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7/30/2019 Compiled Reports from Social & Welfare.pdf
1/28
Annual General Meeting Report
56th JCRC, King Edward VII Hall
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7/30/2019 Compiled Reports from Social & Welfare.pdf
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Annual General Meeting Report
56th JCRC, King Edward VII Hall
Annual Report from AB Block Committee 2012/2013
Main Projects for the Year
Project/Event Participation
Rate
Comments Improvements to be made
Inter-Block
Games
Good Participation was good, butdifficult to pull numbers for
some sports, especially
towards the end. Publicity
was made via sms,
Facebook, phone calls, and
door-to-door.
Facebook posts were usefulin updating the blockers
about each nights sports
and results. Maintaining apositive and sportsmanlike
attitude helped to boost
block spirit.
Positive feedback wasreceived from blockers
about how IBG helped to
facilitate block spirit and
how the freshmen had fun.
This should remain the
focus and goal of IBG.
IBG shirts for each blockwere a good idea.
IBG was too long, especiallywith the weather delays, and
blocker participation dipped
towards the end. IBG should be
kept to a maximum 2 weeks.
Fire-drill Poor People tend to avoid fire-drill, choosing to avoid
returning to Hall during the
time period or to hide in
PGP/Med Library.
Participants are mostlyblock committee members
and a few blockers. This
negates the purpose of fire-
drill.
Cash incentives forparticipating/performing blocks
is ineffective and unnecessary
for an activity which is
supposed to be educational.
Cash incentives also pose aproblem when incidents
happen such as the one in the
first semester where the PGP
fire alarm caused confusionamong blockers and many went
ahead and moved to the
meeting point only to be told to
go back.
A separate fire safety briefingduring the first block suppers
may be more effective at
communicating the information
than the fire-drill where
participation is generally low.
Block Suppers Good Having a small suppercommittee to plan each
Scheduling should be donecarefully to avoid clashes with
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supper and decide on
theme and menu is more
efficient compared to
having the entire block
committee gather and
discussing. Publicity via email, sms,
facebook, door tags, and
posters was adequate.
Food purchase andpreparation were done in
good time.
Good feedback wasconsistently received about
the quality of AB supper
food.
major Hall events. The Hall
calendar should be up early and
Block Heads should be aware of
major event dates so that they
can plan for their own supper
dates. What happened often this year
is that the blocks all had supper
within the same week. This is
not a bad thing, but it shows
how there were limited time
slots during which block
suppers could be held.
Have to take into account blockdynamics when setting supper
dates (if most blockers are from
a certain CCA, avoid havingsuppers on the day of the CCA)
Can have more themed suppers(CNY themed, Valentines Day,
etc.)
East Wing
Supper 1
Oktoberfest
Good Attendance was good at thebeginning and increased
towards the time that the
food was released.
The partner charades/guessthe song game was highly
entertaining and one thatengaged all the blockers.
Other games such as thebread eating game were
entertaining, but held too
near the end of supper as
blockers were already
finishing their food/leaving.
Door prizes of mugs andparty-poppers were good.
Xinyao performance at thebeginning was entertaining but
too time consuming. Games are
more engaging for the entire
audience.
East Wing
Supper 2Hunger Games
Good Attendance was lower atthe beginning and someconfusion over the initial
game led to a slow start.
However, attendance
greatly increased near the
time food was brought out.
Revelation of BestDemon/Poor Mortal was
entertaining and the prizes
were good.
More interactive games withthe blockers (similar to thegame nights of previous years)
would be more engaging.
Block committee membersshould make a point of
participating actively in the
games to encourage
participation from the rest of
the block.
AB Secret
Valentines(Angel/Mortal)
High New initiative this AY whichwas effective inencouraging more
Revelation supper could havebeen better planned andexecuted. Better timing can
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interaction among blockers
that usually do not talk.
Posts on facebook byAngels/Mortals alike were
good in generating interest
and hype about the gameas it was ongoing.
Blockers seemed to enjoythe gifts/small acts of
kindness and many were
quite enthusiastic.
Timing the game aroundValentines Day was helpful
in setting the festive mood
of the game.
enable more people to come
down.
Generally, participation in thegame was high among those
that signed up. More blockers
can be encouraged to sign up,as this is a good avenue for
blocker interaction.
Block committee participationshould be mandatory in order
to encourage other blockers to
participate.
East Wing
Demon Week
High New initiative this AY whichwas effective inencouraging more
interaction between East
Wingers.
Posts on the East WingFacebook page by
Demons/Mortals alike were
good in generating interest
and hype about the game
as it was ongoing.
Blockers seemed to havegenuine fun with the prankswhile keeping it within
reasonable/safe guidelines.
Many were quite
enthusiastic and creative.
Timing the game aroundApril Fools Day was helpful
in setting the festive mood
of the game.
Revelation during 2nd EastWing supper was well done.Showing photos of the pranks
on screen was highly
entertaining.
Generally, participation in thegame was high among those
that signed up. More blockers
can be encouraged to sign up,
as this is a good avenue for East
Wing interaction.
Block committee participationshould be mandatory in orderto encourage other blockers to
participate.
Barley Nights Lukewarm Response was good initially,but attendance tapered off
towards the end of firstsemester and Barley Nights
did not continue into
second semester.
