Completing I-9
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Walgreens Family of Companies 1 of 7 10/14/2016 Completing I-9 The Form I-9 is a document required by the United States Citizenship and Immigration Services, part of the Department of Homeland Security, to establish identity and employment authorization for all team members. Failure to complete the Form I-9 correctly can lead to civil and criminal penalties. Who needs to complete I-9s Store Managers/store leaders New Team Members and rehires Logon to StoreNet>Jobs Tab>Employment Eligibility Verfication (I-9). Use this screen and the “Next Action” links to start all I-9 actions. Select Next Action “Create I-9” to complete the form for an employee. Select Next Action “Have Employee Complete Section 1” for employees who have not started or have partially completed but have not finished Section 1. Select Next Action “Please Complete Section 2” for employees who have completed Section 1. Select Next Action “Please Review & Mark Completed” to check documentation submitted and mark completed. Select Next Action “Please Review & Approve” to finalize, approve and submit the I-9 form. Why is this important? How to Access the I-9 System This material contains information for use by Walgreen Co., Walgreen Family of Companies, and other authorized users. Although the content of this material is appropriate for the purpose of training, trademarks, product names, company names, images, logos, etc. used in this material may not be appropriate in all circumstances for all Walgreen Family of Companies and other authorized users. No longer used. Always Start here. Use to check for tasks that need to be completed. The To Do List Screen
Transcript of Completing I-9
Walgreens Family of Companies 1 of 7 10/14/2016
Completing I-9
The Form I-9 is a document required by the United States Citizenship and
Immigration Services, part of the Department of Homeland Security, to establish
identity and employment authorization for all team members. Failure to
complete the Form I-9 correctly can lead to civil and criminal penalties.
Who needs to complete I-9s
Store Managers/store
leaders
New Team Members
and rehires
Logon to StoreNet>Jobs Tab>Employment Eligibility Verfication (I-9).
Use this screen and the “Next Action” links to start all I-9 actions.
Select Next Action “Create I-9” to complete the form for an employee.
Select Next Action “Have Employee Complete Section 1” for employees who have not started or have
partially completed but have not finished Section 1.
Select Next Action “Please Complete Section 2” for employees who have completed Section 1.
Select Next Action “Please Review & Mark Completed” to check documentation submitted and mark
completed.
Select Next Action “Please Review & Approve” to finalize, approve and submit the I-9 form.
Why is this important?
How to Access the I-9 System
This material contains information for use by Walgreen Co., Walgreen Family of Companies, and other authorized users. Although the content of this material is appropriate for the
purpose of training, trademarks, product names, company names, images, logos, etc. used in this material may not be appropriate in all circumstances for all Walgreen Family of
Companies and other authorized users.
No longer used.
Always Start
here.
Use to check for
tasks that need to
be completed.
The To Do List Screen
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Completing I-9
When you select Create New I-9 on the To Do List, you will see the screen below.
Give the team member control of the computer and select Continue as Employee. The team member will be directed to Section 1.
To Create I-9
When you select Create New I-9 on the To Do List, you will see the screen below.
Check to make sure the name on this screen matches your team member. Follow the instructions on the
screen.
To have Employee Complete Section 1
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Completing I-9 To have Employee Complete Section 1
Team members must complete all fields highlighted in yellow and attest to their citizenship status. Then
the team member should click the Check Form button.
If any required fields are incomplete, an error message appears prompting the team member to enter
the necessary information
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Completing I-9
The team member must verify their identity and complete each of the boxes shown. When all boxes are
checked, a PIN number appears.
The team member must enter the PIN in the PIN field and click the Electronically Sign button.
The team member will be automatically logged out by the system.
Enter your Employee ID in the Login field.
When the team member selects the Check Form button on the previous screen, you will see the screen
below.
Enter your Employee ID in the Login Field.
Click the Log in and Continue with Section 2 button.
To have Employee Complete Section 1
To Complete Section 2
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To Complete Section 2
If you selected Please Complete Section 2 on the To Do List, the following screen appears:
Physically examine each original document(s) the team member presents to determine if it appears to be genuine and to relate to the person presenting it.
You must examine one document from List A, or one from List B AND one from List C.
Complete Section 2 using the documents provided.
Certification
After completing the above information click on the “Check Form” button at the bottom of Section 2. After the system reconciles the information entered, the certification section will become editable.
Verify the date displayed in the Certification section is the team member’s start date that is in Rate and
Status.
Verify that your name, title, and location information is correct, and then
Click the Check Form button.
Completing I-9
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Completing I-9 To Complete Section 2
After clicking the Check Form button, the Confirm your Identity screen appears.
Check the box attesting that you are an authorized company representative completing Section 2
Enter your Employee ID in the Password field and click the Electronically Sign button.
After electronically signing, you must complete two more screens (next page).
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Completing I-9
When you select Please Review & Approve on the To Do List, you will see the screen below.
Click the Approve This I-9 button to finalize and submit the I-9.
To complete Please Review & Approve
To complete Please Review & Mark Complete
If the I-9 has been completed accurately, click the Mark Completed button.
Use the Section 1 and Section 2 links to make revisions if needed for these sections.
When you select Please Review & Mark Complete on the To Do List, you will see the screen below.
Walgreens.
