Saturday, 6am - 12 noon) 5Paradise Ice Skating, Botany Downs 10Rainbow’s End Theme Park, Manukau 8Sylvia Park Shopping, Cinemas & Restaurants 2Telstra Clear Pacifica Events Centre, Manukau 8Tenpin Bowling, Manukau 6The Grange International Golf course 4Waikaraka Park Speedway 4

If you’re looking for a location to host a team building or leisure activity for your company, there are a number of attractions close to Mount Richmond Hotel. From Go Karting to Horse Racing, see our below list of attractions and locations for private functions, and their proximity to Mount Richmond Hotel.

New Zealand’s largest shopping centre, Sylvia Park

Nearby Attractions

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Page 18: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • www.mountrichmondhotel.co.nz

All rights reserved - Mount Richmond Hotel.

Content was current at time of printing but may be subject to change without notice. Please contact Mount Richmond Hotel to confirm any details prior to booking your conference.

Page 19: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Conference Hire Terms & Conditions Agreement Mount Richmond Hotel (“the Hotel”) agrees to furnish and the Client agrees to hire or consume, the services set forth, in accordance with the Terms and Conditions listed herewith.

Confirmation/Deposit Confirmed bookings are established upon receipt of a specified non-refundable deposit or a purchase order (in the case of approved account holders). Initial deposit is payable within seven days of the request. Should the Hotel not receive the confirmation deposit within the specified time, the Hotel reserves the right to cancel the booking. Clients agree to begin and complete their conference/function at the scheduled time outlined in their booking sheet confirmation.

Damages/Insurance The Hotel does not accept any responsibility for damage to, or loss of any property or merchandise left in the Hotel prior to, during or after any function. It is recommended that the Client arrange their own personal liability insurance and security, as required. Nothing is to be nailed, screwed, stapled, or adhered to any wall, door or other surface or part of the building or furniture unless prior approval has been given by the Hotel Management. The Client may use “Blue tak” providing it is all removed prior to the Client’s departure. Suitable floor protection is to be used as required. In the event of any damages the Client assumes responsibility for any and all damages caused by the Client or any of the Client’s guests or invitees or other persons attending the conference/function, whether in accommodation rooms reserved or in any other part of the Hotel. The Client will be responsible for the removal of all property after the conclusion of the event and any goods left in the Hotel after the conference/function without prior arrangement will be deemed abandoned.

Guaranteed Numbers The Client agrees to advise the Hotel Conference Co-ordinator, the final numbers for both catering and seating, at least seven working days prior to commencement in the case of a function, and at least two working days prior to commencement in the case of a conference. These numbers will be the final confirmed numbers and will constitute the minimum charge. The Hotel will cater for an increase of up to 10% over final confirmed numbers and any difference shall be charged accordingly. No credit shall be allowed in the case where actual numbers are less than the final confirmed numbers.

Food and Beverage No food or beverage of any kind will be permitted to be brought into or removed from the Hotel by the Client or any of the Client’s guests or invitees without prior approval from the Hotel Management. As the Hotel regularly updates menus and wine lists according to seasonality and availability, the Hotel at its sole discretion reserves the right to substitute items of food and beverage with like product where necessary.

Venue Changes In the event that a conference/function venue or accommodation room cannot be made available to the Client for any extenuating reason, the Hotel reserves the right to substitute similar or comparable conference/function venue and/or accommodation for the conference/function but must give the Client prior notification of the change.

Prices Prices contained within quotations are binding on the Hotel upon receipt of the deposit required. Should the Hotel not receive the confirmation deposit within the specified time, the Hotel reserves the right to amend the pricing.

Payment Details The Hotel reserves the right to request a specified non-refundable deposit prior to the conference/function and the balance in full seven working days prior to the commencement of the conference/function. Alternatively the Hotel may also request valid credit card details to be supplied to guarantee any booking. In the case of credit card details being supplied for (residential) conferences, upon supply of such, the Client authorises the charging of the specified non-refundable deposit and the charging of the balance owing upon completion of the conference/function and the charging of any cancellation fee incurred as per the accommodation and cancellation policies below.