A worthwhile effort as itdoes help to build a core of
enthusiastic blockers and is
a good avenue to unwind.
However, block committee
members must be
committed to its execution.
New desserts other thanbarley are a welcome
Frequency can be reduced toonce every two weeks so that
more budget can be allocatedto each barley night. The
burden on the block committee
members would also be
reduced as well.
Block committee membersshould make a point of going
down to meet/interact with
blockers and to promote a
more cohesive mood in the
kitchenette.
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change for blockers.
Delivering Barley Night
desserts to IBG participants
is a good idea and helps to
generate block
spirit/cohesion.Block Shirt N/A Changes in design caused
some delay, as well as
problems with shirt type
and color availability from
the supplier.
Blockers liked the color anddesign of the shirt.
However, the quality was
not as good as the previous
years due to lack of stock
from the supplier. Blockers seem to prefer
cotton t-shirts to dri-fit
ones.
Find another supplier otherthan the one that we have
been using as they no longer
supply the same quality shirt as
in AY 11/12.
East Wing shirt idea was notbrought up this year. The East
Wing Block Heads can consider
reviving the idea for AY 13/14.
Door Tags N/A Door tag designs weredetailed and original.
All residents received newdoor tags in the second
semester including new
residents, which was good.
Many door tags were blownaway by wind/rain throughout
the first semester. New door
tags need to be reinforced and
more tightly secured to the
doors.
Blockers should be reminded toremove their door tags beforemoving out at the end of
Semester 1 as cleaners will
clear the door tags.
Welfare Pack N/A Blockers enjoyed both Sem1 and Sem 2 welfare packs.
Investing in a good welfarepack is a good way of
returning money back to
the blockers.
Gathering suggestions fromblockers about what theywant in the packs is a good
idea.
Some perishable items(coffee/milo) in some of the
SCRC packs resulted in a foul
smell affecting several packs.
These had to be washed and
repacked. Some milo packets
also burst during handling.
Welfare items should becarefully checked to ensure
that all items are fresh and
undamaged.
General Comments
Mass sms-ing the blockers remains a good publicity tool and avenue forannouncements.
Buying more/new furniture for the block lounge continues to be a good choice asblockers now have better tables to study at in AB lounge and a variety of chairs to
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use. However, the lounge should be cleaned more often (more than once a
semester) and block residents should be reminded to clean up after themselves.
A reminder should be sent to all residents that only KEVII residents should beallowed access to the block lounges. Any PGP/non-Hall people caught using the
lounges unaccompanied should be asked to vacate immediately. This was a recurring
problem for the AB lounge during weekends.
Seniors should continue to be encouraged to come down for Block and Wingsuppers. Participation in Block events such as AB Secret Valentines is also a good way
for seniors and juniors to bond.
Overall a good year in that a strong core batch of AB seniors was able to be carriedover into the next year and the general AB spirit was maintained, establishing a good
foundation for the new AY 13/14.
Prepared by:
Miss Jennifer YehAB Block Head 2012/13
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Annual Report from the CD Block Committee 2012/2013
Main Projects for the Year
Project/Event Participation Rate Details Recommendations
Flag Day Above Average The attendance was goodand CD flaggers did very well
in terms of coordinating
within the team and
reporting to the KEWOC in
charge. Came in first at Flag.
More seniors can be gatheredto help and guide the
freshmen and make it an even
more enjoyable and fun
experience especially for the
freshmen.
Block Day Average With the help of the
enthusiastic seniors, CD
participants were very active
and enjoyed the games a lot
as a block. Managed to get
the first place!
Both seniors and freshmen
should be included as many as
possible as this is the rare
opportunity to get the
blockers to know each other
and interact since the start ofterm.
Inter-Block
Games
Average Participation rate was
average but players were
aggressive and supporters
were very helpful. Did a very
good job in terms of strategy
planning and teamwork.
Came in second at IBG.
More welfare could be
provided to boost the morale
of the players and more
publicity and updates could be
made to gather players for all
matches.
Block Events
(Suppers)
High The attendance was very
good in the beginning and at
the end of both semesters,but went slightly poor during
IHG period and midterm
weeks.
More publicity could be done
via Floor I/Cs to invite and
make sure all blockers areaware of the events and
encouraged to attend.
East Wing
Suppers
Average The first EWS was
Octoberfest and the second
one was a revelation of
Prank Week. Attendance
was slightly poorer in the
second one, probably due to
the timing and venue of the
suppers. However, PrankWeek was quite epic and
managed to get the blockers
from both AB and CD to
interact with each other.
A weeklong event such as AnD
week could be held prior to
the suppers so that people are
more keen to attend. Publicity
could be grander and more
frequent to grab the East
Wingers attention.
Angel and
Demon Week
High AnD became the peak of
Semester One as the block
turned into its liveliest state.
Happenings and activities in
Facebook can also be seen
to have increased
tremendously. Blockers gotto know each other better
Try to involve all blockers as
the game was definitely fun
and added a lot of life to the
block.
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through interactions via
various gifts and pranks.
Random
(Welfare)
Nights
Average Take and go desserts or
drinks to boost morale of
the blockers, especially
during exam times.
Block committee could use
the chance to interact with
the blockers.
Birthday
Celebrations
NA Birthday sabos and
celebrations (both groups
and individuals depending
on circumstances) were
done least once per month.
