Community Planning Partnership Board · Jim McHarg, NAC, gave an update on Irvine Locality...

Community Planning Partnership BoardThursday 31 May 2018 at 11am

Fullarton Connexions, Church Street, Irvine

AGENDA

11:00 – 11:05

11:05 – 11:10

11:10 – 11:20

11:20 – 12:00

12:00 – 13:00

13:00 – 13:10

13:10 – 13:25

13:25 - 13:30

1. Welcome & Apologies

2. Minutes of Previous Meeting and Action Note Pg4Submit minutes and action note of 22 March 2018 (copy enclosed)

3. North Ayrshire Community Planning PartnershipReceive presentation on key CPP issues from Morna Rae, NAC

4. Universal Childrens Services PlanningReceive presentation from Stephen Brown, HSCP

5. WorkshopsGarnock Valley Locality PartnershipReceive briefing from Cllr Bell, Chair Garnock Valley Locality Partnership and discuss CPP supportFair for All – Food PledgesReceive briefing from Audrey Sutton, NAC and discuss proposed pledgesKilwinning Locality PartnershipReceive briefing from Cllr Davidson, Chair Kilwinning Locality Partnership and discuss CPP support

6. North Ayrshire Welfare Reform Working Group Pg9 Receive report from Greig Robson, NAC (copy enclosed)

7. Inputs from PartnersDiscuss role of partners in supporting the work of the CPP

8. Minutes for Information• Locality Partnerships Pg25Receive minutes for information (copies enclosed)

13:30 9. AOCB• Location Director Role Refresh

All attendees are invited to stay for lunch.

Date of Next Meeting – 20 September 2018 at 11am, Fullarton Community Hub, Irvine

For more information please contact Morna Rae, Community Planning Team Leader [email protected]

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North Ayrshire Community Planning Partnership Board Board Membership

Ayrshire College Heather Dunk, Principal

Scottish Government Stephen Gallagher, Location Director

Health and Social Care Partnership Stephen McKenzie, Chair of IJB

Skills Development Scotland Katie Hutton, Depute Director, National Training Programme

Jobcentre Plus Catriona Morton, District Manager

Scottish Fire & Rescue Jim Scott, Area Manager

KA Leisure Ashley Pringle, Vice Chair of Board

Strathclyde Partnership for Transport Allan Comrie, Senior Transport Planner

NHS Ayrshire and Arran John Burns, Chief Executive Lynne McNiven, Consultant in Public Health Martin Cheyne, Chairman (Vice Chair)

North Ayrshire Council Joe Cullinane, Elected Member (Chair) Alex Gallagher, Elected Member John Bell, Elected Member Marie Burns, Elected Member Scott Davidson, Elected Member Anthony Gurney, Elected Member Ellen McMaster, Elected Member Elma Murray, Chief Executive

Scottish Enterprise Mark Newlands, Location Director

Police Scotland Paul Main, Divisional Commander

Third Sector Interface Vicki Yuill, Chief Executive Officer, Arran CVS

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Community Planning Partnership Board Thursday 22 March 2018, 10.30am Fullarton Community Hub, Irvine

Present

North Ayrshire Council Joe Cullinane, Elected Member (Chair) Marie Burns, Elected Member John Bell, Elected Member Alex Gallagher, Elected Member Elma Murray, Chief Executive Donald Reid, Elected Member Scott Davidson, Elected Member Ellen McMaster, Elected Member Anthony Gurney, Elected Member

Jobcentre Plus Lynn Hammell

NHS Ayrshire and Arran John Burns, Chief Executive Lynne McNiven, Consultant in Public Health Martin Cheyne, Chairman (Vice Chair of CPP)

Scottish Government Steven Cullum, Business Manager

North Ayrshire Health and Social Care Partnership Stephen Brown, Director

Scottish Fire and Rescue Jim Scott, Area Manager

Police Scotland Paul Main, Divisional Commander

Third Sector Interface Vicki Yuill, Chief Executive

KA Leisure Ashley Pringle, Vice Chair

Ayrshire College Michael Breen, Vice Principal

Strathclyde Partnership for Transport Allan Comrie, Senior Transport Planner

Skills Development Scotland Katie Hutton, Director of National Training Programmes

In Attendance

Agenda Item 2

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Stephen Brown (NAC), Audrey Sutton (NAC), Morna Rae (NAC), Rhona Arthur (NAC), Jim McHarg (NAC), Linda Brough (NAC), Colin Convery (Police Scotland), Cllr Donald Reid (NAC), Alison McAllister (NAC), Kathleen Winters (NHS), Erin McLaughlin (NAC) (Minute taker) Apologies Stephen Gallagher, Garry Higgons, Heather Dunk, Mark Newlands Prior to the CPP Board a screening of the film Resilience on adverse childhood experiences was provided.

1. Welcome and Apologies

The Chair welcomed everyone to the meeting and apologies were noted. 2. Minute of the Previous Meeting and Action Note

The minutes of the previous meeting were approved and the action note was discussed. It was agreed that Morna Rae, NAC, would follow up with partners on becoming Carer Positive Employers.

All other actions are complete.

3. Adverse Childhood Experiences

Elma Murray, NAC, gave a report on the recent adverse childhood experiences conference. This was a pan Ayrshire event, which was run by Community Justice Ayrshire. The aims of this conference were

to raise awareness of ACEs and trauma; to identify areas of good practice already happening across Ayrshire and

beyond; to act as a catalyst for a Pan-Ayrshire approach to working with people who

have been affected by trauma, and to prevent future trauma occurring. The conference proved to be very successful, with over 300 notes of interest in attending this which demonstrates a real desire of professionals and practitioners across Ayrshire to understand more about this valuable work. Paul Main, Police Scotland, informed the Board that Police Scotland’s Ayrshire Division have made a commitment that they will become a Trauma Informed Division and that 840 Ayrshire officers and staff will become Trauma Informed to improve the response to people in distress and maximise opportunities to positively impact on local people and communities. Lynne McNiven, NHS Ayrshire and Arran, gave an overview of how we can work to support people with a history of adverse childhood experiences and of the high levels of local practitioner interest. The Board agreed to: Endorse the establishment of a Pan-Ayrshire Collaborative Forum on ACEs

and Trauma and nominate relevant officers to participate in this important group, and

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To assist with the distribution of invitations for the viewing of the ‘Resilience – the biology of stress and the science of hope’ documentary within their respective organisations.

4. Transport Outcomes Report

Allan Comrie, Strathclyde Partnership for Transport, gave the Board an overview of the Transport Outcomes Report (TOR). He highlighted the connection between SPT activities and local outcomes from the North Ayrshire Local Outcome Improvement Plan. He spoke about the format of the report and the aim to make it more easily toread. He noted the connection with locality priorities such as social isolation. Cllr Gallagher, NAC commented on the key role that transport can play in delivering on local priorities. The Chair thanked Allan for his report.

5. Locality Partnerships

Representatives from both the North Coast and Cumbraes and Irvine Locality Partnerships joined the Board to give an update. Rhona Arthur, NAC, gave an update on the journey the North Coast and Cumbraes Locality Partnership has been on. They have devised an action plan, mapped what is already happening locally and how they can link with communities. There have been challenges in supporting this wide ranging community engagement and consultation and in making sure all those around the Locality Partnership table have an equal voice. Notable successes have included a developing a stronger voice for young people, increasing the number of Community Councils, links with the Local Development Plan and increasing volunteering. Cllr Gallagher, Chair of North Coast and Cumbraes Locality Partnership, added that he has worked to keep the group focused on their agreed priorities and provide other mechanisms for dealing with local issues as they arise. Stephen Brown, HSCP, noted and commended the high level of young people participating in local engagement in the North Coast (370 individuals). Audrey Sutton, NAC, outlined the mechanisms for linking young people into the work of the Locality Partnerships. Jim McHarg, NAC, gave an update on Irvine Locality Partnership’s journey. Firstly, he commended the Chairs of the Locality Partnerships for their level of commitment. He highlighted that the time taken to develop the approach has been deliberate in order to build strong foundations. The Irvine locality plan is a living document that is evolving as issues are progressed. This includes the Employability Hub at Fullarton Community Hub, and good links with the Health and Social Care Partnership Locality Forum. Cllr Burns, NAC, Chair of Irvine Locality Partnership added how she feels that good progress has been made over the past few months. The Locality Co-ordinator has played a big part in this by setting up and supporting the sub groups. As the largest Locality Partnership they are working to extend their reach to smaller communities, including through developing an asset map. Lynn Hammell, Jobcentre Plus, spoke about the Employability Hub and the misunderstanding that some people may have about the risks of benefit sanctions if they do not use the Hub. It was agreed that an input could be given to the Locality Partnership to deal with any misconceptions.

