Commodities...Commodities Fund Financing Our crops, Our wealth M-COMMODITY is an on-line system...

CommoditiesNewsletter issue 4; October - December 2016 Fund

Kenya Hosts ‘Coffee Kenya Origin Trip’; Prepares

for 2017 SCAA Expo in Seattle, US

InsideCommodities Fund’s MT to Global Players: ‘Partner with us on Coffee Financing’

Fund Donates 9000 Tree Seedlings to Farmers

Agriculture CS Appoints Four to the Fund’s Board of Trustees

Physical Location: 2nd Floor - Railways HQ Building Block D; NRB.

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Environmental awareness:

Keep Your Environment Clean

: [email protected]

https://www.facebook.com/commoditiesfund

: @cofkenya

: www.codf.co.ke

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Mandate

Commodities Fund (CoDF) is a Fund established under Crops Act, 2013, article 9 (1) to provide sustainable and affordable credit and advances to farmers for farm im-provement; farm inputs; farming operations; price stabilization; and any other lawful

approved purpose.

The Fund is the successor of Coffee Development Fund and Sugar Development Fund (Which was part of Kenya Sugar Board. Coffee Development Fund and Kenya Sugar Board were among other Agriculture Sector regulatory institutions that ceased to be, following coming to effect of Crops Act, 2013 on 1st August 2014. The Fund’s mandate is to finance scheduled crops regulated by the Agriculture and Food Authority (AFA). Fund currently finances:

The credit products for the following crops regulated under AFA Act 2013 are being developed:

Fibrecrops

Nuts & Oil crops

Food crops

Horticultural crops

TeaPyrethrum/ other Industrial crops

Coffee Sugar

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Commodities Fund lends through:

a) Agency lending model The Fund has partnered with intermediary agencies in various counties, through which producers and processors can access credit facilities.

b) Direct Lending Model Producers and processors can also access Commodities Fund’s Funding directly without using an intermediary.

c) Whosale lending This is a form of agency lending where a cooperative society borrows on behalf of its registered members. This is a low interest rate facility meant to enable farmers acquire farm inputs cheaply. Currently, this model is benefitting coffee farmers.

d) M-COMMODITY This is an online (web- based) information service through which the Fund manages debtors and agricultural sector information while using it as channel for disbursing funds to clients and recovering the advanced credit facilities.

PRODUCTS:

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Our services

Target clients:

Producers (Small and large scale farmers)• Producers’ institutions (Cooperatives, Unions, Factories, SACCOs, Out-grow-• er companies)Private and government institutions• Service Providers for scheduled Crops (processors, Marketers, transporters, • exporters, distributors, et cetera)

DESCRIPTION PURPOSE AND DURATION TYPE OF LOAN Short term loans: To finance primary production/

processing of crops. Repayment period: 8 – 12 months

Advances Processing loans Bulk Acquisition of Farm Inputs

Medium term Loans: For producers in need of rehabilitating their crop. Repayment period: 12-18 months

Crop Rehabilitation loan Extended Advance

Long term Loans: For producers who want to establish new crops or change season, as well as cooperatives who want to install or replace obsolete processing units. Repayment Period: 36 - 60 months

Farm establishment Loan Machinery and Infrastructure development loan

Message from the Managing Trustee

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In the recent past months (and indeed, in the next few months), Ke-nya’s coffee industry has been (and will continue to be) an ‘excited’ industry for currently being at the centre of attention by the global

coffee industry.

During this quarter, Kenya was privileged to host a Kenya Coffee Sa-fari, dubbed: “Coffee Kenya Origin Trip”, where global buyers from all over the world came to interact with our coffee industry sector.

The visitors were exposed to policy and regulation processes, production, processing, quality control, logis-tics, marketing and financing of Kenyan Coffee.

This trip is among planned activities that will culminate with Kenya being the ‘Portrait Country’ during the 2017 Specialty Coffee Association of America (SCAA) Symposium and Expo, to be held in April in Seattle, Washington State, in USA.

The impact of these efforts is not only to increase global market share of our coffee, but also to facilitate our coffee industry, and especially the producers to earn a premium income for their produce.

Meanwhile, at the Fund, we are very aware of the effects of deteriorating climatic conditions on our agri-cultural production. We are witnessing erratic and inadequate rainfall which adversely affects our farm-ers’ capacity to produce more, since we still depend on rain-fed agriculture.

