Conceptualization, Conceptualization, History, and Status of History, and Status of

Establishing a Regional Establishing a Regional Transportation Transportation

Coordination Program Coordination Program (“CapCom”)(“CapCom”)Chief Administrative Officers Committee and Chief Administrative Officers Committee and

Senior Policy Group Special Briefing and Senior Policy Group Special Briefing and DiscussionDiscussion

DRAFTDRAFTHon. David SnyderHon. David Snyder

Chair, RESF-1-TransportationChair, RESF-1-Transportation

Ronald F. KirbyRonald F. KirbyDirector, Department of Transportation Planning, Director, Department of Transportation Planning,

COG/TPBCOG/TPBJuly 6, 2005July 6, 2005

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BackgroundBackground Regional Emergency Transportation Regional Emergency Transportation

Coordination Annex (REETC) approved by Coordination Annex (REETC) approved by TPB, COG Board in March/April 2004TPB, COG Board in March/April 2004

Key findings:Key findings: Timely public communications during incidents are Timely public communications during incidents are

essential and can be highly effective in managing essential and can be highly effective in managing transportationtransportation

The greatest potential for improvement of travel The greatest potential for improvement of travel conditions is reduction of demandconditions is reduction of demand

Incident ripple effects necessitate timely Incident ripple effects necessitate timely communications and coordinated actionscommunications and coordinated actions

Follow-up actions explored how to strengthen Follow-up actions explored how to strengthen transportation communications during transportation communications during incidentsincidents

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Exploration of Options for Exploration of Options for Strengthening Transportation Strengthening Transportation Coordination Leading Up to Coordination Leading Up to

CapComCapCom Four strategies have been explored:Four strategies have been explored:

Integration of transportation agencies’ technical systems Integration of transportation agencies’ technical systems and databasesand databases

Procedural changes by transportation agencies, and Procedural changes by transportation agencies, and associated staff trainingassociated staff training

Duty rotation among existing transportation agency staffsDuty rotation among existing transportation agency staffs Creation of a new regional organization to be responsible for Creation of a new regional organization to be responsible for

transportation communications and coordination, referred to transportation communications and coordination, referred to as “CapCom” (name likely will be changed due to copyright)as “CapCom” (name likely will be changed due to copyright)

Modeled after an organization for metropolitan NYC Modeled after an organization for metropolitan NYC called “TRANSCOM”called “TRANSCOM”

A growing number of stakeholders came to the A growing number of stakeholders came to the conclusion that the non-CapCom strategies were conclusion that the non-CapCom strategies were insufficientinsufficient

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History of New York’s History of New York’s TRANSCOM as a Background TRANSCOM as a Background

to CapComto CapCom TRANSCOM began in 1986 hosted by Port Authority of TRANSCOM began in 1986 hosted by Port Authority of

NY/NJNY/NJ Initially TRANSCOM just coordinated road construction Initially TRANSCOM just coordinated road construction

schedules to ensure better management of NYC-area schedules to ensure better management of NYC-area roadwaysroadways E.g., not closing outbound lanes on two parallel bridges at the same E.g., not closing outbound lanes on two parallel bridges at the same

timetime

Evolved over years to take on more “real-time” rolesEvolved over years to take on more “real-time” roles Became an independent membership-owned entityBecame an independent membership-owned entity

Roadway agencies, toll roads, transit, police agencies – Roadway agencies, toll roads, transit, police agencies – www.xcm.orgwww.xcm.org

Played a critical role in coordinating management of Played a critical role in coordinating management of transportation ripple effects of 9/11 attacks in metro NYC transportation ripple effects of 9/11 attacks in metro NYC through information sharingthrough information sharing

TPB, Greater Washington Board of Trade urged TPB, Greater Washington Board of Trade urged consideration of a TRANSCOM-like organization for consideration of a TRANSCOM-like organization for Metropolitan Washington after 9/11Metropolitan Washington after 9/11

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Existing SituationExisting Situation On-scene incident response is the priority of existing On-scene incident response is the priority of existing

organizations - and they’re good at itorganizations - and they’re good at it On-scene transportation incident clearance times have been On-scene transportation incident clearance times have been

reducedreduced

Significant agency-by-agency communications and Significant agency-by-agency communications and coordination improvements have been made since coordination improvements have been made since 9/11 – reaction would be much better now to such an 9/11 – reaction would be much better now to such an incidentincident