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The Chair thanked Rhona and Jim to their inputs and noted the intention to provide updates from two other Locality Partnerships at the next Board meeting.

6. Feedback from Poverty Conference

Audrey Sutton provided the Board with feedback from the Challenge Poverty Conference. The conference heard from the Leader and Chief Executive of North Ayrshire Council, the Poverty Alliance, and Carnegie UK in relation to the work on kindness in North Ayrshire. As a result of the discussions at the conference, a report and action plan has been created. This identifies perceptions and attitudes of the delegates in relation to actions to address poverty, and in response to this, identifies some of the current activity ongoing with partners and communities to address some of the challenges. This work highlights the need for partners and communities to promote more successfully the services and initiatives already in place, and to work together within the action plan to address the gaps, both thematically and geographically. This more detailed action plan will be circulated to the Board by email.

Audrey recommended to the Board that challenging poverty continues to be an underpinning principle of the work of the, as part of the overall goal of creating equity in North Ayrshire. The Board agreed this recommendation.

7. Proposal for Extended Board Meeting

Morna Rae spoke about the increased number of partners to be involved in Community Planning under the Community Empowerment Act. She noted that the Board had previously agreed that an annual workshop with this extended group of partners should be arranged. It was agreed that this should take the place of the next scheduled Board meeting.

8. Fair for All Minutes

Elma Murray, provided an overview of the key issues covered by the Fair for All Advisory Panel.

9. Minutes of Locality Partnership Meetings

The minutes from the last round of meetings were circulated in the meeting papers, for partner’s information. Partners were reminded that all minutes are available on the Community Planning website, as well as events and information relating to Locality Partnerships.

10. AOCB

Elma Murray, explained that the CPP Board meeting follows straight on from the Child and Public Protection Chief Officers Group meeting. Due to the need to have a longer meeting of that group she asked that the CPP Board starts at 11am in future. This was agreed.

11. Date of Next Meeting

31 May 2018 at 11:00a.m, Fullarton Connexions, Irvine (extended membership). The Chair thanked partners for their contributions.

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Action Note from Board Meeting 22 March 2018

Number Minute Item Action Required By Date Required Action Taken

1. Minutes of previous meeting Follow up on carer positive employer accreditation

Morna Rae

31 May 2018 Updates obtained from partners – verbal update can be provided at meeting

2. Adverse childhood experiences North Ayrshire CPP to support pan Ayrshire forum and screenings of Resilience documentary to be arranged

Morna Rae

31 May 2018 Attendance at ACEs forum and screenings arranged – verbal update can be provided at meeting

3. Locality Partnerships Inputs from two Locality Partnerships to be provided to Board meeting

LP Chairs 31 May 2018 On agenda

4. Feedback from poverty conference Additional partners to be invited to CPP Board and workshop to be incorporated into Board meeting

Morna Rae

31 May 2018 Complete

5. AOCB CPP Board start times to be amended to 11am

Morna Rae

31 May 2018 Complete

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NORTH AYRSHIRE COUNCIL

Agenda Item 6

Community Planning Partnership Board

Subject: North Ayrshire Welfare Reform Working Group –update report

Purpose: To update the Community Planning Partnership (CPP)on the work of the Welfare Reform Group and any keyissues.

Recommendation: It is recommended that CPP Board note -

The update on Welfare Reform and the workcontinuing to respond to Universal Credit.

The baseline indicators (appendix 1) The completed action plan for 17/18 (appendix 2)

And the Board are asked to approve –

The proposed action plan for the Welfare Reformgroup for 18/19 (appendix 3)

1. Background

1.1 The Welfare Reform Group consists of council services, representativesfrom the 3rd sector and other public sector partners such as Departmentfor Work and Pensions (DWP) and Ayrshire College.

1.2 The regular agenda of the group considers -

Key reforms and their implementation Implications for the Council, Community Planning Partners and

residents; and what are we doing to mitigate and how is itprogressing? What more could we be doing? Who else needs tobe involved?

1.3 It has previously been agreed that the group would report to CPPBoard bi-annually and last reported in November 2017. Since the CPP

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Board meeting in November 2017, the Welfare Reform Group have metbi monthly due to the pressures of preparing for Universal Credit FullService roll-out. During this period the group has focused exclusivelyon this area, therefore this update will focus on this.

2. Universal Credit Full Service roll-out

2.1 DWP announced that North Ayrshire would be a part of the next trancheof areas to go live with Universal Credit Full Service, with a go live dateof 22nd November. This means that significantly more residents will nowclaim the benefit and will have a far wider range of personalcircumstances than those currently claiming the benefit. Full Servicealso brings with it a requirement not only to claim the benefit digitally butto maintain a claim on a digital platform. As well as new claimantsaccessing full service UC, DWP also have around 1300 existing casesto transfer over from UC Live Service to UC Full Service, starting from16th April in Saltcoats and Kilbirnie and from 30th April in Irvine. TheWelfare Reform group worked back from the go live date of 22nd

November to formulate plans to ensure our residents are aware of thechanges and best supported to claim and maintain the benefit over thecoming months and years.

2.2 Previous reports to the CPP Board have highlighted the identified risksassociated with Universal Credit, which have also been widely reportedin the media.

3. Preparations for Full Service

3.1 The Welfare Reform Group prepared and implemented the following inthe months leading up to and following the launch of UC full service.

Implementation of a communications plan which has included –

Production of a leaflet detailing where and when people canaccess IT facilities to support their claim to the benefit

A programme of awareness raising events attended by over 400staff from the public and 3rd sectors

A series of awareness raising communications through – bus stopposters, big screen ads, van banners etc

Awareness sessions on the claim process for support staff,delivered by DWP in each of the 3 Jobcentres

Preparation of digital and personal budgeting support through the UCpartnership group which has included –

Recent streamlined access to personal budgeting support

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3.2 As the new service went live, partners have then worked constructively with Department of Work and Pensions to identify issues that residents are experiencing and seek solutions as they occur.

4. Feedback from early months of UC Full Service

4.1 The Welfare Reform group have met on several occasions to share experience of the impact of the new system. Feedback received has been mixed.

Department for Work and Pensions have reported that UC full service has been implemented in North Ayrshire without significant issues and have commended the work of the partnership as playing a key role in this.

Over 3616 residents have now claimed UC Full Service at time of writing. Numbers have increased quicker than expected, in a short period of time. This is putting pressure on the resources of the partners who provide support to claimants.

North Ayrshire Council has evidence that rent arrears are rising as many expected. Arrears for Council Tenants have increased from £129,337 to £373,024 since the roll out of Full Service. Other Local Authorities and Registered Social Landlords in Full Service Areas also report rises.

NAC Housing are having to provide a lot of support as often residents are not reporting rent increases to DWP, which causes problems with UC payments. Registered Social Landlords face the same challenge.

Many partners and claimants are struggling with the complexity of the system and the need for expert welfare rights advice has been highlighted.

Although “Waiting Days” have been removed, claimants are still finding it hard to manage their budget due to the 5 week wait for the first payment.

The three local Job Centre Plus offices have experienced an increase in the number of claimants requesting digital support, however other partners have not experienced a similar increase.

Complex cases/issues especially with vulnerable customers has meant closer working across the partnership to attempt to resolve customer issues.

There have been some issues with people incorrectly claiming UC and Housing Benefit that has raised issues about the complexity of the system and the dangers of receiving advice that could be incorrect.

There have been some unexpected impacts in terms of Council Tax Reduction schemes, which Scottish Government are examining.

1st Alliance Credit Union have experienced technical issues with getting UC payments paid into the correct accounts.

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Some partners have noticed an increase in people seeking foodbankvouchers.

It should also be noted that the transition to UC across the country makesmeasurement of unemployment and comparison with previous yearsunreliable. In full UC areas, headline claimant counts will rise but this isdue to more people being counted rather than indicative of any labourmarket changes.