This is why we have deliberately embraced an environmental intervention programme as our Corporate Social Responsibility, to increase forest cover by donating trees seedlings to our farmers. During the Quarter, we managed to give out 9000 seedlings to farmers in three Counties. We intend to scale up this programme.

Finally, we are excited and grateful to the Ministry of Agriculture, Lifestock and Fisheries Cabinet Sec-retary, Mr. Willy Bett for appointing Prof. Eric Okoth Ogur, PhD; Mr Henry Huka Duba, Ms Purity Sein Karariet, and Mr. RObert Muriithi Mugambi to the Fund’s Board of Trustees. With our Board in place, we envisage not only a timely and efficient delivery of the Fund’s mandate, but also expansion of financ-ing to other commodities, other than coffee and sugar, as envisioned in the Crops Act, 2013.

For these and other articles, I welcome you to our 4th Issue of our Newsletter!

Signed:Nancy Chelangat Cheruiyot

The Managing Trustee.- Commodities Fund

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M-COMMODITY is an on-line system developed by Com-modities Fund to provide an end-to-end process with defined roles and responsibilities for the value chain partners in a single unified database and interactive mobile phone tech-nologies through SMS Gateway.

The system provides platform for services such as: a) Access to product information b) Repayment platform for farmers c) Statement viewing and printing e) Reports to the intermediaries f) Mass notifications on repayments g) Mass notifications on dues.

On M-COMMODITY:

1) All records are on-line 2) Less administrative work 3) Transactions are more secure 4) Better tracking of program use.

The service will very soon include integrated services for GIS mapping of farmers and farms, weather, ATMs as well as commodity and input prices.

M-COMMODITY Service

How to interact with M-COMMODITY:

Send a blank SMS text to 22053 and follow the resultant prompts as per your desired service .

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In case of a complaint, kindly contact:MANAGING TRUSTEE; COMMODITIES FUND

Railways Headquarters, Block D-2nd floor, Workshop Road, Off Haile Selassie Avenue; P.O. Box 52714 – 00200 NAIROBI;

Tel: (+254 20) 2210806/ 2210807/ 2210809; Mobile: (+254 772) 602427/8 | (+254 737) 204278/9;

Email: [email protected]; Website: www.codf.co.ke

COMMISSION FOR ADMINISTRATIVE JUSTICE (CAJ)West End Towers, 2nd Floor, Waiyaki Way, Westlands; P.O Box 20414 - 00200 Nairobi.Tel: +254 020 2270000Email: [email protected] ;website: www.ombudsman.go.ke

Customer Service Charter

Financial Solutions

Mode of access

Target Requirement Fees Duration

Advances (Repayable within 12 Months)

Agency

Small scale farmers

Duly Filled Loan Application Form and all requisite documents attached

*1.5% of loan awarded

30 Days after perfection of security

Direct

Estate growers




Extended Advances (Repayable within 18 months)

Agency

Small scale farmers




Direct

Estate growers




Coffee Processing Loan for estate farmers

Direct

Cooperative Society




Estate growers

Duly Filled Loan Application Form and all requisite documents attached; Registration by AFFA Coffee Directorate as estate grower



Coffee Farm Establishment Loan

Agency

Small scale farmers

Duly Filled Loan Application Form and all requisite documents attached; Feasibility study and business plan; Proof of other income



Direct

Estate growers



Coffee Machinery and Equipment Loan

Direct

Co-operative Society

Duly Filled Loan Application Form and all requisite documents attached; Feasibility study and business plan; Contribution of 10% of cost of asset by co-operative society; Quotation from reputable firms



Estate growers

Duly Filled Loan Application Form and all requisite documents attached; Feasibility study and business plan; Contribution of 10% of cost of asset by co-operative society

Acquisition of farm inputs

Direct

Cooperative Society

Duly Filled Loan Application Form and all requisite documents attached; Registration by AFFA Coffee Directorate as estate grower; A business proposal; A schedule of active coffee farmers



Estate growers

Wholesale loan

Direct

SACCOs; Marketers; Unions, Millers




*Application fee:1.5% of loan awarded, subject to minimum: Kshs. 100.00

GENERAL SERVICES

Provision of Technical Financial Advice

All Stakeholders None Free On the spot

Enquiries in person All Stakeholders None Free Within Five Minutes of Arrival

Acknowledgement to written Correspondence

All Stakeholders None Free Seven Days

Payment to Suppliers Suppliers Submission of requisite documents Free Fourteen Days

Answering Telephone Calls

All Stakeholders None Free Third Ring

Commodities Fund

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Commodities FundComplaints Handling Procedure

The Fund will follow the procedure below to ensure that registered complaints are resolved promptly. Complaint(s) may be made verbally or in writing. The Fund will deal with registered complaint in a prompt and efficient manner.