Door tags NA Blockers liked the door tags
a lot but most were torn
down during the vacation.
Blockers should be reminded
to keep the door tags before
leaving for vacation to prevent
the door tags from being torn
down by the cleaner.
Block Shirt NA A competition was held tocollect designs and vote for
the best one in a democratic
way.
KEVIIans Day Average Due to time constraint, the
event was held in a rush but
overall it was very successful
and great fun with a new
campfire element added to
it.
The date of the event could be
set a little earlier to make sure
there was enough time for
planning and publicity.
Fire Drills Above Average Attendance was good and
everyone was verycooperative. Won the first
prizes for both semesters.
Senior
Appreciation
Above Average Graduation certs and gifts
were prepared and notes
were written by the blockers
to all the graduating seniors.
A very happy ending the AY!
:D
CD
Newsletter
NA One newsletter per
semester was prepared and
distributed by the PublicityTeam. Very good read and
important to show the
blockers about the
upcoming events refresh
their memories in the block.
More writers could be
recruited among the blockers
instead of block members.
General Recommendations
1. Block committee should be well informed about the heavy year-long commitmentfrom start to ensure constant commitment level (attendance for meetings, eventpreparations and cleaning up), especially during the intensive IHG period.
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2. More interactions could be made by the block committees, especially Floor ICs, toreach out to the blockers and bring them into the block family especially during the
midterm weeks. Dessert nights, waffle nights and random block bonding events
should be utilized to talk to the blockers and make CD Block more homely.
3. Residents that entered in Semester 2 usually find it hard to integrate into hall andmake friends. Block committee members can be assigned to new residents and helpto integrate them into hall. An orientation for new blockers would help too.
4. STAY POSITIVE!Prepared By:
Miss Ho Sue Yuin
CD Block Head 2012/13
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Annual Report from E Block Committee 2012/2013
General Comments
1. Seniors and Juniors tend to not interact with one another. More platforms for interactionshould be created, and block committee members should facilitate the process.
2. Block committee members need to take down posters after each event has ended.3. Block committee members should make it a point to help new residents in semester 2 to
integrate into hall and the block.
4. A feedback system would be helpful in reflecting what can be done by the block committeefor the block.
Major Projects
Project Comments Areas for Improvement
Regular Block Suppers - About 3-4 regular blocksuppers (excludingKEVIIans' Day and west
wing suppers) were
organized per semester.
- Attendance for suppers islow with an average of
about 30 blockers.
- Blockers should beencouraged to attendsuppers
- Interaction betweenblockers should be
encouraged.
West Wing Supper - Attendance for west wingsupper was high.
- Good feedbacks werereceived regarding theeffort in decoration of the
dining hall.
- Some food items wereinsufficient during the
course of the supper.
- Budgeting of food mustbe carefully planned as
over-spending may be a
problem.
KEVIIans' Day - The stage gameseffectively gathered
people to interact with
one another while
cheering for their
blockers in their games.- There were no carnival
games, but the event was
still fun-filled.
- Excessive food was beingprepared, leading to food
wastage.
- The after party segmentof the event received
poor response as people
started to leave after the
food was cleared.
- Food amount should bereasonably planned to
prevent wastage.
- The photobooth shouldbe better promoted.
Angel and Mortal - Participation of Angel and - An opt-out option can be
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Mortal was high in
semester 1.
- Facebook was used as aneffective tool to share
images of the gifts
received, whichencouraged many to
participate in the game.
given for those who do
not wish to participate.
- Feedbacks were giventhat 2 weeks is too short
for the game.
Block T-Shirts - T-shirt designing is opento all residents of E block.
- The winning design isselected by the number of
likes on Facebook.
- Designing should startearly in case changes are
needed.
New Initiatives
Project Comments Areas for ImprovementExam Welfare Supper - Food was being ordered
during reading week
leading to final exams.
- Supper was easy toexecute, and received
very good response.
- May order more food ifbudget allows as many
people (approx. 50) tend
to join the supper.
Running Man - Running Man game wasplayed around the area of
E block and the admin
block (dining hall and
comm hall area).
- The event should bebetter promoted to
encourage more people
to join.
- The nametags shouldbe well attached to theback of the players as
they tend to fall off with
masking tape.
Problems Encountered
Problem Recommended Solution
Block commers and block members are busy
with major productions in semester 2, leading to
lower attendance for block suppers and lack ofmanpower.
- Block commers should take the initiative tolet the block head know about their other
commitments.- The committee should plan early on
semester 2s activities and ensure there
are no clashes with major productions.
Exchange students and students who moved into
hall in semester 2 found it hard to integrate into
hall.
- The block committee should take note ofthese students and take extra effort in
helping them integrate into the hall and
the block.
Prepared by,
Miss Adela LeeE Block Head 2012/ 13
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Annual Report from the F Block Committee 2012/2013
General Comments
F Block Committee underwent a thorough revamp in AY2012-2013. The most distinctive change
from the previous year was that the committee had one Block Head and two Assistant Block Heads.
Assistant Block Heads were able to provide a system of checks within the committee, and had the
authority to make decisions as well. However, the final decision would be made by the Block Head.
In addition, instead of splitting members into three distinct departments (Food and Programs,
Logistics and Special Events, Design and Publicity), members were not placed into any particular
department, therefore allowing them to be shuffled around to carry out different tasks for different
events. This was to allow members to gain a wider range of experience handling activities from
different planning perspectives.
