Computerized Library System for Kin Yang AcademySYSTEM ANALYSIS AND DESIGN

AMA COMPUTER COLLEGE CAVITE CAMPUSGovernor’s Tower 1, Langkaan 1,

Dasmariñas City, Cavite

Chapter 1: Introduction

1.1 Background of the study• An automated library system, also

known as a library management system is software that has been developed to handle basic housekeeping functions of a library. The system is responsible for set an order to the library. Arranging and classifying of books into its owned place. Library automation is the general term for information and communications technologies that are used to replace manual systems in the library.

1.1 Background of the studyAbout the School• Kin Yang Academy is a coeducational

private school located in the city of Dasmariñas, Province of Cavite. The school was actively running for about 14 years by Mr. Leodencio T. Obra and his wife Mrs. Reny C. Obra. It was located inside the Goldenville Subdivision II in Brgy. Sabang in Dasmariñas, near the boundary with the city of Imus in the province of Cavite. Kin Yang was abbreviated as “KYA” for better to remember the name of their school.

1.1 Background of the studyProblem

• The library at Kin Yang Academy is operated manually. It is difficult for the librarian to organize the placement of the books back to its own shelves. The borrower experience hard just to find the book he was looking for. The librarian will be confuse on how to bring it back later on.

1.1 Background of the studyProposal• The propose system will make the librarian

work easier and faster. The new system will help him to organize and arrange the books according to its categories and bookshelves. As they borrow books from the library, they will immediately find it by searching from the system and it will tells them what shelves and number they are looking for. The library will be organize and easy to handle with the new system rather than operating it manually.

1.2 Statement of the Problem1.2.1 General Problem

• The library is operated manually. The traditional way of handling a library that operated by hand to hand and place to place operation.

1.2 Statement of the Problem1.2.2 Specific Problems

• Recording the books manually• Uncategorized bookshelves• Searching for book manually• Difficult to know whether a book is going

to be add or remove.• Hard to put back the books on its own

place.

1.3 Objectives of the Study1.3.1 General Objective

• To be operating the library with the new computerized system.

1.3 Objectives of the Study1.3.2 Specific Objectives

• To be able to record the books• To be able to categorize the order of the

books• To be able to search for books by means of

using a computer.• To know better and faster what books are

going to be add or remove from the library• To be able to maintain the order of the

books in the library

1.4 Significance of the Study

•The School•The Students•The Teachers•Proponents•Future Researchers•Librarian

1.5 Scope and LimitationThe Language and Database

• Visual Basic is the programming language that will be used for the library system.• For the Database, the proponents

decided to use Oracle Database. Oracle has the most flexible and cost effective way to manage information and applications that can help managing the library system.

1.5 Scope and LimitationNetwork Design• Star network gives much far better

performance, easy to connect new devices and similarly components can also be removed easily, helps monitoring the network by centralized management, if one node has failed it doesn’t affect the rest of the network and at the same time it’s easy to detect the failure and troubleshoot it, which the proponents decided to apply.

1.5 Scope and LimitationNetwork Design• Star Topology

1.5 Scope and LimitationNetwork Design• There will be three types of accounts for

log in. First is the administrator, the second one is the librarian, and the third one would be the student. The administrator is the only one who can make new librarian accounts and new student accounts. For the librarian, he or she is only allowed to manage transactions, backup the system manually, and other student account status. The student account can merely browse through the library catalogue and view his or her account status.

1.5 Scope and LimitationModules• The proposed library system contains the

following modules:• User accounts• Transact• View• Help• Backup• Catalogue• Reports• Search

1.5 Scope and LimitationHardware and Software Requirements• The minimum hardware and software

requirements for the system: • PC with a Pentium II-class processor, 450 MHz

for the processor• For the Windows XP Professional RAM, 160

MB is required• 600 MB on system drive and 1.5 GB installation

drive• Windows XP and Windows 7 are the available

operating system• lastly, mouse and keyboard compatible

1.5 Scope and LimitationLimitations• Limitations on own study includes:

Power outage, not accessible online and the system only runs on Windows based computer. Note that any unsaved changes will be lost in case of sudden power outage.

1.6 HIPO

LOG INADMINISTRATOR

LIBRARIAN

FACULTY/ STUDENT

1.6 HIPOAdministrator

ADMINFILE

BORROW

LIBRARY CATALOGUE

SEARCH

TRANSACT

HELP

1.6 HIPOAdministrator

ADMIN:USER ACCOUNTS

CREATE

DEACTIVATE EDIT

1.6 HIPOAdministrator

ADMIN:VIEW

USER ACCOUNTS

LIBRARY CATALOGUE

RECORDS

1.6 HIPOLibrarian

LIBRARIANFILE

BORROW

LIBRARY CATALOGUE

SEARCH

TRANSACT

HELP

1.6 HIPOLibrarian

LIBRARIAN:USER ACCOUNTS

CREATE

DEACTIVATE EDIT

1.6 HIPOLibrarian

LIBRARIAN:VIEW

USER ACCOUNTS

LIBRARY CATALOGUE

RECORDS

1.6 HIPOStudent/ Faculty

STUDENT/FACULTY

FILE

BORROW

VIEW

SEARCH

HELP