Weinland Park Civic Communications Committee

2013 February 11 Meeting Minutes

Compiled by Jen Mankin, 2/16/2013

In attendance: Matthew Adair, Anthonio Barno, Laura Bidwa, Jennifer Mankin, Jean Pitman, Stephen

Sterret, Evelyn Van Til

Year-End Review

This will be compiled by Wed. No one had any additions.

Graphic Stories Project

A request will be made at the Steering Committee meeting on Wed to add time to the Civic Association

agenda to announce this project and do a small activity with attendees.

Third Weinland Park Sign

The 3rd sign has been installed at Courtland and 5th. Some money remains for future signs, and we

continue to pursue various options.

Newsletter

Media contact email will be weinlandpark.comm@gmail.com for now. This will appear in all

editions of the newsletter. The option of creating inboxes for each of the committees under the

weinlandparkcivic.org domain will be pursued.

A timeline for producing the newsletter established:

o Second Monday of the month: Deadline for stories to be submitted; content will be

finalized at the Communications Committee meeting that evening. This deadline will be

published in every edition of the newsletter alongside the contact email.

o Second Friday: Finalized content will be ready

o Third Wednesday: Layout will be complete

o Fourth Monday: Printing

o Fourth Wednesday: Distribution at the Civic Association meeting; volunteers will then

work to distribute throughout the neighborhood

We will try to maintain the same amount of content in the newsletter during this adjustment

period, but discussed the possibility of increasing the number of pages so that a larger font

could be used and more white space, photos, and call-outs could be added. Additionally, we

may need to increase the content in the future, depending on how much we need to report

each month. As the web site evolves, longer versions of articles can be made available, with the

print edition directing readers there.

A version of the newsletter with activated links will be published in Scribd and distributed

through the list-serve (Google group) each month, with plans to also link to newsletters from

the web site eventually. We discussed options for reducing the need to print copies as much as

possible. These options will continue to be explored.

We discussed the option of saving some funds so that a publishing shop could be used in the

case of an emergency that prevents the committee members from producing the newsletter.

Additionally, it was expressed that there doesnt need to be an edition every month, under

extenuating circumstances.

We are looking into pricing for heavier-stock paper to print the newsletter on.

Stories to be included in the March edition were finalized. It was suggested that we should

always be thinking two editions ahead (the next one and the following months).

o Dialogue kick-off photo, plus call to Action Forum

o Live Laugh and Learn profile with photo of owner and mural (or kids if releases are in

order)

o Year-in-Review notice (full content will be published on web site)

o Contact and submission deadline

o Good things are coming Out of the Closet groundbreaking

o Third sign announcement

o Toys for Tots article

o Upcoming events from Wexner, library, and Neighborhood Pride center

Web Site

Barring any objections from the Steering Committee, we will begin immediately converting the site to

Word Press with a transitional look-and-feel, in order to take advantage of some beneficial functionality.

A full redesign will then be finalized at a later date.

Logo Design

We decided to delay discussion of this to a later date. It was relayed that we will continue to use the

handprints for the foreseeable future.