Members
The new structure of the committee appeared not to work as well as the previous years structure in
terms of efficiency and developing team spirit, perhaps the structure may be revised further before
it is reintroduced again.
Member composition
At the start of the AY, there were a total of 20 members in the committee, of which there were 7
seniors and 13 freshmen. However, over the course of the year, 2 freshmen left the committee and
we were left with 7 seniors and 11 freshmen. This posed a problem with succession of the Treasurer
position as one of the freshmen who left hall and F Block Committee had taken up the role.
Seniors came from a wide range of backgrounds and experience with block committees. All seniors
were Year 2s, and some had come from other blocks' block committees previously. This gave us a
chance to pick their brains on how other blocks ran their block committees, giving us a new
perspective and more ideas on how to run activities for the block.
The senior-to-freshmen ratio was also unusually high, which may have caused some problems within
the committee. Seniors, apart from the Block Head and Assistant Block Heads, were to be
considered the same rank as freshmen (i.e. they had no particular authority over them to order
them around, etc.). However, some freshmen may have perceived a hierarchy whereby the seniorswere of higher ranks and thus did not mingle much with them. This undoubtedly created a clear
freshmen and senior divide within the committee.
Buddying Block Committee Members with residents
In previous years, F Block Committee members would be assigned a number of F Block residents and
act as a bridge between them and the Block Committee. This included the dissemination of
information for suppers, engagement activities and hall events, as well as the collection of
information from the residents. This year, however, instead of assigning each member a number of
residents, we restructured the system. A group of 2-4 members (Level ICs) would be in charge of
each level, depending on how many rooms there were on the level. Thus different levels may have
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had different ways of disseminating information (e.g. one person sending out messages to all level
residents, or each member handling a number of residents). However, in the end, despite whatever
means they used, things still got done.
Bonding between Block Committee Members
Members in the committee were bonded to a certain extent, however, they tended to form cliques
and stuck to those rather than interacting with everyone. The first bonding activity (outing) did not
take off well, and attendance was extremely poor (most seniors, plus 2 freshmen indicated that they
would be going). The failure to develop a strong sense of belonging and a bonded team may be
because of the different characters of the members, where some people may not be able to gel or
get along well with others. Perhaps it was also a lapse on the Block Heads part to push and
implement further bonding activities or avenues for interaction between block committee members
as well.
Referring to the previous years success in bonding the committee and creating the sense ofattachment, more unofficial gatherings, heart-to-heart talks (HTHT) and making sure to have meals
together should be carried out so that members will better understand and be more comfortable
with each other.
Personal Development of Block Committee Members
There were many promising members; however, many did not show their full potential in the end.
Whether this was another lapse on the Block Heads part or other reasons, overall, every member
was given at least one chance to take on a leadership role in planning of suppers or engagement
activities.
Succession of Leadership
Leadership succession started in the second semester, where potential candidates for the next block
head and assistant block head were identified. Unlike the previous year, there was no election
process as only one candidate was identified. This was followed up by personal talks between the
current block head and the incoming block head for mental preparation and advice. The incoming
block head was given more authority in making decisions, and more experience with planning events
or management throughout the second semester.
Areas for Improvement
Following are some areas that problems arose in, some of which may be recurrent in previous years
as well.
1. Members of differing personal views and conflict resolutionMany members, especially the seniors, had strong views and opinions about how certain things
should be carried out. They were also much more vocal during meetings than the freshmen, thus the
freshmen tended not to speak up, and meetings at the beginning of the year tended to be senior-run.
The way that the committee was run based on efficiency may have turned off some of the freshmen
because they were not given the chance to try out their ideas, and were coerced by the seniors to do
things that were already tried and tested in previous years.
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It may be worth allowing freshmen to try their ideas, and deal with any failures later so as not to give
them a feeling of disengagement from the block committee as they feel that their ideas have been
shut down and are not appreciated.
2. Maintaining member motivationMany members seemed to lose steam in the later part of semester one and semester two. Thiscould be due to academic issues, or commitments to other CCAs. Once again, referring to
suggestions from the previous year, such issues should be identified early on and everyone in the
team should pitch in to help find a solution. This may range from lightening the workload during
busy periods, or making sure the workload is spread amongst people who do have the time and
energy to carry it out at different times of the semester.
More support should be provided, whether from other members or the block head, where someone
who feels stressed, overwhelmed or unhappy can get everything off their chest. This may solve the
problem of members quitting, or losing motivation and lack of commitment to the committee.
Programmes and Events
F Block Committee AY1213 did conduct a number of programmes, mainly suppers and engagement
activities. We aimed to have at least one supper a month, and two engagement activities per
semester.
The year started off great with F Block winning Inter-Block Games for the first time in a number of
years. The first engagement activity, angel-mortal, was started before FHD 1, and it was heartening
to see people participating and posting on the F Block Facebook group about things that their angels
had done for them. Attendance for the Welcoming Supper and welfare suppers were also high, with
more than 50 residents turning up.
However, as the semester continued, other engagement activities did not seem to be as well
received and suppers tended to clash with other events or CCAs. Perhaps activities for the upcoming
year should be reviewed and checked to ensure that residents will enjoy them and participate in
them.