Fund’s Complaints Handling Officer will assist the Complainant(s) if he/she/ they require(s) assistance in making his/ her/ their complaint(s) so that all relevant facts are provided.

No Yes

No Yes

START: Complaint is received via different channels, acknowledged and filed. Determination done as to

whether it is requires front line or through investigation is done.

First Level (Front line Resolution):

The complaint is

reviewed and resolved quickly.

Outcome communicated to

Complainant within 5 days.

Complainant satisfied?

END: Complaint closed, and outcome

recorded

Second Level (Investigation Resolution):

a) Investigate whether/ why the Complainant is dissatisfied by Front line resolution and determine the issues therein

b) Determine the complexity of complaint and what kind of investigation/ referral it requires

Provide the decision within 30 working days, unless there is

compelling reason to extend the timeline. (Provide reasons for this

extension)

Acknowledge the complaint within 3 working days, and refer the

complaint to respective Department for resolution

END: Complaint closed, and outcome recorded

Refer the complaint to CAJ

Complainant satisfied?

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In April 2017, Kenya will have an opportunity to promote its coffee to over 15,000 delegates who will gather in Seattle, at the annual Specialty Coffee Association of

America. Kenya is a member of Specialty Coffee Associ-ation of America (SCAA) and has been participating in SCAA exhibitions for the last fourteen years; since 2002. Owing to this participation, in 2016, Kenya won the 2017 SCAA Portrait Country status for the SCAA Symposium and Exposition.

Being a portrait country, Kenya’s specialty coffee will be the focus in 2017 during the conference, where the country will present its case as home to the best beverage in the world. This will boost direct sales. Kenya has started a journey in the early adop-tion of coffee products and services that will help build momentum for future adoption of our coffee produce and services not only in Seattle, but in the entire world. A delegation of 31 stakeholders in the coffee in-dustry from various coffee consuming countries visited Kenyan coffee farms, factories and mills to inspect how the coffee is grown and processed a head of signing agreements.

In Kenya’s (national) economy, coffee is the fourth leading foreign exchange earner after Tea, Tourism and Horticulture. Coffee industry directly and indirectly sup-ports close to five million Kenyans because of its trans-formative nature right from farm to cup, along the value chain. In 2015/16, Kenya exported a total of 44,400 MT Continued: Page 10

“Kenya is a specialty coffee producer, whose

100% Mild Arabica Coffee has cut a niche for itself in

the international arena”

Kenya Hosts ‘Coffee Kenya Origin Trip’; Prepares for 2017

SCAA Expo

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Mrs. Nancy Cheruiyot, the Commodities Fund Managing trustee is rooting for partnerships between the Fund and local/ international coffee industry players, including pri-

vate institutions and Non-governmental organizations to partner in order to adequately provide low cost, affordable and accessible financial facilities to further grow the Kenya’s Coffee Industry.

While addressing the global coffee buyers who had visited Kenya’s Coffee industry through the government sponsored “Cof-fee Kenya Origin Trip” that took place between 27th November to 3rd December 2016, the Managing Trustee, represented by Mr. Richard Omelu, the Head of Credit at the Fund, said that increased agricultural financing will ensure that there is increased income for our producers, and continued provision of quality Kenyan coffee to global markets and consequently growth in Kenya’s economy.

She noted that agricultural financing has been identified as one of the critical areas in order to develop the agricultural sector to desirable levels as identified in the Kenya’s Vision 2030 Blueprint (economic pillar), Maputo Protocol of 2003 and UN’s Sustainable Development Goals, 2015 (especially Goal 1: Against Poverty; Goal 2: Against Hunger and Goal 12: responsible con-sumption and production and Goal 13: On climate change).