North Ayrshire Councils Housing Benefit caseload has reduced by 6%due to UC (this was expected).

North Ayrshire Councils Money Matters service are dealing with aheavier workload and more complex cases due to complexity of system.

4.2 The Welfare Reform Group are aware from the experience of other UCareas, that it can take some months before the full impact on residentsbecomes clear and as such will continue to monitor the impacts andrespond accordingly.

4.3 One change that has been made in the early months is to streamline theservice available to UC claimants that may need support with budgeting.Referrals to Personal Budgeting Support services have been low. Inresponse, a single referral route from the local Jobcentres to the BetterOff North Ayrshire service has been agreed. The service will be a firstpoint of contact and will offer a holistic package of financial supports butwill on occasion triage to other partners where appropriate.

5. Baseline indicators (Appendix 1)

5.1 The Welfare Reform group report against a range of indicators which areused to highlight trends in demand for services. Figures for 17/18 arenow available and attached as appendix 1. Across the majority ofindicators demand for services is high but stable. However a couple ofindicators show a more worrying increase.

Rent arrears for council tenants have increased significantly asmany expected

Destitution referrals have increased in the 2nd half of the year

5.2 Both these indicators and all the others will continue to be monitored andused to guide future planning.

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6. Action Plan for 17/18 (appendix 2)

6.1 The previously approved action plan for 17/18 has been updated and isattached as appendix 2. The group view the actions as complete or“business as usual” now.

7. Action Plan for 18/19 (Appendix 3)

7.1 In considering the action plan for 18/19, the groups outlook is somewhatdifferent from previous years, in that there are no major UK reforms dueto be implemented this year, although obviously the continuedimplementation of UC will remain a focus. Therefore it is proposed thatthe 18/19 action plan focuses on 3 main issues –

o The continued implementation of UC live service and the servicesrequired to support residents

o The upcoming launch of Scotland’s devolved social security

agency. The group will provide expert advice to feed into theScottish Governments plans to launch several new benefitsduring the latter part of 18/19.

o Provide expert advice to key areas of policy development – mostnotably a review of advice services being carried out by NorthAyrshire Council and the Basic Income Pilot being developed byNorth Ayrshire Council and 3 other local authorities.

8. Key issues and conclusions

8.1 As previously noted, Universal Credit Full Service has been the primaryfocus since the start of this year and we expect this to continue for therest of this year. Service responses are already becoming “business as

usual” however the group will continue to monitor and make any requiredrecommendations for changes to service responses.

8.2 For the first time in some years, there are no major new reforms due tobe implemented this year so the group will look to be more proactive inproviding expert advice to policy development issues.

9. Recommendations

9.1 It is recommended that CPP Board note -

The update on Welfare Reform and the work continuing torespond to Universal Credit.

The baseline indicators (appendix 1) The completed action plan for 17/18 (appendix 2)

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And approve –

- The proposed action plan for the Welfare Reform group for 18/19 (appendix 3)

KAREN YEOMANS

Executive Director (Economies and Communities)

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Appendix 1

Indicator 17/18 17/18 17/18 17/18Benefits Q1 Q2 Q3 Q4 Trend

Housing benefit caseload 14,284 14,304 13,92313,039 Figures reducing due to transition

to UC (expected)Council Tax Reductioncaseload 16,854 16,871 16,700 16,676 Stable over past yearNumber of HB claimsmigrating to Universal Credit 9,729 9,789 9,432 8,645

Figures reducing due to transitionto UC (expected)

Number of householdsaffected by the Benefit cap 176 158 140 154

Sharp increase last year as capwas reduced but is now relativelystable

Number of children affected bythe Benefit cap 543 533 447 464

The cap figures are cumulative socan be seen to have droppedsomewhat in the 2nd part of theyear.

Average weekly reduction inHousing Benefit for the Benefitcap £51.94 £48.81 £55.35

£43.33 Sharp increase last year but hasnow stabilised

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Value of DHP awarded

£2,318,666

Q4 is a cumulative figure for theyear. The years spend is anincrease on previous years. Mostof the DHP budget is spent onspare room subsidy mitigation.Spend is determined by whatScottish and UK Government makeavailable and by demand.

Number of Crisis Grants paid 996 966 950 1,115 Consistent with previous years

Housing Q1 Q2 Q3 Q4 Trend

Percentage of tenants in rentarrears 28.66% 29.85% 42.62%

39.4%

Has increased significantly sincefull service UC introduced.

Number of tenants affected byUniversal Credit 413 444 660

1105 Increasing as expected with fullservice roll out.

Percentage of tenants on UCin rent arrears 81.1% 76.49% 79.1%

79.1% Consistent with previous years atthis stage

Number of tenants referredfrom DWP for budgetingsupport

6 14 23 28Has increased since full serviceintroduced but remains lower thanexpected.

Number if tenants providedwith face to face UC digitalsupport

0 2 22 45As above

Number of tenants referred forsupport with energy costs 19 42 70 96 As above

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Number of tenants referred for employment support 0 NA NA

NA Due to system issues, these

figures not currently available Number of homeless presentations due to eviction for rent arrears

13 3 0 4 Sharp increase at start of year but

has returned to historic levels.

Economy and Communities Q1 Q2 Q3 Q4 Trend

Numbers claiming main out of work benefits 11,880 11,880 NA

NA

Measure discontinued as roll out of UC makes figures unreliable for comparison purposes.

Numbers accessing the NAC funded employability pipeline

449 893 1,227 1,693 Cumulative figure. Increased from

last year

Job outcomes from employability pipeline

237 543 735 926 Cumulative figure. Increased from

last year. Health and Social Care Q1 Q2 Q3 Q4 Trend

Reception services - number of destitution referrals 157 208 227

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Varies from quarter to quarter but general trend is an increase over past year and particularly in 2nd half of the year.

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Appendix 2 Action Plan for 17/18 Specific reforms, their impacts and response to mitigate and prepare residents

Priority Anticipated

impact (numbers affected and to what level?)

Action Lead Target date Progress

Universal Credit – implementation of full service

DWP have estimated that 1, 112 people may require additional digital or personal budgeting support over the year.

Deliver DWP Delivery Partnership Agreement for 2017/18. Monitor demand for digital and budgeting support and highlight any gaps in provision

Stephen Humphries

31 March 2018

Delivery Partnership Agreement in place and being delivered. Now business as usual. Demand for digital and budgeting support has been slow but measures put in place to ensure people know where support exists.

Develop and implement communications strategy for Nov full service introduction

WR Group From September onwards

Two phased comms plan fully implemented. UC booklet printed which will remain are main source of information for claimants.

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Arrange training on UC full service for apt frontline workers across public and 3rd sectors.

Greig Robson End of Nov 17 Delivered to over 400 frontline workers.

Proactively contact and visit those tenants who will be affected by UC. Offer additional and specific support to those tenants who move on to UC.

Housing - Jacqueline Cameron/Kirsty Sweenie

On-going Ongoing and business as usual.

Assess impact and raise awareness among staff and service users. Provide support to vulnerable groups.

SC&HP – Mary Francey and Isobel Kelly

2017 – 2018

Ongoing and business as usual.

Mitigate impact - support claimants to maintain entitlement to legacy benefits and avoid sanctions. Support vulnerable service users claiming UC to meet claimant conditions and avoid sanctions.

SC&HP – Mary Francey and Isobel Kelly

On-going Ongoing and business as usual.

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Housing benefit changes for 18-21 age group

It is difficult to predict numbers who will be impacted at this stage as only new claimants from Nov onwards will potentially be impacted. In theory there will be full mitigation of the policy through SG funding but there will be significant challenges in implementing this.

Implement mitigation measures through SWF, when guidance becomes available from Scottish Government.

Stephen Humphries When guidance becomes available

UK Government scrapped this policy therefore planned responses were halted.

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Appendix 3 – 18/19 Action Plan Specific reforms, their impacts and response to mitigate and prepare residents

Priority Anticipated

impact (numbers affected and to what level?)

Action Lead Target date Progress

Universal Credit – continued implementation of full service

DWP have estimated that 1, 112 people may require additional digital or personal budgeting support over the year.

Deliver DWP Delivery Partnership Agreement for 18/19. Monitor demand for digital and budgeting support and highlight any gaps in provision.