It was especially heartwarming when the F Block couple won DnD this year as well. Though F Block
may not have been as vocal with constant cheers or jeers as the other blocks were, it was great to
know that F Block residents rallied around their pageant contestants and voted for them.
Publicity of events
We encountered problems with publicity of events, as none of the members seemed to be
particularly inclined towards designing posters or other publicity materials. As such, publicity tended
to be more slow-moving and did not get done as fast as would be ideal. This may have negatively
affected the number of people attending the events as well. This problem may just be attributed to
bad luck as one of the seniors who was consistently designing posters for F Block Committee events
for the previous academic year had left hall, and there happened to be no freshmen that had the
skills to take on that role.
Allocation of manpower
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This has been a recurrent problem, especially during supper preparation, execution and washing up.
Allocation of manpower should be taken into consideration as it ensures that everyone that is
needed turns up, and that everyone present is working efficiently. While it is important to have
enough people around, it is equally important to ensure that there is no excess manpower.
Members who show up but end up not having any task to do will feel like they are not needed and
this may lead to the previously mentioned problem of losing motivation.
Ensuring that members stay to complete the washing up and cleaning up of the supper and cooking
area is another problem as members tended to leave halfway through the supper and insufficient
manpower was left to clear up later on. One possible way of countering this would be to allocate
manpower for food preparation, serving and cleaning up, so that none of the members would feel
overly drained or spend too much time for one event.
Miscellaneous
1. Importance of member personalitiesAs raised in the previous years report, this is truly an important point. Despite attempts to develop asense of attachment and belonging, if the individual personalities of the members do not match,
they will not be able to build strong rapport with one another. If a strong bond between members is
established, they would be better able to galvanise and rally their residents to participate in events.
This is purely based on luck of the draw, and cannot be helped.
Prepared by
Ms. Melissa Chee
F Block Head 2012/13
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Annual Report from the GH Block Committee 2012/2013
General Comments
GH Block Committee faced many problems in the prior academic year, leading to a loss of block
pride and other related problems among the previous batch of blockers. The first and foremostobjective of the AY12/13 GH Block Committee was to foster a strong block pride in seniors and
international students, not just the freshmen. I believe that this objective was achieved in seniors
and freshmen. Successful existing methods were kept and new initiatives to solve exsiting problems
were also implemented.
Main Projects for the AY 12/13
Project/Event Participati
on Rate
Comments Improvements to be made
Block Timeduring KEWOC
High Participation was goodand the mood was
high, probably due to
the excitement from
KEWOC
Potential blockcommittee members
were scouted during
this time and the initial
promotion for block
committee was
conducted during thistime. This could have
led to the high sign-up
rate for block
committee
Whacko and other icebreakers were
conducted during this
time
GH block could have beenmore prompt for the next
activity so as not to affect
the schedule
Block Day Low Participation was lowdue to event being
held during theweekend and the
nature of the activity.
The atmosphere wasquite awkward for the
blockers initially
though much effort
went into making
Block Day could be on aweekday instead or
conducted when there is astronger block pride
The activity could be heldin hall
The activity could beunrelated to water so that
it could be more inclusive
for everyone
Flag Day Moderate Participation was pooramong the seniors and
moderately good
among the freshmen Publicity for Flag Day
More publicity could havebeen conducted during
KEWOC so that freshmen
would flag with theirblocks, instead of with
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was conducted during
Block Time and every
freshman was
individually contacted
through their phones,
to be informed aboutFlag Day
Potential blockcommittee members
were paired up with a
senior from the block
committee so that they
could be informed
more about the block
committee
their faculties
Angel and
Mortal (withBuaya Week)
Moderate-
High forAngel and
Mortal.
Low for
Buaya
Week.
This initiative wastweaked from theprevious year, with
there being two weeks
of Angel and Mortal
and the final week
being Buaya week,
when a persons
assigned Devil will play
pranks on him, before
revelation during
supper. This was an
initiative taken fromSheares Hall.
To give ideas for BuayaWeek, an example was
given by conducting a
demonstration on one
of the blockers doors.
To boost theparticipation rate,
prizes were given to
the best Angel and
Devil, as well as to onlyinvolve the seniors who
wanted to play.
This led to amoderately high
participation for Angel
and Mortal but still a
low participation for
Buaya Week.
One suggestion could be toinvolve only the blockerswho want to participate in
this activity, so as to keep
the game moving quickly.
Block committee memberscould set examples by
giving more flamboyant
and public gifts to their
mortals.
Buaya Week could betaken out as it does not
suit the nature of KEVIIHall now and breaks the
momentum of Angel and
Mortal.
Inter-Block
Games (IBG)
Generally
High
Participation was goodfor most games and
there were a numberof supporters for each
Training sessions could beconducted for all sports,
initiated by block membersfamiliar with the sport, so
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IBG game. However, it
appears to be that
roughly the same
people will turn up to
participate and cheer
for their block mates. Publicity was carried
out early, during the
first supper, through
SMS and email. One
senior familiar with an
IBG sport was in-charge
of it and was
responsible for finding
players and training
them. The seniors were
briefed through email. Block committee
members posted
reminders on the GH
Facebook group, as
well as score updates
to boost morale.
as to train and bond the
team.