Accommodation When accommodation is required, tentative group bookings will be accepted. A guaranteed booking is established upon receipt of the specified non-refundable deposit. The number of rooms required must be confirmed seven working days prior to arrival. This will be the minimum number of rooms that will be charged. A charge equal to one night’s tariff quoted will be charged for each accommodation room booked as a “No-Show fee”. A guest rooming list and charging details must be provided to the Hotel seven working days prior to the arrival in the Hotel. The Hotel reserves the right to specify a longer cancellation notice period should it deem it necessary.

Public Holidays The Hotel reserves the right to charge a 15% surcharge to all food, beverage, room & equipment hire on any function/conference held on a New Zealand public holiday.

Cancellations All cancellations must be notified to the Hotel in writing. Should the Hotel receive notice of cancellation of less than seven days prior to the conference/function, the Client shall pay a cancellation fee equal to the entire hire cost of the venue (which may be deducted from the non-refundable deposit). Should the Hotel receive the notice of cancellation less than two days prior to the conference/function, the Client shall pay the hire cost of the venue & equipment and the full cost of any food, which has been ordered. In any event, any deposit paid is non-refundable regardless of when the cancellation notice is received. The Hotel reserves the right to specify a longer cancellation notice period such as in the case of large bookings or for any other reason the Hotel deems necessary.

ALL RIGHTS RESERVED - MOUNT RICHMOND HOTEL 676 MT WELLINGTON HWY, AUCKLAND, NZ

WWW.MOUNTRICHMONDHOTEL.CO.NZ - [email protected] Tel + 64 9 70 2900 Fax + 64 9 270 2907

676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • www.mountrichmondhotel.co.nz

All rights reserved - Mount Richmond Hotel.

Content was current at time of printing but may be subject to change without notice. Please contact Mount Richmond Hotel to confirm any details prior to booking your conference.

Page 20: Conference Info Pack - Mount Richmond Hotel€¦ · 676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • . Conference Info Pack

Application for 7-­day credit facility

Company Name: ...................................................................................................................................................... Trading Name (if different): ...................................................................................................................................... Limited / Partnership / Sole Trader (delete two) Incorporated Number: ................................................................... Postal Address: ......................................................................................................................................................... Street Address: ......................................................................................................................................................... Phone No.: ................................... Fax No.: ................................. Email: ................................................................. Contact: ..................................................... Type of Business: .................................................................................. Date of Incorporation: ..................................... Registered Office of Limited Liability Co.: ........................................ Bank and Address: ..................................................................................................................................................... Accountant: .......................................................................................... Phone No.: .................................................. Solicitor: .................................................................................................. Phone No.: ............................................... Name, Home Address and Phone Numbers of Directors / Partners / Proprietors:

....................................................................................................................................................................................

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Trade References (Company, Address, Phone Number, Contact): ....................................................................................................................................................................................

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Terms and Conditions

I hereby acknowledge that I shall abide by the terms of payment, which are strictly seven days from the date of invoice. It is further acknowledged that interest shall be payable on all amounts owing beyond seven days at the rate of 0.5% per week. For purposes of the Privacy Act 1993, Mount Richmond Hotel is authorised to collect from and disclose to, credit information organisations and other commercial organisations personal information about the customer, its directors and shareholders when opening and maintaining the customer's account. Date: ................................. Signature: .............................................. Position: ......................................................... Name: ........................................................................................................................................................................

ALL RIGHTS RESERVED -­ MOUNT RICHMOND HOTEL

676 MT WELLINGTON HWY, AUCKLAND, NZ WWW.MOUNTRICHMONDHOTEL.CO.NZ -­ [email protected]

Tel + 64 9 70 2900 Fax + 64 9 270 2907

676 Mount Wellington Hwy, Mount Wellington, Auckland • 0800-687-424 • www.mountrichmondhotel.co.nz

All rights reserved - Mount Richmond Hotel.

Content was current at time of printing but may be subject to change without notice. Please contact Mount Richmond Hotel to confirm any details prior to booking your conference.