Stephen Humphries

31 March 2019

Identify groups of workers who require upskilling on UC issues and deliver joint training/awareness raising

Greig Robson – Economic Growth

End of November 2018

Continue to deliver services to prepare most vulnerable residents to claim UC, support them throughout a claim, mitigate impacts and

Housing/Health and Social Care Partnership

Ongoing

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deal with difficulties with the system.

Influence the design of new Social Security Benefits

No projections available at this stage but anticipated that first devolved benefits will be in place during 18/19. Carers Supplement will likely impact on all carers in the area(positively) Best Start will impact on all parents when they have a baby. Funeral expenses will obviously impact on low income residents who need support

Council team will meet with Social Security Agency bi monthly. Co-location proposals with be developed. Group will feedback on any concerns around implementation of the new benefits.


Ongoing

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to pay for funeral expenses.

Provide expert advice to inform policy developments – review of advice services, basic income pilot, consultations

N/A Basic income consultation session Workshop as part of review of advice services


Ongoing

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Meeting: Three Towns Locality Partnership

Date/Venue: 7 March 2018 in Ardrossan Civic Centre Councillor Tony Gurney (Chair); Allan Rice (Vice Chair), Community Council Chair (Saltcoats); Councillor Robert Barr; Councillor Timothy Billings; Councillor Jean McClung; Councillor Ronnie McNicol; Councillor Davina McTiernan; Councillor Jimmy Miller; Councillor John Sweeney; Elma Murray OBE, Chief Executive, North Ayrshire Council; Karen Yeomans, NAC (Senior Lead Officer); Jim McHarg, NAC (Lead Officer); Pat Breen, Community Representative; Frances Rennie, Community Representative; Craig Mochan, Community Representative; Colin Convery, Police Scotland; Alan Bell, The Scottish Centre for Personal Safety; Tom Allan, Coltart Earley Architecture; Shirley Morgan, Locality Co-ordinator - Three Towns, NAC; and Melanie Anderson, Committee Services Team Manager, NAC

Apologies: Councillor Ellen McMaster; Councillor Jim Montgomerie; Frank Sweeney Denise Gilmour

ACTIONS No. Action Responsible 1. Action

Councillor Barr advised that he wished to participate as a member of the Three Towns Locality Partnership and asked to receive electronic notification of future meetings.

Morna Rae

3. Vice Chair The Chair advised that a nomination for the position of Vice Chair had been received in respect of Denise Gilmour. No other nominations were submitted.

The Partnership agreed that Denise Gilmour be appointed as the Vice Chair. Morna Rae 4. Report on Local Activity

The Partnership received a progress report from the Locality Co-ordinator for the period from January to March 2018.

The Locality Co-ordinator highlighted the forthcoming PB (Participatory Budgeting) event being held on 24 March 2018 and invited members of the Partnership to consider assisting with the information table.

Members then asked questions and were provided further information relating to arrangements for publicising the PB event.

Agenda Item 8.1

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Noted.

5. Locality Plan The Partnership received a briefing from the Community Regeneration, Environment (Civic Pride and Community Engagement) and Economy and Tourism sub-groups on the positive meetings which had taken place. There was discussion on the Scottish Centre for Personal Safety as a valuable community asset, and on the directional signage located at the War Memorial in Saltcoats. It was also confirmed that arrangements were being made by all three sub-groups to their next meetings. The Partnership agreed that:- (a) the Scottish Centre for Personal Safety be added to the list of

identified assets within the Three Towns; and (b) the Council’s Place Service be asked to ensure that the accuracy of

the directional signage located at Saltcoats War Memorial.

Shirley Morgan Craig Hatton

6. Presentation from Frank Sweeney, CHA on Town Centre Regeneration The Partnership agreed to continue consideration of this item to the next meeting.

Morna Rae

7. Presentation from Alan Bell, Scottish Centre for Personal Safety The Partnership received a presentation from Alan Bell from the Scottish Centre for Personal Safety and from Tom Allan, Coltart Earley architecture, on investment in and plans for Barony St. John’s. The presentation highlighted the quality and status of the iconic building in the wider context of Ardrossan and the Three Towns more generally, the outcome of extensive community and stakeholder consultation on the building’s future, the findings of a feasibility study and outline business case undertaken, and the potential for the building to be developed into a performance/arts/events centre. The Partnership was advised of the next steps in the process in terms of identifying funding and the shorter term maintenance of the building to keep it wind and watertight. Members then asked questions and were provided further information relating to:-

• whether there might be any potential detriment to other facilities in the Three Towns, such as Saltcoats Town Hall and Ardrossan Civic Centre;

• possibilities for parking provision locally; • measures to avoid disturbance/noise nuisance to adjacent residents; • the longer term funding of the facility; • the likely timescale for completion of building works once funding has

been secured; • the estimated overall costs; and • the future ownership of the building.

Noted.

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8. Locality Youth Forum Update The Locality Co-ordinator provided an update on activity over the last three months, including the following:-

• a suggestion from the Local Youth Forum that it engages with the Partnership via a newsletter with contributions from MSYPs, young people and the Youth Forum itself;

• the number of youth groups operating in the Three Towns and the extent of their activities;

• a recent Youth PB event; and • the rescheduling of an SYP7 event due to recent adverse weather; • the Stevenston Quarry EVA event and the roll out of a workshop.

The Partnership agreed that future reports be submitted in the form of a newsletter.

Shirley Morgan

9. Poverty Conference The Partnership received a discussion paper on reflection and a draft action plan for Fair for All Partners. The Lead Officer invited the sub-groups to consider any other areas which might be included in terms of best practice. Discussion took place on the positive impact of projects such as adding solar panels to Council housing.

10. Community Investment Fund The Lead Officers provided information the Community Investment Fund, which offers an opportunity not only to provide funding for local projects, but also for the Partnership to consider how it might address its own identified issues. Members then asked questions and were provided further information relating to the amount of funding available and its potential use for capital as well as revenue projects.

11. Grants The Partnership agreed (a) Councilllors Gurney, McClung and McTiernan dissenting with regard to the Community Benefit Fund award to Inspire Motivate Celebrate, to make the following awards: Nurturing Excellence in the Community Carpall Dorcha Theatre Company £500 HCPT Group 207 £1,000 Ardrossan Youth Association £1,000 Wacky Youth Club £1,000 The Scottish Centre for Personal Safety £1,689 Saltcoats Camera Club £755 The Girls Brigade North Ayrshire Division £430 1st Stevenston Boys Brigade £300 Community Benefit Fund Dance Mafia Fundraising Committee £1,039 Rotary Club of Hunterston £1,000 Inspire Motivate Celebrate £4,840

Bernadette Anderson

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(b) following a vote by Elected Members, to refuse the application from Inspire Motivate Celebrate for Nurturing Excellence in Communities funding; and (c), to delegate to officers, in consultation with the Chair, the award of up to £4,000 (the remainder of available Community Benefit funding 2017/18) to Ardrossan Community Association, subject to receipt of satisfactory information regarding the fairground and food/refreshment costs.

12. Street Naming The Partnership receive a report by the Community Planning Team Leader, which proposed the creation of a bank of potential future street names. The report set out a number of proposals received from the community for inclusion on such a list. The Partnership agreed (a) to the principle of creating a bank of potential future street names; (b) to engage with the local community for further street name suggestions; and (c) that, in instances where a street name was required prior to the next scheduled meeting, Partnership members would be invited to choose a name from the list, with the final decision delegated to officers in consultation with the Chair.

Morna Rae

13. Update on Ferry The Executive Director (Economy and Communities) provided an update on work in relation the longer term configuration and resilience of Ardrossan Harbour, plans to make recommendations to the Transport Minister around Easter 2018, and the forthcoming Task Force Meeting (following which, further information would be made available to the local community). Members then asked questions and were provided further information relating to the dual fuel ferry and LMG storage proposals.

Karen Yeomans

14. AOCB Further information was requested on the car parking issue at New Street, Stevenston. Members were directed to an article on the matter in the local press. Councillor Sweeney, on behalf of himself and Councillors Miller and McTiernan, asked that his thanks be recorded for the work carried out by officers in connection with this matter. Inspector Convery then provided an update on the three Campus Police Officers who were now in post within the secondary schools in the Three Towns. Councillor Barr made reference to the small amount of funding made available to Ardrossan from windfarm monies when compared with the much larger funding pot provided in connection with Dalry windfarm. The Chair acknowledged the difficulties associated with attempting to renegotiate funding levels.

