Company Code and Accounts

8/9/2019 Company Code and Accounts

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Company Code and Accounts

Organizational Structures

Business organizations can have complex organizational structures, including divisions,subsidiaries, joint ventures and facilities in different countries, so the R/3 system has been

developed with organizational structure “building blocs! that can be used to represent thecompanies business organization in the R/3 system"

#he highest level of organizational unit in the R/3 system is the client, which contains all of the

database tables re$uired by the %&' system" (aster records are created and maintained at theclient level" (aster records are data that is shared between R/3 applications, lie material master

records, customer master records, etc" #he following chart graphically illustrates the

organizational structures in %&')

Company

#he chart of accounts *list of all accounts used for financial reporting+ and fiscal year *e"g" an" -

to .ec" 3- lie most % businesses, or uly - to une 3- lie most universities+ defines the

company organizational level" &t the company level, consolidated financial statements are produced" 0ach company must have at least one company code associated with it"

Company Code

& company code is established in the R/3 system for a legal entity" & balanced set of boos is

maintained for the company code" #he company code level is the lowest level in the organization

where accounting can be carried out" 1t is the level at which business transactions are processedand accounts are managed" Balance sheets and profit/loss statements are produced at this level"

niversity 2ellular is a small company, so we will use one company and one company code"nder the company code, we will be able to define different manufacturing plants and

warehouses" e can define niversity 2ellular using one company code as there are no

independent divisions of the company and all facilities are located in the nited %tates"

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Company Code 100 Company Code 200

Company 100US Chart of AccountsJan. 1 - Dec. 21 FY

Company Code 300 Company Code 400

Company 200U Chart of AccountsJan. 1 - Dec. 31 FY

Company Code !00

Company 300U Chart of AccountsJu"y 1 - June 31 FY

C"#ent




1.1 Create Company Code for Our company

#o create the company code for our company, follow the menu path

Tools Customizing IMG Edit Proect

#his will produce the following screen)

Because %&' is so complex and configuration is such a challenge, the implementation project

team can define different projects that address only certain aspects of the implementation" e

will wor using the SAP !eference IMG, which contains all configuration options" e could

copy the %&' Reference 1(9 and remove configuration categories that were not to beimplemented or that a team did not have responsibility for and should not be changing" &fter

clicing on the %&' Reference 1(9, the following screen will appear)

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2lic on %&' Reference 1(9




#his screen provides the menu system for configuration, similar to the menu system for

transactions except that rather than running transactions that store and process data, we will berunning transactions that configure the %&' system and determine how it will function"

#o establish the company code for our company, follow the menu path)

Enterprise Structure "efinition #inancial Accounting Edit$ Copy$ "elete$ C%ec&

Company Code 'clic& cloc& icon +

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0ven though we are creating a new company code, we get to this transaction by double4clicing

on Edit Company Code "ata, which will produce the following screen)

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2lic on cloc icon to start transaction

.ouble4clic on this line




2lic on the (e) Entries icon to get the New Entries: Details of Added Entries screen" #his

screen allows us to enter details about the new company" e will enter the following

information)

2ompany 2ode) **+C 'remem,er to replace ** )it% your I" num,er-

2ompany ;ame) << +niersity Cellular 'remem,er to replace ** )it% your I" num,er-

2ity) /alamazoo

2ountry) +S

2urrency) +S"

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2lic on ;ew 0ntries




>anguage) E(

as shown below)

#hen clic on the address icon * + to display additional data fields)

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0nter this information"?ou should use <<2

using your assigned

number for <<@

#hen clic here




0nter the following information as shown above)

#itle) Company

;ame) << +niersity Cellular

%earch #erm) **

%treet) 0usiness Court

Aouse ;umber) 2

'ostal 2ode) 3455

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2ity) /alamazoo

2ountry) +S

Region) MI

;ext, clic on the more fields icon * + in the address panel)

#his will bring up additional fields" 0nter Ta6 7urisdiction Code (15555555 *(1 followed by

seven zeros+"

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2lic Aere

0nter #ax urisdiction 2ode(15555555 here *seven 5Ds+




2lic the checmar * + and then clic on the save icon * +" #his will bring up the

address screen again for some reason" 2lic on the checmar * + again and the data will be

saved" 2lic on the bac icon * + and confirm that your company code is now listed)

2lic bac icon * +, then clic 2ancel * + on the again on the C%oose Actiity window)

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2onfirm 2ompany

2ode" ?our screenshould show) <<

niversity 2ellular




and you are bac in the SAP !eference IMG"

C%art of Accounts and #iscal 8ear 9ariant

0ach company has one chart of accounts and one fiscal year variant" e will assign the

niversity 2ellular company code to fiscal year variant /1, which is a predefined fiscal year that

comes with the R/3 system" #his fiscal year runs from an" - to .ec" 3- and has one special period defined to facilitate year4end closing of the boos"

1.: Assign #iscal 8ear 9ariant to Company Code

#o assign fiscal year /1 to our company code, mae sure you are in the SAP !eference IMG.