A more effective methodshould be come up with to
get blockers to come down
for match support. Asuggestion could be to
hold mini suppers during
that time at the IBG game
venue.
Besides using Facebook toremind and boost the
morale of the blockers,
more platforms could be
used, such as through
email and SMS.
Block Suppers High The participation forblock suppers were
high in general, with
about 50 blockers each
time. Food and activities
were well-received
each supper, especially
in semester 2.
Food purchase andpreparation were
usually well-planned
and executed.
Publicity was donethrough Facebook, SMS
service and innovativeand eye-catching door-
tags, door gifts and
posters. The creativity
was a hit among the
blockers. For example,
for the last supper of
Semester 1, the
publicity poster was an
interactive one.
The activities conductedduring supper should be at
one venue and should not
be too sadistic
The food prepared shouldnot be too ambitious orunique so that they will be
well-received and
prepared on time
Proposals should be givenfor all events, besides just
a briefing, so that the rest
of the committee knows
about the exact plan.
Mini Suppers High This was a newinitiative for GH blockcommittee to have
This is a very goodinitiative to allow blockersto interact more. However,
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more interaction
among the blockers but
not at the scale of a
block supper, to reduce
the workload of the
block committeemembers.
Mini suppers have thepurpose of having no
activities planned,
allowing the blockers
to eat the food and
mingle while eating.
Participation was high,with about 40 blockers
turning up each time,
as many as for aregular block supper.
Publicity was also donethrough Facebook, SMS
service and innovative
and eye-catching door-
tags, door gifts and
posters. The creativity
was a hit among the
blockers. In this case,
for the Chinese New
Year Mini-Supper, theblock was decorated
with red packets and
hong baos with one
gold coin and a door-
tag were given to each
blocker.
one suggestion could be to
put in less effort into each
mini supper but
distributed to have more
mini suppers so that there
will be more interactionamong blockers. This is so
as to have more suppers
without over-taxing the
block committee.
West Wing
Supper
Moderate Programmes andpublicity went well,
with few hiccups. More
food could have been
purchased with theamount spent though,
if proper research was
conducted.
The theme wasadhered to and quite a
few blockers came
dressed to suit the
theme.
Playing station gamesto get food stamps was
a good idea to getpeople to play station
There should be morecommunication between
the different committees
so as to cross-check on
various decisions beingmade, such as the food
items bought, when
cheaper substitutes could
have been bought in a
larger quantity, resulting in
the same amount of
money spent on more
food.
More creative stage gamescould be played to get the
blockers to interact morewith one another, instead
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games
Screening ScoobyDoo was effective in
gettimg blockers to
stay until the end of
the event.
of in their cliques.
KEVIIans Day High Programmes, publicityand food were all well-
received in general.
Food was slightly slowin coming out, leading
to the delay in starting
the event.
The games consisted ofstage and station
games. Hardly anyone
played the stationgames, resulting in not
many blockers getting
the stamps for taking a
photo at the
photobooth.
The theme was BeachDay, a theme that
many blockers could
adhere to in terms of
outfit, as well as a
theme that the threecommittees could
incorporate.
More time could havebeen given to food
preparation.
For stage games, gamesplayed should be clearly
visible to the audience and
not be blocked by people
on stage.
Having 4 station gamesand 3 stage games, with
time blocked out fordancing, in a span of two
hours is a rush. Resources
could have been allocated
to other areas.
All block committeemembers should be
present on the day itself,
from the start until clean-
up is over, for the event to
go more smoothly.
Block Outing Low This was also a newinitiative. An outing
was planned to West
Coast Park during the
first recess week.
About 25 blockersturned up, most of
them being block
committee members. Publicity and
programmes were
well-organized but
many non-block
committee blockers
chose not to turn up as
they perceived this
outing to be a block
committee outing
Frequent suppers are moreuseful than a block outing
as blockers are more
willing to turn up for
suppers, instead of
devoting one entire day to
a block outing.
While it is important forthe block committee to bebonded, more effort
should have been made to
extend this bond to non-
block committee blockers.
Block Dinner Moderate This was another newinitiative by the GHblock committee.
This should beimplemented as soon asthe academic year starts,
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While members of the
same block are likely to
have dinner together,
they might eat in their
cliques or might decide
to eat dinner outside.This initiative was
implemented with the
hopes of the whole
block eating together
at least once a week
and to prevent the Jon
Wong incident from
occuring again.
Participation startedoff high but decreased
over the weeks asblockers got busier and
as the hype died.
However, people from
other blocks would join
the GH dinner table
and were welcome to.
The main objective ofthere being people to
have dinner with was
fulfilled and nobody
should feel left out.
to bond blockers and get
them used to eating as a
block, before they form
other routines.
More publicity could havebeen carried out.
Fire Drill Moderate While a cash incentiveis wrong in principle, a
monetary reward in
incentive for blockers
to attend the fire drill
so that their block
wins. This was evident
when the last fire drill
was conducted without
any incentive.
Therefore, if there is amonetary reward,
more people in hall will
learn how to react in
the case of an
emergency.
Participation wasmoderate during the
first two fire drills as
blockers wanted to
help their blocks to
win. However, the lastfire drill consisted
Fire drills might not be thebest method to learn what
to do in the event of a fire
as about half of the
blockers will not attend
this, even with the
monetary reward. This is
especially so as most
blockers would have
undergone many fire drills
in their lives so far andthey are usually common-
sensical.