15. Date of Next Meeting The next meeting will take place on 6 June 2018.

The meeting ended at 8.30 pm

28

Meeting: North Coast Locality Partnership

Date/Venue: 13 March 2018 – West Kilbride Community Centre Present: John Lamb, West Kilbride Community Council (Vice-Chair) in the Chair;

Councillor Robert Barr; Councillor Alan Hill; Councillor Ian Murdoch; Councillor Joy Brahim; Craig Hatton, Senior Lead Officer, NAC; Rhona Arthur, Lead Officer, NAC; Anne Marie Hunter, NAC; Douglas Blair, Largs Community Council; Rita Holmes, Fairlie Community Council; Phillip Lonsdale, Cumbrae Community Council; Kay Hall, Community Representative; Louise McDaid, North Coast Health & Social Care Partnership; Colin Convery, Police Scotland; Alex Marshall, Police Scotland; Charlie Timmans, Scottish Fire and Rescue; Bernadette Anderson, Performance/Grants Information Officer, NAC; and Hayley Clancy, Committee Services Officer, NAC

Apologies: Councillor Alex Gallagher Councillor Tom Marshall Louise Riddex

ACTIONS No. Action Responsible 1. Welcome and Apologies

The Chair welcomed those present and apologies for absence were recorded from members of the Partnership.

The Chair agreed to amend the order of business to consider Agenda Item 2 later on in the meeting.

Douglas Blair declared an interest in relation to the grant applications submitted by Largs Community Garden, Largs Resilience Team, The Viking Festival and agreed to take no part in this decision.

2. Action Note

The action note from the meeting held on 12 December 2017 was discussed with the following points raised:-

• The Locality Plan – it was highlighted that the date in the action notefrom the previous meeting should be March 2018;

• Street Naming – Rhona Arthur advised the Locality Partnership thata survey monkey was issued and “Caora Way” was chosen; and

• Community Investment Fund – discussion will take place at the nextmeeting of the Locality Partnership on creating a framework for theCommunity Investment Fund, to establish how this will work andhow it can be used to help deliver the three agreed priorities.

Rhona Arthur

Agenda Item 8.2

29

3. Locality Plan Rhona Arthur gave an update on the North Coast and Cumbraes Locality Partnership Plan following the identification of three priority areas of Financial Inclusion, Social Isolation – older people and Stress and anxiety – younger people and a discussion followed. The Partnership agreed to set up three subgroups, one for each of the priorities to take the lead on the priorities. The subgroups would then identify relevant officers to be involved to help take the priorities forward. The Partnership agreed the leads of the subgroups as follows: Financial Inclusion: Cllr Joy Brahim Social Isolation – older people: Cllr Alan Hill Stress and anxiety – younger people: Cllr Iain Murdoch The subgroups will begin to develop an action plan for discussion at the next meeting.

Cllr Brahim Cllr Hill Cll Murdoch Morna Rae

4. Presentation Barry Fleeting, Head of Centre, Inclusive National Sports Training Centre Inverclyde gave a presentation on the training centre and highlighted some of the points below:

• The centre is the first UK residential sports centre of its kind, designed for inclusivity. A provider of world class indoor and outdoor sports facilities to users at all levels of physical and sensory ability, Inverclyde is open to high performance athletes, sports clubs, school and education groups, governing bodies and the local community

• The centre has been created with inclusivity in mind, for athletes and spectators, visitors and employees. Wider corridors, door frames and communal areas combine with lip and step-free transitions between spaces to offer ease of movement for everyone

• Access routes between accommodation, ancillary areas and the indoor sports facilities are completely seamless. Four extra-large lifts service all floors, and are designed to continue operating in emergency situations

• Accommodation at Inverclyde extends beyond current DDA mobility access requirements. Extras include additional floor space and easy access en-suite shower facilities in every room. There are a number of adjoining rooms with hoists

• The facilities the centre has to offer including Café with kids toy zone, bar, dining area, 60 twin ensuite beds, 5 grass pitches, fitness suite, sports hall and hockey pitch.

30

5. Locality Co-ordinator Update Anne Marie Hunter provided an update on work undertaken in the North Coast and Cumbraes Locality the following points were highlighted:- • the start of a mapping exercise to look at availability facilities and

activities in the locality; • the development of a learner’s voice and how this might look; • 'Choices for Life’ initiative aimed at raising awareness amongst young

people aged 11-18, about the dangers of smoking, alcohol and drugs as well as online safety and advice on how to deal with negative peer pressure and the successful event held at Largs Academy where 370 young people attended; and

• West Kilbride Youth Group took part in a couple of sessions from the mental health toolkit.

5. Locality Youth Forum Anne Marie Hunter advised the Locality Partnership that Youth Forum is still very new and in the early stages of setting up and are currently still undertaking their training. Participatory Budgeting Rhona Arthur advised the Locality Partnership of the new format for the Participatory Budgeting events and advised that a date will be set for the event after the summer.

Rhona Arthur

6. HSCP Locality Forum Update The partnership received a verbal update from Louise McDaid on the Health and Social Care Partnership Locality objectives. It was suggested that Louise would link in with the three subgroups. Louise advised the Locality Partnership that the membership of the HSCP Locality Forum is currently being looked at and there may be a possibility to extend the membership. Louise advised she would find out if members of the Locality Partnership would be able to attend the HSCP Locality Forum meetings to observe. The Locality Partnership were advised that the minutes from the forum would circulated by Rhona Arthur.

Louise McDaid Rhona Arthur

7. Poverty Conference Rhona Arthur provided an update on North Ayrshire Poverty Conference that took place in October 2017 and asked the Locality Partnership to consider what could be done locally and to email Rhona with any suggestions.

All

8. Grants

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Bernadette Anderson advised the Locality Partnership that Largs Community Garden who were previously awarded £1000 to install a polytunnel, wish to change the purpose of the grant to a wheelchair friendly path. The Locality Partnership agreed to the change of purpose of this grant. The Partnership agreed (a) to award the following: Nurturing Excellence in the Community

• West Kilbride Community Initiative £1000 • Fairlie Fairtrade £427 • West Kilbride Improvement Group £160 • Largs Resilience Team £977 • Organic Growers of Fairlie £1000* • The Girls Brigade £339.35** • Largs Gaelic Choir £1000***

*subject to satisfactory update from NAC officers regarding material of bags. ** including £64.35 balance left in the Nurturing Excellence in the Community at end of the financial year. ***subject to community involvement when opportunities arise such as residential unit visits etc. Largs Charitable Trust

• Largs Viking Festival £10,000* *the group are advised that there is no guarantee to an award if applying every year. Craig Hatton suggested that a report is brought to the next meeting to show what grant awards Largs Viking Festival have received so far and what they could apply to in the future, and that consideration be given to how these may link to the Locality Partnerships priorities.

Bernadette Anderson David Mackay Bernadette Anderson

9. Street Naming Rhona Arthur advised the Locality Partnership that they devise a list of potential street names for future use and email Rhona with any suggestions.

All

10.

AOCB Douglas Blair advised the Locality Partnership of major road closures by Transport Scotland that will affect the local area and discussion followed. Douglas Blair also advised the Locality Partnership that the Forestry Commission is going into the second round of public consultation.

32


Morna Rae

Meeting ended at 8.15 p.m.

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Action Note

Page 1 of 5

Meeting: Kilwinning Locality Partnership Date/Venue: 8 March 2018 – Ayrshire College Present: Councillor Scott Davidson (Chair)

Councillor Joe Cullinane; Councillor John Glover; Councillor Donald Reid; Tim Ross, Senior Lead Officer (Police Scotland); Rhona Arthur, Lead Officer (NAC); Jackie Hamilton, Kilwinning Community Council (Vice Chair); Louise Riddex, Locality Co-ordinator (NAC); James Watson, Community Representative; Christine Watson, Community Representative; Ann Wilson, Third Sector Interface and HSCP; Robert Steel, HSCP; Bernadette Anderson, Performance/Grants Information Officer (NAC) Jim McMillan, Police Scotland; Eddie Kenna, Scottish Fire and Rescue; Hayley Clancy, Committee Services Officer (NAC)

Apologies: ACTIONS

No. Action Responsible 1. Welcome and Apologies

Cllr Reid and Jackie Hamilton declared an interest in relation to a grant application submitted by Kilwinning Community Events and agreed to leave the room when this was considered.