Still, no single entity has coordination of regional Still, no single entity has coordination of regional transportation operations as a primary jobtransportation operations as a primary job Regional coordination left to the busiest responders, relying Regional coordination left to the busiest responders, relying

on a limited number of key individualson a limited number of key individuals No consistent single-point of contact for press, public, othersNo consistent single-point of contact for press, public, others Notification good within state DOTs and transit agencies, Notification good within state DOTs and transit agencies,

otherwise inconsistentotherwise inconsistent Timeliness of initial notifications and ongoing situation Timeliness of initial notifications and ongoing situation

updates have been challengesupdates have been challenges

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Anticipated Components of Anticipated Components of the the Regional Regional

Transportation Transportation Coordination ProgramCoordination Program

Information backboneInformation backbone – based upon the Regional – based upon the Regional Integrated Transportation Information System Integrated Transportation Information System (RITIS) real-time database of traffic and transit (RITIS) real-time database of traffic and transit conditionsconditions

Live transportation information exchange among Live transportation information exchange among agenciesagencies – focal point for transportation status – focal point for transportation status information to facilitate coordinationinformation to facilitate coordination

Public informationPublic information – single place where press, – single place where press, public, fellow agencies can find automated public, fellow agencies can find automated transportation status information via Web, phone transportation status information via Web, phone interfacesinterfaces

PlanningPlanning – focal point for coordinated regional – focal point for coordinated regional transportation operations planningtransportation operations planning

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CapCom BenefitsCapCom Benefits Take advantage of RICCS and other means for Take advantage of RICCS and other means for

timely recognition of when an incident becomes timely recognition of when an incident becomes regional and facilitated communications among regional and facilitated communications among multiple transportation agenciesmultiple transportation agencies

Improve coordination of transportation Improve coordination of transportation management during major incidents (often not management during major incidents (often not “transportation” per se); e.g., 9/11, “Tractor “transportation” per se); e.g., 9/11, “Tractor Man”, bomb threat near RFKMan”, bomb threat near RFK

Serve as a source for information verification and Serve as a source for information verification and ongoing situation updates to affected agencies, ongoing situation updates to affected agencies, the media, and the general publicthe media, and the general public CapCom offers equivalent of “one-stop shopping” for CapCom offers equivalent of “one-stop shopping” for

transportation informationtransportation information Availability, timeliness, accuracy of transportation Availability, timeliness, accuracy of transportation

information are keyinformation are key

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Chronology of Regional Chronology of Regional Transportation Management Transportation Management

During Incidents – During Incidents – Now and with CapComNow and with CapCom

StepStep What Happens NowWhat Happens Now If CapCom ExistedIf CapCom Existed

DiscoveryDiscovery First respondersFirst responders First respondersFirst responders

ID as regional ID as regional incidentincident

Varies (if lead agency Varies (if lead agency is uncertain, can lead is uncertain, can lead to delays)to delays)

CapCom in CapCom in consultation with consultation with responding agenciesresponding agencies

Facilitate regional Facilitate regional coordinationcoordination

Varies (if lead agency Varies (if lead agency is uncertain, can lead is uncertain, can lead to delays)to delays)

CapCom initiates (e.g. CapCom initiates (e.g. conference call)conference call)

Ongoing Ongoing communicationscommunications

Varies (if lead agency Varies (if lead agency is uncertain, can lead is uncertain, can lead to delays)to delays)

Scheduled – CapCom Scheduled – CapCom ensures it occursensures it occurs

Information Information disseminationdissemination

Varies (if lead agency Varies (if lead agency is uncertain, can lead is uncertain, can lead to delays)to delays)

CapCom in CapCom in coordination with lead coordination with lead & participating & participating agenciesagencies

Tracking regional Tracking regional impactsimpacts Ad hocAd hoc CapCom CapCom

Closeout & lessons Closeout & lessons learnedlearned

Lead agency and Lead agency and other agenciesother agencies

Lead & participating Lead & participating agencies with agencies with CapCom assistanceCapCom assistance

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Anticipated Regional Systems Anticipated Regional Systems and Information Flowand Information Flow

Travelers

PSAPs** &Emergency

Management

First Responders

CapWIN

Operations Centers’ Software (e.g. WebEOC

& EMMA)