Another method could beimplemented, distributing
a laminated copy of the
assembly point and route
to take in case of a fire to
each room, along with the
set of rules that comes
with each room. This will
be seen by all blockerswhen they move in.
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mainly of block
committee members.
Block Shirt N/A The block shirts wereordered early, allowing
the blockers to wear
their own block shirttowards the later part
of IBG.
The shirts were notworn much by blockers
as the design was not
to some of their tastes.
While the material wasgood, the sizes were
slightly big.
A few designs could havebeen put to a vote,
allowing the blockers to
have their say and choosetheir own block shirts.
Specimens for the shirtsshould have been shown
to the blockers to allow
them to choose the
appropriate size.
Other New Initiatives Implemented
Besides the new initiatives mentioned above, such as Block Outing, Block Dinner, Buaya Week and
Mini Suppers, GH Block Committee also changed its structure. Previously, GH Block Comm discussed
about events during the meeting and two members will then take over to organize the rest of the
activity themselves, making sure to consider all aspects. This led to inefficiency during meetings and
little supervision of the freshmen by the seniors. As the freshmen were also unsure on what to do,
this led to many avoidable mistakes and less successful activities.
The AY12/13 GH Block Committee was made up of the Block Head, vice-Block Head,
Secretary/Treasurer and three departments, which are Food and Programs, Logistics and Welfareand Publicity. There was a standing committee and a working committee for every event. For each
event, the working committee was made up of one or two members from each department,
supervised by a senior, while the rest of the block committee formed the standing committee for
this event. The members of the working committee were responsible for the aspects of the event
under their various departments, discussing with their own departments, if necessary, before
coming to a conclusion with the rest of the working committee. The proposal was vetted by the
Block Head before the standing committee was briefed, the standing committee being mobilized
only on the day of the event. Each block committee member would only be involved in a maximum
of 2 working committees so as not to over-tax the member. This structure was very efficient,
resulting in less wastage of time during meetings and members not losing interest in the block
committee. Block committee members could also put in devote more time and energy into the
event when they were in the working committee as they could choose to work on events during
periods that they were less busy. There was also supervision and passing-on of skills and experience
from the supervising senior to the freshmen.
Another initiative was block committee outings. It was the thinking of the senior members from
experience and observations that a block spirit could only be inculcated if the block committee was
bonded. This led to regular outings of the block committee, sometimes joined by our friendly
Resident Fellow, Jenson Goh.
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Major Problems Encountered (New/Existing)
Problems Faced Recommendations for the Future
The Jon Wong incident affected me and
a few of my block committee members.
We were shaken that someone could have
such strong negative feelings towards hall.
This shows that despite our hard work,
people still slipped through the cracks.
More effort can be made to reach out to
all blockers.
It was found that suggestion boxes are not asuseful as talking face-to-face with blockers.
Level In-Charges can make more of an effort toreach out to every single of their level people,
initiating whatsapp groups, suppers and so on.
Residents who move into hall in Semester
2 and exchange students usually find it
hard to integrate into the hall and block.
Block committee members can each beassigned to a new resident to help them
integrate into hall and possibly bring exchange
students around Singapore.It was sometimes felt by blockers that the
block committee was very close, leading
them to feel left out. While this is useful in
creating a strong block culture and
inculcating block pride, the blockers
should not feel left out
More effort could be made by the blockcommittee members to reach out to blockers
through block committee members mixing
more with their level people.
Birthday celebrations is a great way of bondingblockers. More birthdays could be celebrated
and everyone invited to each celebration.
Prepared by:Miss Yasmin Yeow
GH Block Head 2012/13
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Annual Report from Dinner & Dance 2012/2013
General comments:
DnD event was well received and the tickets are fully sold out (250 pax)Major events for the year:
Formal Hall dinner 1 Formal Hall dinner 2 Dinner and Dance on 30th March 2013
Factors that lead to success:
Pricing of the ticket is reasonable ($25 for residents)
Location for the DnD venue is near to our hall thus encouraging high participationrate
Participation of in-house talents such as KE Band, Music Ensemble and the in-househosts
Areas for improvement:
The period for sales of DnD tickets can be longer to confirm the seatingarrangements
For fund raising activities, the committee should focus on dedicate a large part oftime doing sales of roses on valentines day as those made the most profits
Collaboration with OCIP team is a good form of publicity and it reaches out to othergroups of consumers
Encourage residents to come earlier or on time by providing incentives or gifts Pageant contestants need to start pageant work earlier, in order to help with
pageant and Dinner and Dance publicity
Committee should be dedicated to testing the games for all events, together, inorder to simulate the actual reactions from participants.
A meet-and-greet of the pageant contestants helped with Dinner and Dancepublicity, however, it should not be done over FHD2
Acknowledgements:
We would like to thank the SCRC, the 56th JCRC, and all participants for your support to make our
Dinner & Dance a success to end the new academic year in the right tone.
Prepared By:
Miss Avery Linn & Miss Cheyenne Phillips
Dinner and Dance Co-Heads 2012/13
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Annual Report from OCIP Cambodia 2012/2013
General Comments
The NUS King Edward VII (KEVII) Hall Overseas Community Involvement Programme (OCIP) first took
seed in the hope of developing the compassionate side of the residents in King Edward VII Hall,
National University of Singapore, by providing the opportunity for hall residents to make a difference
in the lives of the underprivileged. Our project this year is different from the previous years as we
have decided to work with a new non-governmental organization, Love Cambodia, in addition to the
previous partner that we have worked with last year.