Cllr Reid also declared an interest in relation to a grant application submitted by St Winin’s Over 60 Club and agreed to take no part in this decision.

2. Actions arising from previous meeting

The action note from the last meeting was discussed with the following points raised:

Rhona Arthur provided an update on the template for the LocalityPartnership Plan which has been created to be more user friendly thanthe previous version and this was passed round;

Rhona Arthur met with Kilwinning Sports Club and advised the LocalityPartnership that the application is on hold until the issues aroundexternal funding have been resolved; and

The £20,000 from the Solar farm would be put into the CommunityInvestment Fund and be available to local groups who wish to apply forfunding.

Rhona Arthur

3. Locality Plan

The partnership received an update from each of the sub-groups with the following points raised:

Employability Working Group - Cllr John Glover

Agenda Item 8.3

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Action Note

Page 2 of 5

the group were given a full brief on the regeneration happening in the

town; and the two significant sites that would be ideal for redevelopment and

would allow more business space in Kilwinning.

Rhona Arthur advised the Locality Partnership that she would organise a round table discussion with the Employability Working Group and various sections within NAC. Traffic and Parking - Cllr Joe Cullinane

the group met with various reps from PMI, Roads Dept, and Traders association;

work should be starting on Oxenward car park with new exit, and also the creation of a walkway from the college to the town;

the group also agreed to look at a 5 point plan- o Review of parking/different layout of spaces o Review of signage o Traffic Impact Assessment – Bypass o Active Travel o Input to car park strategy.

Environment - Cllr Donald Reid

The group have plans for the development of the tennis courts in McGavin Park and the community council have put it on to a survey monkey and advertised on their social media for people to share their opinions;

the group plan to meet with the Eglinton Park management team and were advised that there is a little bit of money available to be spent on paths around the racket hall etc, new maps for the park are in the process of being done and that drainage is being monitored.

Jackie Hamilton advised the Locality Partnership that there have been 869 votes cast in the community council consultation and the results were as follows: Play Parks – 42% Outdoor Gym – 27% Tennis Courts – 24% Other – 7%

Rhona Arthur

4. Locality Co-ordinator Update Louise Riddex provided an update on work which has been undertaken in the Kilwinning Locality the following points were highlighted:-

employability Hub now officially opened in Kilwinning and hoping community development staff could be more involved in this;

job clubs run every week in Kilwinning library but is closed for 4 weeks due to library refurbishment;

It has been decided that we will look at a North Ayrshire Wide Learners voice with every locality feeding into it.

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Action Note

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5. HSCP Locality Forum Update The partnership received a verbal update from Robert Steel on the Health and Social Care Partnership Locality objectives in the Kilwinning area. They include: The introduction of twice weekly GP visits at local nursing homes; providing occupational health advice in local pharmacies; hosting network events to gain feedback on the HSPC’s work in the area

within the next two month; and a community connector now based in a Kilwinning Medical practice

providing a range of non-medical advice such as money and benefit advice, debt management and budgeting, local activities and social groups, self-help and support groups and volunteering opportunities.

Robert Steel also suggested that a local doctor could come along to a future Locality Partnership meeting to provide an update on the HSCP.

Rhona Arthur

6. Locality Youth Forum Update Louise Riddex gave an update on the Locality Youth Forum which included:

they are working towards creating a youth friendly Political Literacy Pack and will link in with Irvine Neighbourhood Forum who are doing a similar project;

Some members are working towards their Political Democracy Certificate, Dynamic Youth, Youth Achievement, John Muir and Saltire Awards; and

Due to the success of the Youth Festival in 2017 the Locality Youth Forum are hoping to run this event again this year but on a bigger scale.

Louise Riddex advised the Locality Partnership that members from the Locality Youth Forum will now be in attendance at Locality Partnership meetings to provide an update.

Morna Rae

7. Participatory Budgeting Pam Crosthwaite provided an update on the recent Participatory Budget event which took place at Ayrshire College, on Saturday 3rd March, 2018 from 10.30-1pm.

17 projects secured funding from the Locality Funding (6 unsuccessful) and 1 project pulled out 2 days before the event.

6 groups also secured funding from the GHP funding (2 unsuccessful) Total Budget - Locality Bids - £22,791. Green Health Partnership

(GHP) Bids - £5k 510 valid ballot papers were counted with 19 Void ballot papers 564 registered on the day

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Action Note

Page 4 of 5

All the groups have now been emailed to advise if they were successful and unsuccessful and the results were also announced on CPP web page and twitter. Pam advised that the groups will all be sent an evaluation in 6 months’ time to update on progress and spend. Cllr Reid suggested that the Participatory Budget guide be published online a few days before the next event, and that after the event a notice is put on the website advising what groups were successful and what the projects were.

Pam Crosthwaite

8. Poverty Conference Rhona Arthur provided an update on North Ayrshire Poverty Conference and asked the Locality Partnership to consider what could be done locally and to email Rhona with any suggestions.

All

9. Grants Grant Applications Bernadette Anderson provided an update on grant applications which have been received in respect of the Nurturing Excellence in Communities fund. The Partnership agreed to award the following:

St Winin’s Over 60 Club £750 Input SCIO £1000 Kilwinning Community Events £1000 Corsehill Bowling Club £843.77

Following the award of the above awards the Nurturing Excellence in Communities fund has zero balance. Cllr Reid suggested a press release is issued to publicise how the grants have been distributed.

Bernadette Anderson Rhona Arthur

10. Street Naming Rhona Arthur advised the Locality Partnership that they devise a list of potential street names for future use and email Rhona with any suggestions. Christine Watson suggested that a street be named after local historian Jim Kennedy.

All

7. ACOB Kilwinning Bowling Club David Scaiffe from Kilwinning Bowling Club gave the Locality Partnership an update on the facilities at the bowling club and the future plans.

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Action Note

Page 5 of 5

Rhona Arthur and Bernadette Anderson will meet with Kilwinning Bowling Club to discuss potential funding options and support. Love Memorial Hall Jackie Hamilton spoke to the Locality Partnership about the Love Memorial Hall and asked for suggestions as to how the Locality Partnership could help. It was suggested that Connected Community Officers would report back to the Locality Partnership on this. Scottish Fire and Rescue Service Public Consultation Cllr Reid advised the Locality Partnership of the Scottish Fire and Rescue Service Public Consultation that is currently taking place and asked for a briefing from the Scottish Fire and Rescue Service regarding this and the proposed closure of Kilwinning Fire Station. Eddie Kenna, Scottish Fire and Rescue Service advised the 90 day consultation is currently underway and urged everyone to go online and take part. The consultation is about proposing to transform to meet modern risks, and will look at station footprint and locations. It is in the very early stages and no decisions have been made other than where the new rapid response unit will be stationed within North Ayrshire. Data Protection Christine Watson raised an issue around Data Protection and advised that emails being sent from Community Planning should have all recipients blind carbon copy so that email addresses cannot be seen by others.

Rhona Arthur/ Bernadette Anderson Morna Rae


Morna Rae

Meeting ended at 9.00pm

38

Action Note

Page 1 of 5

Meeting: Irvine Locality Partnership

Date/Venue: 19 March 2018 - Fullarton Community Hub, Irvine at 4.00 p.m. Present: Councillor Marie Burns (Chair)

Provost Ian Clarkson Councillor John Easdale Councillor Robert Foster Councillor Christina Larsen Councillor Shaun Macauley Jim McHarg, Lead Officer, North Ayrshire Council Scott Gunion, Irvine Community Council Janice Murray, Interim Community Representative David Mann, Interim Community Representative Annie Small, Community Representative Donna Fitzpatrick, Community Representative Sylvia Mallinson, Community Representative (Vice-Chair) David Bell, Community Representative Barbara Connor, Third Sector Interface Charlie Tymon, Scottish Fire and Rescue Jim McMillan, Police Scotland Elaine Baxter, Community Education Locality Co-ordinator Diane McCaw, Committee Services, North Ayrshire Council

Apologies: Councillor Scott Gallacher Councillor Angela Stephen Councillor Louise McPhater Kenny Hankinson, Senior Lead Officer, Scottish Fire and Rescue Rod Anderson, Scottish Fire and Rescue


The Chair welcomed those present to the Irvine Locality Partnership meeting.

