Communications-Specific Tabletop Exercise Methodology Communications-Specific Tabletop Exercise...

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Transcript of Communications-Specific Tabletop Exercise Methodology Communications-Specific Tabletop Exercise...

  • Communications-Specific Tabletop Exercise Methodology

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  • Communications-Specific Tabletop Exercise Methodology

    Table of Contents Introduction .................................................................................................................................................1

    Executive Summary................................................................................................................................1 Interoperable Communications...............................................................................................................1 What is a Tabletop Exercise?.................................................................................................................2 What Is a Communications-Specific Tabletop Exercise?.......................................................................3 How to Use the Communications-Specific Tabletop Exercise Methodology .........................................3 Security Guidance ..................................................................................................................................4 Communications-Specific Tabletop Exercise Goals...............................................................................4 Communications-Specific Tabletop Exercise Phases............................................................................5

    Phase 1: Exercise Planning .......................................................................................................................7 TTX Critical Success Factors .................................................................................................................7 Factor: Defined Purpose and Goals .......................................................................................................7 Factor: Local Practitioner Involvement ...................................................................................................8 Factor: EPT.............................................................................................................................................8 Factor: Scenario Development .............................................................................................................11 Factor: SITMAN....................................................................................................................................12 Factor: Logistics....................................................................................................................................13 Factor: TTX Roles and Responsibilities ...............................................................................................16 Factor: Commitment to Action ..............................................................................................................18

    Phase 2: Exercise Design and Documentation Development ..............................................................19 Pre-Meeting Planning Activities............................................................................................................19 Preparing the Exercise Timeline...........................................................................................................20 Planning Conference #1: Concept and Objectives Meeting Outline ....................................................21 Planning Conference #2: Initial Planning Conference Meeting Outline ...............................................23 Planning Conference #3: Mid-Term Planning Conference Outline ......................................................25 Scenario Development Checklist..........................................................................................................26 Planning Conference #4: Final Planning Conference Outline..............................................................27

    Phase 3: Conduct Exercise ......................................................................................................................28 Introduce the Exercise and Energize Participants................................................................................28 Exercise Play ........................................................................................................................................29 Exercise Debrief ...................................................................................................................................32 Technical Demonstration (Optional) .....................................................................................................32

    Phase 4: Exercise Evaluation and Data Analysis ..................................................................................33 QuickLook Debrief and Report .............................................................................................................34 Organizing Outcomes along the Interoperability Continuum................................................................34 Interoperable Communications Gap Analysis ......................................................................................35 After Action Report ...............................................................................................................................36

    Continuous Improvement.........................................................................................................................39 Improvement Plan Key Steps: ..............................................................................................................39

    What’s Next? Other Types of Exercises to Consider ............................................................................41 Functional Exercises ............................................................................................................................41 Executive Tabletop Exercises ..............................................................................................................41 Full-Scale Exercises .............................................................................................................................42

    Conclusion.................................................................................................................................................43

    Acronym List .............................................................................................................................................44

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  • Communications-Specific Tabletop Exercise Methodology

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  • Communications-Specific Tabletop Exercise Methodology

    Appendices Appendix A Planning Tools.............................................................................................. A-1

    A.1 Sample Exercise Planning Team Organization .......................................................................... A-2

    A.2 Facilities Checklist....................................................................................................................... A-2

    A.3 Sample Invitation Letter .............................................................................................................. A-4

    A.4 Sample Registration Sheet ......................................................................................................... A-6

    A.5 Sample Exercise Agenda............................................................................................................ A-7

    A.6 Example, Communications-Specific Tabletop Exercise Scenario .............................................. A-8

    A.7 Options for the Room Layout .................................................................................................... A-11

    Appendix B Situation Manual Template ............................................................................. B-1

    Appendix C Evaluation Tools ........................................................................................... C-1 C.1 Exercise Evaluation Form........................................................................................................... C-2 C.2 Interoperable Communications Evaluation Criteria .................................................................... C-4

    Appendix D Report Templates.......................................................................................... D-1 D.1 QuickLook Report Template ....................................................................................................... D-2 D.2 Homeland Security Exercise and Evaluation Program After Action Report/Improvement Plan

    Template..................................................................................................................................... D-4

    Appendix E Appendices Acronym List ...............................................................................E-1

    List of Figures Figure 1. Interoperability Continuum ........................................................................................................2 Figure 2. Tabletop Exercise Methodology Development Process.........................................................6 Figure 3. Tabletop Exercise Timeline......................................................................................................20 Figure 4. Sample Exercise Planning Team Organization.................................................................... A-2 Figure 5. Option 1 for Room Layout.................................................................................................... A-11 Figure 6. Option 2 for Room Layout............................................................................