Conceptual Framework Procurement

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HCM343

COURSE GUIDE

NATIONAL OPEN UNIVERSITY OF NIGERIA

COURSE CODE : HCM 343

COURSE TITLE: PROCUREMENT AND SUPPLY MANAGEMENT

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Course Code GUIDE

COURSE

HCM 343 PROCUREMENT AND SUPPLY MANAGEMENT

Course Team

Ishola Timoty Oladele (Developer/Writer) - NOUN Mathew Gana (Editor) - NOUN Dr. O. Onwe (Programme Leader) - NOUN Ishola Timoty Oladele (Coordinator) - NOUN

NATIONAL OPEN UNIVERSITY OF NIGERIAii

HCM343

COURSE GUIDE

National Open University of Nigeria Headquarters 14/16 Ahmadu Bello Way Victoria Island Lagos Abuja Office No. 5 Dar es Salaam Street Off Aminu Kano Crescent Wuse II, Abuja Nigeria e-mail: centralinfo@nou.edu.ng URL: www.nou.edu.ng

Published By: National Open University of Nigeria First Printed 2010 ISBN: 978-058-596-6 All Rights Reserved

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CONTENTS

PAGE1 1 2 3 3 3 4 4 4 4 4 5 5 5 6

Introduction .................... What You Will Learn in this Course........... Course Objectives ....... Working through This Course . Course Materials .. Study Units .. Textbooks and References. Assignments File . Assessment Tutor-Marked Assignments (TMAs)............. Final Examination and Grading . Course Marking Scheme How to Get Most from this Course Facilitators/Tutor and Tutorials .. Summary.

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IntroductionHCM343 Procurement and Supply Management is a one semester, two credit unit course. It is available to all Hotel and Catering Management, Tourism and Hospitality Management students in the school of Business Administration. The course consists of 15 study units, covering such general areas as the nature of Procurement and Supply Management; the conceptual framework; procurement and supply function; procurement cycle and the internal organizational relationship; purchasing organization and concept of centralization and decentralization of purchasing authority; quality assurance activities; supplier selection activities; pricing procedures; management of inventory; Government purchasing; competitive bidding procurement; negotiated procurements; expediting and follow up of roder; buying internationally and just in time inventory. This course guide tells you briefly what the course is about, relevant textbooks to consult, and how you can work your way through these materials. It also contains some guidelines on your way through these materials. It also contains some guidelines on your tutor-marked assignments.

What You Will Learn in This CourseThe major aim of HCM343 - Procurement and Supply Management is to introduce you to the field of purchasing. The field Procurement and Supply Management is often dynamic, challenging, and rewarding. It can also be frustrating and even disappointing. But it is never dull. By going through this course, you are subjecting yourself to be trained to be equipped with skills and competency to buy. Training takes different shapes. The basic goal of a business activity is the development and manufacturing of products that can be marketed at a profit. This goal is accomplished by the appropriate blending of what management authorities have historically called the 5 Ms: Machines; Manpower; Materials; Money and Management. Materials today are the lifeblood in the industry. Materials of the appropriate quality must be available at the right time, in the right quality at the needed location and at an acceptable total cost. It will help you to make the right choice in the management of flow of materials into manufacturing plant from the vendor or supplier. Therefore, training in Procurement and Supply Management is an integral purpose of the programme for you have been admitted. But if

HCM343

PROCUREMENT AND SUPPLY MANAGEMENT

you have had any training already in Procurement and Supply Management, this course can still help to refine your skills. This course gives an understanding of the primary functions and structural steps of the entire Procurement and Supply Management process. This is because you can spend wisely and pay what you buy It is generally agreed that it is easier to buy well than to sell well. This process is much of practical skill building exercise, which gives you the process of management thinking and way of materials procurement and supply. This management way thinking is a conventionally acceptable and recommended way of approaching Procurement and Supply Management problems in true life situation and the goal is to achieve appropriate blending of machines, manpower, materials, money and management. The goal of the Procurement and Supply Management therefore is to give you or equip you with the knowledge, philosophy, attitude and skill of approaching task of making available materials of the appropriate quantity, in the right quality at the right time, in the right place and at acceptable total cost.