This year, the Cambodian team comprises of 22 students. With the support of Uncle Jacob and Love
Cambodia, this year we served both the orphanage community in Phnom Penh as well as the village
community in Kampung Sleng in Prey Veng province. Furthermore, our Rest and Recreation was
carried out in both Siem Reap and Phnom Penh. The trip itself commenced on 23rd May to 6th June2013.
Main Projects
Project 1: Kumpung Sleang, Prey Veng Province
Needs assessment:
Lack of proper sanitation facilities and the lack of water during the dry season. Hence,
the NGO (Love Cambodia), has suggested that we can help address some of these needs
by donating toilets and wells.
Sustainability of the project:
What our project aim to achieve would be to target the direct needs of the villagers to
help them improve in the long run. Through the donation of wells, we can ensure that
the villagers receiving them would at least have a source which they can turn to for
water during the dry seasons. Also, structures such as the toilet would not be deemed as
a disposable item and it can aid in improving the sanitation standards of the village.
Villagers (adults and children) would also undergo health education lessons, to
emphasize the importance and benefits of better hygiene and sanitation levels. This
would be a crucial step in helping to change the mindsets of the villagers to achieve
greater compliance and care of the donated items. Upon completion of the project, the
NGO would help to follow up on the state of the village while the team is back in
Singapore. Also, in the following year, the team would head back to this village to ensure
that the wells and toilets have been used and well taken care of.
Another aspect of our project in the village would be to expose the village kids to
interesting classroom activities like sports day, balloon sculpting, paper mask making etc.
to spur their interest in learning. As we all know, the main way out of poverty would beeducation.
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Project 2: Rainbow Bridge Orphanage
Needs assessment:
The paint on the walls of the boys room is peeling off and in pretty bad shape. Hence,
the organization requests that we help to provide a new coat of paint for 3 rooms.
A lack of toilet doors has also been noted, and the organization has requested for us to
donate 3 doors. HIV children are generally still ostracized in their society; hence it would
be good for us to go down and to interact with them.
Sustainability of the project:
This is a follow up project from our project Love Beyond Boundaries last year.
Furthermore, we will continue our work with this organization for following projects as
we feel that the experience gained from the interaction with the children here is verymeaningful. In addition, there are still many parts of the orphanage that is rundown and
would need refurnishing works to be done.
General Overview of Activities in AY2012/13
Date Activity
Aug 2012 CCA fair - recruitment
3-5 Sept 2012 Interviews
Mid Sept 2012 1st Combined Meeting (followed by fortnightly meetings)
Oct 2012 Fundraising event 1: Bazzar
Nov 2012 Chocolate Sales
Dec 2012 Recce Trip
FR 2: Carwash x2
CPR AED session for members
Jan-Feb 2013 FR3: Preparation and executing the CNY fundraising project
26,27 Jan 2013 FR4: Newspaper collection (Fundraising)
Feb 2013 Local CIP at THKMarch 2013 FR5: RunKE
April 2013 FR6: Tshirt sales
May 2013-June 2013 Actual trip
Aug 2013 Post trip project at THK
Conclusion
OCIP, already in its sixth year, has reached a new benchmark this year, by working with another
organization to serve a new group of beneficiaries in the villages in the province of Cambodia.
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Through this, we can not only reach out to more people who may need our help, but also, to further
encourage all hall residents to step up and embark on this self-learning journey.
We would also like to thank the SCRC, JCRC, as well as all hall residents for their kind help and
support.
Prepared By:
Miss Huang Huiling
OCIP (Cambodia) Head 2012/13
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Annual Report from OCIP Laos 2012/2013
General comments
A successful run that fulfilled most objectives set for the group and delivered theintended deliverables for both the local and overseas beneficiaries
Managed to procure YEP funding again, which amounts to about $7000. Membersfinancial contributions could thus be lowered.
Served as a successful learning platform for its members, especially the keyappointment holders, by providing an opportunities involving overseas planning,
liaising and execution
Served as an adequate platform for KEVIIans of different backgrounds to bondFactors contributing to success
Experience accumulated from previous trips in handling administration work,especially applying for YEP funding.
Overseas host was experienced in hosting Singaporean groups. She was animportant point of contact and liaison between us and the beneficiary, and was quite
heavily involved in ground work before our arrival.
Team consisted of awesome members and had good dynamics.Changes from previous year
R&R took place in Luang Prabang instead of Vang Vieng. Luang Prabang is a quietertown.
Areas of improvement
YEP funding is difficult to procure and dictates a stifling project framework; futureteams may wish to explore other sources of funding.
Among the many fundraising activities conducted, rag-and-bone collection is themost profiting and time-efficient. Future teams can focus on this method of
fundraising.
Can consider direct flight instead of stopping at KL. Future leaders, if unbound by YEP obligations, can explore the option of travelling
during the December break.
Efforts to bond team should begin early to create a good working dynamic for theteam.
If possible, reliance on a overseas contact person should be minimized.Prepared by:
Mr. Wu Yang
OCIP (Laos) Head 2012/13