“Specifically in the coffee sector, our producers have been grappling with a challenge of accessing affordable credit facilities to finance coffee production up to desired levels of quality and quantities for local and international markets, achieve value addi-tion and adopt more effective environmentally-friendly technolo-gies.

“This is why the Kenyan Government established Com-modities Fund, a special low cost fund, to enable our producers, both small scale and large scale, as well as other value chain play-ers finance their activities,” she said.

Commodities Fund’s MT to

Global Players: ‘Partner with us

on Coffee Financing’

“Our producers have been grappling with a challenge to access to affordable and easily

accessing credit facili-ties in order to finance coffee production up to desired levels of

quality and quantities, for local and interna-

tional markets”

Global buyers sample different coffee grades during the Coffee

Kenya Origin Trip visit

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From page 8

(95% of the production) of clean coffee valued at USD 206 Million to 39 destina-tions, an improvement from 41,000 MT of clean coffee valued at US$ 191 Million to 58 market destinations in 2014/ 15. Ke-nya is a specialty coffee producer, whose 100% Mild Arabica Coffee has cut a niche for itself in the international arena. Ke-nyan coffee is preferred due to its unique quality. The top ten market destinations for Kenyan coffee in terms of volume are: Germany; Belgium; United States of America; Sweden; Finland; Korea Repub-lic; United Kingdom; Norway; Netherlands and Canada. During the welcoming breakfast meeting with global coffee buyers for Ori-gin Trip to Kenya, at Serena Hotel, Nairobi, Mr. Willy Bett, Cabinet Secretary, Ministry of Agriculture, Livestock and Fisheries noted that among the top importers of Ke-nyan coffee, the United States has been paying the highest price per 50Kg bag of Kenya. He said that the volume of cof-fee exported to the US market has been increasing gradually in the last six years due to persistent promotional campaigns done during the SCAA exhibitions. “I am happy to inform you that we have realized growth in volumes of Ke-nya’s coffee Exports to the US from slight-ly over Four (4) Million Kilograms of coffee in the year 2010/ 2011 to over Seven (7) Million Kilograms of coffee exported to the US market in 2014/15, with respective rise of value of Thirty (30) Million US dollars in 2010/2011 to over Thirty Nine (39) Million US dollars in 2014/15,” he said. As part of preparations for Ke-nya’s participation as the Portrait country during the 2017 SCAA Symposium and Exposition, a planning team drawn from various stakeholders at the nation and county governments, public and private sector was created under the stewardship of the Agriculture and Food Authority’s Di-rector General. Commodities Fund is part of this planning team.

Kenya Hosts ‘Coffee Kenya Origin Trip’; Prepares for 2017

SCAA Expo

The Managing Trustee also implored on global players to help build the capacity of Kenyan coffee farmers especially in the areas of financial management, marketing and cooperative societ-ies’ governance.

With strong cooperative movement coupled with financial literacy especially at the producer level, she said, Kenyan farmers will undertake coffee production as a lucrative agribusiness, since they will realize visible and tangible benefits.

“Capacity building can also be on the area of certified cof-fee production process, not only to improve the livelihoods of our stakeholders, but also to produce coffee in an environmentally sus-tainable manner,” she said.

She also identified the need to support coffee farmers to access modern technologies along the entire coffee value chain in Kenya. “We need such technologies to reduce the cost of produc-tion, to increase quantities of coffee and improve the quality, and keep on giving the world the much acclaimed Kenyan coffee,” she said.

The global buyers were in the country to interact with the industry as a precursor for the upcoming Specialty Coffee Associa-tion of America’s (SCAA) Symposium and Exposition, where Kenya will be the portrait country. The event will be held in April 2017 in Seattle, Washington State, in USA.

During the trip, the global buyers visited with various stake-holders along the value chain, where they were exposed to the production, processing, quality analysis, value addition, marketing, logistics and policy processes in Kenya’s coffee industry.

James Njoroge Kariuki, a small scale farmer under Ki-ungani Farmers Cooperative Society in Trans Nzoia County has several hundreds of coffee tree bushes

in the Eastern foot of Mt. Elgon. These coffee trees have been his source of livelihood for as long as he can remem-ber. Through the coffee, he has educated his children, fed and sheltered his family.

