Communication Dirección de Proyectos Informáticos.
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Transcript of Communication Dirección de Proyectos Informáticos.
Communication
Dirección de Proyectos Informáticos
GpiIC-1A Foundations of individual behavior 2
Communication?
• No group can exist without communication.• We need:
– Share objectives, ideas, …– Have de same point of view.– …
• An idea, no matter how great, is useless until it is transmitted and understood by others.
GpiIC-1A Foundations of individual behavior 3
A woman drives her car
GpiIC-1A Foundations of individual behavior 4
A men drives his car in the opposite direction.
GpiIC-1A Foundations of individual behavior 5
When she past just besides the man said: - Donkey!!!!!!!
Suddenly the man says: - Seal!!!!!!!!
GpiIC-1A Foundations of individual behavior 6
Each which continuous its road, the man that goes smiling by the answer given, al to rotate in the first curve,…
GpiIC-1A Foundations of individual behavior 7
GpiIC-1A Foundations of individual behavior 8
Moral of the history
• “The men never understand what the women mean “
• Good, the problem even is worse..– The communication is somewhat
complicated – and there are many factors that do it
difficult, ...
GpiIC-1A Foundations of individual behavior 9
Functions of Communication
• Control– Formal: Job description, ..– Informal: bad faces if produce too much
• Motivation– What to do, feedback
• Emotional expression– Show frustration, feelings
• Information– To make decisions,..
GpiIC-1A Foundations of individual behavior 10
A Communication Model
• The steps between a source and a receiver that results in the transference and understanding of meaning.
• We can see an example
GpiIC-1A Foundations of individual behavior 11
The prior experience and the facts
• A model sees the human being as flat tables (boards of wax)
• Facts are like hot fluids that travel through these boards, leaving furrows.
• The new fluids, even when cold, tend to travel through the prior furrows.
GpiIC-1A Foundations of individual behavior 12
Exercise
• 50% of students leave of the classroom• We shown next graphic for 15 seconds.• Then students change.• We shown next graphic for 15 seconds.• We show the next graphic. • All students see this graph and tray to
say what's that.• try to arrive to a shared vision.
GpiIC-1A Foundations of individual behavior 13
What is shown in the figure?
GpiIC-1A Foundations of individual behavior 14
What is shown in the figure?
GpiIC-1A Foundations of individual behavior 15
What is shown in the figure?
GpiIC-1A Foundations of individual behavior 16
The Communication Process
Feedback
Source Message Receiver
Experience Experience
Encoding DecodingSigns
Channel
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Encoding
• Converting ideas,… mental message to symbolic form.
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Message
• What is communicated.
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Channel
• The medium through which a communication message travels
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Decoding
• Retranslating a sender’s communication message .
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Feedback loop
• The final link in the communication process; puts the message back into the system as a check against misunderstandings
GpiIC-1A Foundations of individual behavior 22
Sources of Distortion
• Look at the model and imagine problems that can create distortion.– Encoding, an example…– Channel…
• Noise…
– Prejudices, knowledge,…
GpiIC-1A Foundations of individual behavior 23
Communication Apprehension
• Undue tension and anxiety about oral communication, written communication or both.– People who refuse speak or write.
• This is a problem– Then… self-selection… or…
GpiIC-1A Foundations of individual behavior 24
Direction of Communication
• Downward– Efficacy
• Upward– Feedback
• Lateral– coordination
GpiIC-1A Foundations of individual behavior 25
Formal vs. Informal Networks
• Communication networks– Channels by which information flows.
• Formal networks– Task related communications that follow
the authority chain.
• Informal networks– The communication grapevine.
GpiIC-1A Foundations of individual behavior 26
Three Common small-group Networks
Chain Wheel All-Channel
Criteria Chain Wheel All-Channel
Speed Moderate Fast FastAccuracy High High ModerateEmergence of leader Moderate High NoneMember satisf action Moderate Low High
GpiIC-1A Foundations of individual behavior 27
The Informal Network
• Grapevine– Not controlled by management– Perceived as more believable– Serve self interest
• Usually managers transmit it (10%)• Between departments• Different paths
GpiIC-1A Foundations of individual behavior 28
Nonverbal Communication
• Messages conveyed through body movements, the intonations or emphasis we give words, facial expressions, and the physical distance between the sender and receiver.
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Nonverbal Communication• Kinesics (study of body motions),
– New field, subject of many conjectures.• We send non consciously messages.
– Depression, puzzlement, protection, indifference, complicity, impatience, forgetfulness.
– Facial expressions .– Physical distances:
• Disinterest, intimidate, aggressiveness o sexual interest – Contradiction between messages
• I look to my watch As you know you are really important for me…
• Actions often speak louder (and more accurately) than words.
GpiIC-1A Foundations of individual behavior 30
Choice of Communication Channel
• Factors:– Anxiety– Channel richness
• The amount of information that can be transmitted during a communication episode.
• Multiple cues, feedback, personal.
• Selection criteria depends on…– Routine– Ambiguous
GpiIC-1A Foundations of individual behavior 31
Hierarchy of channels Richness
leanest
Richest
Routine, clear
Nonroutine,
ambiguous
Face to face talk
Telephone
Memos, letters
General reports
GpiIC-1A Foundations of individual behavior 32
Barriers to Effective Communication
• Filtering– A sender’s manipulation of information so that
it will be seen more favorably by the receiver.
• Selective perception – We interpret what we see and call it reality.
• Defensiveness– In front of threatening messages
• Language– “The meaning of words are not in the words;
they are in us”
GpiIC-1A Foundations of individual behavior 33
Does we said what we wanted to said?
• When a diplomatic says: “Yes”– He wants said “MAYBE”,
• When he says: “MAYBE”– He wants said “NO”,
• And when says “NO”– Then he isn’t a diplomatic.
GpiIC-1A Foundations of individual behavior 34
When you are the receiver
• Too many people take listening skills for granted.
• But– Speak 125-200
words/min.– Comprehend 400
w/min.
• Idle time…• Hearing <>
listening
Hola
GpiIC-1A Foundations of individual behavior 35
Effective listening
• Make eye contact.• Exhibit affirmative heads nods and
appropriate facial expression.• Avoid distracting actions or gestures.• Ask questions.• Paraphrase.• Avoid interrupting the speaker.• Don’t over talk.• Make smooth transitions between the roles
of speaker and listener.
GpiIC-1A Foundations of individual behavior 36
Bibliography:
• Robbins, Comportamiento Organizativo, Prentice Hall, 1999.