Apologies for absence were noted.

2. Action Note

The action note from the meeting held on 18 December 2017 was approved. The action note was discussed with the following points raised:-

Locality Youth Forum Update: Youth Festival Evaluation Evaluation report still to be emailed. Elaine Baxter will send this out to all representatives.

Locality Youth Forum Update: Young People moving to Redburn Centre Jim McHarg gave a brief update on the move and advised that the Centre is managed by the current lessees.

Elaine Baxter

3. Locality Partnership Membership

Agenda Item 8.4

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Action Note

Page 2 of 5

Considered Membership of the Irvine Locality Partnership (LP) in terms of vacancies for a Community Representative and an Interim Community Representative. As there were 3 applications for 2 positions, it was agreed that each Member present would cast 2 votes and that the person with the highest number of votes would be allocated the full-time position. The outcome of the vote was as follows:- Janice Kennedy-Begg - 13 John Bell - 10 Amanda McFarlane - 8 The Partnership (a) agreed that (i) Janice Kennedy-Begg be appointed as Community Representative; and (ii) John Bell be appointed as Interim Community Representative; and (b) noted that the Irvine LP now have their full complement of community representatives.

4.

Locality Plan The Partnership received verbal updates from the Working Group Lead Officers.

Improve Opportunities for Employment and the Economy Sylvia Mallinson advised that 2 meetings of the Group have taken place focussing on the following:-

an emphasis on building confidence and feeling of empowerment by consulting and engaging;

removing barriers and getting people to accept help; possible consideration of micro finance initiatives eg entrepreneur

funding for businesses; looking at long term employability prospects; supporting people within the Locality through the whole process

without boxing them into categories; targeting families requiring high level intervention through Volunteer

Scotland and other Agencies; contacting Skills Development Scotland and Job Centre about

working strategies and invite them along to speak to the Sub Group; providing workshops for people to come along and get feedback; that everyone is an individual - not one size fits all; and the possibility of engaging with people online.

Deliver a range of early and effective interventions that help improve Mental Health and Well-being Donna Fitzpatrick advised that one meeting of the Group had taken place focussing on the following:-

that the Group is keen not to duplicate any services; that Fiona Thomson has a meeting with HSCP Forum and establish

if the Group can link up with some of their work; that statistics are needed to determine exact numbers and services

which are already available; establishing what can quickly be set up in terms of a support group; that long term mental health sufferers have fears regarding authority;

40

Action Note

Page 3 of 5

that young mothers suffer from post-natal depression and young fathers struggle with fatherhood;

the lack of jobs; that primary school children are showing signs of depression; the possibility of early intervention and any available funding; and tackling social isolation and loneliness within communities.

Increase residents sense of being able to influence and control the decisions that matter to them and their community Scott Gunion advised that one meeting of the Group had taken place focussing on the following:-

getting a picture around the current state of play within the locality; utilising the asset map to better co-ordinate volunteering across the

Locality and that Elaine Baxter is developing this to be a working document;

establishment of a database of Community Councils (CCs) and established groups within Irvine and on identifying the best way to interact with these groups;

local engagement and the need to raise awareness of the Locality Partnership (LP) perhaps through attendance at upcoming events within the community;

the use online resources (Digital Irvine) to interact with communities and different Hubs being used for engaging the community;

utilising volunteers to encourage participation; and future areas for consideration including the establishment of a CC for

the KA11 area and engaging the harder to reach individuals in Irvine.

All Sub Groups agreed that they need to cross connect as there is a strong degree of overlap. Irvine is a big locality and an asset map which identifies smaller local communities within Irvine would be helpful. There was discussion on confusion within communities around the Community Planning Partnership. David Bell advised on already having a broken down asset maps and on the possibility of attending the Mental Health Sub Group if required. David could also bring a more detailed presentation to a future meeting on what knowledge can be shared. All Members were again invited to join a Sub Group. Noted.

Elaine Baxter All Members

5. Locality Co-ordinator Update Submitted progress report by the Locality Co-ordinator providing an update for the period December 2017 to February 2018 under the following headings:-

the journey so far; employment and the economy; mental health; and influence and self-control.

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Action Note

Page 4 of 5

There was no update in terms of traffic and parking as there is currently no Sub Group in connection with this. There was discussion on parking issues in general and Jim McMillan advised Members to contact Police Scotland if they have any parking issues. Jim would also be happy to be on a Sub Group if one were formed. Noted. Barbara Connor joined the meeting at this point.

6. HSCP Locality Forum Update Barbara Connor provided a verbal update on the priorities and actions identified by the HSCP Locality Planning Forum, which included information on:- widening out the membership of the Group; consultation around the strategic plan; priorities within the plan identified an missing element around social

enterprise; Rosemary Fotheringham to attend a meeting to advise on support

provided; and strategic plan consultation now closed and the final Plan will be

submitted to IJB in April. Noted.

8. Locality Youth Forum Update Elaine Baxter, Locality Co-ordinator, provided a verbal update on activity over the last 3 months by the Irvine Neighbourhood Youth Forum including information on:- activities and events taking place within the locality; development of a toolkit for youth forums; working in partnership with Kilwinning Youth Forum; an update around funding for the youth festival; and attendance at monthly Marymass meetings. Noted.

9. Poverty Conference The Partnership received a verbal update from Jim McHarg on the North Ayrshire Poverty Conference. Members were asked to provide examples of best practice in terms of how we are challenging poverty and inequity within our local communities to the Locality Co-ordinator. Some examples provided at the meeting were:-

the Canny Cooker described as a slow cooker which doesn’t use electricity and is also safer and reduces carbon footprint; and

All Members

42

Action Note

Page 5 of 5

Meeting ended at 6.15 p.m.

David Bell has identified areas where people can eat free or for a couple of pounds throughout the area as part of the asset map.

The Partnership agreed that Elaine Baxter collate the information provided by Members and feed this back to Audrey Sutton.

Elaine Baxter

10. Grants Jim McHarg reported on grant applications received in respect of the Nurturing Excellence in Communities Fund. The Partnership agreed the following awards:- Nurturing Excellence in the Community: Drybridge Hall Management Committee £ 690 Greenwood Academy Parent Council £ 500 Irvine Takeda Karate Club £1,000 Coastwatch Irvine No Award Irvine Community Lottery £1,000 The Girls Brigade North Ayrshire Division £ 295 Castlepark Community Association £1,000 Redburn Management Committee £1,000 Year of Young People Project £4791.89 The Partnership noted that the Nurturing Excellence funding budget was now fully expended.

Jim McHarg

10. Street Naming Submitted report (a) to consider the naming of a new residential development at Crompton Way, North Newmoor, Irvine; and (b) on the creation of a bank of potential future street names for the Locality area. The Partnership agreed (a) that it be remitted to the Lead Officer, in consultation with the Chair, to determine the deadline for naming of the 4 streets and circulate the suggestions to Locality Partnership Members; and (b) to agree the proposal for the creation of a bank of potential future street names for the Locality area and that (i) the maritime connection be utilised for streets in the Harbourside area; and (ii) historical names be utilised for other areas, including a plaque explaining the name choice.

Jim McHarg

11. AOCB No other business for consideration.

12. Date of Next Meeting The next meeting of the Irvine Locality Partnership will take place on 19 June 2018 at 4pm in the Fullarton Community Hub.

43

Meeting: Garnock Valley Locality Partnership

Date/Venue: 6 March 2018 – Beith Community Centre Present: Councillor John Bell (Chair);

Dr Janet McKay (Vice Chair), HSCP; Depute Provost Robert Barr; Councillor Anthea Dickson; Councillor Joy Brahim; Councillor Todd Ferguson; Councillor Donald L Reid; Elaine Young, Senior Lead Officer (NHS A&A); John McKnight, Lead Officer, NAC; Christina Pieraccini, Locality Co-Ordinator; Audrey Mason, Community Representative; Ian Shaw, Community Representative; Kaileigh Brown, Third Sector Interface; Edward Kenna, Scottish Fire and Rescue; Jim McMillan, Police Scotland; Janet Dunsmore; Regeneration Officer (Garnock Valley), NAC; Andy Mackay; Business & Employability Statistician, NAC; Julia Whitaker; North Ayrshire Venture Trust Development Officer, NAC; Euan Gray; Committee Services Officer, NAC

Apologies: Heather Grossart, James Waite, Beith Community Council


The Chair welcomed everyone to the Garnock Valley Locality Partnership meeting.