However, Mr. Kariuki is worried, since the produc-tion of his coffee trees has dwindled in recent years. He compares with nolstalgia his past production records he recently retrieved from his society with the latest cache of coffee, and he sums it in few words:

“We are not getting rainfall the way we used to. Even though we are facing some other challenges, but my most pressing challenge is water. Rainfall has fallen short with time.” John Makokha, a veteran researcher with Ke-nya Forestry Research Institute based in Eldoret attributes the poor rainfall to wanton destruction of environment.

“Just like many other parts of this country, here in western Kenya, we are deforesting (cutting down trees) without consumerate efforts to plant more trees,” he re-cently told a farmers field day gathering in Kiungani FCS premises in Kitale. Citing the reducing coffee production at the soci-ety, Mr. Makokha implored farmers, and members of public to plant trees in their farms. “You are not only helping in increasing the local and national forest cover, but also you are embracing an alternative source of income,” he said.Mr. Makokha was addressing a farmers gathering orga-nized by the Commodities Fund under its Environmental

Sustainability programme being undertaken as part of the Fund’s Corporate Social Responsibility programme.

Under the programme, the Fund is sponsoring re-forestation initiatives in coffee growing areas by donat-ing grivellia seedlings which are distributed to farmers. During the second quarter of the current financial Year 2016/2017), the Fund donated over 9000 seedlings to Kikai Farmers Cooperative Society (Bungoma County), Kiungani FCS (Trans Nzoia County) and Mwatati FCS

(Machakos County).

During the Kiungani farmers’ day, Timothy Par-sankul, the Fund’s Portfolio Manager in charge of North Rift region and who was representing the Managing trust-ee at the event reiterated the importance of caring for en-vironment while undertaking coffee farming.

“Unless we improve our forest cover, our farm-ers will experience reduced rains, and coupled with the climatic changes, we all stand to lose,” he said, “even if we finance your farming, with no rains as a result of destroyed forest cover, you will not be able to repay this credit facil-ity, and that will become a burden to all of us. This is our main reason to mainstream environmental sustainability issues,” he said.

He urged the coffee farmers to embrace the cul-ture of trees planting by establishing tree nurseries at their societies, which can also be sold to neighbouring commu-nity as an alternative source of income.

According to the Ministry of Environment and Nat-ural resources, the current forest cover is 6.99% of the land area of the country, which is below the constitutional requirement of 10%. This is why the Fund, as a respon-sible corporate citizen has committed itself to mainstream environmental sustainability in its operations.

“As we carry out our mandate to finance the agri-culture sector in Kenya, it is in our collective interest that we should take care of the environment,” said Mr. Par-sankul.

Commodities Fund Donates 9000 Tree Seedlings to Farmers

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As a responsible corporate citizen, Commodi-ties Fund is committing to supporting vulner-able members of society, as part of its ‘giving-

back’ to the general public it serves.

This is why on November 25th, 2016, the mem-bers of staff at the Commodities Fund, visited vulnerable children at Angels of Hope Children’s Home, in Kibra, Nairobi, a home that cares for orphaned children, most of them living positively with HIV.

Back in 2010, Regina Awino, a young lady who had grown up in Kibera slums and experienced the nega-tive impact that poverty has on the lives of orphaned and vulnerable children, looked for a way of improving the lives of her people. She founded Angles of Hope children’s home and registered it as a non-profit community based organization (CBO) Angles of Hope Home started as a feeding pro-gram aimed at achieving community development, elimi-nating hunger, homelessness, illiteracy and HIV/AIDS.

The feeding program initially provided two meals a day (breakfast and lunch), for over 40 children living in Kibera.

Today the center located at Ayany Estate in Kibra, Nairobi provides early childhood education to 59 children, 21 of whom are sheltered at the center where, thanks to

well-wishers such as Commodities Fund, they can access three meals a day.

This is the home that the Commodities Fund fam-ily, led by Mr. Nesline Okiko who represented Mrs. Nancy Cheruiyot, the Fund’s Managing Trustee, purposed to visit . The day was full of excitement, interacting with the little Angels, feeding them and cleaning the home’s com-pound.

Presenting the Fund’s donation of Food stuff and other personal effects, Mr. Okiko challenged ‘the abled members of society to always have soft spot for the most vulnerable’.

“There is no better level of self-satisfaction than seeing a vulnerable person smile due to your good deeds,” he said, “We all have a responsibility to ensure that any child in this country leads a decent, dignified and protected life.”

