Committee Structure Committee Structure

and and ResponsibilitiesResponsibilities

Executive CommitteeAnd

Graduation Liaison

Ceremony Committee Set Up Committee

Audition Committee

Brunch Committee

Cap & Gown Committee

Junior Liaison Committee

Program & Ticket Committee

Clean Up Committee

Decorations Committee

Parking Committee

Pre-CeremonyCommittee

Sober Grad Night Committee

Sign MakingCommittee

Graduation LiaisonGraduation Liaison

Assist and support Graduation Committee Assist and support Graduation Committee with coordinating graduation ceremony, with coordinating graduation ceremony, activities and subcommitteesactivities and subcommittees

Ensure Graduation Committee adheres to Ensure Graduation Committee adheres to school policiesschool policies

Provide a connection between SBHS and Provide a connection between SBHS and the Graduation Committeethe Graduation Committee

Assist Executive Committee with meetings, Assist Executive Committee with meetings, agendas and communicationsagendas and communications

Set up meeting dates and reserve a Set up meeting dates and reserve a meeting space for the Graduation meeting space for the Graduation CommitteeCommittee

Assist and support Senior Class OfficersAssist and support Senior Class Officers Develop and manage budget for Graduation Develop and manage budget for Graduation

CommitteeCommittee

Executive CommitteeExecutive Committee

Lead by Executive Chairperson(s)Lead by Executive Chairperson(s) Includes the secretaryIncludes the secretary Oversees the coordination of Oversees the coordination of

subcommitteessubcommittees Conducts MeetingsConducts Meetings Coordinates with High School Coordinates with High School

administration and staffadministration and staff Develops agendasDevelops agendas Represents Graduation Committee in Represents Graduation Committee in

all communicationsall communications Secretary keeps accurate minutes Secretary keeps accurate minutes

and attendance records and attendance records

Ceremony CommitteeCeremony Committee

Responsible for implementing Responsible for implementing the graduation ceremony the graduation ceremony developed by the graduation developed by the graduation committeecommittee

Contacts/Confirms participantsContacts/Confirms participants Orchestrates the events of Orchestrates the events of

graduation day in coordination graduation day in coordination with the Junior Liaison with the Junior Liaison CommitteeCommittee

Program/Ticket CommitteeProgram/Ticket Committee

Produces written program, Produces written program, coordinating the theme/style with coordinating the theme/style with the Senior Class officersthe Senior Class officers

Coordinates the distribution of Coordinates the distribution of the programs with the Junior the programs with the Junior Class HelpersClass Helpers

Produces ticketsProduces tickets Works with the school staff to Works with the school staff to

distribute tickets to students.distribute tickets to students.

Setup CommitteeSetup Committee Establishes the physical layout of Establishes the physical layout of

the ceremony, with the guidance the ceremony, with the guidance of the entire Graduation of the entire Graduation CommitteeCommittee

Responsible for seating, sound Responsible for seating, sound system setup and signssystem setup and signs

Coordinates with the Decorations Coordinates with the Decorations committee, Security committee committee, Security committee and high school staff.and high school staff.

Must be completed the day Must be completed the day before graduationbefore graduation

Clean Up CommitteeClean Up Committee

Responsible for the return of Responsible for the return of chairs and general clean upchairs and general clean up

Oversees the return of sound Oversees the return of sound equipmentequipment

Suggest recruiting Junior Suggest recruiting Junior parents to assist with clean parents to assist with clean upup

Decorations CommitteeDecorations Committee

Responsible for the setup and Responsible for the setup and takedown of decorationstakedown of decorations

Working with the chosen theme, Working with the chosen theme, develop a decorations schemedevelop a decorations scheme

Create speaker backdrop, etc.Create speaker backdrop, etc.

Caps & Gown CommitteeCaps & Gown Committee

Coordinates the pickup and Coordinates the pickup and return of graduation gownsreturn of graduation gowns

Set up pickup and return Set up pickup and return locationlocation

Works with the school staff to Works with the school staff to coordinate ceremony ticket coordinate ceremony ticket pickup and gown check inpickup and gown check in

Recruits volunteers to help with Recruits volunteers to help with distributiondistribution

Brunch CommitteeBrunch Committee

Responsible for creating and Responsible for creating and hosting Graduates Brunch, hosting Graduates Brunch, including set up, serving and including set up, serving and clean upclean up

Parking CommitteeParking Committee

Oversees parking for graduates, Oversees parking for graduates, staff and familiesstaff and families

Sets up signsSets up signs Recruits volunteers to help direct Recruits volunteers to help direct

traffic and maintain safetytraffic and maintain safety Need 2 be on additional Need 2 be on additional

commiteecommitee

Junior Liaison CommitteeJunior Liaison Committee

Recruits junior students and Recruits junior students and junior parents to work during the junior parents to work during the ceremonyceremony

Coordinates with the Ceremony Coordinates with the Ceremony CommitteeCommittee

Audition CommitteeAudition Committee

Recruits and Coordinates the Recruits and Coordinates the audition of student performersaudition of student performers

Oversees the publicity for Oversees the publicity for Senior TalentSenior Talent

Needs to be on other committee Needs to be on other committee AFTER auditionsAFTER auditions

Pre-Ceremony CommitteePre-Ceremony Committee

Decorates gym for graduate Decorates gym for graduate waiting areawaiting area

Develops activities for the Develops activities for the seniors as they wait for the seniors as they wait for the ceremony to startceremony to start

Sober Grad CommitteeSober Grad Committee

Coordinates the Sober Grad All-Coordinates the Sober Grad All-Night PartyNight Party

Sign Making CommitteeSign Making Committee

Generates and coordinates all Generates and coordinates all the signs needed for the the signs needed for the graduation ceremonygraduation ceremony

Security CommitteeSecurity Committee

Coordinates and sets up all Coordinates and sets up all security for the pre-ceremony security for the pre-ceremony events and ceremony.events and ceremony.

Makes sure the ambulance and Makes sure the ambulance and fire personnel and equipment fire personnel and equipment are present.are present.

Needs to be on other committeeNeeds to be on other committee