1f you are not there, follow the menu path)

Tools Customizing IMG Edit Proect

2lic on SAP !eference IMG then follow the menu path)

#inancial accounting #inancial Accounting Glo,al Settings #iscal 8ear Assign

Company Code to a #iscal 8ear 9ariant 'clic& cloc& icon +

hich will bring up the following screen)

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0nter /1 as the Eiscal year variant next to your company code" #o see what other default fiscal

years are provided, clic on the cell with your fiscal year variant, then clic on the icon that isdisplayed on the right border of the cell" #his icon appears whenever the %&' system has data

entry options or provides a search option for data entry"

#he following screen appears, showing the list of fiscal year variants that are already defined inthe %&' system)

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0nter /1 next to your company code

2lic on the cell, then

the option list icon"




?ou can select the entry /1 by double4clicing anywhere on the line /1 Calendar year$ 1 spec.

period. %elect /1 from this list, then clic on the sae * + icon" 2lic on the e6it * + to

return to the main screen"

1.2 Assign Company Code to C%art of Accounts ;ext, we need to assign our company code to a chart of accounts" Erom the 1(9, follow the

menu path)

#inancial Accounting General ;edger Accounting G<; Accounts Master records

Preparations Assign Company Code to C%art of Accounts 'clic& cloc& icon +


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0nter C=#S for the chart of accounts" 2lic on the save icon * +"

C=#S was specially created for this class" 1n 2AE% we have)

Account Group (um,er !ange

B% F Balance %heet -55555 F 388888'> F 'rofit and >oss :55555 F 888888

R& F Reconciliation --5555 F 3-5555

>ater, we will create specific accounts and account numbers for our company by copying from a

master list" sually in %&' configuration it is better to copy from an existing data set or defaultdata supplied with the R/3 system and mae changes rather than creating data from scratch"

2onfiguring the system by copying results in a higher probability that the program will wor and

that some critical, but obscure, setting or piece of data is not overlooed" &s a rule, you should

wor with the default values and settings unless you now enough to clearly explain why adifferent value or setting is better"

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0nter 2AE% for chart of

accounts next to your

company code




1.3 Create Credit Control Area

#he credit control area is an organizational unit created to manage customer credit" (ore than

one company code can be assigned to a credit control area" Eor example, 9(&2, the financingarm of the 9eneral (otors 2orporation, provides credit to the 2hevrolet, 'ontiac, Buic, 9(2

and 2adillac divisions" 0ach division would liely have its own company code *or perhaps

several+, with all company codes assigned to one credit control area, 9(&2"

#o create the default credit control area, follow the menu path *from the SAP !eference IMG+)

Enterprise Structure "efinition #inancial Accounting "efine Credit Control Area

'clic& cloc& icon +

which will produce the following screen)

2lic on the (e) entries icon * +, which will produce the following screen)

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2lic on ;ew 0ntries




0nter **+C for the new credit control area and +S" for the currency, then clic on the save icon

* +" 2lic on the bac icon * + and then enter ** +C Credit Control Area for the

description)

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0nter 2red" 2ontr" area <<+C

and 2urrency +S"




%ave the new credit control area by clicing on the save icon * +, then exit out of the screen

* +"

1.> Assign Company Code to Credit Control Area

;ext, we have to assign our company code to the credit control area" Erom the SAP !eference

IMG+, follow the menu path)

Enterprise Structure Assignment #inancial Accounting Assign company code to

credit control area 'clic& cloc& icon +

which will produce the following screen)

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0nter ** +C Credit Control Area

for the description




&ssign your company code ***+C+ to your newly created credit control area ***+C+" 2lic on

the save icon * +, then exit out of the screen * +"

hile we have defined the default credit control area, it is possible to define a number of creditcontrol areas to the company code and then control credit based differently based on the

customer or order" #he %&' R/3 can automatically determine which credit control area is

applicable based on data in the customer master record, material master record, customer order,etc"

1.? Assign Permitted Credit Control Area to Company Code

e will again assign our company code **+C to credit area **+C as one of what could benumerous permitted credit control areas" #o do this, follow the menu path *from the SAP

!eference IMG+)

#inancial Accounting Accounts !eceia,le and Accounts Paya,le Credit Management

Credit Control Account Assign Permitted Credit Control Areas to Company Code

'clic& cloc& icon +

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&ssign credit area **+C

to company code **+C




(ote@ T%is time$ )e are ma&ing a configuration setting under t%e #inancial Accounting

area$ )%ereas ,efore )e )ere doing it under t%e Enterprise Structure area.

2lic on the (e) Entries icon * + to get the following screen)

0nter 2ompany 2ode **+C, 2redit 2ontrol &rea **+C, then clic on the save icon * + and

exit out of the screen * +"

1. "etermine Ta6 9ersion

Gne of the major complications in configuring the %&' R/3 system is the number and diversityof tax systems throughout the world" #he following configuration step is re$uired to mae the

system wor, but there is no good explanation as to why it must be done this way" ith %&',

some things just have to be accepted"

sing the Pull "o)n Menus from the %&' 0asy &ccess (enu *see next page+$ follow the path)

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0nter 2ompany 2ode **+C

and 2red" contr" area **+C

then clic on the save icon




SystemSericesTa,le MaintenanceE6tended Ta,le Maintenance

#his menu path will produce the following screen)

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se pull4down menu to get to0xtended #able (aintenance

0nter #able/view T1?4P

then clic on Maintain




#his will produce another screen)

2lic on the (e) Entries icon * + and to get the following screen)

0nter 2ompany 2ode **+C then select One ta6 amount and ta6 code from the pull down list

under Ta6 9ersion" 2lic on the save icon * +, then clic on the exit icon * + until you

are bac at the %&' 0asy &ccess screen"

0nter 2ompany 2ode **+C

and then select One ta6

amount and ta6 code

Company Code and Accounts

Documents

Transcript of Company Code and Accounts