2. Action Note

The action note from the meeting held on 6 December 2017 was discussed with the following points raised:- • Stagecoach have been invited to attend meetings of the Garnock Valley

Locality Partnership but have not taken up the offer to date. The Moving Around Working Group will have actions involving working with Stagecoach and will report on any updates at future meetings; and

• It was agreed at the last meeting that a copy of the Community Learningand Development Strategic Plan will be brought to this meeting. This has been continued to the meeting on 11 June 2018.

Noted.

Christina Pieraccini

John McKnight

3. Locality Co-ordinator Update

Christina Pieraccini provided an update on work which has been undertaken in the Garnock Valley Locality which was followed by a group discussion where the following points were highlighted:-

Agenda Item 8.5

44

• The North Ayrshire Youth Cabinet met at Garnock Campus with 92 pupils in attendance. Pupils raised concerns with the Cabinet members with the main area of focus being issues with the school. These issues included transport to and from the campus, a leaking roof, security of access, the layout, and overall value for money of the campus. A list of responses was created and it was agreed this would be circulated to Partnership members.

• A mapping exercise will take place on 20 March 2018 at 4.00 p.m. in Bridgend Community Centre. This centre will focus on services around mental health which are available locally to young people and is open to anyone who wishes to attend. It was agreed that further details will be circulated.

Noted.

John Bell/ Morna Rae Janet MacKay/ Morna Rae

4. Locality Plan Progress Christina Pieraccini provided an update on the Locality Plan Progress. Since the last meeting all three working groups (Moving Around, Facilities and Amenities, and Work and the Local Economy) have met and created a large number of action proposals. These will be collated before being added to the Locality Plan. Christina and John McKnight have a meeting scheduled to create a draft of the Locality Action Plan. It was agreed that this plan would be circulated at the next meeting. Noted.

John McKnight/ Christina Pieraccini

5. Garnock Valley Claimant Unemployment Analysis The Partnership received a presentation on the economy in the Garnock Valley from Andy MacKay, Business & Employability Statistician. This covered a number of areas of the local economy including:- • volume and types of businesses in the area; • the profile of the local workforce including data on age, employment

status, and location; • the inactive work force; and • details on the numbers leaving the Garnock Valley for work and vice

versa. Members asked questions and were provided further information on:- • the potential affect that the roll of out universal credit will have on the

statistics; • potential threats to the local economy including large employers

relocating outwith the locality; • the relationship between public transport links and unemployment; • the changing ratio of part time jobs to full time jobs and the impact this

has on different groups of jobseekers; • the potential to engage with the inactive workforce by making

improvements in other areas, for example health and transport; and

45

• the impact of extended free child care will have on single parents seeking work.

Noted.

6. Lochshore Janet Dunsmore provided an update on work being undertaken around Lochshore including; • work with Scottish Enterprise to create a regeneration plan; • plans to transform the site into a tourist destination which will provide

economic and health benefits to the area; • possible community involvement in the site; and • proposals to improve the water and land quality and ongoing work with

SEPA. The Partnership then invited Janet to provide an update on the Stoneyholm Mill project. 12 volunteers recently set up a Scottish Charitable Incorporated Organisation which has met and appointed two co-chairs, a secretary and a treasurer. The group has also set up social media accounts and plan to apply for participatory budget funding. It was agreed that Janet would attend the next meeting to provide a further update.

Janet Dunsmore

7. Project Kilbrinie Ian Shaw provided an update of the work carried out by Project Kilbirnie since the last meeting including:- • a £37,000 grant which has been received from the Big Lottery; • a grant which has been received from SPT for the installation of bike

racks to allow cycles to leave their bikes securely between Glengarnock Station and the loch;

• the development of a Men’s Shed which allows people to come together and build things such as benches and iron gates. The aim is to bring people together and reduce isolation and loneliness. It was noted that the facility is open to all;

• attempts to address issues around the lack of a safe cycle route between Betih and Kilwinning; and

• plans to introduce a sports event similar to an event which was hosted in Dalry. A grant application has been submitted to Tesco to help fund the project and a decision will be announced in the near future. The event is hoped to take place in 2018.

The Partnership thanked Ian for all of the work which has been carried out by the group and noted the update.

46

8. HSCP Locality Forum Update Janet McKay provided an update from the Health and Social Care Partnership Locality Forum during which the following points were raised:- • the Strategic Plan Review will go the Integration Joint Board for approval

on 10 March 2018. This plan closely matches the priorities of the Locality Partnership;

• Musculoskeletal problems have been identified as a priority issue and this links in with the Moving Around, Work and the Economy, and Facilities and Amenities working groups set up by the Partnership; and

• a meeting of the Locality Forum Chairs have a scheduled meeting in week commencing 12 March 2018.

Noted.

9. Locality Youth Forum Update Christina Pieraccini provided an update from the Locality Youth Forum which covered the following points:- • the testing of a mental health toolkit; • the youth participatory budget event which saw nine youth groups from

the Garnock Valley awarded a total of £7,362; and • the involvement of the Youth Forum in the shortleeting for the

participatory budgeting event which will take place on 10 March 2018; • the Choices for Life workshops which took place in schools and was well

received. John McKnight informed the Partnership that David McKnight has been nominated for an award for the National Youth Worker 2018 Awards. The Partnership congratulated David on his nomination and wished him the best of luck. Noted.

10. Participatory Budgeting Christina Pieraccini provided an update on the Garnock Valley Locality Participatory Budgeting event which will take place on 10 March 2018 from 10:30 a.m. to 1:00 p.m. at Dalry Primary School. A total of 30 applications has been narrowed down to 25 after shortleeting. Those in attendance who live or work in North Ayrshire will have the opportunity to speak to each applicant and score each of them. It was agreed that (a) members of the Partnership would help to spread word on the event and (b) that a report will be circulated to all members following the event detailing successful applicants and their projects.

(a) All Members (b) Christina Pieraccini

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11. Poverty Conference Discussion took place around the draft action plan which was circulated following the Challenge Poverty Conference which took place during October 2017. It was noted that a number of the actions which have been proposed are already developing in the Garnock Valley. Members asked questions and provided further information on:- • the possibility of creating a Community Fridge/Freezer which would

allow members of the community to donate food items which they will not use so that others may benefit. It was suggested that this would have less stigma than using a food bank and could help reduce waste; and

• the difficulty in targeting individuals who are most in need of support and the benefits of using funds for wider reaching projects which would engage more with people who need support.

Councillor Barr requested a meeting with officers of North Ayrshire Council to discuss the best way to distribute funding which has not been fully utilised recently. John McKnight agreed to set up a meeting between himself, Councillor Barr, Sheena Woodside and Bruce McMaster, Food Development Officer.

John McKnight

12. Grants John McKnight provided an update on grant applications which have been received in respect of the Nurturing Excellence in Communities Fund. Following discussion with the Partnership, the North Ayrshire Councillors agreed to award the following:- Nurturing Excellence in Communities Fund Eadha Enterprises £1,000.00* Beith and District Community Council £ 572.50 Project Kilbirnie £ 2,018.30 * The award to Eadha Enterprises is subject to (a) the full amount for the project being raised with evidence of the longer term financial stability of the development site, being made available to the LPP; and (b) further information is provided in relation the training and environmental education which will be provided, namely who will provide/receive this and when will it be provided. Following the above awards the Nurturing Excellence in Communities has a balance of £0.00 available for dispersal.

13. Street Naming John McKnight presented a report which proposed that a bank of street names should be created which can be used by the Planning department at short notice when a new development is approved.

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A discussion took place around the merits of this proposal and issues which could arise from creating a bank of names. The consensus from the Partnership was that street names are often tailored to the location of the development and therefore new developments should continue to come before the Locality Partnership meetings to be named.

John McKnight

14. AOCB Councillor Brahim requested that details for Locality Partnership meetings are given more prominence on the Community Planning Partnership website.

Morna Rae

15. Date of Next Meeting The next meeting of the Garnock Valley Locality Partnership meeting will take place on 11 June 2018.

The meeting ended at 9.10 p.m.

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Community Planning Partnership Board · Jim McHarg, NAC, gave an update on Irvine Locality...

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