511, Internet, Media

Automated Inputs (Traffic Management Centers*,

WMATA)

RITIS

Users

Communications Interfaces

* Traffic management centers include DDOT, MDOT (CHART), VDOT (STC), local governments** PSAP = Public Safety Answering Point

CapCom Integration ofData Inputs (Data Fusion)

Manual Inputs

Inputs

CapCom Operations

and Planning

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CapCom-CapWIN CapCom-CapWIN ComparisonComparison

CapComCapCom CapWINCapWIN

DescriptionDescription

Program responsible for Program responsible for communications/information communications/information dissemination to dissemination to transportation agencies, the transportation agencies, the media, and the public at the media, and the public at the regionwide scaleregionwide scale

Project to develop Project to develop wireless network wireless network technology supporting technology supporting field use at the scenes of field use at the scenes of incidentsincidents

FocusFocus To develop and disseminate To develop and disseminate information, not technologyinformation, not technology

To develop technology, To develop technology, not informationnot information

UsersUsers

For transportation agencies For transportation agencies to provide traffic and transit to provide traffic and transit information to the public and information to the public and to share among agenciesto share among agencies

Used mostly by public Used mostly by public safety agencies since safety agencies since inceptioninception

ConceptualizConceptualizationation

Post-9/11/2001, modeled Post-9/11/2001, modeled after New York’s after New York’s TRANSCOMTRANSCOM

Field coordination during Field coordination during 1998 Wilson Bridge 1998 Wilson Bridge jumper incidentjumper incident

FundingFunding

$1 M UASI subgrant;$1 M UASI subgrant;$2 M Fed. transp. earmark $2 M Fed. transp. earmark (pending);(pending);Ongoing transportation-Ongoing transportation-source funding of approx. $2 source funding of approx. $2 M per year (under M per year (under discussion)discussion)

$4 million startup from $4 million startup from transp. earmarks and transp. earmarks and other sourcesother sources

$20 million federal Justice $20 million federal Justice grantgrant

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Current and Potential Current and Potential CapCom Funding SourcesCapCom Funding SourcesFunding Funding SourceSource ProcessProcess Requirements for Requirements for

Matching FundsMatching Funds StatusStatus

UASIUASI

(Homeland (Homeland Security)Security)

Proposal Proposal submission and submission and selectionselection

No match requiredNo match required$1 million $1 million FY2005 UASI FY2005 UASI subgrantsubgrant

Congressional Congressional EarmarkEarmark

Congressional Congressional action action requested by requested by the regionthe region

At least 20% match At least 20% match using state using state transportation transportation fundingfunding

$2 million one-$2 million one-time earmark time earmark pending in pending in House bill*House bill*

TransportatioTransportation Federal Aidn Federal Aid

Agreement of Agreement of three state three state DOTsDOTs

At least 20% match At least 20% match using state using state transportation transportation fundingfunding

Under Under discussiondiscussion

TPB Member TPB Member ContributionsContributions

TPB members’ TPB members’ agreementagreement Not applicableNot applicable

Not under Not under active active consideration consideration at this timeat this time*Some related technical systems development has begun at the

University of Maryland through a portion of previous years’ federal transportation grants (RITIS).

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OutlookOutlook TPB, in November 2004 and January 2005 TPB, in November 2004 and January 2005

resolutions, declared creation of a regional resolutions, declared creation of a regional transportation coordination program as a top transportation coordination program as a top prioritypriority

TPB support of “CapCom” is not related to or TPB support of “CapCom” is not related to or dependent upon continuance of the CapWIN dependent upon continuance of the CapWIN Project – they are completely different activities Project – they are completely different activities both housed (perhaps temporarily) at the both housed (perhaps temporarily) at the University of MarylandUniversity of Maryland

Basics of how CapCom will work can be modeled Basics of how CapCom will work can be modeled on the experience of New York’s TRANSCOMon the experience of New York’s TRANSCOM

Since the fall of 2004, the region’s Since the fall of 2004, the region’s transportation agencies have been participating transportation agencies have been participating in an ad hoc steering committee to work out the in an ad hoc steering committee to work out the implementation details of CapCom, and some implementation details of CapCom, and some may wish to add comments nowmay wish to add comments now