Course ObjectivesIn order to achieve the aims set out above, the course sets overall objectives. You will also realize that each course unit objectives are always includes at the beginning of each unit. It is advisable to read through their specific objectives before studying through the unit. The following are the broad objective of the course. By striving to meet these objectives, you should have achieved the aims of the course as a whole. On successful completion of the course, you should be able to: Describe the meaning of Procurement and Supply Management Procurement and supply function; Procurement cycle and the internal organizational relationship; Purchasing organization and concept of centralization and decentralization of purchasing authority; Quality assurance activities; Supplier selection activities; Pricing procedures; Management of inventory; Government purchasing; Competitive bidding procurement; Negotiated procurements; Expediting and follow up of roder; Buying internationally and Just in time inventory.

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HCM343

PROCUREMENT AND SUPPLY MANAGEMENT

Working through This CourseIt will be very essential that you thoroughly read the study units, consult the suggested texts and other relevant materials at your disposal. Most of the units contain self-assignment, which will be assessed by your tutor.

Course MaterialsMajor components of the course are: 1. 2. 3. 4. Course Guide Study Units Assignment File Presentation schedule

Study UnitsThere are 15 study units in this course. These are: Module 1 Unit 1 Unit 2 Unit 3 Unit 4 Unit 5 Module 2 Unit 1 Unit 2 Unit 3 Unit 4 Unit 5 Module 3 Unit 1 Unit 2 Unit 3 Unit 4 Unit 5 Unit 6 Government Purchasing Competitive Bidding Procurement Negotiated Procurements Expediting and Follow-Up of Roder Buying Internationally Just-in-Time Inventory Pricing Procedures in Procurement and Supply Function Managing Procurement Activities Procurement Practice and Methods Management of Inventory ABC Analysis: The 80 20 Concept Conceptual Frame Work and Objectives of Procurement and Supply Management Procurement Cycle and the Internal Organizational Relationship Purchasing Organization and Concept of Centralization and Decentralization of Purchasing Authority Quality Assurance Activities Suppliers Selection Activities

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HCM343

PROCUREMENT AND SUPPLY MANAGEMENT

Textbooks and ReferencesThere are no compulsory books for the course. However, you are encouraged to consult some of those listed for further reading at the end of each unit.

Assignment FileThe assignment file will be made available to you. You will find all the details of the work you must submit to your tutor for marks. The marks you obtain for this assignment will count towards the final mark you will obtain for this course. Any further information on assignment will be found in the assignment file.

AssessmentYour performance in this course will be based on two major approaches. First, are the tutor-marked assignments (TMAs). The second method is through a written examination.

Tutor-Marked Assignments (TMAs)With respect to TMAs, you are expected to apply the information, knowledge and technique gathered during the course. The assignments must be submitted to your tutor for formal assessment in accordance with the laid down rules. The total score obtained in the TMAs will account for 50% of your overall course mark. There are many TMAs in the course. You should submit any eight to your tutor for assessment. The highest five of the eight assessments will be counted and this credited to your overall course mark.

Final Examination and GradingAt the end of the course, you will need to sit for a final written examination for three hours duration. This examination will consist of questions, which reflect the types of self-testing, practice exercise and TMAs you have previously encountered. You are advised to prepare adequately for the examination. Since the general board area of the course will be assessed.

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HCM343

PROCUREMENT AND SUPPLY MANAGEMENT

Course Marking SchemeThe following table lays out how the actual course marking is broken down: Assessment Eight assignment submitted Marks Best 4 marks of the eight count @ 10% each = 40% of course marks. 60% of overall course marks. 100% course marks

Final examination TOTAL

How to Get the Most from This CourseThe distance learning system of education is quite different from the traditional University system. Here, the study units replace the University Lecturer, thus conferring a unique advantage to you. For instance, you can read and work through specially designed study materials at your own pace, and at a time and place that suit you best. Hence, instead of listening to lecturer, all you need do is reading. You should understand right from the on-set that the contents of the course are to be worked at, and understood step be step, and not to b