Identifying Gender-Preferred Communication Styles within ...
Communication within the project
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Transcript of Communication within the project
![Page 1: Communication within the project](https://reader035.fdocuments.net/reader035/viewer/2022071807/56813079550346895d9654ca/html5/thumbnails/1.jpg)
Ce projet est financé par l’UE et mis en œuvre par un consortium dirigé par MWH
Communication within the project
Communication within the project
Estonia-Latvia-RussiaENPI CBC Programme
Project Management and Implementation training
20&21 February 2012
![Page 2: Communication within the project](https://reader035.fdocuments.net/reader035/viewer/2022071807/56813079550346895d9654ca/html5/thumbnails/2.jpg)
Ce projet est financé par l’UE et mis en œuvre par un consortium dirigé par MWH
Importance of internal communication Importance of internal communication
• For projects where many partners work together, a well organised and managed internal communication is very important and a critical success factor:
– Internal communication keeps all project partners aimed at the same final goal
– Helps all involved parties to understand the project aims and activities and their roles
– Allows to monitor project progress, keep the workplan updated, anticipate difficulties in implementation…
• Good internal communication involves regular and effective two-way communication with all project partners
![Page 3: Communication within the project](https://reader035.fdocuments.net/reader035/viewer/2022071807/56813079550346895d9654ca/html5/thumbnails/3.jpg)
Ce projet est financé par l’UE et mis en œuvre par un consortium dirigé par MWH
Agree on communication proceduresAgree on communication procedures
• Agree on when and how and on what are you and your partners communicating
• Make a format for (monthly) internal reports
• Agree on tools that will be used: e-mail, internal newsletters, skype meetings, real meetings
• Agree on who is responsible for the website and who and when will contribute for the updates
![Page 4: Communication within the project](https://reader035.fdocuments.net/reader035/viewer/2022071807/56813079550346895d9654ca/html5/thumbnails/4.jpg)
Ce projet est financé par l’UE et mis en œuvre par un consortium dirigé par MWH
Tools for internal communicationTools for internal communication
• Electronic:
– Email: Email has made sharing information much simpler, but avoid clogging up inboxes with too much irrelevant information (think about who should receive a cc.) Also, it can be one-way and you cannot be sure emails are read or digested
– Intranet: It is a fast, interactive and cost effective way of distributing information to a large number of people
– Internal newsletters (e-mailed or accessible via the intranet)
• Oral: regular meetings with your partners to coordinate tasks for project implementation; tele or video conferences
• Written materials: Internal memos, meeting notes, progress reports etc.
![Page 5: Communication within the project](https://reader035.fdocuments.net/reader035/viewer/2022071807/56813079550346895d9654ca/html5/thumbnails/5.jpg)
Ce projet est financé par l’UE et mis en œuvre par un consortium dirigé par MWH
So when your project has startedSo when your project has started
• Overall coordinator keeps in regular touch with all partners
• All partners report regularly (monthly) to monitor project progress
• Regularly meet (in person and via telecom tools)
➪Make minutes of those meetings and use them as working documents!
![Page 6: Communication within the project](https://reader035.fdocuments.net/reader035/viewer/2022071807/56813079550346895d9654ca/html5/thumbnails/6.jpg)
Ce projet est financé par l’UE et mis en œuvre par un consortium dirigé par MWH
RememberRemember
• Your project is a partnership and CBC project
➪ Invest in establishing good partnership relations and clear and regular communication and meeting procedures
![Page 7: Communication within the project](https://reader035.fdocuments.net/reader035/viewer/2022071807/56813079550346895d9654ca/html5/thumbnails/7.jpg)
Ce projet est financé par l’UE et mis en œuvre par un consortium dirigé par MWH
Internal/external communication Internal/external communication
• Good internal communication is also a prerequisite for efficient external communication and both of them should be in line with each other:
➪ Ensures everyone speaks with one voice!