The visiting Fund’s staff members and the Angels of Hope Children’s Home family crowned the day by shar-ing a Christmas Cake.

Corporate Social Responsibility:Commodities Fund’s Staff

Visit Angels of Hope Children’s Home

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Did you know that when supervisors and co-workers use disability etiquette, employees and clients with disabilities feel more comfortable and are more productive in their engagements. Practicing disability etiquette is an easy way to make people with dis-abilities feel welcome.

Do’s and Don’ts when interacting with persons with physical challenges

Try sitting or crouching down to the approximate height of persons in wheelchairs or • using supporters when you talk to them.Do not lean on a person’s wheelchair unless you have their permission - it is their • personal space.Be aware of what is accessible and what is not accessible to persons in wheel-• chairs.Give a push only when asked.• Be aware of having necessary items within the person’s reach to the maximum ex-• tent possible.Be aware that persons of short stature count on being able to use equipment that is • at their height. Be sensitive not to have high counters, tables, urinals, among oth-ers

Do’s and Don’ts when interacting with persons with hearing challenges

Face persons who are deaf when you talk to them so they can see your lips.• Slow the rate at which you speak when talking to persons who are deaf.• Increase the level of your voice where appropriate.• Communicate in writing, if necessary.•

Do’s and Don’ts when interacting with persons with visual disabilities

Be descriptive in your explanation, help orientate persons with visual impairments • and let them know what is coming up. If they are walking, tell them if they have to step up or down, let them know if the door is to their right or left and warn them of possible hazards. Do not speak loudly since most visually impaired persons hear perfectly well•

COMMODITIES FUND: “Working towards an all inclusive society for persons with disabilities”

Commodities Fund

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The Agriculture, Livestock and Fisheries Cabinet Sec-retary, Mr. Willy Bett has appointed Four Trustees to serve as members of the Board of Trustees for

Commodities Fund.

In a notice published in the official Government Gazette dated 7th November, 2016, the Cabinet Secre-tary appointed the FOUR Trustees to serve for a period of THREE years.

“IN EXCERCISE of the powers conferred by sec-tion (9) (3) of the Crops Act the Cabinet Secretary for Agriculture, Livestock and Fisheries appoints ROBERT MURIITHI MUGAMBI, ERIC OGUR (DR.), HENRY HUKA DUBA, PURITY SEIN, to be members of the Board of Trustees of Commodities Fund, for a period of three (3) years, with effect from the 7th November, 2016,” said the Notice.

Commodities Fund, established under Crops Act (9) (2) is the successor of also Coffee Development Fund and Sugar Development Fund that was administered un-der the defunct Kenya Sugar Board and.

The two state corporations (Kenya Sugar Board

and Coffee Development Fund) are among other institu-tions under the Ministry of Agriculture, Livestock and Fish-eries that ceased to be, following coming into effect of the AFA Act, 2013 (Amended: 2016) on 17th January 2014 and the commencement of the Crops Act, 2013 (Amend-ed: 2016) on 1st August 2014.

The Fund is mandated to provide, sustainable af-fordable credit and advances to farmers for farm improve-ment; farm inputs; farming operations; price stabilization; and any other lawful purpose approved.

The appointment of the board goes a long way to ensuring timely and efficient delivery of the Fund’s man-date. It is therefore expected that with Board leadership, the service delivery will not only improve but also the Fund will expand financing to other commodities, other than cof-fee and sugar as envisioned by the crops act 2013.

The entire management and staff of commodities Fund gladly welcomes the Board of trustees, and through their leadership, envisage to grow our current outstanding portfolio from 15bn to over 25bn in in the next strategic cycle.

Agriculture Cabinet Secretary Appoints Four to the Fund’s Board of Trustees

Ms. Purity Sein Prof. Eric O. Ogur, PhD.

Mr. Robert M. Mugambi Mr. Henry Huka Duba

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Contact us: Commodities Fund; Railways HQs Block D; 2nd Floor, Workshop road, Off Haile Selassie Avenue. Postal Address: P.O. Box 52714 - 00200 Nairobi kenya. Tel.: (254) 20 2210806/7/9/12 Fax: 254-20 2210816 Email: [email protected]; Website: www.codf.co.ke

Coffee Value Chain: Financing

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