Condo Governance Webinar

January 26, 2021

Thank You to Our SponsorsGold Sponsors:

Thank You to Our SponsorsWebinar Sponsor:

INTRODUCTION

What does this course cover?

Learning Objectives:Governance PrinciplesDirector and Officers’ Responsibilities Board and Owners’ Meetings Committees of the Board and How They Function

GOVERNANCE BASICS – INTRODUCTION

Good Governance

Leadership Control Transparency & Accountability Effective Operations Ethics & Integrity

GOVERNANCE BASICS –ELECTION/APPOINTMENT OF DIRECTORS

ElectionCompositionRequirements RemovalVacancy

GOVERNANCE BASICS –DIRECTOR & OFFICER ROLES

Responsibilities

Section 36 of the Act

Board Appointment

GOVERNANCE BASICS –CODE OF ETHICS

Standard of Care per Section 37 of the Act

CCI’s Code of Ethics:

Enforcement

GOVERNANCE BASICS –LIABILITY INSURANCE

Liability Insurance

Responsibility

Section 39 of the Act

GOVERNANCE BASICS –BOARD SUCCESSION PLANNING

Board Succession Planning:

TurnoverOpportunity Perspective Challenges Resignation

MEETINGS – BOARD MEETINGS

Constituting Board Meetings:

WhereNotice Frequency FormsGuests Chairman The Meeting Package

MEETINGS – BOARD MEETINGS

The Meeting Package includes:

AgendaManager’s ReportBuilding Inspection ReportMonthly Financial StatementArrears ReportAn Outstanding Report

MEETINGS – BOARD MEETINGS

Minutes:

Official ConciseNot a Transcript Recording ReviewedOrder Record

MEETINGS – BOARD MEETINGS

Attendance and Full Participation:

Why Essential?

Director Responsibility

Manager’s Report

Socialize Before a Meeting

MEETINGS – ANNUAL GENERAL MEETINGS (AGM)

Business for the AGM:

AgendaVoteWhen scheduled? Preliminary NoticeNotice of meetingWho votes?

MEETINGS – AGMOrder of Business

Quorum

Participants:

Chairperson Recording Secretary Scrutineer Auditor

MEETINGS – AGM

Voting or Balloting:

Ballot Approval Levels

Proxies

MEETINGS – OTHER MEETINGS OF OWNERS

Same processes set out for the AGM

Each has a different purpose:

Turnover Meeting

Requisition Meeting

Other Business

Information / Town Hall

MEETINGS – OTHER MEETINGS OF OWNERS

Meeting Procedures

Parliamentary Procedure

4 Cardinal Principles:

Justice and courtesy for all Recognition of the will of the majority Protection of the rights of the minority One thing at a time

UNIT-OWNER ENGAGEMENT –COMMITTEES

Optional/Creation

Composition/Benefit

Board Oversight

Scope & Authority

Board Challenge

Motivation

RELATIONSHIP WITH SUPPORT TEAM –DIRECTORS’ RELATIONSHIP WITH THE MANAGER Onsite Manager

Priorities

Direction

Day-to-Day Items

Trust

RELATIONSHIP WITH SUPPORT TEAM –DIRECTORS’ RELATIONSHIP WITH STAFF AND

CONTRACTORS

Observation

Evaluation

Discussion

Credibility

Guidance

Condominium Authority Tribunal (“CAT”)

Online tribunal established to resolve condominium disputes in Ontario

Disputes related to: Records requests Pets and animals Vehicles Parking and storage Settlement agreements involving previous CAT cases

3-stage online dispute resolution system (“CAT-ODR”)

QUESTIONS?